Wedding Information & Packages 2017

Dear Bride & Groom, We are delighted that you thought of us when it came to planning your Wedding Day. As with most things in life, there are always formalities, so here are some things that you need to know and information about our fabulous packages & facilities. We would love to show you around, meet the Team and let us help you plan your Fairy Tale wedding and share in your special day along with your friends and family. Kind Regards Indaba Hotel Banqueting Team

INDABA HOTEL, SPA & CONFERENCE CENTRE +27 11 840 6600 . [email protected] . www.indabahotel.co.za

Wedding Packages INDABA WEDDING PACKAGE

Minimum Yield per Venue Applicable

R 465.00pp

* Full Three Course Buffet (Indaba Buffet Menu) * Fruit Punch on Arrival * A Bottle of JC le Roux le Domaine Sparkling Wine per table * Waiters, Barmen & a Manager on Duty * Silver Engraved Cake Lifter Set * White Table Linen (Table Cloth and Napkins) * Red Carpet * 2 Change Rooms for use during the day * Honeymoon Suite for the Wedding Night including Champagne Breakfast * Snack Platter & Sparkling Wine in the Honeymoon Suite * Bridal Vehicle at your disposal for 3hrs within a 50km radius of the Indaba Hotel EXECUTIVE WEDDING PACKAGE Minimum of 80 People

R 505.00pp

* Full Three Course Buffet (Executive Buffet Menu) * Fruit Punch on Arrival * A Bottle of JC le Roux le Domaine Sparkling Wine per table * Waiters, Barmen & a Manager on Duty * Silver Engraved Cake Lifter Set * White Table Linen (Table Cloth and Napkins) * Red Carpet * 2 Change Rooms for use during the day * 2 Additional Double Rooms for the night of the Wedding including Champagne Breakfast * Honeymoon Suite for the Wedding Night including Champagne Breakfast * Snack Platter & Sparkling Wine in the Honeymoon Suite * Bridal Vehicle at your disposal for 3hrs within a 50km radius of the Indaba Hotel * Complimentary Double Room incl. Breakfast on your 1st Wedding Anniversary as well as an African Skies Night Spa Pamper Journey for 2 people at Mowana Spa

DELUXE WEDDING PACKAGE Minimum of 80 People

R 555.00pp

* Full Three Course Buffet (Deluxe Buffet Menu) * Fruit Punch on Arrival * A Bottle of JC le Roux le Domaine Sparkling Wine per table * Waiters, Barmen & a Manager on Duty * Silver Engraved Cake Lifter Set * White Table Linen (Table Cloth and Napkins) * Red Carpet * 2 Change Rooms for use during the day * 4 Additional Double Rooms for the night of the Wedding including Champagne Breakfast * Honeymoon Suite for the Wedding Night including Champagne Breakfast * Snack Platter & Sparkling Wine in the Honeymoon Suite * Bridal Vehicle at your disposal for 3hrs within a 50km radius of the Indaba Hotel * Complimentary Double Room incl. Breakfast on your 1st Wedding Anniversary as well as an African Skies Night Spa Pamper Journey for 2 people at Mowana Spa

TERMS AND CONDITIONS APPLY. RATES & INCLUSIONS SUBJECT TO CHANGE. VALID UNTIL 31 DECEMBER 2017

Indaba Wedding Buffet Menu * STARTERS * Seafood Selection

Mackerel and Clam Parfait infused with Lemon and Ginger Shrimp And Calamari in a Whole Grain Mustard & Orange Dressing

Poultry Selection

Spicy Fried Chicken Livers served with Perinaise sauce Smoked Chicken Cubes and Bacon filled Bouche topped with Basil Cream Cheese

Meat Selection

A Selection Of Cold Meats Including: Pimento And Olive Loaf, Pastrami Rolls filled with Biltong Cream Cheese

Vegetable Selection

Aubergine Sandwich filled with Sundried Tomato and Peppadew Mousse Cold Roasted Vegetable Kebabs finished with Basil Pesto

Salad Selection

Build Your Own Salad Bar To Include: Crisp Lettuce, Baby Rosa Tomatoes, Sliced Cucumber, Red Onion, Roasted Peppers, Olives, Croutons, Bacon Bits And Feta Cheese With Assorted Salad Dressings Creamy Baby Potato Salad Roasted Carrot and Fennel Salad Roasted Baby Tomato, Buttered Leeks and Pumpkin Cous Cous Salad Broccoli & Green Bean Pasta Salad, Lemon and Lime Mayonnaise

* HOT BUFFET * From the Carvery

Rare Roasted Beef With An Assortment Of Condiments With A Rosemary And Horseradish Jus

Served in Chaffing Dishes

Pan Fried Chicken Breast served with a Honey and Mustard Cream Sauce Deep Fried Hake Goujons with a Tomato & Basil Cream Sauce Butternut, Spinach and Air Dried Tomao Lasagne topped with Mozzarella Cheese Lemon Infused Seasonal Vegetables Rosemary & Thyme Roasted Baby Potatoes Mixed Vegetable Rice

* DESSERTS * Pavlovas Filled With Chantilly Cream Topped With Seasonal Berries Traditional Key Lime Pie Assorted Nut And Honey Tartlets White Chocolate Ganache Tart drizzled with Blueberry Syrup Fruit Cheesecake Rich Chocolate Brownies Fruit Salad

Indaba Cheese Board

A Selection Of Matured And Flavoured South African Cheeses Served With A Choice Of Salted Crackers, Fresh And Dried Fruits And Relishes.

P L E A S E N O TE TH A T A R 4 0 PER PER SON S U R CH A R GE WILL B E LE VIE D SHOULD THE C HE E SE BOARD BE SE RVE D ON ARRIVAL W ITH PRE D RI NK S TERMS AND CONDITIONS APPLY. RATES & INCLUSIONS SUBJECT TO CHANGE. VALID UNTIL 31 DECEMBER 2017

Executive Wedding Buffet Menu * STARTERS * Seafood Selection

Mackerel and Clam Parfait infused with Lemon and Ginger Shrimp And Calamari in a Whole Grain Mustard & Orange Dressing Melba Toast topped with Salmon & Dill Pate

Poultry Selection

Spicy Fried Chicken Livers served with Perinaise sauce Smoked Chicken Cubes and Bacon filled Bouche topped with Basil Cream Cheese Mini Chicken and Rosemary Kofta drizzled with Sweet Chilli

Meat Selection

A Selection Of Cold Meats Including: Pimento And Olive Loaf, Roast Beef, Pastrami Rolls filled with Biltong Cream Cheese and Venison Carpaccio topped with Balsamic Onion

Vegetable Selection

Aubergine Sandwich filled with Sundried Tomato and Peppadew Mousse Cold Roasted Vegetable Kebabs finished with Basil Pesto Tomato & Mozzarella Fold Overs with a Red Wine Reduction

Salad Selection

Build Your Own Salad Bar To Include: Crisp Lettuce, Baby Rosa Tomatoes, Sliced Cucumber, Red Onion, Roasted Peppers, Olives, Croutons, Bacon Bits And Feta Cheese With Assorted Salad Dressings Creamy Baby Potato Salad Marinated Mushroom and Pepper Salad Roasted Carrot and Fennel Salad Roasted Baby Tomato, Buttered Leeks and Pumpkin Cous Cous Salad Broccoli & Green Bean Pasta Salad, Lemon and Lime Mayonnaise

* HOT BUFFET * From the Carvery

Honey glazed roast Pulled Pork Leg with an assortment of condiments with a Red Wine & Thyme Jus Wholegrain Mustard marinated Roast Beef

Served in Chaffing Dishes

Seasame Seed coated Chicken Breast finished with a Sweet & Sour Sauce Pan Fried Kingklip Fillet finished with a Lemon infused Parsley Sauce Roasted Vegetable, Spinach, Butternut and Ricotta Pie Fried Green Beans and Carrots Traditional Roast Potatoes Fried Vegetables

* DESSERTS * Pavlovas Filled With Chantilly Cream Topped With Seasonal Berries Traditional Key Lime Pie Assorted Nut And Honey Tartlets White Chocolate Ganache Tart drizzled with Blueberry Syrup Fruit Cheesecake Rich Chocolate Brownies Fruit Salad

Indaba Cheese Board

A Selection Of Matured And Flavoured South African Cheeses Served With A Choice Of Salted Crackers, Fresh And Dried Fruits And Relishes. P L E A S E N O TE TH A T A R 4 0 PER PER SON S U R CH A R GE WILL B E LE VIE D SHOULD THE C HE E SE BOARD BE SE RVE D ON ARRIVAL W ITH PRE D RI NK S TERMS AND CONDITIONS APPLY. RATES & INCLUSIONS SUBJECT TO CHANGE. VALID UNTIL 31 DECEMBER 2017

Deluxe Wedding Buffet Menu * STARTERS * Seafood Selection

Mackerel and Clam Parfait infused with Lemon and Ginger Shrimp And Calamari in a Whole Grain Mustard & Orange Dressing Melba Toast topped with Salmon & Dill Pate Gravalax Roses topped with a Creme Fraiche

Poultry Selection

Spicy Fried Chicken Livers served with Perinaise sauce Smoked Chicken Cubes and Bacon filled Bouche topped with Basil Cream Cheese Mini Chicken and Rosemary Kofta drizzled with Sweet Chilli Chicken Fingers finished with a Smoked Paprika Dressing

Meat Selection

A Selection Of Cold Meats Including: Pimento And Olive Loaf, Roast Beef, Pastrami Rolls filled with Biltong Cream Cheese, Venison Carpaccio topped with Balsamic Onion and Cocktail Beef Meatballs topped with a Marinara Sauce

Vegetable Selection

Aubergine Sandwich filled with Sundried Tomato and Peppadew Mousse Cold Roasted Vegetable Kebabs finished with Basil Pesto Tomato & Mozzarella Fold Overs with a Red Wine Reduction Caprese Salad drizzled with a Red Pepper Sauce

Salad Selection

Build Your Own Salad Bar To Include: Crisp Lettuce, Baby Rosa Tomatoes, Sliced Cucumber, Red Onion, Roasted Peppers, Olives, Croutons, Bacon Bits And Feta Cheese With Assorted Salad Dressings Creamy Baby Potato Salad Marinated Mushroom and Pepper Salad Roasted Carrot and Fennel Salad Roasted Baby Tomato, Buttered Leeks and Pumpkin Cous Cous Salad Broccoli & Green Bean Pasta Salad, Lemon and Lime Mayonnaise

* HOT BUFFET * From the Carvery

Garlic & Herb marinated Tenderloin of Beef MintedLegof Lamb served with Traditional condiments and a Herbed Jus

Served in Chaffing Dishes

Oven Roasted Pork Belly served with Cured Apple Confit and a Sage Jus Sundried Tomato and Basil stuffed Chicken Breast wrapped in Leek with a Tomato Herbed Sauce Pan Fried Salmon Darne on top of Fried Sweet Potato and served with a Lemon Creamed Sauce Savoury Pancakes filled with Butternut & Feta and finished with a Parmesan Creamed Sauce Lemon Scented Grilled Seasonal Vegetables Roasted Chateau Potatoes Mixed Vegetabe Fried Rice

* DESSERTS *

Pavlovas Filled With Chantilly Cream Topped With Seasonal Berries Traditional Key Lime Pie Assorted Nut And Honey Tartlets White Chocolate Ganache Tart drizzled with Blueberry Syrup Fruit Cheesecake Rich Chocolate Brownies Assorted Macaroons Fruit Salad Ice Cream with assorted Toppings

Indaba Cheese Board

A Selection Of Matured And Flavoured South African Cheeses Served With A Choice Of Salted Crackers, Fresh And Dried Fruits And Relishes. P L E A S E N O TE TH A T A R 4 0 PER PER SON S U R CH A R GE WILL B E LE VIE D SHOULD THE C HE E SE BOARD BE SE RVE D ON ARRIVAL W ITH PRE D RI NK S TERMS AND CONDITIONS APPLY. RATES & INCLUSIONS SUBJECT TO CHANGE. VALID UNTIL 31 DECEMBER 2017

Wedding Venue Options INDABA PALACE

* Maximum 70 guests with a complimentary 4m x 5m Dance Floor * The Menu Cost includes the following: *

*

- Waiters & Barmen - Cutlery & Crockery - White Tablecloths & Napkins Extras that are not included: - Flowers - Beverages - Entertainment - Decor A minimum yield of R25 000 will apply. In the event of the Menu Price not reaching R25 000 the difference will be charged as room hire

INGIDINI

* Maximum 120 guests with a complimentary 4m x 5m Dance Floor * The Menu Cost includes the following: *

*

- Waiters & Barmen - Cutlery & Crockery - White Tablecloths & Napkins Extras that are not included: - Flowers - Beverages - Entertainment - Decor A minimum yield of R25 000 will apply. In the event of the Menu Price not reaching R25 000 the difference will be charged as room hire

INJABULO OR KGOTLA

* Maximum 450 guests with a complimentary 4m x 5m Dance Floor * The Menu Cost includes the following: *

*

- Waiters & Barmen - Cutlery & Crockery - White Tablecloths & Napkins Extras that are not included: - Flowers - Beverages - Entertainment - Decor A minimum yield of R60 000 will apply. In the event of the Menu Price not reaching R60 000 the difference will be charged as room hire

TERMS AND CONDITIONS APPLY. RATES & INCLUSIONS SUBJECT TO CHANGE. VALID UNTIL 31 DECEMBER 2016.

Wedding Ceremony Options GARDEN GAZEBO

R 5 500.00

* Includes:

- Standard Draping - Podium - PA System - Chair Covers (maximum of 100 chair covers) - Red Carpet

WEDDING CHAPEL

R 5 500.00

* Includes:

- Arch - Podium - PA System - White Wimbeldon Chairs (maximum of 120 x chairs) - Red Carpet

TERMS AND CONDITIONS APPLY. RATES & INCLUSIONS SUBJECT TO CHANGE. VALID UNTIL 31 DECEMBER 2017

Special Catering, Halaal or Kosher STRICTLY KOSHER / HALAAL FUNCTIONS, SELF CATERING

* Venue Hire:

Kgotla / Injabulo: Indaba / Ingidini:

R90 000, maximum of 400 guests R40 000, maximum of 100 guests

* A surcharge of R150 per person will be levied for any additional guests over and above the maximum numbers indicated above stipulated numbers

* Venue Hire includes the following:

- Standard White Linen (Table Cloths & Napkins) - Cutlery, Crockery and Glassware for the tables and bar - Staffing: 1 x Waiter per 20 guests (2 tables), 4 x Barmen maximum (depending on final bar details), 1 x Function Manager and 2 x Front of House Cleaners - Red Carpet - One complimentary nights stay for the couple in one of our Honeymoon Suites - Champagne Breakfast the next morning for 2 people in the Restaurant - Engraved Cake Knife - Use of either Injabulo or Kgotla kitchen ovens for the REHEATING of food only, under the supervision of an Indaba Staff member.

* Venue Hire excludes the following:

- Additional service Staff charge will be levied depending on date (Public Holiday) and number of guests - The caterer need to supply back of house cleaners for before and after cleaning and Chefs to assist with Food Service. - Use of any other Kitchen Equipment, Utensils, Stoves & Serving Gear - Decor - Flowers - Entertainment - Use of Breakaway Venues - AV Equipment - Any ingredients used in the preparation of meals - Beverages

* Venue Hire prices are subject to an annual increase. TERMS & CONDITIONS

* In the event of your function continuing after midnight, a surcharge of R3 000 per hour will be levied until 03h00, thereafter an hourly rate of R5 000 will apply.

* Should the function be an afternoon or morning function, we allow a maximum of 4 hours for the function. A surcharge of R2 000.00 will be levied per hour, should the function continue after the stipulated 4 hours.

* A surcharge will be levied for any additional waiters required at a rate confirmed by the Banqueting Manager

* The client will be directly liable for any loss or damage to the venue or kitchen equipment i.e ovens, serving gear, etc. for the duration of the function

* All beverages are available from the Hotel on a Cash Basis. Unfortunately we do not allow for any

beverages to be brought in unless an agreement has been reach - kindly note that corkage will apply.

* All Terms & Conditions and Cancellation Policies apply as per the Contract. TERMS AND CONDITIONS APPLY. RATES & INCLUSIONS SUBJECT TO CHANGE. VALID UNTIL 31 DECEMBER 2017

Things to take Note of GENERAL RULES & SURCHARGES

* Please note that we will require all changes, agreements & instructions to be done in writing. No Verbal Agreements will be honored.

* A Levy of 5% will be charged for any 3rd Party Contractor quotations to cover our Internal Cost & Banking Charges. We will only issue payment to the contractor once we have received full payment or unless otherwise agreed with Management.

* Payment Methods accepted: EFT, Bank Deposit, Credit Card Payment, Cash Payment, Approved

Government Orders & Approved Travel Agent Vouchers. Cheque payments will only be accepted more than 7 working days prior to arrival.

* Corkage will apply for Beverages being brought in for a Function (approval of Directors) Champagne or Wine Whisky or Spirits

R 80 per 750ml Bottle with a max of 2 bottles per table R150 per 750ml Bottle with a max of 5 bottles per event

* Should a Special Meal be required, the Indaba Hotel needs to be notified at least 72 hours prior to arrival and a surcharge will apply: Halaal Meal R300* per person (1 - 5 meals) Kosher Meal R400* per person

* Child Policy

Age 0 - 5 years Age 6 - 12 years Age 12 years +

R180* per person (6 or more meals)

No charge for a maximum of 10 Children 50% of the Menu Price per child 100% of the Menu Price per child

* Kindly note that even though the Wedding Packages include a Bridal Vehicle, some brides choose not to make use of this. We therefore require written confirmation that you require the use of the vehicle a minimum of 2 weeks prior to your Wedding Date.

* Bridal Suites are subject to availability and we can not ensure that one will be available when you book your wedding.

* Please confirm the correct spelling, in writing, of the engraving on the gift set no later than one calendar month prior to your wedding.

* Change Rooms are available from 09h00 on the morning of your wedding * For a Dinner Function you have the venue for 6 hours and for a Lunch Function you have the venue for 4 hours. After that a surcharge will apply.

* No equipment or items may be suspended from any part of the ceiling, light fittings or chandelier without authorization of the Directors.

* All Suppliers must comply with the South African Health & Safety Act and must be able to supply the Indaba Hotel with the necessary documents if requested.

* No screws, nails, panel pins or staples are allowed to be put into the walls. * No double-sided tape or stickers are permitted on tiled / painted surfaces * All deliveries for your Function must be addressed to the Banquet / Conventions office. Indaba Hotel, the name of the Function & venue must be clearly indicated on the package as well as the contact person.

* Customers / Suppliers / Guests will be held responsible for any damage caused to the allocated venue, furniture, utensils and equipment by any act or omission of the Customer or Guests of the customer.

* The Hotel will not be responsible for the supply of adaptors, extension cords or multi-plugs. TERMS AND CONDITIONS APPLY. RATES & INCLUSIONS SUBJECT TO CHANGE. VALID UNTIL 31 DECEMBER 2017

Things to take Note of GENERAL RULES & SURCHARGES

* All AV is outsourced and additional charges will be levied accordingly * No Food or Beverage may be brought onto the premises for consumption without the written consent of the Directors of the Indaba Hotel.

* The Indaba Hotel will not be held responsible for any items lost or damaged before, during or after your

function. The hotel will not be responsible for the safekeeping of Decor or AV Equipment delivered to the Hotel by outsourced companies. Should you require storage a surcharge will be levied accordingly.

* Kindly advise your Decor / AV Supplier that all equipment / decor has to be removed from the venue

directly after the function. Should this not happen, storage will be levied at a flat rate of R2 000 per day.

* A surcharge of R110 per dance floor piece will be levied in the event of larger Dance Floor being required. Standard Dance Floors are included in the Package.

* Breaking of plates and / or burning of liquor on the Dance Floor is not permitted. Any damage to the Dance Floor will be billed back to the client.

* No wall / floor / ceiling surface of any venue may be painted * No Plug Points, Light Sockets or Distribution Boards may be tampered with in any way CANCELLATION POLICY: ALL CONFERENCE VENUES & ACCOMMODATION Auditorium, Lectures 1 - 24 & any outside area      

Cancellation 21 Days prior to arrival: 25% of the TOTAL value of the Contract Cancellation 14 Days prior to arrival: 50% of the TOTAL value of the Contract Cancellation 7 Days prior to arrival: 75% of the TOTAL value of the Contract Cancellation less than 7 Days prior: 100% of the TOTAL value of the Contract Postponement 14 Days prior to arrival: 25% of the TOTAL value of the Contract Postponement 7 Days prior to arrival: 50% of the TOTAL value of the Contract

CANCELLATION POLICY: ALL BANQUET ROOMS Injabulo, Kgotla, Ndaba Palace, Lethabo & Ingidini      

Cancellation 60 Days prior to arrival: 25% of the TOTAL value of the Contract Cancellation 30 Days prior to arrival: 50% of the TOTAL value of the Contract Cancellation 15-30 Days prior to arrival: 75% of the TOTAL value of the Contract Cancellation less than 15 Days prior: 100% of the TOTAL value of the Contract Postponement 21 Days prior to arrival: 50% of the TOTAL value of the Contract Postponement 14 Days prior to arrival: 75% of the TOTAL value of the Contract

We do however wish to point out that it is our intention to resell the venue. Should we be successful in doing so, no cancellation fee will apply. Postponement Fees will be levied on the condition that a NEW BOOKING & CONTRACT is signed, failing that, Cancellation Fees will apply.

TERMS AND CONDITIONS APPLY. RATES & INCLUSIONS SUBJECT TO CHANGE. VALID UNTIL 31 DECEMBER 2017

Our Preferred Suppliers Although we strongly recommend the services of these Suppliers, the Indaba Hotel, Spa & Conference Centre cannot be held liable for any contract entered into between a supplier and guests. We also accept no responsibility for failure from the Supplier to deliver services or products.

DECOR *

Delightful Decor Decorange-It The Wedding Specialist Lanterna Decor Chelly B Function Decor

FLOWERS *

Delightful Decor The Wedding Specialist Fields of Colour Eco-Chic Weddings

+27 82 653 0658 +27 83 443 3938 +27 82 445 9086 +27 60 349 9847 +27 11 025 8117

[email protected] www.decorange-it.co.za www.theweddingspecialist.co.za www.lanternadecor.co.za [email protected]

+27 82 653 0658 +27 82 445 9086 +27 11 467 1620 +27 82 396 7695

[email protected] www.theweddingspecialist.co.za [email protected] www.ecochicweddings.co.za

STATIONERY, INVITATIONS & PRINTING * Pat & Jen Consulting Design by Jenna I Do-Creative Concepts Save the Date

CAKES *

Mari-Toinette Cakes Indulge

PHOTOGRAPHY *

WM Studios Adam Hilton Sonja Hilton Snapdragon Studijoe Wedding Photography

+27 83 326 5246 +27 79 695 0130 +27 82 571 0086 +27 79 469 4282

[email protected] www.designsbyjenna.co.za www.i-do.co.za www.savethedate.co.za

+27 82 466 5742 +27 11 234 4437

www.mari-toinettecakes.co.za www.indulgecakes.co.za

+27 82 330 1253 +27 72 611 7807 +27 82 560 5830 +72 72 355 9570 +72 79 057 7079

www.wmstudios.co.za www.adamhilton.co.za www.sonjahilton.co.za www.snapdragonpictures.net www.studijoe.co.za

SOUND, LIGHTING, AV & DJ’S * Upstage Productions Starry Night Cream Cheese Professional Discos

LIVE ENTERTAINMENT *

Perfect Tone Music & Entertainment Sonic State Productions Elegant Entertainment

DRESSES AND ACCESSORIES * Bride & Co Pronovias Euro Suit GF Bridal Couture

BEAUTY *

Lynne Brown Chentelle Landman Hayley Clarke Makeup

MARRIAGE OFFICER * Ryan Hogarth

OTHER *

The Wedding Nanny

+27 11 463 8019 +27 11 884 1394 +27 11 462 1103

[email protected] [email protected] www.creamcheese.co.za

+27 72 921 6969 +27 71 519 5841 +27 11 768 3257

www.perfecttonemusic.co.za www.sonicstateproductions.co.za www.elegant-entertainment.com

+27 11 807 4000 +27 11 784 2000 +27 11 807 4000 +27 11 705 3073

www.brideandco.co.za www.pronovias.com www.eurosuit.co.za www.gowns.co.za

+27 83 263 5708 +27 62 404 0968 +27 82 322 3189

On Site Hairdresser www.chentellelandman.co.za www.hayleyclarke.co.za

+27 82 441 8417

www.marriageofficer.co.za

+27 76 227 1442

[email protected]

TERMS AND CONDITIONS APPLY. RATES & INCLUSIONS SUBJECT TO CHANGE. VALID UNTIL 31 DECEMBER 2017