Standard Operating Procedure 8 (SOP 8)
Waste Electrical Electronic Equipment (WEEE) Why we have a procedure? In accordance with HTM 07-01: Safe management of healthcare waste, waste must be segregated. It is the staff member’s responsibility to ensure that they dispose of waste into the correct waste stream, failure to do so may result in the Trust or the staff member receiving a fine for non-compliance from the Environment Agency. Health Technical Memorandum 07-01: Safe Management of Healthcare Waste contains the regulatory waste management guidance for the NHS in England including waste classification, segregation, storage, packaging, transport, treatment and disposal. The Waste Electrical and Electronic Equipment Directive (WEEE Directive) was introduced into UK law in 2007 by the Waste Electronic and Electrical Equipment Regulations 2006. The WEEE Directive aims to reduce the amount of electrical and electronic equipment being produced and to encourage everyone to reuse, recycle and recover it. The regulations apply to every item with a mains plug, if present hazardous substances must be removed and treated. Items such as florescent tubes, refrigerators and freezers are classed as hazardous (see Standard Operating Procedure 3 (SOP 3) Hazardous Waste).
What overarching policy the procedure links to? Waste Management policy
Which services of the trust does this apply to? Where is it in operation? Group Mental Health Services Learning Disabilities Services Children and Young People Services Corporate
Inpatients x
Community x
Locations all all all all
Who does the procedure apply to? All Trust staff
Waste Electrical Electronic Equipment (WEEE)
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When should the procedure be applied? When handling Waste Electrical and Electronic Equipment including waste IT equipment and mobile phones
How to carry out this procedure Electronic Equipment Waste Any items awaiting collection for disposal must be stored within the ward/department (not outside) Any items of equipment being sent for disposal must first be de-contaminated by the ward/department. This should be done in accordance with the relevant Trust policy Jobs to be logged via Estates and Facilities Helpdesk 01216128010 Collected by Trusts Transport department and taken to the WEEE waste holding store Quarterly Removal via Contractor Items must be removed from the Trust Asset Register Waste Electrical Electronic Equipment Flowchart
Item Decontaminated and stored in a safe location
Job logged on Estates and Facilities Helpdesk 01216128010
Collection by transport department removed to WEEE Holding store Heath Lane
Quarterly removal via contractor
Remove form Trust Asset Register
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IT Electrical Waste Equipment Any items awaiting collection for disposal must be stored within the IT/department store room (not outside) Any Obsolete or condemned items of equipment being sent for disposal must first have the hard drive wiped by an IT Technician. This should be done in accordance with the relevant Trust policy An email is then sent to the WEEE contractor Collected by WEEE contractor, a waste consignment or transfer note must be completed by a member of the IT department and the disposal contractor for every movement of waste Quarterly Removal via Contractor An asset management report is then sent via email. Items are then removed from IT Asset spreadsheet and transferred to the WEEE spreadsheet Items must be removed from the Trust Asset Register IT Electrical Waste Equipment Flowchart
IT equipment that has been classed as obsolete or condemned is securely stored in a safe location
Computer, laptops and server Hard Disks are wiped in house using wipe disk software
A Reputable Waste Electrical and Electronic Equipment (WEEE) contractor is then contacted for collection of items
Equipment is then collected A waste consignment or transfer note must be completed by IT staff and the disposal contractor for every movement of waste and records
An asset management report is then sent via email items are then removed from IT Asset spreadsheet and transferred to the WEEE spreadsheet
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Mobile Phone Waste Any items awaiting collection for disposal /recycling must be stored within the IT/department store room (not outside) Any Obsolete or condemned items of equipment being sent for disposal must first have the sim card either transferred to a new handset or removed and the contract cancelled by an IT Technician. This should be done in accordance with the relevant Trust policy An email is then sent to a reputable mobile phone recycling company Collected by Mobile phone recycling company, a waste consignment or transfer note must be completed by a member of the IT department and the disposal contractor for every movement of waste Quarterly Removal via Contractor A report is then sent via email and items are then removed from the mobile phone spreadsheet and transferred to the redundant mobile phone spreadsheet Mobile Phone Waste Flowchart
Mobile phones classed as obsolete or condemned are securely stored in a safe location
Sim cards from the obsolete or condemned mobile phones are either transferred to a new handset or the contract cancelled
A reputable mobile phone Recycling company are then contacted to arrange collection
Equipment is then collected A waste consignment or transfer note must be completed by IT staff and the disposal contractor for every movement of waste and records
A report is then sent via email, items are then removed from the mobile phone spreadsheet and transferred to the redundant mobile spreadsheet Waste Electrical Electronic Equipment (WEEE)
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Where do I go for further advice or information? Site Concierge Assistant Facilities Manager (Corporate Services) Infection Prevention and Control Team Training Staff may receive training in relation to this procedure, where it is identified in their appraisal as part of the specific development needs for their role and responsibilities. Please refer to the Trust’s Mandatory & Risk Management Training Needs Analysis for further details on training requirements, target audiences and update frequencies Monitoring / Review of this Procedure In the event of planned change in the process(es) described within this document or an incident involving the described process(es) within the review cycle, this SOP will be reviewed and revised as necessary to maintain its accuracy and effectiveness. Equality Impact Assessment Please refer to overarching policy Data Protection Act and Freedom of Information Act Please refer to overarching policy
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Standard Operating Procedure Details Unique Identifier for this SOP is
BCPFT-COI-SOP-04-8
State if SOP is New or Revised
New
Policy Category
Estates
Executive Director whose portfolio this SOP comes under Policy Lead/Author Job titles only
Executive Director of Nursing, AHPs and Governance Facilities Manager and Infection Prevention and Control Nurse
Committee/Group Responsible for Approval of this SOP
Infection Prevention and Control Committee
Month/year consultation process completed
October 2015
Month/year SOP was approved
October 2015
Next review due
October 2018
Disclosure Status
‘B’ can be disclosed to patients and the public
Key words relating to this SOP
HTM 07-01, Healthcare waste, Segregation, Waste stream, Disposal, IT electrical waste equipment, Mobile Phone waste
Review and Amendment History Version
Date
Description of Change
V1.0
Oct 2015
New Procedure established to supplement revised Waste Management policy
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