Freedom of Information request ref 708-15 I wish to submit a freedom of information request to the organisation with regards to their current recycling and waste support and maintenance contracts. Examples of recycling contracts you could have: · · · ·

Green Waste Disposal Household Waste Recycling Centres Refuse Recycling Street Cleaning Recycling Collection Services

Examples of waste management contracts you could have: · · · ·

Waste Development Environmental Assessment Waste Transfer & MRF (Materials recovery facility) Waste Disposal Landfill Bulky Waste

For each of the types of contract above please can you send me : 1.

2.

Contract Type- From the examples given above please state what type of contract this is. Please state other and type of contract if the type of contract is not listed above. In some cases the organisation will have one or two big contracts that is covered in a managed contract please state in the contract description what services the contract provides as well. The supplier of the recycling or waste contract

3.

What is the annual average spends for each of the suppliers. For those organisations with new contracts can you please specify the estimated spend?

4.

A brief description of what the contract entails. Please to specific to the services provided under these contract(s). Please provide me with a few sentences.

5.

What is the contract duration of the each of the contract(s)?

6.

What is the start date of each contract(s)?

7.

What is the expiry date of each contract(s)?

8.

When does the organisation intend to review these contract(s)

9.

Who is responsible for reviewing this contract please send me their full name, actual job title, contact number and their direct email address. Even if the organisation has a managed contract please can you send me all the contract information I have requested including the contact details. If this contract has just been award within the last six months can you please send me information on the shortlist of suppliers that bid on the contract? RESPONSE Section 1 of the Freedom of Information Act 2000 (FOIA) places two duties on public authorities. Unless exemptions apply, the first duty at Section 1(1)(a) is to confirm or deny whether the information specified in a request is held. The second duty at Section 1(1)(b) is to disclose information that has been confirmed as being held. Where exemptions are relied upon Section 17 of the FOIA requires that we provide the applicant with a notice which: a) states that fact b) specifies the exemption(s) in question and c) states (if that would not otherwise be apparent) why the exemption applies. In relation to the details of all of British Transport Police’s current recycling and waste support and maintenance contracts, the following exemption applies: Section 12 - Exemption where cost of compliance exceeds appropriate limit Section 12 of the FOIA provides an exemption from a public authority’s obligation to comply with a request for information where the cost of compliance is estimated to exceed the appropriate limit. In relation to your request for the full details for all relevant contracts, the information you have requested cannot be easily retrieved. Due to the complexity of the British Transport Police estate and the fact that BTP is a national force, there are 140 sites that may have different contract arrangements. In order to provide the answer to this question we would need to collate the information for all 140 sites. It is estimated that it would take approximately 20 minutes per site to identify the information requested. Therefore, we estimate that it would take approximately 46 hours to comply with your request. It is estimated that the cost of providing you with the information is above the amount to which we are legally required to respond i.e. the cost of locating and retrieving the information exceeds the “appropriate level” as stated in the Freedom of Information (Fees and Appropriate Limit) Regulations 2004. In the case of the police service, the appropriate limit is £450 which has been calculated to equate to a total of 18 hours of

work. If any part of the request exceeds the fees limit then Section 12 applies to the whole request. This letter acts as a refusal notice under section 17(5) of the Freedom of Information Act 2000. Although excess cost removes the force’s obligations under the Freedom of Information Act, as a gesture of goodwill, I have supplied information, relative to your request, retrieved or available before it was realised that the fees limit would be exceeded. I trust this is helpful, but it does not affect our legal right to rely on the fees regulations for the remainder of your request. British Transport Police has 3 national Waste Management contracts. The details of these are provided below: CONTRACT 1 Contract Name Provision for the Destruction and Disposal of Protectively Marked Waste Contract Type Recycling collection service Supplier Shred-It Limited Annual Average / Estimated Annual spend £75,000.00 approx Brief Description of Contract 1. Shred-It Ltd to supply a sufficient number of document containers to be used by the customer (BTP) for the storage of documents awaiting destruction 2. On a regular basis, as agreed from time to time with the customer, Shred-It Ltd to collect and empty such document containers as contain documents awaiting destruction 3. Shred-It Ltd to destroy all documents contained in the document containers using a cross-cut shredding machine. 4. Shred-It Ltd to recycle all newly shredded documents. 5. Shred-It Ltd to provide a Certificate of Destruction in the form annexed at Schedule 1 upon the destruction of such documents. Contract Duration   

Start Date: 01/04/2015 Original End Date: 31/03/2018 Ultimate End Date: 31/03/2019

Contract Review Annually Person responsible Name: Ayo Ogunmoyero Job Title: Procurement Manager Tel: 020 7521 6282 Email: [email protected] Note This contract is a Framework Agreement (i.e. Provision for the Destruction and Disposal of Protectively Marked Waste) led by Gwent Police. Shred-It Limited is the only supplier on this Framework Agreement.

CONTRACT 2 Contract Name Collection & Disposal of Controlled Drugs, Clinical & Forensic Waste Contract Type Waste disposal  Category: Cleaning, Waste Disposal & Environmental Services  Sub Category: Refuse Collection, Disposal and Treatment Services Supplier PHS Wastemanagement Annual Average / Estimated Annual spend £3,600.00 approx Brief Description of Contract Provision of a forensic disposal & waste management service across British Transport Police. Contract Duration  

Start Date: 01/04/2014 Original End Date: 31/03/2017

Contract Review

Annually Person responsible Name: Ayo Ogunmoyero Job Title: Procurement Manager Tel no: 020 7521 6282 Email: [email protected]

CONTRACT 3 Contract Name On Site Shredding of Hard Drives Contract Type Waste disposal  Category: Cleaning, Waste Disposal & Environmental Services  Sub Category: Environmental Management Supplier Data Eliminate Limited Annual Average / Estimated Annual spend £3,000.00 approx Brief Description of Contract This contract is for the destruction / shredding of all hard drives across British Transport Police Contract Duration Start Date: 10/11/2014 Original End Date: 09/11/2015 Contract Review Annually Person responsible Name: Ayo Ogunmoyero Job Title: Procurement Manager Tel no: 020 7521 6282 Email: [email protected]