UVA OFFICE OF SPONSORED PROGRAMS

PROPOSAL DEVELOPMENT SERIES

Proposal Development

www.virginia.edu/sponsoredprograms/compliance/proposaldev/

Class Objectives 1) Answer these questions: What are Sponsored Activities? Is it a Gift or Sponsored Project, and who makes that determination? Who are our major sponsors? What is my role in the proposal development process? What internal proposal deadlines do I need to meet? What are the various methods sponsors use to solicit proposals? Where can I find sponsor program announcements or application guidelines? Are there multiple types of proposals that I will be working with? What methods do we use to submit proposals? What funding instruments do sponsors use? What are the basic proposal elements? (Where’s the beef?) What forms do I need to use? Are there any compliance considerations during proposal preparation? How do I use sponsor proposal guidelines to prepare a proposal? Are there references or helpful sites to guide me? 2) PRACTICE PRACTICE PRACTICE! Plus “heads up” on potential points of confusion or misunderstanding

Where on Earth do I START???

When does this apply? Sponsored activities are externally funded  programs under which the Institution is  obligated to perform a defined scope of  work according to specific terms and  conditions within budgetary limitations.   In FY12, sponsored research made up 23.3%  of the $1.36 billion annual academic division  operating budget.  In contrast, state general  funds contributed 9.5% to the operating  budget.   Source:  2012‐2013 Budget Summary

Gift vs Sponsored Project If you have questions regarding whether a proposal or an award is for a gift or a sponsored project, contact your school’s research administrator or the corporate and foundation relations officer within your school’s development office.

Policy FIN-001 Determining if an Award is a Gift or Sponsored Project University Development Office and Its Role As noted in Policy: IX.A.1, the Office of University Development is the clearing house for all fundraising activities throughout the University. Alumni and friends, corporations and foundations, and other private charitable organizations contribute to the University and its programs. The Office of University Development coordinates with all University-related foundations to track and coordinate fundraising efforts.

Gift vs. Sponsored Project

If any of the following are true, the project most likely is a sponsored project. Sponsor is the federal, state, or local government OR an agency that has been established simply as a flow-through of federal, state, or local government funds for accounting purposes.

Award payments are contingent upon programmatic or fiscal reporting (e.g., milestones, invoices).

Proposal or award requires a signature from an authorized official binding the University to the terms and conditions of the proposed project.

Award includes budget restrictions (e.g., prior approval for re-budgeting and restrictions on certain budget categories, equipment or fringe benefits).

Sponsor has written policies requiring indirect cost recoveries. Note: the absence of a policy does not preclude the award from being a sponsored program.

Award includes a provision for audit.

Award contains provisions regarding ownership of intellectual properties, i.e., patents and copyrights.

Award restricts or monitors publications or use of results.

Sponsor requires the delivery of specific goods or services by the University (e.g., technical assistance or training).

Award requires protection of sponsor and/or confidential information.

Award requires a detailed technical report.

Project involves the use of human subjects, vertebrate animals, radioisotopes on humans, radioactive materials, recombinant DNA, human body substances, etiologic agents or proprietary materials.

A Quick Word on Eligibility Is my faculty member eligible to serve as a Principal Investigator/Program Director on this project? The PI/PD is the individual responsible for the work being done on the sponsored project (the “big cheese”) Policy VIII.A.1. – Eligibility to be PI Procedures 8-8– Request for individual not meeting criteria to serve as PI/PD 8-10 – Multiple Principal Investigators on Federal Awards

Nursing 2%

Architecture 1%

Arts & Sciences 17%

Medicine 55%

Batten Other