Using Microsoft PowerPoint – Chemistry • • • • • •

Creating and Naming Blank Slides Creating a Flow Chart Navigating with Action Buttons Creating and Ordering a drawing Bullets and Numbering Peer Editing

Part 1 – Starting your Presentation 1. 2. 3.

4.

Go to Start > Programs > Microsoft Office > Microsoft Office PowerPoint 2007. A New Presentation will open automatically. Go to File > Save. Save your presentation in your WHCEHS folder. Filename is elementINL0809. Be sure to replace “element” with the name of your element, INL with your initials, and 0809 with the current school year. The PowerPoint window should look like the one below:

Slide Area Outline Pane

Notes Area

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5. 6.

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Go to Home tab > Slides > Layout, click the drop down arrow and choose “Blank”. Click on the “Outline” tab in the Outline Pane area of PowerPoint. Type “Introduction” next to Slide #1. Hit the Enter key, and repeat the process until you have created all of your slides. Click on File > Save, or Ctrl/S. Your PowerPoint screen should look similar to the one below:

Proceed to the next page

© E. Brunelle, WHRSD 2009

Part 2 – Creating your Navigation Structure 1.

Slide Design

Go to the Design tab > Theme, and select a design theme. Make sure ALL of your slides have THE SAME design theme. This gives your presentation continuity and makes it easier to watch for your audience. Click on File > Save. THIS SAMPLE PRESENTATION WILL HAVE NO DESIGN THEME FOR CLARITY.

2.

Navigation

Click on the Navigation slide in the Outline Pane. Create a Flow Chart of your presentation using Shapes. Go to Insert tab > Shapes > Flow Chart. Your Flow Chart should look like the one below.

© E. Brunelle, WHRSD 2009

3.

Add Text

Next, you will add text to your Flowchart shapes. Click on each shape, then type the text for it. See below:

Proceed to the next page

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4.

Home Slide

Click on your Home slide. Click on the Insert tab > Text Box. Click on the Home Slide to create the Text Box. Type in Location and Neighbors. Repeat this procedure for Characteristic Properties, Drawing, Where Found and Uses. Don’t worry about the font – you will change it later.

5.

Change the font

Highlight the text in each box, and choose a font size and type.

© E. Brunelle, WHRSD 2009

6.

Line up the Text Boxes

Using your Arrow Keys, cline up the text boxes so they are evenly spaced on the slide. REMEMBER TO LEAVE SOME SPACE TO THE LEFT FOR BUTTONS!!

7.

Add Action Buttons

Go to Insert -> Shapes > Action Buttons. Choose the Information Button. Click next to Location and Neighbors and draw the button. When you release the mouse, you will be prompted to fill out a dialogue box. Be sure to click Hyperlink to > Slide…. Choose the Location and Neighbors slide. Click OK, then OK again.

© E. Brunelle, WHRSD 2009

8.

Copy your Action Button

Click on your Information Button. Click on the Copy icon, then Paste four more buttons. Use your mouse or the arrow keys to line up the buttons.

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9.

Modify your Action Buttons

Right click on each button, and then select Action Settings. Change the Action Setting for each button so that it matches the text to the right of it.

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10.

Add “Home” Action Buttons to your slides

Now, you will add “Home” buttons to each slide. These “Home” buttons will bring the viewer back to the Home slide from an Information Slide (Location and Neighbors, Drawing, etc.). Click on the Location and Neighbors slide. Go to Slide Show > Action Buttons. Choose the “Home” button. Draw the button on the bottom left of the slide. When you release the button, choose Slide…, then Home.

11.

Copy the “Home” Action Button to your slides

Click on the “Home” button > Right Click and Copy. Click on each of the other Information Slides, Right Click and Paste. The Home button will be pasted in the same spot on each slide.

12.

Slide Transitions

Press the F5 key to run your PowerPoint. When you click ANYWHERE on a slide, it will advance. That’s fine for some PowerPoint presentations – but not for ours. We want our presentations to advance only when we click on an Action Button. Here’s how we will change the advance:






Click on the Introduction Slide. Go to the Animations tab > Transition to This Slide >Advance Slide. Notice that there is a check mark (√) in the Advance > On Mouse Click box. Leave it there – that’s fine for the Introduction and Navigation slides. There are no Action Buttons on those two slides. Click on the Home slide. Uncheck the On Mouse Click box. Uncheck the On Mouse Click box for the rest of your slides. You can change the Effect on your slide transition – experiment and choose th effects you like!

© E. Brunelle, WHRSD 2009

Press the F5 key to run your PowerPoint again. You should be able to advance on slides 3 through 8 only by clicking on an Action Button. .

Proceed to the next page

© E. Brunelle, WHRSD 2009

Part 3 – Adding Text and Graphics to your Presentation If you haven’t finished your research, and written your research in your notes, you will need to finish that first. Now that your Presentation works according to plan – your Flow Chart – its time to add Text and Graphics to your Presentation. We will start with the Information Slides first. You will create your Introduction Slide last, since it will be at the end of this assignment that you will be more of an expert on your element. The Key to a good PowerPoint presentation is for the presenter (that’s you) to be knowledgeable and speak to your audience about your element. The PowerPoint should only have short, bulleted bits of information. As a presenter, you will explain each bullet. Your audience should not be reading your PowerPoint, only referring to it as you speak. NEVER USE PARAGRAPHS IN A POWERPOINT PRESENTATION, UNLESS YOUR OBJECTIVE IS TO PUT YOUR AUDIENCE TO SLEEP!! 1. Click on Location and Neighbors. Create a Text Box from the Insert tab at the top. Click on the Home tab > Paragraph > Bullets and Numbering. Choose a bullet that you like. List the information from your research, hitting Enter after each item. 2. Create a “Mini table” of your element and its neighbors using Shapes (Insert tab > Shapes).

3. Click on Characteristic Properties. Create a Text Box and list the Characteristic Properties that you found for your element. REMEMBER – the characteristic properties of your element will be much different than the ones for my element – Uranium! 4. Click on Where Found. Use the same techniques that you used for your other Information Slides (steps 1 & 3). 5. Click on Uses. Use the same techniques that you used for your other Information Slides (steps 1 & 3). 6. Click on Drawing. Use the same techniques that you used for your other Information Slides (steps 1 & 3). 7. Now, create a Drawing of your element using AutoShapes. 8. Click on your Introduction slide. Choose a picture from one of the Internet sites you used for your research. Copy the picture and paste it on your Introduction slide. Write the name of the web site where you copied the picture from in your notes.

9. Write a caption explaining the picture you just pasted. 10. Put your Name and Class on your Introduction slide. 11. Write one interesting fact about your element. You do not have to put the date of discovery – just any interesting fact that you haven’t used elsewhere in your PowerPoint. © E. Brunelle, WHRSD 2009

12. Find AT LEAST one more picture from the web site that you used, and copy/paste the picture on the appropriate slide. Be sure you can explain the picture during your presentation. Don’t forget to “NoodleBib” the citation!!

© E. Brunelle, WHRSD 2009

Part 4 – Adding NoodleBib citations to your Presentation You have worked hard at researching and creating your PowerPoint presentation. It’s very important to cite the sources of your research. Since you have already created citations in NoodleBib, it will be very easy to include them in your presentation. BE SURE TO LOG ON TO NOODLEBIB AND OPEN YOUR ELEMENTS LIST. 1.

Click on the Introduction slide. You should have written where you learned of the information found in your Introduction slide in your notes. Highlight the citation you will use in NoodleBib, Right Click > Copy.

2.

Click in the “Notes” section of your Introduction slide and Right Click > Paste.

3.

Repeat this process for Location and Neighbors, Characteristic Properties, Drawing, Uses and Where Found.

Proceed to the next page

© E. Brunelle, WHRSD 2009

Part 5 – Adding Custom Animations and Sounds One of the most fun parts of creating a PowerPoint presentation is to add Custom Animations and Sounds. Here are some guidelines that you must follow: 1. ONLY add a sound if it is relevant to your presentation. For example, explosions have no relevance to the element lead, since it does not explode. You could add a sound for Oxygen, Hydrogen or any other flammable/explosive element, but ONLY USE ONE SOUND, ONE TIME! 2. Go to the Animations tab > Custom Animations. Custom Animations need to begin BEFORE PREVIOUS or AFTER PREVIOUS. For our presentations, Custom Animations CAN NOT begin on a mouse click. This is because we have made mouse clicks inoperable on our slides, by removing them from Slide Transitions. 3. You must use FIVE Custom Animations – NO MORE, NO LESS.

Proceed to the next page

© E. Brunelle, WHRSD 2009

Part 6 – Peer Review Run your Presentation by clicking View > Slide Show, or hit the F5 key on your keyboard. Make sure the navigation Structure works. Go back to earlier parts of this tutorial if you need to fix something. If you are sure that you have finished, find another student in class who is also finished. Run each other’s presentation. Use the Rubric provided to see that all of the requirements are met. Be sure to also check for: • Neatness • Bullets • Custom Animations Remember – you are trying to help each other achieve a high grade. Be constructive in your criticism. Don’t tell your classmate that everything looks good if you see something that you think he or she will be graded down for.

© E. Brunelle, WHRSD 2009