Using Google Forms Instructions Create the Form Login to your Google Docs Account. Currently in order to share the form with others you will need to use your Personal @nb27 account - not your class account. This is because in order to share with email - our students do not have active accounts. You will be sharing the form by providing a link to the form. Near the top right hand side of the screen, click on “Create New” and then “Form“.

You will be presented with a simple form you can edit. The current question you are editing will be displayed with a yellow background. The first question will be a “Text” based question, so you do not have to delete the default first question, just edit it. In this question you will be asking for the person’s name. Make sure to mark the question as “required”, so users cannot skip it.

To create a new question go to the top left hand side of the Google Docs interface and click on “Add Items” and then on “Multiple choice“. This will create a question with a number of items the user will be able to choose from. In this question you will be asking for the computer type.

Enter the question’s title. Add the first Item on the menu “Desktops” and then the second “Laptops“. Check the box to make it a required question and click “Done“.

Add a final “text” question to ask for computers’ serial numbers. And click on the “Done” button to finish.

Add a Template Now that we finished making our simple computer equipment inventory form, we are going to change its looks, to make it more appealing to the public. Next to the “Add Item” button you will find the “Theme” button; click on it to see a wide variety

of themes. Click the one most appealing to you, then hit the “Apply” button. For this project I picked the “Binary Blue” theme.

Making the Form Accessible on the Web Once you are done creating your form it will be automatically published by Google Docs. We now need to notify our users of its existence and how to reach it. Google Docs provides three methods to accomplish this: You can embed the form in a website, email it or provide a live link. For other teachers, you can email the form. For student use you must provide the link as they don’t have email. In the top menu bar of the Google docs form menu, next to the “Add items” and “Theme” buttons, you will find the “Email this form” button. Enter all email addresses you want to send the form to in the space provided, using a comma to separate them. Press “send” button to send the form.

Viewing results Google Docs Forms will store the answers from each user on a spreadsheet. To view this spreadsheet, go to the forms menu and click on “See responses“, then click on “spreadsheet“. You can return to edit the form by clicking on “Form” and then “Edit form“.

Google Docs will graph the data for you as well. On the main forms edit menu, click on “See responses” and then “Summary”

Further resources: http://support.google.com/docs/bin/topic.py?hl=en&topic=1360904&from=15166&rd=1

Some Tips on Using Forms Every form is associated with a spreadsheet with the same name. In fact, you can usually only access the form by first opening the spreadsheet. Once the spreadsheet is open, use the "Form" menu to access the form. This menu is shown in the image below. In this example, the menu is called "Form (9)", where the 9 indicates that there have be

From this menu you can access these options (plus others not discussed): ● Edit form: This opens the form so that you can make changes to it (just like when you were creating it). ● Warning: It is not advisable to do this once students have already started submitting responses, because ■ Students that have already submitted their answers won't see your changes. ■ If you delete or move questions, it can mix up the layout of the responses in the spreadsheet. ■ ● Go to live form: ● Opens up the form in a new window, as it would appear to your students. This is

also useful if you need to:

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Submit the answer key before grading. Get the URL of the form to email out, or post to your class web site. To do this, click "Go to live form", and then copy the URL from the address bar of your web browser (see image below). You can also copy this address and paste it into a Word Document and put in your Staff Drop Box - or share the link via a Google Document.

Accepting responses: ● If you have a deadline for the assignment, you can uncheck this option after the deadline has passed. Once unchecked, students will no longer be able to submit responses.