User manual web:

WEB ADDRESS We have created a separate version for those who want to test the registration of the work hours. Start the browser on your computer and use the following addresses in order to get into TimeCatcher: http://timer.tsmaskin.no Here you have to use a password to log in. You will set this yourselves the first time you log on. This is done by clicking the “Endre passord” link located just below the “Logg inn” button. When you enter a new password, choose one that is difficult for others to guess. See also page 2 for further details.

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Side 1

INNLEDNING WEB ADDRESS LOG ON

   

Username = Employee number, example 807 or 2648. Password is required. The first time you log in, it needs to be changed from blank to something else. Remember to select a password that is difficult for others to guess. Click the “Logg inn” button when username and password are correctly entered.

If the user has forgotten their password, then we can set a new, or reset it so that the user can add your own. Contact your IT administrator to get organized. CHANGE PASSWORD Click on the link ”Endre passord”. You then get this picture:

Enter your username and new password 2 times (on the 2 bottom lines). You will receive a confirmation of the change. After this, click on the “Logg inn” button to get back to the login page. LOGGING OUT When you are finished registering your hours, click the "Logg ut" link (see illustration below). The user is then logged out.

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Side 2

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Description of the image above: 1. Sheet tab – not all these are available 2. Selection criteria for the view of the current week 3. Alternatives for print 5. User-controlled display 6. External links 7. Displays the total hours for the entire week for an employee 8.Timeføring8 Enter your hours / display already registered hours 9. Enter type of mass

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Side 3

DESCRIPTION OF THE IMAGE WITH TIME MANAGEMENT Reference to what the main screen consists of and the fields in it:

Sheet tab / screenshot selection (1)   

Timeregistrering: Enter your own work hours Godkjenning Prosjekt: the Rule is that operations manager will sign hours on "their" projects and construction leader approves hours on "their" projects Godkjenning Ansatt: Closest boss signing the hours for his/her employees

 This image may differ in terms of what's coming up on the screen, because not everyone has access to all tabs. It is only construction leaders, operational managers and formen who see Godkjenning Prosjekt and Godkjenning Ansatt because there are those who will be signing at the time you register.

Selection criteria for the view of the current week(2)

  o o

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Selection criteria for hours Date appear pre-populated for the current week Week number and/or date can be manually changed Saved hours have different status. Place a check for those hours that you want to see. o Delvis (D): hours are automatically set to D on first save o Signert (S): hours that have been signed by Operations Manager/Supervisor o Godkjent(G): hours that have been approved o Overført (O): hours transferred to pay Hours that has status = G, or O, cannot be changed or deleted Hours that has status = S ' can only be changed by the Construction Manager (level of)

Remember to press the Oppdater button when one has entered appropriate selection criteria

Printalternatives(3)

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Side 4

If you would like to have a better control and overview of the recorded hours, you can save them in a PDF or Excel document. Exports will begin in the date interval that is specified in the view. Printing will show the same work hours that appears in the picture, see point 8.You can choose whether you want it as an Excel or a PDF file. Your PC have to have programs that can open files in this format.

User-controlled display (5) In this dropdown menu you can select which set of fields you want to see.

Remember to press the Refresh button when you've made the right choice

External links (6) There are links to the documentation, logout and to send e-mail to your Payroll Department.

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Side 5

Show the total hours for the entire week for an employee (7)

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Only display field, it is not possible to add hours here Will set overtime with a red background color if the employee does not have filled up the week with 37.5 t ordinary time Visning: Only the current Project in the Authentication tab Utvalgte timer: Total hours based on the lines in the view Alle timer: Total hours for current employee, regardless of the project (e.g. sum, also hours on projects that are not "owned" by the construction Manager/Operations Manager)

Ukedetaljer button:    

Open new window with view of the timesheet for the current employee in the week view. Here you can see all the hours that the employee has registered current week is used to keep track of all hours that an employee has registered – also on other projects than the logged-on user is responsible for it is not possible to change anything – it is just a display photo appear only during Authentication and Authentication tabs Project Employee

Oppdater ukevisning autmatisk (Automatically update week view): 

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If this is checked the image is updated every time you click on a time line. Mass line update is also controlled by this. NOTE, it may cause the view to react slowly if you have this checked. If this is not checked you must manually use the Refresh button to get an overview of the display image. BACK

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Side 6

Registering work hours(8)

View more than 50 lines :

Previous page/next page: If there are a lot of time lines in a view, they are divided into 50 lines per side. To see the next 50 hour lines you have to press the arrow button > (next page) or >> (last page). Similarly for previous page and first page.

Wich tab to choose :

When you register your work hours, you have to be in the Timeregistering tab. The other tabs (Godkjenning Prosjekt and Godkjenning Ansatt) will only be available if you have to sign

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Side 7

and approve hours for people who work for you. Only foremen, operational managers (driftsledere) and Project managers (anleggsledere) will se these tabs. Select week, or date interval for the period you are about to register hours for.

Click Update to update the display of the hours.

DESCRIPTION OF THE FIELDS: Explanation of abbreviations in the column header appears as a tooltip when you rest the pointer over the text. Dato: Date for the guidance of the hours. Kom og Gikk (Came and went): The time you've been on the job. These are information fields only, they do not form a basis for automatic calculation of your actual work hours. We are required by the labour inspection authorities to fill in these fields. Fra – Til (From – To): The project number that you’re working on should be entered into these fields. It is Til project that bears the cost. The Fra project is used only for the transport of mass. There should always be a relevant project number in the Til field. Bilagsnr (Document No.): You're notified when you need to fill this field. It should contain the number that corresponds with the number on the worksheet that you or your operational manager has filled out. The projects that end with xxx001 and xxx000 have this as a required field. M1: The internal number of the machine that you are operating. M2: The internal number of the car hanger you have attached to your car. Applies mainly to the people who work in the Transportation department. M3 and M4: Will only be used together with the transport module.

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Side 8

Slep (Towing): The internal number of the equipment that’s being transported. Only in connection with the transport module. Ordinær (Regular work hours): The amount of regular hours. Must be entered as minutes, eg. 06: 30, 6 hours and 30 min. OVT40-80: Over time, 40% and 80%, enter the number of hours and minutes. Tillegg (Add-ins): Here, you’ll find add-ins such as B_TLG = Bortetillegg (add-in when you are working at projects that require that you stay over night, M_TLG = Meisletillegg, S_TLG = Skifttillegg, for when you work shifts, and V_TLG = Vakttillegg (add-in for those that have guard duty). Enter the number of hours and minutes. Diet: Enter the number of days. Kommentar (Comment): Type any comment in this field in relation to your work or absence from work. KM: The number of kilometers the company should reimburse you. Distance from and to have to be specified in the comments field. HELLIG: The number of hours/minutes you have been working on public holidays. Tillegg H: Add-ins for carhangers, will only be used in connection with the transport module. Fravær (absence from work): Register absence from work. Boremeter (Drilling meter): BMO, BM3,5, BM4,0 and BM6,0. Total meters drilled of a specific drillingmeters dimension. Fast maskinpris: Agreed machinecost. Will only be used in connection with the transport module. Fast turpris: Agreed cost for the trip. Will only be used in connection with the transport module. Status: D = Delvis (partly), S = signed, G = Godkjent (approved), O = Overført (transferred). AMS AS

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Side 9

Videresendt (Forwarded): This is marked with an X if the work hours are forwarded to another Manager (display fields).

FEATURES FOR REGISTERING OF WORK HOURS: New/blank time line       

New time line is ready for registration at the top of the grid Enter values in the fields that are relevant to you Use the TAB key to jump to next field You must fill in the Dato (date) field, one type of work hour (ORD/OVT etc) and the Til (project that you have worked on) field. You CANNOT type the abscence hours on the same line as the hours for ordinary work timer or overtime Enter the number of hours and minutes. Press the Save or the Enter button to register your work hours All hours must be entered in hours and minutes. Ex: 07: 30 is 7 hours and 30 minutes.

Change a timeline    

Select line by clicking on it Click the Endre (change) button Change the value in the fields that are not correct. Click the Lagre- (save) button.

Copy a timeline Create a new line with a copy of all the values from the selected line, except the work hours    

Select line by clicking on it Click Kopi-knapp Edit the values (ex. if you have worked on a different project), and enter your work hours Click Lagre (save) button.

Delete one or more timelines 

Delete one line: o Select line by clicking on it o Click Slett (delete) button  Delete all lines: o Click Slett alle (delete all) button  Only hours with status = D can be deleted BACK

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Side 10

Register same timelines for more than one day at a time It is possible to register “the same kind of“ hours for more than a day if desired. This is especially useful when registering a holiday/absence or when you have worked on the same project for more than two days in a row. Use the Registrer flere (register more) button.

Date:   

Use the CTRL key when you clicking on different days Use shift-click on the first and last day to select all days in between. Fra-Til (from-to): Select from- and to-date. o If you do not click in the Med Helg (include weekend), then only Mondays to Fridays will be selcted.

Register hours and place cost: 

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If you have access to register for anyone other than yourself and click the button with three dots – the one to the right of the Ansatt field - you choose from the employees that have been assigned to you. If not, you just get yourself a choice. Hvis du har tilgang på å registrere for andre vil du kunne velge alle eller flere.

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Side 11

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Cost placement (Prosjekt (project), Underprosjekt (sub-project) and Aktivitet (activity)) can all be looked up by using the “…-button” on the right hans side of the specific field.

Hour types and other fields:  In the text of all the hour fields, you can click to get 07: 30 hours automatically entered  Click once to delete it  Use hours and minutes when registering your work hours 

Fixed hourtypes (example Ordinære timer (regular work hours), Syk (sick) og Innarbeiding) will not have a dropdown list to choose from..  Variable hourtypes (example Overtid (overtime) and Fravær (abscence)) helps you to choose the correct type for your work hours. o It is not enough to just write hours or choose hourtype. Both parts must be included for it to be properly registered.  Other fields that are included in the normal timeline are also included.

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Side 12

Save your hours and/or go back to the main window    

Save button located at the bottom of the image Here messages concerning your registration will appear. Here you can cancel to return to the main image. You get a preview over the hours you have generated.

VARIOUS HOURTYPES: Fravær (Abscence)     

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Enter values that are relevant to your work hours Use the TAB key to jump to next field Enter the time in the column "Kom (came)" and "Gikk (went)" as well as the number for the project you are working on when the absences occurs. Enter the correct number of hours according to the correct kode for your absence. Current absence codes o FERIE - Holiday o EGEN - Absence without doctors notice o SYKMELD - Absence with doctors notice o SYKB – Absence because of sick children o FPERM - Parental Leave o FRIUL – holiday/absence without pay o VEL_PERM - Leave of absence with salary welfare Use the Kommentar (commentary) field to explain the reason for your absence.

 For absence that gives the right to pay, you have to hand in the correct forms and papers ready and signed to the payroll department. Repair and maintenance     

Enter the internal number for the machine in the M1 field If the repair concerns a drillingrig, then use projectnumber 444499 in the Til field If the repair concerns a crushing plant (Knuseverk), then use projectnumber 333799 in the Til field. If the repair concerns other equipment or maintenance, then use projectnumber 999999 in the Til field. Use the field for regular work hours (ORD) for the hours spent on repair and maintenance. If the repair and maintenance is being done after regular work hours, and

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Side 13

you have fulfilled the requirements for overtime pay, then you enter the correct number of hours in the field for overtime (OVT40 or OVT80). Drillingmeter (Boremeter)   

Enter the internal number for the drillingmachine in the M1 field Chose the project that have to bear the cost – usually the project that you are working on. Enter the total NUMBER of drilling meter together with the correct dimension: o o o o

BMO BM35 BM40 BM60

= = = =

ordinary drillingmeters (BoremeterOrdinær) Drillingmeter 3,5” Drillingmeter 4,0” Drillingmeter 6,0”

Tranportation of equipment where the machine will carry the cost    

Enter the internal number for the machine that are being used to transport the equipment in the M1 field Enter the internal number for the machine that will carry the cost in the M4 field. Usually the machine that are being transported will carry the cost. Use project number 333999 in the Til field. Use the field for regular work hours (ORD) for the hours spent on repair and maintenance. If the repair and maintenance is being done after regular work hours, and you have fulfilled the requirements for overtime pay, then you enter the correct number of hours in the field for overtime (OVT40 or OVT80).

Vask (på egen maskin)   

Enter the internal number for the machine that are being washed in the M1 field Til-Project = 900905 Fra-Project = Blank

Course- and meeting hours  

All hours spent in courses and meetings will use the project number 900902 in the Til field. Do not use the ORD field to register these hours. Use the type KURS that you can find under the Fravær (absence) field.

Hours worked in public holidays 

Register machine as usual and project 900902.

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Side 14

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Use the type HELLIG found under the DivTillegg field and register your work hours in the field on the right side.

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If you have been working overtime during a holiday, you HAVE TO use the Kommentar (commentary) field and explain why you have worked overtime. Use the type OVT_HELL.

Additions (Tillegg) 

Select from o B_TLG is Bortetillegg (addition if you have to stay overnight – must be cleared in advanced) o M_TLG is Meisletillegg (additions if you have to use a chisel with the excavator) o S_TLG is Skifttillegg (if you work shifts) o V_TLG is Vakttillegg (if you have guard duty and must be available 24/7)  Enter your number of work hours in the field to the right.  If you have other additions, please specify these in the commentary field How to use the commentary field  

Enter any comment concerning work performed or your absence Messages to the Payroll Department will NOT be registered here. All messages to the payroll department must be delivered either by hand or via the link ”melding til lønnsavdelingen (message to payroll)” found on top of the window just under eksterne lenker . See 6, page 5 for illustration.

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Side 15

Masses(9)

 You can select if the lines containing mass (only used if you transport masses) should be updated automatically when you click on a line in the maingrid, by checking this box.      

After you have registered your work hours and if you have entered a project in the Fra field, the cursor will automatically jump to the Masseføring field. Dato (date) and Fra/Til projects are not editable; these are specified in the timeline that are selected in the main grid. Select type of mass by choosing from the dropdown list. Enter values for how many loads (Antall lass) and how many tons per load Click the Lagre (save) button Click the Ny (new) button to register another line connected to the same timeline in the maingrid. You must register one line for each type of mass you transport.

E-MAIL NOTIFICATION IF YOUR HOURS ARE CHANGED If the employee has registered an e-mail address with the payroll department, he or she will get mail if the work hours have been modified or deleted. Your e-mail address can be submitted to the Payroll Department. Example of the mail that is sent to the employee. The mail will only be sent in Norwegian, but you can see translation below: Fra: [email protected] Sendt: 6. desember 2010 13:22 Til: Bent Bentzen Emne: Timecatcher Web: Endring av timer Timer endret for Bent Bentzen av Kjell Arild Egeland Endret: ORD til 07:30 Opprinnelig data: Dato: 08.12.2010, Til: 900000, Maskin1: 1, ORD : 07:00

Translation: From: [email protected] Submitted: December 6, 2010 13: 22

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Side 16

To: Bent Bentzen Topic: Timecatcher Web: Change of hours Hours changed for Bent Bentzen by Kjell Arild Egeland Changed: ORD to 07: 30 Original data: Dato: 08.12.2010, Til: 900000, Maskin1: 1, ORD: 07:00

SEARCH Place your cursor in the field you wish to search for data, for example project (the Til or Fra fields) or M1 (machine number) and click the Søk (search) button. You can also double-click within the relevant field.

In the following fields, you can search for a valid value: 

Project (Fra /Til fields) o You can add your favorites – the projects that you work most on - in the search window for projects.

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Side 17

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o Select the projects that are used most often and click:”Legg til markerte favoritter” (add selected to favorites). o The next time you enter a search, the favorites will appear in their own Favorites tab. Maskin 1, Maskin 2, Maskin 3 og Maskin 4 The employee fields that do not have a dropdown list.

 Your computer might have a pop-up blocker enabled. The Search window will not be shown if you have this enabled. Please hold down the Ctrl key on your keyboard while clicking on the Søk (search) button. This will bypass the pop-up blocker. How to use the search window:  

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Click the Søk (search) button. Use filters when searching: Add value in the Maskinnr (machine number) or Beskrivelses (description) field and click the Søk (search) button. You will only get hits related to the values you have entered. Double-click on the value you wish to add to your timeline. The Søk (search) window will now close and the appropriate field in the timeline will be updated with the value you have double-clicked.

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Side 18