University of Florida International Center RCM 2014/2015 Budget review
Leonardo A. Villalón, Dean Susanne Hill, Executive Director Patricia Schauweker, Business Manager
Introduction The Mission of the University of Florida International Center (UFIC) is to motivate and lead the UF community to think and act globally in fulfilling the University’s missions of learning, discovery, and engagement. As such, UFIC: Manages all international agreements and collaborative ventures of the University Processes necessary documentation and supports all international students and visiting scholars at UF Organizes and manages all UF study abroad programs Leads and supports efforts to internationalize the curriculum across the university Organizes and supports international outreach events, activities and speakers
UFIC Strategic Plan
Quality Enhancement Plan for the University of Florida, 2014-2019 As part of the University’s request for reaccreditation by SACSCOC, UF is required to submit a plan focused on one area that the University considers “essential to its mission and future success.” For the just-completed 2014 SACS accreditation process, UF selected the theme of internationalization, under the title:
Learning without Borders: Internationalizing the Gator Nation UFIC is charged with the implementation of this plan
UF International Center FY 15 Support Unit Budget FTE
Optimal
Flat
24.31
24.31
Faculty Salaries and Benefits
598,420
598,420
TEAMS Exempt Salaries and Benefits
560,188
560,188
TEAMS Non-Exempt Salaries and Benefits
Subtotal Salaries Student Assistants Building Maintenance Data Processing/IT Services
597,670
597,670
1,756,278
1,756,278
20,286
20,286
900
900
11,875
11,875
Office Supplies
6,675
6,675
Computer Software
3,000
3,000
Equipment
8,000
8,000
Space Rental
1,500
1,500
Printing and photocopies
5,000
5,000
Telephone
13,744
13,744
Postage
1,000
1,000
Courier Service
3,500
3,500
40,000
40,000
4,500
4,500
700
700
120,680
120,680
3,000
1,700
1,879,958
1,878,658
Travel Memberships and Dues
Subscriptions Subtotal operating expense Concession fund TOTALS
UFIC Organizational Chart
Resource Dollars by Unit
Unit
Support
Auxiliary
Administration
$513,025
$513,025
International Student Services
$487,842
$487,842
Exchange Visitor Services
$220,505
Program Development
$363,568
Study Abroad Services
$4,000
IT
$166,460
Finance
$99,227
$177,677
$276,904
Totals
$1,854,627
$822,797
$2,677,424
$99,547
Totals
$320,052 $363,568
$545,573
$549,573
$166,460
Resource Dollars by Unit
Resources by FTE Unit
Support
Auxiliary
Total
Administration
4
0
4
International Student Services
9
0
9
Exchange Visitor Service
4
2
6
Program Development
5.3
0
5.3
Study Abroad Services
0
7
7
IT
2
0
2
Finance
1
3
4
25.3
12
37.3
Totals
Resources by FTE
Administration Dean Provide leadership, visibility and support for the international aspect of UF’s strategic plan. Promote the international dimensions of research, teaching and service activities of the university; Implement Quality Enhancement Plan; Oversee center’s financial management;
Executive Secretary
Executive Director Oversee International Student Services, Exchange Visitor Services and Study Abroad Services; Serve as Director of Study Abroad Services. Study Abroad Program development; Oversee study abroad budgets; Provide risk management for Study Abroad Program; Manage international agreements; Serve as PDSO and RO for F-1 & J-1 programs
Senior Secretary
Support Budget: $ 513,025
International Student Services (ISS) Director Assistant Director Program Assistants (6) Secretary ~ 5800 international students
Support Budget: $ 487,842
Services Provided - ISS Process immigration documents for ~ 5800 degree seeking international students Maintain student tracking database for federal government Monitor students' academic progress Monitor student visa status and assist students to maintain legal status Assist students with all immigration applications and changes Host orientation workshops
Exchange Visitor Services (EVS) Director Assistant Director Program Assistant (2) Senior Clerk (2) ~ 1000 J-1 International Scholars ~ 300 J-1 students
Support Budget: $ 220,505 Auxiliary Budget: $ 99,547
Services Provided - EVS Process immigration documents for international scholars, students & student interns in J visa status Monitor immigration compliance Liaison with UF departments, partner institutions, & respective federal agencies Advise exchange visitors on immigration issues Assist students with academic training Host orientation workshops
Program Development (PD) Director Associate Director Clinical Assistant Professor Coordinator, Public Events Program Manager (partially funded by grant through December 2014) Program Assistant (partially funded by grant through December 2014) 23 proposals in the past four years that awarded $ 28 M +
Support Budget: $ 363,568
Services Provided - PD Assist faculty to develop new international programs (incl. proposal development) Implement interdisciplinary, international projects Coordinate international outreach activities and special intl. campus events Provide evaluation support for UFIC & internationally oriented programs Engage faculty to develop international research partnerships Serve on campus-wide internationalization committees Facilitate internationally-themed working groups to encourage networking and cross-campus collaboration
Study Abroad Services (SAS) Executive Director (serves as SAS Director) Assistant Director Program Assistant (5) Senior Clerk ~ 2200 students 100+ UF faculty led programs in 50+ countries Reciprocal exchange programs and 3rd party provider programs
Support Budget: $ 4,000 Auxiliary Budget: $ 545,573
Services Provided - SAS
Advise students on SA programs Actively recruit students for SA programs Register students in SA courses Conduct pre-departure and re-entry orientation Process SA overseas transcripts Organize campus-wide SA outreach and marketing activities Manage UFIC SA scholarship program Support faculty with SA program design Coordinate SA evaluations
Information Technology (IT)
IT Expert Coordinator, Management Analysis Support Budget: $ 166,460
Services Provided - IT Communication/coordination of data between Admissions, Registrar and UFIC to insure accurate data reporting to Department of Homeland Security through the Student and Exchange Visitor Information System (SEVIS). Provide network services support Provide web and desktop application and development support Provide database administration and programming support Prepare database output reports Maintain UFIC website and social media
Finance & Accounting (F&A) Business Manager Accounting Coordinator Accountant Senior Fiscal Assistant $ 6,000,000 in fiscal transactions
Support Budget: $ 99,227 Auxiliary Budget: $ 177,677
Services Provided – F & A
Prepare annual support budget Oversee all Funds budget Provide personnel & payroll support Prepare study abroad program budgets Prepare study abroad financial aid budgets Prepare study abroad invoicing Process study abroad deposits & collections Process study abroad international wires Administer health insurance enrollment
Benchmarks (SEC) University
University of Florida
# of Intl Students
# of Intl Scholars
# of Study Abroad Students
5800
1000
2200
Staff (ISS Staff Budget +EVS) (SAS) (ISS+EVS)
14
Budget (SAS)
12
$807,894
$727,250
Info not available
University of Tennessee
1000
532
1000
6
7
Info not available
University of Kentucky
1700
536
887
8
9
$465,000
$519,000
1100
5 + GA
3+ GA
$1,300,00 0
$700,000
3300
5 (EVS only)
16
Info not available
$853,000
9
Info not available
Info not available
Auburn University
1000
Texas A&M
Info not available
1,577
1300
Info not available
University of South Carolina
300
1250
6
Assessment and Evaluation Survey on faculty perceptions towards international research (Spring/summer 2013) Survey on faculty perceptions towards study abroad (Fall 2013/spring 2014) International Student Services survey of department administrators (Spring/summer 2014) Student needs assessment for study abroad (Fall 2014) Pre- and post-arrival surveys of international students expectations and experiences (conducted in collaboration with the Division of Housing) (Fall 2013/spring 2014)
Other Evaluation Initiatives Analysis of SERU data to assess impact of study abroad participation Evaluations of all UFIC outreach activities (K-12 Teacher workshops, Florida International Summit, International Education Week) Evaluations of the effectiveness of electronic media (Facebook pages, website, online modules etc.) Evaluations of trainings offered by ISS and EVS through HR
Strategies to Overcome Constraints and Realize Savings EVS fee for DS-2019 preparation ($ 100 / DS–2019) Supports 2 TEAMS & 1 OPS position
Database maintenance fee for tracking intl. students ($3 / semester) Contributes $ 30,000 / year
DHL courier fee for international students’ immigration paperwork Contributes $ 25,000 / year
Increased grant activity which generates IDC and salary savings Study Abroad administrative fee increase from $ 250 > $ 300 for UF faculty led programs. Admin fees support 10 FTE of UFIC
Anticipated Future Needs Pick up 0.5 FTE funding for 2 TEAMS positions in Program Development Communications Specialist Salaries for UFIC Program Assistants Currently, 80% of the PA (12) earn salaries in the low 30s 20% of the PA (3) earn salaries in the mid 30s and above
