Unit Readiness Coordinator Meeting February 25, 2010

Welcome • Unit Readiness Coordinators (URCs) • Health System Project Management Team • Employment Process Coordinators (EPCs) • University HR Representatives

Agenda •Background and Project Scope •eRecruit Priorities & Metrics •Health System Lead Team •Cool Stuff •eRecruit System Demo •URC Readiness Plan •Project Updates •Communication Plan •Websites (UMHS & UM) •Next Steps

Background • Documented feedback from eMploy • Notification that Kronos will no longer support eMploy • Selection process resulted in PeopleSoft • eRecruit Project began October, 2008

Project Scope • Replacing functionality of current system • Posting and filling regular staff positions • Posting faculty positions • Go-live June 7, 2010

Possible Future Phases • Non-Student Temporary Positions • Hiring for Faculty/Instructional Positions • Other Job Families

eRecruit Priorities • • • •

Design driven by user feedback Enhanced applicant experience School/College/Unit involvement Customized to support UM business processes • Dedicated project support for Unit readiness efforts

eRecruit Metrics • Delivered on-time and on or under budget • At least 80% of design features requested by stakeholders have been incorporated • Review health system readiness for eRecruit go-live

Design Team •

•

Campus Units – Karen Sloan, ITS – Patrick Smitowski, LS&A – Stacy Johnson, Facilities & Operations – Tina Truskowski, College of Engineering – Jodi Simpson, ITS – Lori Ristau, School of Nursing – Jennifer Knauf, SNRE University HR – Jane Miller – Katie McCollum – Michele Kinker – Traci Buckner – Jeanne Christensen – Tammy Deane

•

ITS – Judy Aldrich – Ann Tuttle – Chris Fillmore • Health System HR – Lynda Lauerman – Mindy Warden • Health System Units – Gwen Kearly, Nurse Recruitment & Retention – Pam Quinlivan, Internal Medicine, Medical School • Regional Campus HR – Beth Manning, Flint – Ginny Zarras, Dearborn

Health System Lead Team • • • •

Gwen Kearly, Nurse Recruiter Lynda Lauerman, Human Resources EPC Jan Mulcrone, Director of HSHR Pam Quinlivan, Internal Medicine HR Generalist • Mindy Warden, Workforce Planning Specialist

Cool Stuff • • • • • • • • •

Automated Rehire Status check UM terminology used Simplified posting Applicant website with enhanced searches Enhanced screening capability Automated disposition setting PEP Screening indicated on job bid page Automated Disposition Setting Data conversion from eMploy to eRecruit allows departments to access existing records

eRecruit Demo

Job Opening Demo & Manage Applicants Demo Katie McCollum eRecruit Project Management Team

Unit Readiness Plan Goal: To ensure Units are engaged in readiness efforts leading to smooth Unit implementation

Unit Readiness Plan 9Security and Access 9Internal Unit Communication 9Training 9Process Testing 9Implementation 9Stabilization

URC Role/Responsibility • Collaboration to prepare your Unit • Readiness Checklist for consistency and tracking progress – Business Processes – Security Roles – Training – Communication – Implementation • Closing out postings (May)

Project Updates • System testing continuing through end of March • End-to-end testing begins in March with project team participation • Training materials being developed • Unit Readiness meetings beginning

Communication Plan February: • Email to AdForum and BSA March: • General news story in University Record, UHR Newsletter, UMHS Inside View • eRecruit space on UHR website • Link on HSHR website, when ready

UMHS Careers Website

Demo www.umhscareers.org

UM Applicant Website Health System Expertise

Employee/Applicant Perspective

Gwen Kearly, Nurse Recruiting Mindy Warden, Health Careers Maria White, UMHS PR&MC

Valerie Eaglin, CEW Rosa Peters, IT Commons Angela Law, AFSCME Venus Gregory, HR Service Center

IT Experience Lisa Collins, Perf. Support Jamie Croy, Systems Analysis Ann Tuttle, eRecruit Project Shawn Sieg, UHR IT Support Kevin Bergquist, Voices Team

Human Resources Knowledge Katie McCollum, Functional Expert Jane Miller, eRecruit Project Tiffany Kulpa, Employment Matt Snyder, Communications Karen Sloan, ITS HR Office

Applicant Website

Applicant Website

Applicant Website

Demo http://test.umjobs.org

Next Steps • Readiness Checklist – Business Process – Security Roles – Training – Communication – Implementation

• Attend monthly meetings

Next Steps Cont. • Next Meeting – March 24th 1-3pm Ford • Upcoming URC Meeting Dates: – April 21st 9am-11am in Ford Auditorium – May 13th 2pm-4pm in Danto Auditorium – (May 26th 1pm-3pm in Ford Auditorium) – June 28th 9am-11am in Danto Auditorium

Next Steps Cont. • Receive an email from Mindy – Presentation – URC Checklist

• Feedback Survey – Timely response – Upcoming Training

Questions?

Thank You!