ADMINISTRATIVE DIRECTIVE

Approval of the Tallinna Tehnikakõrgkool/UAS action plan for 2014

On the basis of the statutes of the Tallinna Tehnikakõrgkool/UAS § 8 and § 7(18), the Tallinna Tehnikakõrgkool/UAS development plan for 2011–2015, council decision No 1-15/4 „Amendment of the Tallinna Tehnikakõrgkool/UAS development plan for 2011–2015“, and the university’s budget for 2014, I hereby approve the Tallinna Tehnikakõrgkool/UAS action plan for 2014 (see annex).

Enno Lend Rector

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ANNEX to Rector’s administrative directive 27.02.2014, No 21-K, „Approval of the Tallinna Tehnikakõrgkool/UAS action plan for 2014“ Tallinna Tehnikakõrgkool/UAS action plan for 2014 Mission To support the sustainable development of Estonian society by providing a professional higher education and facilitating knowledge transfer in technical fields, primarily, in the field of engineering. Vision The Tallinna Tehnikakõrgkool/UAS is valued by society and internationally recognized as a technical institution of professional higher education offering programs of study primarily in the field of engineering. Principal values supported by the activities of the school and maintained by members of the school community as they pursue their own activities and goals are as follows:  creativity – resourcefulness, the ability to create something new;  innovation – the realization of something new, boldness, open-mindedness, flexibility;  entrepreneurship – initiative, focus on goals, acceptance of responsibility, execution. Introduction and assessment of current situation Main indicators ● A total of 203 people were in the employ of the TTK/UAS, as of 31.12.2013 (compared to 198 in 2012): 121 regular teaching staff members, 8 academic structural unit heads, and 74 general and academic support staff members. There were also 65 visiting instructors. ● The ratio of support structural unit positions to academic staff positions was 0.6 (the same ratio in 2012), and the ratio of students to academic staff positions, 21.9 (compared to 26.4 in 2012). ● The average age of employees was 47.4 (compared to 47.6 in 2012). ● A total of 2,825 students were enrolled, as of 10.11.2013 (compared to 2,941 the previous year, as of 10.11.2012). ● A total of 343 students graduated from the TTK/UAS in 2013 (compared to 332 in 2012).

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According to a survey carried out among alumni, 15 of those who graduated in 2013 were still unemployed as of 20.12.2013 (5% of the total number of graduates, compared to 2% in 2012). ● A total of 65 graduates continued their studies, representing 21% of the total number of graduates (the same percentage in 2012). ● In 2013, the total budget was 7,565,876 euros (compared to 8,131,952 euros in 2012), the state budget portion accounting for 6,305,467 euros (compared to 6,135,666 euros in 2012). Principal goals for 2014 ● The TTK/UAS has successfully undergone institutional accreditation. ● The transition to uniform accounting, staff registration, and wage administration has been successfully carried out. ● Key performance indicators have improved due to stronger motivation and greater dedication among staff. ● The competitiveness of salaries across job positions has been guaranteed by a salary increase. ● Preparations for the quality assessment of study program groups have been completed. ● The number of courses taught in English and the number of foreign lecturers show an upward trend. ● Courses are supported by e-learning, and e-learning quality is being ensured. ● The reasons why students drop out have been analyzed, and a set of measures for reducing the student dropout rate have been formulated. ● Possible study program specializations have been worked out. ● Development directions for research, development, and creative activities (RDC) and focus areas for 2015 have been defined. ● The student council is coordinating the activities of the student research-engineering association HEUREKA. ● Cooperation projects with other institutions of professional higher education have been initiated, and a common understanding of RDC activities in institutions of professional higher education has been arrived at. ● Students are more actively included in RDC activities supporting instruction, through course projects, graduation theses, presentations at conferences, and publications. ● Development directions for communication and marketing activities until 2015 have been defined. ● A functioning model for systematic cooperation with and the collection of feedback from alumni and employers has been created. ● Planned construction has been carried out: construction of a ventilation system in the main building has been completed; rooms in the Band C-sections have been adapted. ● Laboratory equipment has been procured proceeding from the principle that investments should be put to broad and effective use in formal education, RDC activities, and in-service training courses.

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order No

Field of activity

1.

ADMINISTRATION

1.1.

Preparation for institutional accreditation (IA), writing of the IA report, determination of stakeholders, notification, and training

1.2.

Updating of TTK/UAS legal acts

1.3.

The revision of TTK/UAS legal acts to take into account the centralization of support services

1.4.

Preparation for the quality assessment of study program groups beginning 2015

1.5.

Revision and implementation of the financial model guiding development activities

1.6.

Defining of development directions for TTK/UAS communications and marketing

Measurable or definable goal-result

Deadline

Responsible person

Other involved persons

-

November

B. Laurfeld

working groups

ongoing

A. Jõgiste

field of activity heads

April

A. Jõgiste

field of activity heads

December

L. Peetrimägi

A. Rooste, deans

June November

L. Peetrimägi, T. Sildeberg

T. Luks

February

M. Simulman

communication and marketing department, technology transfer

key TTK/UAS documents have been translated into English, - the IA report is ready, - the report has been edited, - the report has been translated into English, - the report has been submitted to the EKKA, - the TTK/UAS has been accredited. The conducting of the principal activities of the TTK/UAS in a systematic manner has been ensured. The following have been revised and updated: - internal accounting regulations, - fee-based service regulations, - documentation and document management regulations, - administrative rules, - wage guidelines. The study program group “Engineering, production, and technology” has been prepared for evaluation. The revised financial model takes into account key academic structural unit performance indicators. Development directions for 2014–2015 have been adopted.

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1.7.

1.8.

Creation of a functioning model for systematic cooperation with and the collection of feedback from alumni and employers Mobilization of alumni association members

1.9.

The promotion of psychological and career counselling for students

1.10.

More systematic and goal-directed management of staff training

1.11.

Adopting the use of the self-service portal of the Ministry of Education and Research, preparations for the transition on 01.01.2015 Reclassification of the physical education center as a support structural unit Forming of working group to organize the 100th anniversary of the TTK/UAS, starting of preparations Construction of ventilation system, installation of air-handling units, construction of ventilation in the central wing of the A-section of the main building

1.12. 1.13. 1.14.

1.15.

Reconstruction of rooms in the B- ja C-sections of the main building

-

center (TTC) L. Peetrimägi, study program chairs

A model for collecting feedback has been developed; - a pilot project for collecting feedback has been carried out. - TTK/UAS administrators meet twice a year with representatives of the alumni association; - alumni are being included in the activities of the TTK/UAS. Counselling services are available and being provided to students.

February

B. Laurfeld

April

L. Peetrimägi

April

A. Kraav

M. Simulman, M. Jürves

ongoing

L. Peetrimägi

-

A training course plan for 2015 has been prepared; - at least two internal training courses have been organized. Preparations for the transition are complete.

December

E. Viljus

A. Kaldoja, specially appointed faculty staff structural unit heads

December

E. Viljus

The organizational change has been carried out. A working group has been formed.

September

L. Peetrimägi, R. Russmann E. Lend

-

end of planning: 1.03; construction: June-August

O. Mäekivi

August

O. Mäekivi

Construction is scheduled to accommodate the admissions process; - Construction of the ventilation system in the A-section of the main building (including the right wing and center) has been completed. The new rooms are being used.

November

February

T. Luks

M. Simmer, M. Simulman administrative department

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1.20.

Minor renovation of corridors in the A-section of the main building Preparation of an interior design plan for the second and third floor vestibules Conducting of information and communications technology (ICT) audit Improvement of the functionality of the document management system (DHS) Development of a 3D building guide

1.21.

Defining of IT system access levels

1.22.

Adoption of budget apportionment and review of wage system

1.16. 1.17. 1.18. 1.19.

1.23.

Payment for services offered has been made more convenient

2.

INSTRUCTIONAL ACTIVITIES

2.1.

Preparation for the quality assessment of study program groups

2.2.

Analysis of the sustainability of study programs and the development of variant specializations

2.3.

Improvement of e-learning support in the instructional process

Renovation of the corridors is complete.

August

O. Mäekivi

The plan has been prepared.

March

T. Sildeberg

O. Mäekivi

Audit has been carried out.

May

A. Rähni

Improvements are made on the basis of an annual analysis. The building guide is available on the school homepage. Access levels and user permissions at different levels for the information systems in use at the TTK/UAS have been defined within each system. - Budget apportionment has been adopted by the TTK/UAS council; - the budget has been approved; - new wage rates have been approved.

June November November

M. Simmer

field of activity heads M. Viisileht

September

A. Rähni

February

E. Lend

Finance commission

Solutions for different payment methods have been developed and implemented.

June

T. Sildeberg

T. Luks, O. Kallas

Reports have been prepared; documentation connected with the carrying out of instruction has been revised and updated. A conceptual plan for study program development and specializations has been developed. At least 75% of courses are supported by quality e-learning, e.g., video recordings of lectures, online materials for further education training courses.

November

A. Rooste

deans

October

L. Peetrimägi, deans

December

curriculum heads

T. Sildeberg

O. Mäekivi, A. Alt

March

March

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2.4.

Updating of teaching load form and requirements

2.5.

Implementation of a new system for monitoring student academic progress (as required by recent educational reform)

2.6.

Participation as a project coordinator in research on students who have dropped out of institutions of professional higher education.

2.7.

Implementation of new rules and procedures for the evaluation of academic staff

2.8.

Further internationalization by increasing the amount of instruction carried out in English

2.9.

2.10.

General rules for setting teaching loads have been implemented. New requirements for monitoring student academic progress (including courses left incomplete) have been satisfied; the system has been implemented. - Research carried out in the framework of the TULE program clarifies why students drop out; - the results are applied in follow-up activities. Academic staff evaluation is carried out uniformly.

March

L. Peetrimägi

ongoing

deans

November

B. Laurfeld, L. Peetrimägi

February

L. Peetrimägi

-

ongoing

L. Peetrimägi

April

deans

ongoing

deans

Instruction carried out in English plays an integral role in the instructional process; - foreign training providers and lecturers are involved in the organization of instruction carried out in English; - language support is offered to TTK/UAS instructors carrying out instruction in English. The involvement of regular foreign teaching staff; Candidates have been identified. the involvement of top teaching staff (internationally and nationally recognized) in the work of the faculties The more active inclusion of students in RDC - The best graduation theses are being activities supporting instruction entered in competitions; - academic papers authored by students are being collected and published.

E. Viljus, A. Rooste

academic staff evaluation commission academic structural unit heads, H. Pehme

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2.11.

2.12.

2.13. 2.14.

2.15. 2.16.

3.

3.1.

3.2.

Development of the study information system (ÕIS), including the improvement of existing modules

-

Changes arising from the reform of the educational system have been incorporated; - new modules are being used. Consideration of cost-effectiveness when Teaching loads have been planned planning teaching loads for the 2014/15 academic according to objectives (the following year have been analyzed: hourly wages, the justification for dividing groups in half, the possibility of offering large-hall lectures for multiple groups, the amount of face-to-face instruction in the teaching load). The systematic and goal-orientated participation At least 50% of teaching staff have of teaching staff in training courses participated or are participating in training courses. The improvement of the effectiveness of the Goals set in the TTK/UAS operating admissions and instructional process, taking into subsidy directive issued by the Ministry account target group feedback of Education and Research are being achieved. Revision and updating of documentation Amendments have been made to the connected with the carrying out of instruction relevant legal acts and implemented. Implementation of the TTK/UAS digital teaching - The repository has been successfully and learning resource repository introduced and implemented; - rules for publishing graduation theses have been revised and implemented. RESEARCH, DEVELOPMENT, and CREATIVE ACTIVITIES (RDC) Defining of RDC development directions and Development directions and focus areas focus areas for research, development, and creative activities until 2015 have been defined and implemented. ) Participation in the institutions of professional - Common understanding has been higher education RDC working group, formation formed of RDC activities in

December

L. Peetrimägi

April

curriculum heads

December

ongoing

academic structural unit heads deans

ongoing

A. Jõgiste

May

L. Peetrimägi

L. Peetrimägi, A. Rooste deans

March

A. Kraav, M. Kiisa, O. Kallas

deans, technology transfer center (TTC)

May

A. Kraav

deans, O. Kallas

T. Sildeberg, A. Rooste

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of common understanding, and initiation of cooperation projects

3.3.

3.4.

Development of a signature products which take advantage of laboratory facilities and human resources at the TTK/UAS

-

Organizing of seminars and conferences

-

-

3.5.

3.6.

Entering of publications and projects authored by TTK/UAS teaching staff in the Estonian research information system (ETIS), correcting and updating of their CVs in the same system Revision of legal acts

3.7.

Implementation of periodical module

3.8.

Training course “Searching databases”

institutions of professional higher education; cooperation projects with other institutions of professional higher education have been initiated. Applications have been submitted and funding possibilities explored; signature products have been developed. Student research work competition has taken place; RDC seminar/conference has taken place.

-

ongoing February according to deadlines April November

RDC council

student council, O. Kallas, M. Simulman

deans

Teaching staff have completed a training course; - all academic staff data has been corrected and updated in ETIS - The technology transfer center (TTC) quality guide has been revised and updated; - rules and conditions for carrying out RDC contractual work have been revised and implemented; - HEUREKA statutes have been developed and implemented. It is possible to access academic and research journals through the ESTER online catalog.

January October

academic structural unit heads

ETIS administrators, L. Toome

April

O. Kallas

A. Jõgiste

Instructional materials have been developed, and training courses are being provided to first-year students.

O. Kallas

A. Kraav

student council

April

S. Remmelg

September

S. Remmelg

M. Mandre, P. Lett, S. Rünne, J. Tähepõld S. Rünne, J. Tähepõld

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4.

SERVICE TO SOCIETY

4.1.

Implementation of Estonian lifelong learning strategy for 2014-2020.

4.2.

4.3.

4.4.

4.5.

Cataloging of the participation of members of the university community in the work of academic and professional associations and in non-profit advisory and decision-making bodies as members, experts, etc. TTK/UAS facilities are used for sports and recreational activities

Organizing of public lectures, academic fieldrelated information days

Development of in-service training (further education) information system TÕIS

-

A. Udumäe

Alumni and other interest groups are involved in the process of developing lifelong learning and retraining opportunities; - each study program offers at least one in-service (further education) training course; - in-service training courses are supported by e-learning activities and resources. The university is represented in academic and professional associations, etc.

ongoing

ongoing

structural unit heads

Opportunities for cooperation with the community have been identified (e.g., the Uue Maailma residential district association). - At least 4 public lectures are planned - at least 1 academic field-related information day per semester is planned by each faculty - Terms of reference have been developed in cooperation with other institutions of higher education; - development activities have been planned in line with the vision of the Ministry of Education and Research.

April

R. Russmann, M. Simulman

May December

M. Simulman

academic structural unit heads, educational technologists

December

M. Jürves

deans October

A. Udumäe

T. Sildeberg

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