Tutorial 3 – Using PowerPoint Exercise 1 Creating a Presentation In 2006, the Parks and Recreation Department plans to build 3 new swimming pools. The total of this project is $1.2 million. However, the department does not have enough money to build the new pools. You have been asked to create a presentation that will be used to inform people about the benefits and costs of the projects.

Starting (Launching) PowerPoint

+ Enter your User Name and Password, and log in to your computer + Click “START” button, select Microsoft Office, and PowerPoint. + Select File menu, New, Templates (On my computer) The screen should look like this…

Select AutoContent Wizard and click OK button. The screen should look like…

Subject: Introduction to Maritime Engineering Industry (2006) Latest updated in March 2006 by Hung Nguyen. Copyright © 2006 AMC

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Subject: Introduction to Maritime Engineering Industry (2006) Latest updated in March 2006 by Hung Nguyen. Copyright © 2006 AMC

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Edit Contents of Presentation • Using AutoContent Wizard, select Marketing Plan as the type of presentation, and select On-screen Presentation. Enter “Westwood Parks and Recreation” in the Presentation Title text box and enter your name in the Footer text box. •

In Outline view change the name in slide 1 (e.g. AMC student) to Your Name.

• In Outline view change the title of slide 2 to “New Pools” and replace the sample bulleted text with the following: Bullet 1: Why do we need three? Demoted Bullet 1: Population growth Demoted Bullet 2: School programs Demoted Bullet 3: Summer program (Delete the figure in slide 2) • Change the title of slide 3 to “Presentation Overview” and replace the sample bulleted text with the following:

Subject: Introduction to Maritime Engineering Industry (2006) Latest updated in March 2006 by Hung Nguyen. Copyright © 2006 AMC

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Bullet 1: Where will they be built? Bullet 2: Benefits we can expect Bullet 3: Cost of the pools • Change the title of slide 4 to “Locations” and replace the sample bulleted text with the following: Bullet 1: Lake Side School Demoted Bullet 1: 984 S. Lake Side Bullet 2: Westwood Park Demoted Bullet 1: 832 N. Plaza Place Bullet 3: Baseline Park Demoted Bullet 1: 743 E. Thunderbird Rd. (Delete the figure in slide 4). • Change the title of slide 5 to “Benefits” and replace the sample bulleted text with the following: Bullet 1: Increased pool usage Bullet 2: Increased revenue Bullet 3: Community service jobs • Switch to Slide view. Change the title of slide 6 to “Cost” and replace the sample bulleted text with the following: Bullet 1: Total needed: $1.2 million Demoted Bullet 1: guarantee from city: $500,000 Demoted Bullet 2: pledged from fund raising: $400,000 Bullet 2: Need to raise $300,000 Demoted Bullet 1: Telephone fund-raiser Next Demoted Bullet 1: Expected amount: $100,000 Demoted Bullet 2: 10K Fun Run Subject: Introduction to Maritime Engineering Industry (2006) Latest updated in March 2006 by Hung Nguyen. Copyright © 2006 AMC

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Next Demoted Bullet 2: Expected amount: $85,000 • Change the title of slide 7 to “How you can help” and replace the text placeholder with the following: Bullet 1: Donate money Bullet 2: Volunteer time with 10K Fun Run •

Switch to Slide Sorter view and delete slides 8 through 17.

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Switch to Normal View and increase the size of your name on slide 1.

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Add the current date and slide number to all slides except the title slide.

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Run the slide show (to make a presentation).

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Save the presentation as “Pool Project – Your Name”.

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Try to learn how to print the slides as handouts (three per page) and the outline.

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Close the presentation.

Subject: Introduction to Maritime Engineering Industry (2006) Latest updated in March 2006 by Hung Nguyen. Copyright © 2006 AMC

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Exercise 2 Enhancement of a Presentation

In this exercise, you will practice the following in order to enhance your presentation. ¾ ¾ ¾ ¾

Opening a blank presentation (selecting a design template) Copying slides from one presentation to another Drawing objects Adding animation in your presentation.

Starting PowerPoint • • •

Enter your User Name and Password, and log in to your computer. Click “START” button, select Microsoft Office, and PowerPoint. Select File menu, New, On my computer.

The screen should look like this….

Subject: Introduction to Maritime Engineering Industry (2006) Latest updated in March 2006 by Hung Nguyen. Copyright © 2006 AMC

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Select Blank Presentation, then click OK button.

The screen should look like this…

Copy Slides from the Other Presentation • • • •

Open the “Westwood Parks and Recreation” presentation (e.g. file name is Pool Project – Your Name) you created in Exercise 1. Click “Slide Sorter View”. Select all slides of the “Westwood Parks and Recreation” presentation, copy them and paste them into your new presentation. Save the new presentation as “Pool Project – Your Nam 02”.

The screen should look like this…

Subject: Introduction to Maritime Engineering Industry (2006) Latest updated in March 2006 by Hung Nguyen. Copyright © 2006 AMC

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Delete Slide 1. Display the presentation in the Normal View

Draw Objects • •

Using Drawing Tools to draw an object in your presentation (e.g. a map of locations in slide 4). Save all changes in your presentation.

Adding Animation in a Presentation • •

Begin by starting PowerPoint Open the file “Pool Project – Your Name 02”

(Note that you do not need to do these two steps if your presentation named “Pool Project – Your Name 02” is opened). •

In the Normal View, move to slide 3 by clicking on the slide 3 icon in the left margin.

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Click on Slide Show | Custom Animation menu selection. On the Custom Animation dialog, click the text 2 box in the slide. Click the mouse to the down arrow in the Add Effect button (on the right). Point your mouse to Entrance. The screen should look like this…

Subject: Introduction to Maritime Engineering Industry (2006) Latest updated in March 2006 by Hung Nguyen. Copyright © 2006 AMC

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Select Flyin. The screen should look like this…

Subject: Introduction to Maritime Engineering Industry (2006) Latest updated in March 2006 by Hung Nguyen. Copyright © 2006 AMC

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Click the mouse on the down arrow in the “Text 2: Where…” on the right. Select Effect Options... Put gray in the After animation box. The screen should look like this…

Set up the rest of the dialog as shown in the following illustration. Click OK button you will see the effect. Click the Slide Show view. Use the mouse clicks to see the animation effects. When the second slide appears, notice how each point dims as a new one is introduced. Remember that you can also hide these points depending on how the Custom Animation dialog is adjusted. Save the changes in your presentation.

Task In order to attract the attention of your audience, you may try to add sound (by clicking Insert | Movies and Sound) or play sound (by clicking right mouse and Action Settings). You may also try to work with Colors and Transitions (Hints: Format | Background or Slide Color Scheme, Slide Show | Slide Transition).

Subject: Introduction to Maritime Engineering Industry (2006) Latest updated in March 2006 by Hung Nguyen. Copyright © 2006 AMC

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