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Transport Order Management System Connected for a transparent flow

www.continental-corporation.com

Supply Chain Management Automotive Customs / Foreign Trade, Transportation & Packaging

Transport Order Management System Agenda 1 Basic Information 2 Schedule and Status 3 Rollout Process

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Transport Order Management System Agenda 1 Basic Information 2 Schedule and Status 3 Rollout Process

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Transport Order Management System Basic Information: TOMS in brief Transport Order Management System (TOMS) in brief:

What is TOMS? › TOMS is a web-based system to create and manage transport orders and ASN (Advanced Shipping Notification) › TOMS is provided by the company SupplyOn › TOMS is just managing transports with Continental as freight principal (CA-DAP, CA-DDU, Incoterms FCA, EXW, FOB)

Who is using TOMS?

What do I need for TOMS?

› Suppliers are using TOMS to create transport orders and ASN messages

› Mandatory prerequisite for using TOMS is the SupplyOn service WebEDI (service is with costs)

› Plants are using TOMS to manage transport orders as well as other connected functionalities (track and trace, etc.). If no EDI connection to supplier is installed, they will use TOMS for DELFOR massages

› The rollout of WebEDI is organized by Continental SCMA › Access to Internet and technical setups needed

› Forwarders are using TOMS to receive transport orders and process them

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Transport Order Management System Basic Information: Target situation Situation without TOMS › No standardized data exchange between our suppliers, forwarders and plants within the transport process. The main issues are:

Situation with TOMS › Implementation of a central system as communication platform between suppliers, Continental and the forwarders. The main advantages:

› For suppliers: using different processes for each plant and forwarder to create transport orders

› For suppliers: usage of one single channel for all Continental plants and forwarders

› For Continental: no or less visibility and control about shipments

› For Continental: data visibility and control option of all shipments and costs with Continental as freight principal

› For forwarder: receiving pick-up information on short notice Electronic demand, forecasts

› For forwarders: Information about shipments to pick-up on time and in a standardized way

Supplier Electronic shipment notification, delivery note

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Transport Order Management System Basic Information: Benefits of TOMS Benefits of TOMS Suppliers

› TOMS creates a standard process for transports of all items to Continental locations › TOMS creates a transparent communication channel to the forwarders and the plants for the transport order process › TOMS offers a data base for upload and maintenance of packaging data › TOMS is easy to use

Plants

› TOMS creates the option to manage and control transports actively › TOMS creates transparency for all incoming shipments (quantity, delivery date, transport costs) › TOMS enables suppliers to send WebASN in order to plan warehouse processes › TOMS allows a credit note process and credit note audit › TOMS is able to process Intercompany and Empties shipments

Forwarders

› TOMS creates a standard process and single channel for transport orders (contents of transport order, delivery time of transport order) › TOMS offers the option to provide loading forecasts for forwarders › TOMS offers the opportunity to use standardized data to improve own Supply Chain processes

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Transport Order Management System Agenda 1 Basic Information 2 Schedule and Status 3 Rollout Process

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Transport Order Management System Schedule and Status: Rollout Plan ww Target (no. of suppliers)

Year

Origin Dest. Region Country

2016

ww

EU

Gifhorn, Frankfurt, Roding, Rheinboellen, Mechelen, Regensburg

> 80 %

2016

ww

Asia

Sejong, Shanghai

> 80 %

2016

ww

NAFTA

Henderson

> 80 %

Rollout scope (plants)

2016

ww

EU

Andrsbach, Babenhausen,, Bebra, Boussens, Brandys, Brasov, Budapest, Cairo Montenotte, Ebbw Vale, Frenstat, Ingolstadt, Jicin, Karben, tbd. Muehlhausen, Nuremberg, Palmela, Pisa, Ramboillet, Rubi, Ruethi, Sibiu, Sohren, Timisoara, Toulouse, Veszprem, Villingen, Zvolen

2017

ww

Asia

tbd.

> 80 %

2017

ww

NAFTA

tbd.

> 80 %

2017

ww

BR

tbd.

> 80 %

2017

ww

EU

tbd.

> 80 %

2016 Q1

Q2

Q3

2017 Q4

Q1

Q2

Q3

2018 Q4

Q1

Q2

Q3

Main focus

Further support

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Transport Order Management System Agenda 1 Basic Information 2 Schedule and Status 3 Rollout Process

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Transport Order Management System Organization: TOMS Core Team The TOMS Core Team

Head of Project

›

Mr. Martin Wolf

Part of SCMA – Supply Chain Management Automotive / Department Customs / Transportation / Packaging (CTP)

›

Located in Frankfurt

›

Supporting the ongoing development of the product and coordinating the rollout worldwide of the product

› ›

Project Development Project Organization

Product Management

Rollout Management

Mr. Samuele Salvino

Mr. Matthias Klaehsens & Mr. Gernot Halter

› ›

Conception Product Development

›

Introduction of TOMS for plants / suppliers / forwarders

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Transport Order Management System Organization: TOMS Rollout Support Rollout Support EU Mr. Nicolas Heller

Mr. Johannes Igl

Rollout Support NAFTA Mr. Martijn Vreeburg

Rollout Support ASIA Mr. Hao Zhou China

Mr. Youngchul Hong Korea

Mr. Eugen Solomon

Ms. Anna Fromm Working Student

Mr. Hannes Reitz Working Student

Mr. Wilhelm Gillich Working Student

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Transport Order Management System Organization: SupplyOn The SupplyOn Team

Project Management

›

Mr. Martin Zwingmann

Is provider of the system and supports the rollout process

› Located in Hallbergmoos (Munich)

Rollout Management

Mr. Romel Youssef

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Transport Order Management System Rollout Process Plant: RASI Frontloading

KickOff Plant and Analysis

Technical Setup of Plants

Rollout of Forwarder

GoLive Pilot Supplier / first FPA

GoLive other supplier

Conti Plant

S

S

R

I

I

S

SupplyOn

I

S

S

S

S

S

TOMS Team

R

R

S

R

I

R

S

I

Forwarder Supplier

R

S

› First Forwarder Pickup Advice by pilot supplier

› Connection of all remaining suppliers by TOMS Core Team › Escalation to plant and purchasing › Communication of GoLives via eMail and Connext › Maintenance of rollout file

Description

*R = Responsibility A = Authority S = Support I = Inform

Landscape

› SCMA NR contacts all supplier without mandatory service WebEDI › Support of category purchasing › Start of frontloading is 2 months before GoLive of pilot › Supplier data gathering by TOMS team and information to plant

› KickOff with plant and LiveDemo of the system › Data collection of all necessary transport data from suppliers, plants and forwarders › Gathering of master data (packaging, article data)

› Definition of Optimatrix and price matrix › Training of plant core users

› Contact to all relevant forwarders of plant › Rollout of WebEDI for all relevant forwarders › Training of all forwarders

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Transport Order Management System Rollout Process Supplier: General Introduction The implementation of TOMS:

Who is responsible for the rollout of TOMS? › The rollout is coordinated by Central Logistics department SCMA CTP › The rollout is supported by the plants, forwarders, purchasing and SupplyOn

Who is in scope of the rollout? › The rollout is focused on all suppliers with Incoterm EXW, FCA, FOB and the new CA Tradeterms › SCMA implements TOMS for all plants, forwarders and suppliers in scope of TOMS › The implementation is organized plant by plant (no switch of all lanes at the same time)

What support is needed from the supplier? › Supplier need to have SupplyOn WebEDI › Supplier has to provide basic data for all lanes in TOMS scope by submission of questionnaire › After GoLIve: Supplier has to ensure that data transmission is on time and correct (the day before pick-up) › EDI connection to TOMS also possible (see checklist EDI connection)

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Transport Order Management System Rollout Process Supplier: Timeline The rollout is organized as follows:

If necessary: WebEDI Rollout / Frontloading

Initial Contact to supplier with questionnaire (request of data like DELFOR transmission, contact persons, name of forwarder) Technical setups Continental and handover to SupplyOn

Technical setups SupplyOn and Start Mail Training of Core Users -8 weeks/ today

-7 weeks

-6 weeks

-5 weeks

-4 weeks

-3 weeks

-2 weeks

-1 week

GoLive with first due delivery; only TOMS allowed for transport order; creation of FPA (and ASN) on time and correct; connection of other existing lanes will follow

0

+x week

+x weeks

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Transport Order Management System Rollout Process Supplier: Next steps

SupplyOn WebEDI

Questionnaire

Maintenance of packaging data and article data

• • • •

Sign-up for WebEDI service (if not already booked) WebEDI is a mandatory prerequisite for TOMS Costs can occur of 35 Euro / month If supplier gets delivery forecasts by mail/fax: change to WebEDI (if you get forecasts by ClassicEDI: no change; also no change for ASN)

• Fill out questionnaire and provide requested data for all lanes in TOMS scope

• Maintenance of data in TOMS only if needed by supplier • If needed by plant: Continental has to maintain data

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Transport Order Management System Rollout Process Supplier: EDI Connection with TOMS Checklist Suppliers checklist to qualify for FPA via EDI: Supplier knows what will be shipped ~24h in advance Supplier is able to create message (e.g. delvry, usually DESADV-D07A-FPA) ~24h in advance

Supplier is able to include packing information (at least HU level) in message (or, e.g. delvry) Supplier is able to create SO_DESADV07A, based on internal message (or, e.g. delvry) Plant code, OrgCode, supplier code, article number, order number and position identical in supplier ERP and SupplyOn WebEDI/SCM Supplier is able to send ASN after pickup in addition to previous message (FPA) (Supplier is able to create ASN incl. reference to FPA (nice to have)) Supplier has WebEDI booked or is willing to book

›

Ideally supplier is experienced creating transport orders via EDI, e.g. in direct collaboration with forwarders

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Transport Order Management System Rollout Management: Contacts Contact Continental

Contact SupplyOn

E-Mail: [email protected]

Supplier Hotline Telephone - free of charge and around the clock from Germany: 0800.78775966 from the USA and Canada: 1.866.787.7596 from Mexico: 01.800.123.3231 from China*: 4001.203.357 - available from 07:00am to 08:00pm CNST from Japan: 0120.778166 - available from 08:00am to 05:00pm JST from Korea: 080.648.0880 - available from 08:00am to 05:00pm KST from all other countries: +800.78775966

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