TRANSIT PLANNING & OPERATIONS COMMITTEE Thursday, May 17, 2012 4:00 PM VTA Conference Room B-104 3331 North First Street San Jose, CA
AGENDA CALL TO ORDER 1.
ROLL CALL
2.
PUBLIC PRESENTATIONS: This portion of the agenda is reserved for persons desiring to address the Committee on any matter not on the agenda. Speakers are limited to 2 minutes. The law does not permit Committee action or extended discussion on any item not on the agenda except under special circumstances. If Committee action is requested, the matter can be placed on a subsequent agenda. All statements that require a response will be referred to staff for reply in writing.
3.
ORDERS OF THE DAY
CONSENT AGENDA 4.
Approve the Regular Meeting Minutes of April 19, 2012.
REGULAR AGENDA 5.
Receive a report regarding the Committee for Transit Accessibility Activities. (Verbal Report) (Eljas)
6.
ACTION ITEM - Authorize the General Manager to execute a contract with the lowest responsible bidder for the construction of Mission Boulevard/Warren Avenue/Freight Railroad Relocation Program improvements. NOTE: Due to the timing of the bid opening on May 4, 2012 the bid review is not yet completed. Following bid review, a revised memorandum will be provided to the Committee. 3331 North First Street · San Jose, CA 95134-1927 · Administration 408.321.5555 · Customer Service 408.321.2300
Santa Clara Valley Transportation Authority Transit Planning & Operations Committee
May 17, 2012
7.
ACTION ITEM - Authorize the General Manager to execute a contract amendment with HNTB Corporation, in an amount not to exceed $2,000,000, for a new contract total of $94,565,225 for design services during construction of the Mission/Warren/Freight Railroad Relocation Program improvements.
8.
ACTION ITEM - Authorize the General Manager to execute a contract with the County of Santa Clara Office of the Sheriff for law enforcement services for a period of five years at current staffing levels for a total estimated contract value of $21,492,330.
9.
ACTION ITEM - Authorize the General Manager to amend the Capitol Expressway Light Rail Project Pedestrian Improvements construction contract with Gordon N. Ball Inc. to include bus stop improvements in the amount of $1,500,000 for new contract amount of $11,416,860.
10.
INFORMATION ITEM - Receive the Semi-Annual Report for the Facilities Program for the period ending March 31, 2012.
11.
INFORMATION ITEM - Receive an update on the Sustainability Program.
12.
INFORMATION ITEM - Receive Eco Pass Program Evaluation Update.
13.
INFORMATION ITEM - Receive the Quarterly Marketing Report.
14.
INFORMATION ITEM - Receive FY 2012 Third Quarter Transit Operations Performance Report.
15.
INFORMATION ITEM - Receive the Santa Clara - Alum Rock Bus Rapid Transit (BRT) Real Estate Update.
16.
INFORMATION ITEM - Receive an update on the Silicon Valley Berryessa Extension (SVBX) Real Estate Program.
OTHER ITEMS 17.
Receive a report on the April 2012 Monthly Ridership and Fare Revenue Performance. (Verbal Report)
18.
Items of Concern and Referral to Administration.
19.
Review Committee Work Plan. (Hursh)
20.
Committee Staff Report. (Hursh)
21.
Chairperson’s Report. (Herrera)
22.
Determine Consent Agenda for the June 7, 2012 Board of Directors Meeting. Page 2
Santa Clara Valley Transportation Authority Transit Planning & Operations Committee
23.
ANNOUNCEMENTS
24.
ADJOURN
May 17, 2012
In compliance with the Americans with Disabilities Act (ADA), those requiring accommodations or accessible media for this meeting should notify the Board Secretary’s Office 48 hours prior to the meeting at (408) 321-5680 or e-mail:
[email protected], (408) 321-2330 (TTY only). VTA’s Homepage is located on the Web at: http://www.vta.org/ or visit us on Facebook http://www.facebook.com/scvta. Disclosure of Campaign Contributions to Board Members (Government Code Section 84308) In accordance with Government Code Section 84308, no VTA Board Member shall accept, solicit, or direct a contribution of more than $250 from any party, or his or her agent, or from any participant, or his or her agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the agency. Any Board Member who has received a contribution within the preceding 12 months in an amount of more than $250 from a party or from any agent or participant shall disclose that fact on the record of the proceeding and shall not make, participate in making, or in any way attempt to use his or her official position to influence the decision. A party to a proceeding before VTA shall disclose on the record of the proceeding any contribution in an amount of more than $250 made within the preceding 12 months by the party, or his or her agent, to any Board Member. No party, or his or her agent, shall make a contribution of more than $250 to any Board Member during the proceeding and for three months following the date a final decision is rendered by the agency in the proceeding. The foregoing statements are limited in their entirety by the provisions of Section 84308 and parties are urged to consult with their own legal counsel regarding the requirements of the law. All reports for items on the open meeting agenda are available for review in the Board Secretary’s Office, 3331 North First Street, San Jose, California, (408) 321-5680, the Monday, Tuesday, and Wednesday prior to the meeting. This information is available on VTA’s website at http://www.vta.org/ and also at the meeting. NOTE: THE BOARD OF DIRECTORS MAY ACCEPT, REJECT OR MODIFY ANY ACTION RECOMMENDED ON THIS AGENDA.
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Transit Planning & Operations Committee Thursday, April 19, 2012
MINUTES
CALL TO ORDER The Regular Meeting of the Transit Planning and Operations (TP&O) Committee was called to order at 4:09 p.m. by Chairperson Herrera in Conference Room B-104, Valley Transportation Authority (VTA), 3331 North First Street, San Jose, California. 1.
ROLL CALL Attendee Name Margaret Abe-Koga Rose Herrera Sam Liccardo Nancy Pyle Gail A. Price
Title Member Chairperson Member Member Alternate Member
Status Present Present Present Present N/A
*Alternates do not serve unless participating as a Member. A quorum was present. 2.
PUBLIC PRESENTATIONS There were no Public Presentations.
3.
ORDERS OF THE DAY Chairperson Herrera indicated Agenda Item #15., One Bay Area Grant Update will be deferred, and Agenda Items #16., VTA Highway Program Update, Agenda Item #17., SVBX Real Estate Update, and Agenda Item #19., March 2012 Monthly Ridership and Fare Revenue Performance Report would be moved from the Regular to the Consent Agenda. M/S/C (Pyle /Abe-Koga) to accept the Orders of the Day.
NOTE: M/S/C MEANS MOTION SECONDED AND CARRIED AND, UNLESS OTHERWISE INDICATED, THE MOTION PASSED UNANIMOUSLY.
3331 North First Street · San Jose, CA 95134-1927 · Administration 408.321.5555 · Customer Service 408.321.2300
CONSENT AGENDA 4.
Regular Meeting Minutes of March 15, 2012 M/S/C (Pyle/Liccardo) March 15, 2012.
5.
to
approve
the
TPO
regular
meeting
minutes
of
Brookfield/Summerhill Homes Easement at VTA Substation (Hwy 85 and Chesbro Avenue) M/S/C (Pyle/Liccardo) to authorize the General Manager to execute a Quitclaim Agreement and Easement Agreement with Brookfield Westbury and Subordination Agreement with the City of San Jose for access rights to VTA’s current substation adjacent to Hwy 85 and Chesbro Avenue. There is no fee involved as this is an exchange of land rights for an ingress/egress easement access only.
16.
VTA Highway Program Update On Order of Chairperson Herrera and there being no objection, the Committee received a report on the VTA Highway Program Update.
17.
SVBX Real Estate Update On Order of Chairperson Herrera and there being no objection, the Committee received a report on the SVBX Real Estate Update.
19.
March 2012 Monthly Ridership and Fare Revenue Performance Report On Order of Chairperson Herrera and there being no objection, the Committee received the March 2012 Monthly Ridership and Fare Revenue Performance Report.
REGULAR AGENDA 6.
Committee for Transit Accessibility Activities There was no report from the Committee for Transit Accessibility.
7.
Cooperative Diesel Fuel Contract Art Douwes, Operations Manager, Maintenance Engineering provided an overview of the staff report. M/S/C (Pyle/Abe-Koga) to approve submitting a recommendation to the Board of Directors to authorize the General Manager to execute a contract with SC Fuels for supply and delivery of diesel and gasoline fuels used in VTA’s revenue and non-revenue vehicles. The term of this contract is for three years with an option for two additional one-year periods at an estimated cost of approximately $83 million over the life of the contract, including option years.
Transit Planning & Operations Committee Minutes Page 2 of 7
April 19, 2012
8.
July 2012 Service Changes Kermit Cuff, Transit Services Development Supervisor, provided a brief overview of the staff report highlighting: 1) Scheduled implementation of combined Community Bus Line 11/65, effective July 9, 2012; 2) new weekday 15 minute frequency Limited Stop Line 323; 3) Modify Line #23 service from 10 to 12 minute frequency; 4) Delay implementation of Rapid 522 improvements till July 2013; and 5) Implement future transit service modifications including Community Bus Lines 75 and 34. Member Liccardo recommended public outreach for Bus Line #65 include several Asian languages for residents in the area and asked Marketing staff to work with Member Liccardo’s office. M/S/C (Pyle/Liccardo) to approve submitting a recommendation to the Board of Directors to approve transit service changes: 1) Implement combined Community Bus Line 11/65, effective July 9, 2012; 2) Start new weekday, 15 minute frequency Limited Stop Line 323, effective October 1, 2012; 3) Modify Line 23 service from 10 minute to 12 minute frequency, effective October 1, 2012; 4) Delay implementation of Rapid 522 improvements (longer weekday & Saturday hours, new Sunday service) until July 2013; and 5) Implement future transit service modification including Community Bus Lines 17 and 34.
9.
Stevens Creek Bus Rapid Transit Project – Conceptual Engineering Contract Kevin Connolly, Transportation Planning Manager, provided an overview of the staff report. M/S/C (Pyle/Abe-Koga) to approve submitting a recommendation to the Board of Directors to authorize the General Manager to execute a contract with CDM Smith for consulting services to complete conceptual engineering for the Stevens Creek Bus Rapid Transit (BRT) Project. The contract shall be for a three-year period for a total value not to exceed $3,430,000.
10.
Light Rail Efficiency Project – Planning & Preliminary Engineering Contract Kevin Connolly, Transportation Planning Manager, provided an overview of the staff report. Upon the inquiry of Committee members, staff noted that if the study determines a need for infrastructure to support the 49ers stadium, VTA will approach the City of Santa Clara Stadium Authority for the Light Rail Efficiency Project funding. M/S/C (Pyle/Abe-Koga) to approve submitting a recommendation to the Board of Directors to approve submitting a recommendation to the Board of Directors to authorize the General Manager to execute a contract with URS for consulting services to complete planning and preliminary engineering for the Light Rail Efficiency Project. The contract shall be for a three-year period for a total value not to exceed $4,004,375.
Transit Planning & Operations Committee Minutes Page 3 of 7
April 19, 2012
11.
Agreement with General Electric Transportation Systems Global Signaling LLC for Light Rail Operating System Upgrades Ken Ronsse, Deputy Director, Engineering and Construction, provided an overview of the staff report. M/S/C (Pyle/Liccardo) to approve submitting a recommendation to the Board of Directors to authorize the General Manager to execute a contract with General Electric Transportation Systems Global Signaling LLC for an amount not to exceed $2.266 million for the upgrade of the existing Supervisory Control and Data Acquisition system used to control the light rail operating system.
12.
Freight Railroad Reloclation – Amendment to the Con-Quest Constructors, Inc., Agua Fria, Toroges and Agua Caliente Creek Improvements Contract Jim Costantini, Deputy Director, Engineering and Construction, provided an overview of the staff report. M/S/C (Abe-Koga/Liccardo) to authorize the General Manager to amend the Con-Quest Constructors, Inc. contract to accommodate scope additions to the Agua Fria, Toroges and Agua Caliente Creek Improvements contract in the amount of $850,000 for a new authorized amount of $8,116,140.
13.
Addendum No.2 to the 2011 2nd Supplemental Environmental Impact Report for the BART silicon Valley Berryessa Extension Project Tom Fitzwater, VTA Environmental Manager, provided an overview of the staff report. M/S/C (Pyle/Liccardo) to approve submitting a recommendation to the Board of Directors to consider the Addendum to the 2nd Supplemental EIR and approve the design changes to the BART Silicon Valley Berryessa Extension Project (“Project”), as discussed in the Addendum.
14.
Reimbursement Agreements Between VTA and City of San Jose for Staff Services Carolyn Gonot, Chief SVRT Program Officer, provided an overview of the staff report. M/S/C (Pyle/Liccardo) to approve submitting a recommendation to the Board of Directors to authorize the General Manager to enter into two cooperative agreements with the City of San José regarding the reimbursement of City of San José staff costs to assist VTA with design coordination, construction document development, construction coordination, and encroachment permit fees in support of the BART Silicon Valley Berryessa Extension (SVBX) Project in an amount up to $5.1 million.
OTHER ITEMS 15.
(Deferred) Receive the OneBayArea Grant update.
Transit Planning & Operations Committee Minutes Page 4 of 7
April 19, 2012
16.
(Removed from the Regular Agenda and placed on the Consent Agenda) Receive the VTA Highway Program update.
17.
(Removed from the Regular Agenda and placed on the Consent Agenda) Receive an update on the Silicon Valley Berryessa Extension (SVBX) Real Estate Program
18.
Santa Clara-Alum Rock Bus Rapid Transit (BRT) Project – Real Estate Program Overview Bijal Patel, Deputy Director, Property Management and Development provided an overview of the staff report highlighting: 1) Project overview; 2) Right-of-Way Overview; and 3) Status of Negotiations. On order of Chairperson Herrera and there being no objection, the Committee received a report on the Santa Clara-Alum Rock Bus Rapid Transit (BRT) Project – Real Estate Program Overview.
19.
(Removed from the Regular Agenda and placed on the Consent Agenda) Receive a report on the March, 2012 Monthly Ridership and Fare Revenue Performance Report.
20.
Items of Concern and Referral to Administration There were no Items of Concern and Referral to Administration.
21.
Committee Work Plan On order of Chairperson Herrera and there being no objection, the Committee Work Plan was reviewed.
22.
Committee Staff Report Dan Smith, TPO Committee Liaison and Chief Operations Officer, provided a written report to the Committee. On order of Chairperson Herrera and there being no objection, the Committee received the Committee Staff Report.
23.
Chairperson’s Report There was no report from the Chairperson.
24.
Determine Consent Agenda for the May 3, 2012 Board of Directors Meeting CONSENT: Agenda Item #5., Authorize the General Manager to execute a Quitclaim Agreement and Easement Agreement with Brookfield Westbury and Subordination Agreement with the
Transit Planning & Operations Committee Minutes Page 5 of 7
April 19, 2012
City of San Jose for access rights to VTA’s current substation adjacent to Hwy 85 and Chesbro Avenue. There is no fee involved as this is an exchange of land rights for an ingress/egress easement access easement only. Agenda Item #7., Authorize the General Manager to execute a contract with SC Fuels for supply and delivery of diesel and gasoline fuels used in VTA’s revenue and nonrevenue vehicles. The term of this contract is for three years with an option for two additional one-year periods at an estimated annual cost of $21,807,400. Agenda Item #8., Approve transit service changes: 1) Implement combined Community Bus Line 11/65, effective July 9, 2012; 2) Start new weekday, 15 minute frequency Limited Stop Line 323, effective October 1, 2012; 3) Modify Line 23 service from 10 minute to 12 minute frequency, effective October 1, 2012; 4) Delay implementation of Rapid 522 improvements (longer weekday & Saturday hours, new Sunday service) until July 2013; and 5) Implement future transit service modification including Community Bus Lines 17 and 34. Agenda Item #9., Authorize the General Manager to execute a contract with CDM Smith for consulting services to complete conceptual engineering for the Stevens Creek Bus Rapid Transit (BRT) Project. The contract shall be for a three-year period for a total value not to exceed $3,430,000. Agenda Item #10., Authorize the General Manager to execute a contract with URS for consulting services to complete planning and preliminary engineering for the Light Rail Efficiency Project. The contract shall be for a three-year period for a total value not to exceed $4,004,375. Agenda Item #11., Authorize the General Manager to execute a contract with General Electric Transportation Systems Global Signaling LLC for an amount not to exceed $2.266 million for the upgrade of the existing Supervisory Control and Data Acquisition system used to control the light rail operating system. Agenda Item #12., Authorize the General Manager to amend the Con-Quest Constructors, Inc. contract to accommodate scope additions to the Agua Fria, Toroges and Agua Caliente Creek Improvements contract in the amount of $850,000 for a new authorized amount of $8,116,140. Agenda Item #13., Consider the Addendum to the 2nd Supplemental EIR and approve the design changes to the BART Silicon Valley Berryessa Extension Project (“Project”), as discussed in the Addendum. Agenda Item #14., Authorize the General Manager to enter into two cooperative agreements with the City of San José regarding the reimbursement of City of San José staff costs to assist VTA with design coordination, construction document development, construction coordination, and encroachment permit fees in support of the BART Silicon Valley Berryessa Extension (SVBX) Project in an amount up to $5.1 million. REGULAR: None
Transit Planning & Operations Committee Minutes Page 6 of 7
April 19, 2012
24.
ANNOUNCEMENTS There were no Announcements.
25.
ADJOURNMENT On order of Chairperson Herrera and there being no objection, the meeting was adjourned at 5:15 p.m. Respectfully submitted,
Jacqueline F. Golzio, Board Assistant Office of the Board Secretary
Transit Planning & Operations Committee Minutes Page 7 of 7
April 19, 2012
6
Date: Current Meeting: Board Meeting:
May 4, 2012 May 17, 2012 June 7, 2012
BOARD MEMORANDUM TO:
Santa Clara Valley Transportation Authority Transit Planning & Operations Committee
THROUGH:
General Manager, Michael T. Burns
FROM:
Chief Engineering & Construction Officer, Mark S. Robinson
SUBJECT:
Mission/Warren/Freight Railroad Relocation Program Contract Award
Policy-Related Action: No
Government Code Section 84308 Applies: No
ACTION ITEM RECOMMENDATION: Authorize the General Manager to execute a contract with the lowest responsible bidder for the construction of Mission Boulevard/Warren Avenue/Freight Railroad Relocation Program improvements. NOTE: Due to the timing of the bid opening on May 4, 2012 the bid review is not yet completed. Following bid review, a revised memorandum will be provided to the Committee. BACKGROUND: The Mission Boulevard/Warren Avenue/Freight Railroad Relocation (MWT) Program is a joint effort by the City of Fremont (Fremont), Alameda County Transportation Commission (ACTC) and VTA, to widen Mission Boulevard (State Route 262), relocate the Union Pacific Railroad (UPRR) freight tracks, and grade separate Warren Avenue from the UPRR freight tracks and the future BART tracks in the City of Fremont (Exhibit A). The MWT Program contract includes the following work activities: • • • • •
Install Deep Soil Mix walls to prepare for excavation and grade separation Grade separate the UPRR freight tracks and roadway by depressing Warren Avenue Construct a steel UPRR railroad bridge, a cast-in-place reinforced concrete roadway access bridge serving the UPRR Yard, and a cast-in-place reinforced concrete BART bridge spanning over Warren Avenue Widen Mission Boulevard (State Route 262) and construct Kato Road on/off ramps Construct a steel UPRR railroad bridge, and a cast-in-place reinforced concrete BART
3331 North First Street · San Jose, CA 95134-1927 · Administration 408.321.5555 · Customer Service 408.321.2300
6
• •
bridge spanning over Mission Boulevard Remove and replace impacted landscape and irrigation Relocate UPRR freight tracks
DISCUSSION: The MWT Program contract was advertised on March 30, 2012. Contractor pre-qualification was required for this contract. Five bids were submitted on May 4, 2012 with the following results: Company Name Bid Amount RGW Construction $45,040,277 Diablo Contractors $50,575,154 Flatiron West, Inc. $50,656,704 California Engineering Contractors, Inc. $55,696,095 Skansa USA Civil $56,397,294 Engineer’s Estimate $64,029,225 VTA staff is currently performing a bid analysis. The analysis will be completed in time to report the results and make a preliminary staff recommendation at the Committee meeting. A final staff recommendation will be prepared at the end of the bid protest period, prior to the Board meeting. Construction is anticipated to begin in July 2012 with completion by January 2015. ALTERNATIVES: The Board could choose not to award this contract at this time. Should the award of this contract be delayed, the completion of the MWT Program would be delayed and adversely impact the timely turnover of the BART bridges over Mission Boulevard and Warren Avenue to the SVBX contractor, which would negatively affect SVBX’s delivery schedule. FISCAL IMPACT: This action will authorize funds for construction of Mission Boulevard/Warren Avenue/Freight Railroad Relocation Program improvements. Appropriation for this expenditure is included in the FY2012 Adopted 2000 Measure A Transit Improvement Program Fund Capital Budget. This contract is funded by a combination of Federal, State of California, Alameda County, City of Fremont, and 2000 Measure A funds. UNDERUTILIZED DISADVANTAGED BUSINESS ENTERPRISE (UDBE) PARTICIPATION: Based on identifiable subcontracting opportunities, an Underutilized Disadvantaged Business Enterprise (UDBE) goal of 8% has been established for this contract.
Prepared by: Jim Costantini, Deputy Director Memo No. 2300
Page 2 of 2
6.a
7
Date: Current Meeting: Board Meeting:
May 4, 2012 May 17, 2012 June 7, 2012
BOARD MEMORANDUM TO:
Santa Clara Valley Transportation Authority Transit Planning & Operations Committee
THROUGH:
General Manager, Michael T. Burns
FROM:
Chief Engineering & Construction Officer, Mark S. Robinson
SUBJECT:
Mission/Warren/Freight Railroad Relocation – Amendment to Design Services Contract with HNTB Corporation
Policy-Related Action: No
Government Code Section 84308 Applies: Yes
ACTION ITEM RECOMMENDATION: Authorize the General Manager to execute a contract amendment with HNTB Corporation, in an amount not to exceed $2,000,000, for a new contract total of $92,565,225 for design services during construction of the Mission/Warren/Freight Railroad Relocation Program improvements. BACKGROUND: The Mission Boulevard/Warren Avenue/Freight Railroad Relocation (MWT) Program is a joint effort by the City of Fremont (Fremont), Alameda County Transportation Commission (ACTC) and VTA, to widen Mission Boulevard (State Route 262), relocate the Union Pacific Railroad (UPRR) freight tracks, and grade separate Warren Avenue from the UPRR freight tracks and the future BART tracks in the City of Fremont. VTA staff advertised the Mission/Warren/Freight Railroad Relocation contract (C101 Contract) on March 30, 2012, opened bids on May 4, and will recommend the C101 Contract be awarded to the lowest responsible bidder at the June 7 Board of Directors meeting. DISCUSSION: HNTB Corporation (HNTB) was the design consultant selected to provide engineering services through final design on the SVRT Program, from Warm Springs to south of Berryessa Station. The Board subsequently authorized amendments to HNTB’s contract to add engineering services through final design on the Kato Road Grade Separation, Freight Railroad Relocation activities and the MWT Program. HNTB’s current total contract amount is $90,565,225.
3331 North First Street · San Jose, CA 95134-1927 · Administration 408.321.5555 · Customer Service 408.321.2300
7
With approval of this contract amendment of $2,000,000, the total contract amount will be increased to $92,565,225, and the contract term will be extended through March 31, 2015. This contract amendment will provide design services during construction for the C101 Contract. It includes approximately 12,750 hours of engineering services. These services will be provided on a time and material basis. The HNTB team consists of sixteen sub-consultants. Company names and details are included in Attachment A. ALTERNATIVES: The Board could instruct VTA to seek proposals from other engineering firms to provide these services. It is highly probable that the cost for these engineering services by other than the HNTB team would be substantially higher because they lack the history and knowledge of the MWT Program. This would result in delay of the completion of the MWT Program and would have adverse impacts to the timely turnover of the BART bridges over Mission Boulevard and Warren Avenue to the SVBX contractor which would negatively affect the SVBX delivery schedule. FISCAL IMPACT: This action will authorize up to an additional $2,000,000 for engineering services for the MWT Program through March 31, 2015. Appropriation for this expenditure is included in the FY2012 Adopted 2000 Measure A Transit Improvement Program Fund Capital Budget. Funding for these engineering services is provided by Measure A ($1,405,016) and City of Fremont ($594,984). SMALL BUSINESS ENTERPRISE (SBE) PARTICIPATION: Based on identifiable subcontracting opportunities, a Small Business Enterprise (SBE) goal of 21% was established for this contract. Consultant achieved 16.65% participation through December 31, 2011, and remains committed to achieving 21% during the course of this contract.
Prepared by: Jim Costantini, Deputy Director Memo No. 3571
Page 2 of 2
7.a
Attachment A Mission/Warren/Freight Railroad Relocation Amendment to Design Services Contract with HNTB List of Consultants Firm Name HNTB Corporation
Name Steve Whitaker
Role Prime Consultant
AECOM Technical Services, Inc Balance Hydrologics, Inc
Dave Minister
Sub-Consultant
Shawn Chartrand
Sub-Consultant
Biggs Cardosa Associates BKF Engineering
Steve Biggs
Sub-Consultant
Dave Richwood
Sub-Consultant
DE Group (SBE)
Hajaah Deen
Sub-Consultant
EXARO Technologies Corporation (SBE) H T Harvey & Associates
Hector Dominguez Daniel Stephens
Sub-Consultant
HDR
Greg Chiodo
Sub-Consultant
Kleinfelder Inc
Brian Oneill
Sub-Consultant
Parikh Consultants (SBE)
Gary Parikh
Sub-Consultant
PB Americas, Inc.
Nasser Ashrafi
Sub-Consultant
QEI (SBE)
Chuck Ralston
Sub-Consultant
Transmetrics (SBE)
Jack Ybarra
Sub-Consultant
Wilson, Ihrig & Associates, Inc. Wreco (SBE)
Richard Carman
Sub-Consultant
John Mountain
Sub-Consultant
YEI Engineers (SBE)
Lawrence Lam
Sub-Consultant
Sub-Consultant
Location 1735 Technology Drive, Suite 650, San Jose, CA 95110 2101 Webster St., Suite 1000, Oakland, CA 94612-3060 800 Bancroft Way, Suite 101, Berkeley, CA 94710 1871 The Alameda, Suite 200, San Jose, CA 95126-1752 1650 Technology Drive, Suite 650, San Jose, CA 95110 2175 The Alameda, Suite 100, San Jose, CA 95126-1149 310 Shaw Road, Suite E, South San Francisco, CA 94080 983 University Ave, Bldg D, Los Gatos, CA 95032 2121 N California Blvd, Suite 475, Walnut Creek, CA 94596 1970 Broadway, Suite 710, Oakland, CA 94612 2360 Qume Dr., Suite A, San Jose, CA 95131 303 Second Street, #700 North, South San Francisco, CA 94107 417 Harrison Street, Oakland, CA 94607 2155 S. Bascom Ave., Suite 214, Campbell, CA 95008 5776 Broadway, Oakland, CA 94618 1243 Alpine Road, Suite 108, Walnut Creek, CA 94596 7700 Edgewater Drive, Suite 128, Oakland, CA 94621
Revised Agenda Item #
Date: Current Meeting: Board Meeting:
May 14, 2012 May 17, 2012 June 7, 2012
BOARD MEMORANDUM TO:
Santa Clara Valley Transportation Authority Transit Planning & Operations Committee
THROUGH:
General Manager, Michael T. Burns
FROM:
Chief Operating Officer, Donald A. Smith Jr.
SUBJECT:
Sheriff’s Contract Extension for Transit Operations
Policy-Related Action: No
Government Code Section 84308 Applies: No
ACTION ITEM RECOMMENDATION: Authorize the General Manager to execute a contract with the County of Santa Clara Office of the Sheriff for law enforcement services for a period of five years at current staffing levels for a total estimated contract value of $21,492,330. BACKGROUND: VTA’s law enforcement services are provided under contract with the County of Santa Clara Office of the Sheriff with auxiliary security and protective services provided by AlliedBarton Security Services LP, a private security services contractor. System-wide security is provided through this combination of County Sheriff’s law enforcement officers and AlliedBarton unarmed and armed transit security officers. The Sheriff’s Transit Patrol Division provides general law enforcement and transit detective services for law enforcement related events occurring at VTA facilities and throughout the bus and light rail system. AlliedBarton uniformed unarmed security officers are assigned to all VTA work facilities, provide roving patrols between selected light rail stations, and provide a security presence at selected transit facilities. In addition, AlliedBarton uniformed armed security officers patrol VTA facilities, may ride on bus and light rail, provide revenue collection and protection, and provide security at VTA events. The Santa Clara County Sheriff’s Office has provided law enforcement services for VTA since October 1, 1990. The most recent five-year agreement with the Sheriff’s Office expires June 30, 2012.
3331 North First Street · San Jose, CA 95134-1927 · Administration 408.321.5555 · Customer Service 408.321.2300
8
8
DISCUSSION: Under the direction of VTA’s Chief Operating Officer, the Sheriff’s Office provides systemwide law enforcement services to VTA facilities as well as on-board bus and light rail vehicles. This Transit Patrol Unit provides general law enforcement services and transit detective services throughout VTA’s service area, and is currently staffed as follows: • • • •
1 Captain, 2 Sergeants, 15 Deputies, and 1 Executive Assistant I
Total 19 Full Time Equivalents (FTEs) No changes to the current staffing configuration are proposed. The contract also provides for special enforcement units which are included in the current staffing configuration: •
Route Stabilization Team (RST) This plain-clothes unit operates on VTA bus routes and light rail lines to ensure a safe environment for operators and passengers.
•
Transit Detective Unit This unit provides investigative services related to all criminal and security-related incidents, including vandalism and graffiti, on VTA property or involving VTA employees.
The Sheriff’s Office also has the ability to provide additional support services through the Reserve Deputy Program for special enforcement assignments. Examples of special enforcement assignments include increased law enforcement services to support special fare inspection operations, major holidays, presidential and dignitary visits, and other special events, as needed. Staff recommends executing a new contract for law enforcement services with the County of Santa Clara Office of the Sheriff for a term of five years at the current staffing levels. The current staffing configuration, when combined with security services provided by AlliedBarton, provides effective and comprehensive security services for VTA at an acceptable cost. The benefits of contracting with the Sheriff’s Office over other local police agencies located in the County of Santa Clara include: •
The Sheriff’s Office is uniquely qualified to perform contract police services in a municipal environment, having provided full police services to Cupertino, Saratoga, and Los Altos since the 1950s. Additionally, the Sheriff’s Office has agreements to provide law enforcement services to the County Superior Court system, County Parks, and
Page 2 of 5
8
Stanford University. •
The Sheriff’s Office employs a proven cost model and an estimated low overhead rate of 9.18%.
•
The Sheriff’s Office is the largest law enforcement agency in the County. In an emergency, VTA can draw upon the Sheriff’s Office’s full resources.
•
The Sheriff’s Office, in any county, is the only local law enforcement agency with countywide jurisdiction and has concurrent jurisdiction with city law enforcement agencies. The Sheriff serves as the Chief Law Enforcement Officer of the county. The Sheriff’s Office currently has personnel assigned to all geographic areas of the County and they provide some services to the entire county population. Because of the long-term relationship between the Sheriff’s Office and the Valley Transportation Authority, solid infrastructure and systems are effectively employed.
•
Contracting with the Sheriff’s Office eliminates jurisdictional issues between 11 other law enforcement agencies located in Santa Clara County. VTA’s service area encompasses the entire County of Santa Clara, from Palo Alto to Gilroy. The Sheriff’s Office is the only agency within Santa Clara County that provides countywide law enforcement services.
•
Sheriff’s deputies are familiar with and dedicated to handling VTA’s law enforcement and service needs. During major events or incidents, they understand the need to restore bus and light rail service rapidly.
•
For the same reasons listed above, contracting with the Sheriff’s Office is a common strategy employed by public transit agencies to provide cost-effective law enforcement services. For example, in the State of California, AC Transit contracts with the Alameda County Sheriff’s Office and the Contra Costa County Sheriff’s Department; Los Angeles MTC and Metrolink (commuter rail) contract with the Los Angeles County Sheriff’s Department; and Caltrain and SamTrans contract with the San Mateo County Sheriff’s Department.
•
Sheriff’s deputies are dispatched through the Santa Clara County Communications Center, which operates on a 24-hour basis. County Communications provides countywide ambulance dispatch, oversees all of the addresses in the county listed the 911 system for emergency response, is routinely in contact with VTA’s Operations Control Center (OCC) and other police/fire dispatch centers located throughout the County of Santa Clara, and is inherently familiar with VTA’s bus and light rail system.
•
The Sheriff’s Office has access to specialized teams (i.e. SWAT, Bomb, etc.) and specialized equipment (helicopter etc).
•
The sworn Sheriff’s Office personnel have arrest authority and have comprehensive knowledge in loss and crime prevention methods, transit specific counter terrorism
Page 3 of 5
8
techniques, law enforcement and patrol procedures, public and employee security and safety techniques, methods for safeguarding public and work site facilities, and asset protection. In addition, all Deputies complete light rail specific track access training annually. The current type of contract in which VTA pays for actual labor and supply costs, overhead, and county communications costs is unique when compared to law enforcement contracts executed between the Sheriff’s Office and various cities in the county, the County Superior Courts, County Parks, and Stanford University (which are based on hours of service provided). There are certain advantages to VTA’s type of contract including: •
The Sheriff’s Office is less likely to require overtime to fulfill its obligations at VTA. Overtime incurred is approximately 1% of total hours worked;
•
Deputies assigned to VTA are highly knowledgeable in and committed to Transit Patrol and, as a result, achieve a low absenteeism rate;
• •
Deputies assigned to the Transit Detective Unit and the RST may be reassigned to cover for absent field deputies at regular rather than overtime pay; Deputies have the support of Non-VTA Sheriff’s Deputies, who assist with VTA-related incidents, as needed.
The proposed contract amount of $21,492,330 is based on salaries and fringe benefits; services; and supplies, including vehicles, overhead, and communications costs providing for five years of law enforcement services, as shown in Table 1. Table 1 Santa Clara County Sheriff’s Office Contract Cost Projection Years 1 to 5 (7/1/12 to 6/30/17) Contract Year Year 1 Year 2 Year 3 Year 4 Year 5 Total Fiscal Year FY2013 FY2014 FY2015 FY2016 FY2017 Total Salaries & Benefits 3,258,347 3,350,999 3,389,888 3,498,557 3,528,009 17,025,800 Services & Supplies 366,985 366,985 366,985 366,985 366,985 1,834,925 Communications 317,507 333,383 350,051 367,554 385,932 1,754,427 Overhead 169,500 173,665 174,636 179,542 179,835 877,178 Total 4,112,339 4,225,032 4,281,560 4,412,638 4,460,761 21,492,330 The figures in Table 1 above, assume an annual increase of up to 3% in salaries and benefits, no annual increase in services and supplies, and a 5% annual increase in communications costs over the term of the contract. The estimated overhead rate is consistent over the 5-year term, at 9.18% of base salaries.
ALTERNATIVES: As an alternative to the recommended action, the Board could direct staff to increase or decrease
Page 4 of 5
8
Sheriff’s Office staffing; to reapportion staffing levels between the Sheriff’s Office and AlliedBarton; or to explore alternatives to contracting with the Sheriff’s Office for law enforcement and detective services. A decision to defer action but retain the services of the Sheriff’s Office will require Board authorization to extend the current contract on a month-to-month basis for up to six months (until a contract is executed), at a cost of approximately $343,000 per month. FISCAL IMPACT: This action will authorize the purchase of law enforcement services for a term of five years. Appropriation for the first year of the contract is included in the FY13 VTA Transit Fund Operating Budget. Appropriation for the remainder of the contract period will be included in subsequent Biennial Operating Budgets. The County of Santa Clara’s Memorandum of Understanding with the Deputy Sheriffs’ Association is due to expire in September of 2012, and negotiated changes will impact VTA’s budget if they exceed the assumed annual increase of up to 3% in salaries and benefits. Prepared by: Cathy Hendrix Memo No. 3293
Page 5 of 5
9
Date: Current Meeting: Board Meeting:
May 4, 2012 May 17, 2012 June 7, 2012
BOARD MEMORANDUM TO:
Santa Clara Valley Transportation Authority Transit Planning & Operations Committee
THROUGH:
General Manager, Michael T. Burns
FROM:
Chief Engineering & Construction Officer, Mark S. Robinson
SUBJECT:
Capitol Expressway Light Rail Project Pedestrian Improvements – Amendment 2 to the Construction Contract
Policy-Related Action: No
Government Code Section 84308 Applies: Yes
ACTION ITEM RECOMMENDATION: Authorize the General Manager to amend the Capitol Expressway Light Rail Project Pedestrian Improvements construction contract with Gordon N. Ball Inc. to include bus stop improvements in the amount of $1,500,000 for new contract amount of $11,416,860. BACKGROUND: The first phase of the Capitol Expressway Light Rail Project includes pedestrian and bus improvements along Capitol Expressway from Alum Rock Station on Capitol Avenue to the Eastridge Transit Center. In March 2011, the VTA Board authorized a construction contract in the amount of $7,666,860 with Gordon N. Ball Inc to construct pedestrian improvements along the expressway (Phase 1A). This contract includes construction of sidewalk, landscaping, and street and pedestrian lighting along both sides of the expressway. Amendment 1 to the contract was authorized by the Board for $2,250,000 for the addition of pedestrian lights on September 1, 2011. The overall Capitol Expressway Light Rail Project includes bus stop improvements at Story Road and Ocala Avenue, as part of the Eastridge Transit Center and Bus Improvements contract (Phase1B). They were included in Phase 1B, separate from pedestrian improvements, due to the right-of-way acquisition schedule and time needed for acquiring right-of-way. VTA now owns the right-of-way at these locations, so staff recommends the Story Road and Ocala Avenue bus stop improvements be added by change order to the current phase of construction, to fully utilize grant funds and to avoid future impacts if constructed during the Eastridge Transit Center and Bus Improvements phase of construction. While the magnitude of extra work requires increased
3331 North First Street · San Jose, CA 95134-1927 · Administration 408.321.5555 · Customer Service 408.321.2300
9
Board authorization, there are sufficient funds in the allocated State Transportation Improvements Program (STIP) for this contract to perform the extra work. It is worth noting that any unused allocated STIP funding for this contract will be returned to the State without possibility for use on future phases of the project. DISCUSSION: The Capital Expressway Light Rail Project Pedestrian Improvements contract was awarded to Gordon N. Ball Inc. on March 3, 2011. Construction was started in April 2011 with completion scheduled for June 2012. Amendment 1 to the contract was authorized by the Board for $2,250,000 for the addition of pedestrian lights on September 1, 2011. Staff is requesting Board authorization for an additional $1,500,000 for the addition of bus stop improvements at Story Road ($500,000) and Ocala Avenue ($1,000,000) using available STIP funding. With this addition, construction completion is now scheduled for Fall 2012. The bus stop improvements include sidewalk, bus pads, street and pedestrian lights, landscaping, irrigation and future infrastructure for the future Bus Rapid Transit (BRT) stations at both locations (Attachment A). Contractor and sub-contractors information is included in Attachment B. ALTERNATIVES: The Board could choose not to include the bus stop improvements with the pedestrian improvement phase of the project, and have them constructed as a part of Eastridge Transit Center and Bus Improvement phase. Installation of bus stop improvements in a future phase would result in gaps in a continuous sidewalk and a lack of adequate bus stop amenities. In addition, if the bus stop improvement work is not completed in the first phase of the project, the work would be completed in the next phase and would need to be funded by a source other than the existing STIP funds since any unused allocated STIP budget will be returned to the grant provider. FISCAL IMPACT: This action will authorize $1,500,000 for construction of bus improvements along Capitol Expressway. Appropriation for these expenditures is available in the FY12 Adopted 2000 Measure A Transit Improvement Program Fund Capital Budget. SMALL BUSINESS ENTERPRISE (SBE) PARTICIPATION: Based on identifiable subcontracting opportunities, a Small Business Enterprise (SBE) goal of 17% was established for this contract. Contractor has met the goal and has committed to 42.5% SBE participation on this contract, including the additional scope of work.
Prepared by: Ken Ronsse, Deputy Director Memo No. 3585
Page 2 of 2
9.a
9.b
Attachment B Capitol Expressway Light Rail Project Pedestrian Improvements - Amendment 2 to the Construction Contract List of Contractors
Firm Name Gordon N. Ball, Inc. D. W. Young Construction Co. Inc. San Jose Signal Electric Construction Lone Star Landscape Chrisp Co. Intermountain Cyclone
Name Hal Stober Chris Young Frank Garcia Larry North Carlos Recinos Steve Olsen Teresa Pereira
Role Principal Contractor Sub-Contractor Sub-Contractor Sub-Contractor Sub-Contractor Sub-Contractor Sub-Contractor
Location Alamo, CA Alamo, CA San Jose, CA San Martin, CA Fremont, CA Sacramento, CA San Martin, CA
10
Date: Current Meeting: Board Meeting:
May 4, 2012 May 17, 2012 June 7, 2012
BOARD MEMORANDUM TO:
Santa Clara Valley Transportation Authority Transit Planning & Operations Committee
THROUGH:
General Manager, Michael T. Burns
FROM:
Chief Engineering & Construction Officer, Mark S. Robinson
SUBJECT:
March 2012 Facilities Projects Semi-Annual Report FOR INFORMATION ONLY
BACKGROUND: Please find attached the Semi-Annual Report for the Facilities Program for the period ending March 31, 2012. Highlights for this reporting period include the following accomplishments: • • • •
Completed bus stop improvements at 20 priority locations in December 2011. Completed solar panel installations at the bus divisions in February 2012. Completed Phase 1 elevator renovations in March 2012. Completed the upgrade of the emergency power generator at the Guadalupe Division in March 2012.
The goal of this report is to communicate overall progress in a simple yet informative manner. We look forward to your continued feedback on this report as the Facilities Program moves forward.
Prepared By: Adolf Daaboul, Sr. Transportation Engineer Memo No. 3452
3331 North First Street · San Jose, CA 95134-1927 · Administration 408.321.5555 · Customer Service 408.321.2300
10.a
Facilities Projects
Semi-Annual Report March 2012
10.a
Facilities Projects Semi-Annual Report – March 2012
Table of Contents
TABLE OF CONTENTS Section
Title
1.0
EXECUTIVE SUMMARY AND PROJECT COSTS A. Executive Summary ................................................................. B. Project Appropriations ............................................................. C. Incurred Costs .......................................................................... PROJECT SUMMARY REPORTS A. Passenger Facilities Projects 1. Bus Stop/Transit Center Improvements ............................. 2. Upgrade LR Stations Public Address System .................... B. Maintenance of Way Projects 1. Bridge Repairs and Hamilton Structure Stabilization ........ 2. LR Signal/Communications Improvements ....................... 3. Guadalupe Platforms Retrofit – South Line ....................... 4. Rail Rehabilitation ............................................................. 5. Green Facility Improvements ............................................. 6. Track Intrusion Abatement/Prevention .............................. 7. Traction Power Improvements ........................................... C. Coach/LRV Facilities Projects 1. Maintenance Facilities Upgrades ....................................... 2. Auditorium Conversion ...................................................... 3. Fueling Improvements ........................................................ D. Security Projects 1. CCTV Projects ................................................................... 2. Laser Intrusion Detection at LR Stations ........................... 3. Perimeter Fence Upgrades/Site Hardening ........................
2.0
Section 1.0
List of Figures 1.1 1.2
Page
1-2 1-3 1-5
2-2 2-4 2-6 2-8 2-10 2-12 2-14 2-16 2-18 2-20 2-22 2-24 2-26 2-28 2-30
Page
Facilities Projects Appropriations ............................................ 1-4 Facilities Projects Incurred Costs ............................................. 1-5
i
10.a
SECTION 1.0 EXECUTIVE SUMMARY AND PROJECT COSTS
10.a
Facilities Projects Semi-Annual Report – March 2012
Executive Summary and Project Costs
SECTION 1.0 EXECUTIVE SUMMARY AND PROJECT COSTS A. EXECUTIVE SUMMARY The Facilities Projects are comprised of diverse efforts that include upgrades to passenger facilities, maintenance of public-facing light rail and bus infrastructure, upgrades and improvements of fueling facilities, improvements to system-wide security, and energy efficiency initiatives. The prioritization of projects and the allocation of funding have always focused on advancing the most needed upgrades and repairs, and this Semi-Annual report was conceived to better communicate the scope and progress of these projects. VTA is maintaining the required capital infrastructure investment while creatively leveraging federal and state revenue sources. This includes using State Proposition 1B funds to provide matching funding for federal rail grants that will pay for rail, substation, and overhead catenary rehabilitation and replacement. In addition, federal and state security funding is utilized to pay for a series of security improvements including closed-circuit TV, laser intrusion detection, and facility perimeter fencing. Project activities during the six-month period covered by this progress report include:
On February 2, 2012, the Santa Clara Valley Transportation Authority (VTA), in partnership with SunPower Corporation, Joint Venture Silicon Valley, and Wells Fargo, completed installation of solar parking canopy systems, as part of the Green Facility Improvements Project, totaling 2.1 megawatts, at its three bus maintenance divisions. Using a Power Purchase Agreement to finance the systems, it is anticipated that VTA will save $2.7 million in electricity costs over the next 20 years. Beginning January 10, 2012, VTA began upgrading elevators and escalators along the Guadalupe line between the Virginia and Cottle light rail stations. Renovations are occurring in phases, with the Guadalupe Platforms Retrofit – South Line Project scheduled to wrap up by September 2012. As part of the Bus Stop Improvements Project, on October 10, 2011 VTA began upgrading bus stops, surrounding sidewalks, and streets to provide better access for VTA customers through February 2012. The work occurred during the day, taking anywhere from two days to two weeks to complete each of the 20 bus stop sites. At its September 2011 meeting, the VTA Board of Directors authorized the General Manager to execute a construction contract with Amland Corporation, the lowest responsive bidder, in the amount of $447,700 for the procurement and installation of a Laser Intrusion Detection System at the Hamilton Elevated Guideway. The system installation began in November 2011 and was completed at the end of February 2012.
1-2
10.a
Facilities Projects Semi-Annual Report – March 2012
Executive Summary and Project Costs
B. PROJECT APPROPRIATIONS Figure 1.1 on Page 1-4 shows the prior and current period appropriations for each group of Facilities Projects. During this period, facilities project appropriations had a net decrease of $1.8 million to a new total of $100.2 million. Changes in appropriations during the report period are discussed below. Changes in Appropriations 1. Passenger Facilities Projects The appropriation remained unchanged at $2.8 million during the period. 2. Maintenance of Way Projects The appropriation remained unchanged at $86.5 million during the period. 3. Coach/LRV Facilities Projects The appropriation decreased by a total of $1.8 million to a new amount of $6.1 million due to the following: a. Guadalupe Emergency Power Generator (P-0714) - The authorized budget decreased by $0.1 million as excess budget was re-deployed to other projects, including CCTV (P-0752) and Light Rail Vehicle Operator Cameras (P-0796). b. Auditorium Conversion (P-0780) - Project was created and added with the adoption of the FY 12/13 VTA Biennial Budget, resulting in the addition of $0.5 million of appropriation to Figure 1.1. c. Cerone Small Bus Upgrades (P-0669) – Project was completed resulting in the removal of $2.2 million of appropriation from Figure 1.1. The remaining unused funds were transferred with $2.1 million going to the ZEB project (P-0687) and $0.1 million of local funds going to the capital contingency fund. 4. Security Projects The appropriation remained unchanged at $4.8 million, with the following adjustments: a. CCTV Projects appropriation increased by $0.3 million to a new amount of $2.0 million as follows: i. CCTV - McKee, Winchester, Evelyn, Race (P-0752) - The authorized budget increased by $0.3 million, for a total of $1.2 million, as savings from other projects were redeployed to this project. b. Laser Intrusion Detection System (LIDS) Hamilton (P-0705) - Appropriation decreased by $0.1 million, to a new amount of $1.0 million, as excess budget was re-deployed to other projects, including CCTV (P-0752) and Light Rail Vehicle Operator Cameras (P-0796). c. Perimeter Fence Upgrades/Site Hardening (P-0684) - Appropriation decreased by $0.2 million, to a new amount of $1.8 million, as excess budget was re-deployed to Security project CCTV (P-0752).
1-3
10.a
Facilities Projects Semi-Annual Report – March 2012
Executive Summary and Project Costs
Figure 1.1 Facilities Projects Appropriations $'s in millions (b e g in c o lu mn 3 h e a d in g )
(b e g in c o lu mn 4 h e a d n i g )
a b Previous Current Appropriation Appropriation Through FY12 Through FY12 Sep-11 Mar-12
(B e g n i C o lu mn 1 h e a d n i g )
Project/Category Passenger Facilities Projects Bus Stop Improvements Upgrade LR Sta Public Address System
(b e g in c o u l mn 5 h e a d n i g )
c = (b - a) Changes This Period
(b e g in c o lu mn 7 h e a d in g )
d Text Reference
$1.3 $1.5 $2.8
$0.0 $0.0 $0.0
1
Total
$1.3 $1.5 $2.8
Maintenance of Way Projects Bridge Repairs/Hamilton Structure Stabilization Lt. Rail Signal/Communications Improvements Guadalupe Platforms Retrofit Rail Rehabilitation Green Facility Improvements Track Intrusion Abatement/Prevention Traction Power Improvements Total
$1.7 $5.1 $26.9 $14.3 $3.5 $4.4 $30.6 $86.5
$1.7 $5.1 $26.9 $14.3 $3.5 $4.4 $30.6 $86.5
$0.0 $0.0 $0.0 $0.0 $0.0 $0.0 $0.0 $0.0
2
$5.0 $0.5 $0.6 $6.1
($0.1) $0.5 ($2.2) ($1.8)
3.a 3.b 3.c
Total
$5.1 $0.0 $2.8 $7.9
$2.0 $1.0 $1.8 $4.8
$0.3 ($0.1) ($0.2) $0.0
4.a 4.b 4.c
Total
$1.7 $1.2 $2.0 $4.9
GRAND TOTAL
$102.1
$100.2
($1.8)
Coach/LRV Facilities Projects Maintenance Facilities Upgrades Auditorium Conversion Fueling Improvements Security Projects CCTV Projects Laser Intrusion Detection at LR Stations Perimeter Fence Upgrades/Site Hardening
1-4
10.a
Facilities Projects Semi-Annual Report – March 2012
Executive Summary and Project Costs
C. INCURRED COSTS Figure 1.2 below shows incurred costs for the Facilities Projects at the beginning and end of the period as well as the percent of the project appropriation incurred as of March 31, 2012. Figure 1.2 Facilities Projects Incurred Costs $'s in millions (b e g n i c o lu mn 5 h e a d in g )
(b e g in c o u l mn 2 h e a d in g )
(b e g n i c o lu mn 3 h e a d in g )
(b e g in c o u l mn 4 h e a d in g )
d Percent of Appropriation Incurred Mar-12
a Incurred Costs 1 Through Sep-11
b Incurred Costs Through Mar-12
c = (b - a) Incurred Costs This Period
Total
$0.0 $1.3 $1.3
$0.4 $1.3 $1.7
$0.3 $0.0 $0.3
27.7% 86.5% 59.6%
Maintenance of Way Projects Bridge Repairs/Hamilton Structure Stabilization Lt. Rail Signal/Communications Improvements Guadalupe Platforms Retrofit Rail Rehabilitation Green Facility Improvements Track Intrusion Abatement/Prevention Traction Power Improvements Total
$0.0 $0.0 $21.0 $3.4 $2.9 $1.9 $3.7 $32.9
$0.0 $0.0 $21.6 $3.6 $3.0 $2.3 $4.4 $34.9
$0.0 $0.0 $0.6 $0.2 $0.1 $0.5 $0.7 $2.1
0.0% 0.0% 80.2% 25.2% 85.3% 53.4% 14.3% 40.3%
Total
$0.0 $0.0 $0.6 $0.6
$0.2 $0.0 $0.6 $0.8
$0.2 $0.0 $0.0 $0.2
3.9% 0.0% 100.0% 13.1%
Total
$0.0 $0.3 $1.2 $1.5
$0.1 $0.5 $1.6 $2.2
$0.1 $0.2 $0.3 $0.6
$0 43.5% 84.7% 43.6%
GRAND TOTAL
$36.2
$39.6
$3.2
39.3%
(B e g n i C o lu mn 1 h e a d in g )
Project/Category
Passenger Facilities Projects 1
Bus Stop Improvements Upgrade LR Sta Public Address System
Coach/LRV Facilities Projects Maintenance Facilities Upgrades Auditorium Conversion Fueling Improvements Security Projects 1
CCTV Projects Laser Intrusion Detection at LR Stations Perimeter Fence Upgrades/Site Hardening
1
Incurred costs for previous period do not include projects closed during this period.
1-5
10.a
Facilities Projects Semi-Annual Report – March 2012
Project Summary Reports
SECTION 2.0 PROJECT SUMMARY REPORTS
10.a
Facilities Projects Semi-Annual Report – March 2012
Project Summary Reports
FACILITES PROJECTS SUMMARY REPORTS A. PASSENGER FACILITIES PROJECTS 1. Bus Stop/Transit Center Improvements 2. Upgrade LR Stations Public Address System B. MAINTENANCE OF WAY PROJECTS 1. Bridge Repairs and Hamilton Structure Stabilization 2. LR Signal/Communications Improvements 3. Guadalupe Platforms Retrofit – South Line 4. Rail Rehabilitation 5. Green Facility Improvements 6. Track Intrusion Abatement/Prevention 7. Traction Power Improvements C. COACH/LRV FACILITIES PROJECTS 1. Maintenance Facilities Upgrades 2. Auditorium Conversion 3. Fueling Improvements D. SECURITY PROJECTS 1. CCTV Projects 2. Laser Intrusion Detection at LR Stations 3. Perimeter Fence Upgrades/Site Hardening
2-1
Passenger Facilities Projects
10.a March 2012
Bus Stop/Transit Center Improvements Estimated Cost: $1.3 million Approved Budget: $1.3 million Year of Completion: 2013 Project Manager: Jing Quan Designers: VTA Contractors:
FY11 – JJR Construction FY12 – TBD Transit Centers, P&R’s - TBD
Project Description: This project is part of an annual program to identify, repair and upgrade bus stops. The scope of the upgrades includes concrete bus pads along roadways and pedestrian access improvements. In addition, accessibility improvements will be made to enable wheelchair use of the bus stops and to provide appropriate access clearances. The FY11 Bus Stop Improvements (P-0736) include 20 priority stops throughout the county, including the cities of Mountain View, Cupertino, Santa Clara, Milpitas and San Jose. The FY12 Bus Stop Improvements (P-0781) include approximately 20 additional priority stops throughout the county, including the cities of Mountain View, Cupertino, Santa Clara, Milpitas and San Jose. The Transit Center Park & Ride Upgrades (P-0764) project will provide for the refurbishment and repair of elements of transit centers and park and ride lots throughout the VTA service area.
Project Status:
Bus Stop Improvements - FY11 bid opening occurred on August 24, 2011. JJR Construction was the successful bidder, and construction started in late September 2011. Construction was completed in December 2011. Design work on Bus Stop Improvements - FY12 will be started using remaining FY11 funds. The analysis and selection of bus stops to be improved is underway. This construction package will be advertised for bid when FTA funding becomes available, which is anticipated in mid-2012. The construction package is being scoped for the Transit Center Park & Ride Upgrades project.
Project Schedule: Activity
Start
End
Design (FY10, FY11, FY12)
Dec-09
Sep-12
Construction (FY10)
Jul-10
Nov-10
Construction (FY11, FY12)
Aug-11
Jan-13
Closeout (FY10, FY11, FY12)
Nov-10
Mar-13
P-0736, P-0764, P-0781
2010 FY10
2011
2012
FY11
2013
FY12
FY10 FY12
FY11 FY10
FY11
TC
2-2
10.a
Approved Budget: ( B e g i n C o l u mn 2 h e a d i n g )
( B e g i n C o l u mn 1 h e a d i n g )
( B e g i n C o l u mn 3 h e a d i n g )
( B e g i n C o l u mn 4 h e a d i n g )
Approved Project Budget
Mar-12 Committed Costs
Mar-12 Incurred Costs
a
b
c
Project Cost Element Construction and Major Procurement
567
196
( B e g i n C o l u mn 5 h e a d i n g )
Budget Balance d = (a-c)
196
371
Real Estate
-
-
-
-
Labor, Services and Support
634
163
155
479
-
-
Contingency
67 Total
1,268
359
Approved Budget Incurred
28%
Approved Budget Committed
28%
351
67 917
NOTE: All amounts are Year Of Expenditure dollars in $1,000's
Approved Funding: Funding Source Federal Local Totals
Local 34%
FY11 (P-0736)
FY12 (P-0781)
P&R's (P-0764)
$0.42
$0.42
$0.00
$0.84 million
0.11
0.10
0.22
0.43 million
$0.53
$0.52
$0.22
Total
$1.27 million
Federal 66%
De La Cruz Blvd and Montague Exp
P-0736, P-0764, P-0781
San Fernando St and 7th St
Bus Stop Improvements Budget and Funding
2-3
10.a
Passenger Facilities Projects
March 2012
Upgrade LR Stations Public Address System Estimated Cost: $1.5 million Approved Budget: $1.5 million Year of Completion: 2012 Project Manager: Ramesh Dhingra Designer: SBTA / Lamoreaux McLendon Contractor: HSQ Technology Project Description: The project consists of Public Address (PA) system modifications to 15 North Line Stations, from Old Ironsides Station in the north to Japantown/Ayer Station in the south, as well as the Convention Center Station. This contract upgraded the PA system by replacing existing amplifiers, speakers, associated PA hardware, maintenance telephone system and wiring as needed by the upcoming Real Time Information (RTI) project. The separate RTI project is planned to provide the software functionality to complete the enhanced information system, including separate messaging to center and split platforms, with accurate and reliable real-time transit information.
Project Status: Construction of the PA Upgrades contract was completed in July 2010. The construction contract amount at close-out was $495,000, 2% over the bid amount. The construction contract provided fundamental physical infrastructure improvements to the North Line light rail stations to facilitate audible messages at split platforms. However, to complete the system and allow the split platform messaging, some additional software modifications are required to the existing communications system which may also include the addition of some interface components to allow the new field equipment to work with the software modifications. Originally, it was thought that the solution would be provided with communications software refinement as part of a separate RTI project. However, due to the RTI project delays and potential scope revisions, staff is evaluating how best to address the outstanding needs. Options include: Work with GE Transportation Systems (GETS) (the contractor who designed and installed the existing communications system) to make software modifications and determine any necessary interface hardware required for the work. There may be adequate remaining funds in this project for the software revisions, but there may not be funding for any hardware procurement and installation. Use the existing T1 line and channel banks. This alternative is labor intensive and would have limited usefulness given the planned upgrade of the network equipment. Operations and Engineering & Construction are reviewing these options and preparing a plan forward in 2012.
Project Schedule: Activity
Start
End
Design
Jun-08
Aug-09
Construc tion
Aug-09
Jul-10
Closeout
Aug-10
Jul-11
P-0641
2008
2009
2010
2011
2-4
10.a
Approved Budget: ( B e g i n C o l u mn 2 h e a d i n g )
( B e g i n C o l u mn 1 h e a d i n g )
( B e g i n C o l u mn 3 h e a d i n g )
( B e g i n C o l u mn 4 h e a d i n g )
Approved Project Budget
Mar-12 Committed Costs
Mar-12 Incurred Costs
a
b
c
Project Cost Element Construction and Major Procurement
491
491
( B e g i n C o l u mn 5 h e a d i n g )
Budget Balance d = (a-c)
491
-
Real Estate
-
-
-
Labor, Services and Support
820
820
812
Contingency
196
-
-
196
1,310
1,302
204
Total
1,506
Approved Budget Incurred
86%
Approved Budget Committed
87%
8
NOTE: All amounts are Year Of Expenditure dollars in $1,000's
Local 20%
Approved Funding: Funding Source Federal
Amount
Local
$1.2 million 0.3 million
Total
$1.5 million
Federal 80%
Race Station PA Speakers on Visual Message Board Pole P-0641
Winchester Station PA Speakers on an Overhead Power Pole
Upgrade LR Stations Public Address System Budget and Funding
2-5
Maintenance of Way Projects
10.a March 2012
Bridge Repairs and Hamilton Structure Stabilization Estimated Cost: $1.7 million (Initial Work) Approved Budget: $1.7 million Year of Completion: TBD Project Manager: Ehsan Ilyas Designer: TBD Contractor: TBD
Project Description: In accordance with California Public Utilities Commission (CPUC) requirements, VTA recently completed an inspection of all light rail bridges and structures. The inspection findings indicate that a number of structures show defects that either need further investigation or require corrective actions. This project funds a consultant to address further detailed investigation in those areas required and take corrective actions for those items that have an immediate need to be addressed. This includes additional stabilization measures for the Hamilton structure and repair of cracks in various other structures.
Project Status: Federal grant funds for this work are expected to be available for use in mid 2012. At that point, work on the project will begin.
Project Schedule: Project schedule to be developed once federal funds are available for project use.
P-0761
2-6
10.a
Approved Budget: ( B e g i n C o l u mn 2 h e a d i n g )
( B e g i n C o l u mn 1 h e a d i n g )
Project Cost Element
( B e g i n C o l u mn 3 h e a d i n g )
( B e g i n C o l u mn 4 h e a d i n g )
Approved Project Budget
Mar-12 Committed Costs
Mar-12 Incurred Costs
a
b
c
Construction and Major Procurement
-
Real Estate Labor, Services and Support Contingency Total
( B e g i n C o l u mn 5 h e a d i n g )
Budget Balance d = (a-c)
-
-
-
-
-
-
-
1,443
-
-
1,443
257
-
-
257
1,700
-
-
1,700
Approved Budget Inc urred
X
Approved Budget Committed
X
NOTE: All amounts are Year Of Expenditure dollars in $1,000's
Local 20%
Approved Funding: Funding Source Federal
Amount
Local
$1.36 million 0.34 million
Total
$1.70 million
Federal 80%
Hamilton Station
P-0761
Hamilton Elevated Guideway
Bridge Repairs and Hamilton Structure Stabilization Budget and Funding
2-7
Maintenance of Way Projects
10.a March 2012
LR Signal/Communications Improvements Estimated Cost: $5.1 million (Initial Work) Approved Budget: $5.1 million Year of Completion:
TBD
Project Manager: Ramesh Dhingra Designer: TBD Contractor: TBD Project Description: The Light Rail Signal Assessments/ SCADA project (P-0762) will provide an assessment of the condition of the overall VTA Light Rail Signal System and its ability to accommodate future planned light rail operating scenarios, and to develop life-cycle replacement guidelines and cost estimates for the rehabilitation of the Guadalupe Corridor signalization system. In addition, this project will also provide initial engineering of the signal rehabilitation and light rail Supervisory Control And Data Acquisition (SCADA) system replacement planned for 2014. The Cerone Core Switch Replacement project (P-0759) replaces the electrical switchgear and sub-panels at the Cerone Bus Operating Division. The existing electrical switchgear and original sub-panel are obsolete, and finding replacement parts or a vendor willing to make repairs has been difficult. The Santa Teresa Interlock project (P-0771) includes the rehabilitation and updating of the Santa Teresa Interlock System from the current relay system to an advanced Vital Logic Controller system with associated advanced monitoring and diagnostics.
Project Status: Federal grant funds for Light Rail Signal Assessments/SCADA and the Santa Teresa Interlock work are expected to be available for use in mid 2012. At that point, work on the projects will begin. VTA will engage the services of a consultant to assess the Cerone Core Switch and recommend necessary replacement and/or repairs.
Project Schedule: A project schedule will be developed once federal funds are available for project use and when the scope of the Cerone Core Switch Replacement has been defined.
P-0759, P-0762, P-0771
2-8
10.a
Approved Budget: ( B e g i n C o l u mn 2 h e a d i n g )
( B e g i n C o l u mn 1 h e a d i n g )
Project Cost Element Construction and Major Procurement
Mar-12 Incurred Costs
a
b
c
2,793
( B e g i n C o l u mn 5 h e a d i n g )
Budget Balance d = (a-c)
-
-
2,793
-
-
-
-
2,068
-
-
2,068
228
-
-
228
5,089
-
-
5,089
Contingency Total
( B e g i n C o l u mn 4 h e a d i n g )
Mar-12 Committed Costs
Real Estate Labor, Services and Support
( B e g i n C o l u mn 3 h e a d i n g )
Approved Project Budget
Approved Budget Inc urred
X
Approved Budget Committed
X
NOTE: All amounts are Year Of Expenditure dollars in $1,000's
Approved Funding: Funding Source Federal Local Totals
Local 31%
Total
P-0759
P-0762
P-0771
$0.00
$2.80
$0.69
$3.49 million
0.73
0.70
0.17
1.60 million
$0.73
$3.50
$0.86
$5.09 million
Federal 69%
Cerone main panel
P-0759, P-0762, P-0771
Existing Santa Teresa interlock components
LR Signal/Communications Improvements Budget and Funding
2-9
10.a
Maintenance of Way Projects
March 2012
Guadalupe Platforms Retrofit – South Line Estimated Cost: $26.9 million Approved Budget: $26.9 million Year of Completion: Platforms: 2009 Elevators/Escalators: 2012
Project Managers: Ehsan Ilyas, John O’Brien
Designer: Nolte Associates Contractor: Platforms: Robert A. Bothman Elevators/Escalators: KONE Elevator and Escalator
Project Description: The South Line Platforms Retrofit Project retrofitted station platforms located on the Guadalupe line from Children’s Discovery Museum south to Santa Teresa and Almaden Stations. This project also provided upgrades to the public address system, shelter lighting, furnishings and landscaping. The second phase of the Platform Retrofit program retrofits and rehabilitates all elevators and escalators located on the South Line stations and Snell Park and Ride. Elevators and escalators have reached the end of their useful life, and require retrofit and code upgrades. The South Line Elevator and Escalator Project will provide all elevator cabs with new stainless steel walls, ceiling and sill, lighting, flooring, controls, speakers and emergency communications, and closed circuit television for increased passenger safety and security. The scope of work for the escalators includes updating the step chains, handrails, skirt panels, and replacing emergency shutdown switches and controllers. This project, when complete, will provide full compliance with ADA requirements.
Project Status: With the completion of the South Line Platforms Retrofit Project, VTA’s 42-mile light rail system and 62 stations are fully accessible with level boarding at all doors for all passengers. All South Line stations were returned to service on November 8, 2008, with contract closeout completed in June 2009. The construction contract cost at close-out was $14,210,909, 6% over the bid amount. The Elevator and Escalator construction contract was awarded to KONE Elevator and Escalator, and a Notice to Proceed was issued on July 20, 2011. Construction is phased, and includes elevator closures. Work on the first elevator closure group (Branham, Blossom Hill and Cottle stations) started on January 10, 2012 and will end in March 2012. Work on the first escalator closure group (Cottle, Snell, Curtner and Capitol stations) also started on January 10, 2012 and will end in April 2012. Overall construction completion is anticipated in Fall 2012.
Project Schedule: Activity
Start
End
Design - Elevator/Escalator
May-09
Jun-11
Construction - Elevator/Escalator Jun-11
Sep-12
Closeout
Nov-12
P-0625
Sep-12
2009
2010
2011
2012
2013
2-10
10.a
Approved Budget: ( B e g i n C o l u mn 2 h e a d i n g )
( B e g i n C o l u mn 1 h e a d i n g )
( B e g i n C o l u mn 3 h e a d i n g )
( B e g i n C o l u mn 4 h e a d i n g )
Approved Project Budget
Mar-12 Committed Costs
Mar-12 Incurred Costs
a
b
c
Project Cost Element Construction and Major Procurement
21,633
Real Estate Labor, Services and Support Contingency Total
20,906
16,976
-
-
-
4,923
4,593
-
-
-
25,829
Approved Budget Incurred
80%
Approved Budget Committed
96%
Budget Balance d = (a-c)
5,262
26,895
( B e g i n C o l u mn 5 h e a d i n g )
21,570
4,656 669 5,325
NOTE: All amounts are Year Of Expenditure dollars in $1,000's
Local 31%
Approved Funding: Funding Source Federal
Amount
Local
$18.42 million 8.47 million
Total
$26.89 million
Federal 69%
Snell Station Elevator Canopy
P-0625
Capitol Station Elevator & Escalator
Guadalupe Platforms Retrofit – South Line Budget and Funding
2-11
10.a
Maintenance of Way Projects
March 2012
Rail Rehabilitation Estimated Cost: $14.3 million Approved Budget: $14.3 million Year of Completion: 2015 Project Manager: Jonn Duesterhaus
Designers:
Rail Surveyors & Engineers, HMH, VTA
Contractors: Stacy & Witbeck, Inc. Shimmick Construction Stacy & Witbeck, Inc./Con-Quest J.V. H&H Engineering Future Phases - TBD
Project Description:
The Rail Rehabilitation project addresses various track issues throughout the VTA Light Rail System. Work includes rehabilitation or replacement of existing embedded or ballasted track and crossovers, rail de-stressing, hardwood spur removal, tie replacement, and track signal improvements. Rail rehabilitation scope and priorities are based on the Track Assessment Study and VTA Operations input.
Project Status: Work Completed or Underway:
Almaden/Market Street crossings (P-0670) - rail rehabilitation completed February 2010 at $1,354,000, 1.2% over the bid amount. Tasman West to Rio Robles (P-0670) - rail rehabilitation completed January 2011, at $196,000 – 15.3% below bid value.
Hardwood Spur Removal (Signal) (P-0670) - completed in March 2011 at $175,000-0% over bid value.
Hardwood Spur Removal (Civil) (P-0670) - construction is complete.
Hamilton Freight Track Repair (P-0790) is in final design phase and will submit for advertisement in April 2012.
Upcoming Areas of Work: Civic Center Area (P-0670) – Scope includes broken rail and concrete work at Hedding, Taylor and Younger at First Street. Design is starting in March 2012. Tasman/Lick Mill Track Rehabilitation (P-0670) – Final design is underway and advertise date is scheduled in April 2012. Broken Panels at Various Locations (P-0670) – Geotechnical survey is underway, which will be followed by design work. Clayton Crossover replacement (P-0670) – Design is in progress. Two switches to be added to scope. Crossovers for Younger Half Grand (P-0670) construction as well as replacement of the half grand will be pursued near the end of FY13 after higher priority work described above has been completed. LRT Crossovers and Switches (P-0757) will be repaired/replaced at various locations.
Project Schedule: Activity
Start
End
Design - Rehab
Oc t - 08
Mar- 10
Const ruc tion
Mar- 10
Feb- 13
Closeout
Feb- 13
May- 13
Apr- 11
Nov- 12
2008
2009
2010
2011
2012
2013
2014
TPSS Reha b:
TPSS Procure me nt:
Design Proc urement
Dec - 12
Mar- 14
Closeout
Mar- 14
Jun- 14
OCS Re hab/Replacement:
Design
Aug- 11
Nov- 12
Const ruc tion
Dec - 12
May- 14
Closeout
Jun- 14
Aug- 14
P-0670, P-0757, P-0790
2-12
10.a
Approved Budget: ( B e g i n C o l u mn 2 h e a d i n g )
( B e g i n C o l u mn 1 h e a d i n g )
( B e g i n C o l u mn 3 h e a d i n g )
( B e g i n C o l u mn 4 h e a d i n g )
Approved Project Budget
Mar-12 Committed Costs
Mar-12 Incurred Costs
a
b
c
Project Cost Element Construction and Major Procurement
6,230
Real Estate Labor, Services and Support
Total
Budget Balance d = (a-c)
1,966
4,264
-
-
-
-
2,829
1,813
1,604
1,224
107
-
-
107
5,173
-
-
-
3,873
3,571
5,596
Contingency To Be Categorized
2,060
( B e g i n C o l u mn 5 h e a d i n g )
14,339
Approved Budget Incurred
25%
Approved Budget Committed
27%
NOTE: All amounts are Year Of Expenditure dollars in $1,000's
Approved Funding: Funding Source
Total
P-0670
P-0757
P-0790
$10.17
$0.58
$0.00
State
1.47
0.00
0.00
$10.75 million 1.47 million
Local
1.71
0.14
0.27
2.12 million
$13.35
$0.72
$0.27
Federal
Totals
State 10%
Local 15%
$14.34 million
Federal 75%
Preparatory work at Market and San Carlos
P-0670, P-0757, P-0790
Concrete Placement at Almaden Crossing
Rail Rehabilitation – Downtown Transit Mall Budget and Funding
2-13
Maintenance of Way Projects
10.a March 2012
Green Facility Improvements Estimated Cost: $3.5 million
Approved Budget: $3.5 million
Year of Completion: 2012
Project Manager: Tom Fitzwater Mark Mahaffey
Designers / Contractors: Various
Project Description The VTA Board of Directors created the Green Facility Improvement Program to proactively reduce the consumption of natural resources, the creation of greenhouse gases, and the generation of pollution in the provision of public transportation services.
Project Status: As part of the Renewable Energy Procurement Project, a Joint Venture Silicon Valley initiative that created the nation’s largest multi-agency collaborative for purchasing renewable energy, VTA signed an agreement with Sunpower Corporation in February 2011 to finance and install photovoltaic parking canopy systems at VTA’s Cerone, Chaboya, and North Yard Divisions. Installation of the solar parking canopy systems was completed and the systems became operational on December 21, 2011. The systems were dedicated at a press event held on February 2, 2012. The solar installations provide approximately 2.1 megawatts of generating capacity, with an estimated electricity cost saving and renewable energy credits approaching $3 million over the course of 20 years. Remaining funds to be utilized for pilot projects. One pilot project involves replacing high pressure sodium lights with LEDs at Guadalupe Yard and several light rail stations. Energy savings and costs will be evaluated to determine whether to proceed with continued lighting retrofit at a few stations.
Project Schedule: Construction of the photovoltaic systems at VTA’s Cerone, Chaboya, and North Yard Divisions began in August 2011 and was completed in December 2011. The systems became operational on December 21, 2011. The systems were dedicated and a press event was held on February 2, 2012.
P-0646
2-14
10.a
Approved Budget: ( B e g i n C o l u mn 2 h e a d i n g )
( B e g i n C o l u mn 1 h e a d i n g )
Project Cost Element
( B e g i n C o l u mn 3 h e a d i n g )
( B e g i n C o l u mn 4 h e a d i n g )
Approved Project Budget
Mar-12 Committed Costs
Mar-12 Incurred Costs
a
b
c
Construction and Major Procurement
2,047
Real Estate Labor, Services and Support
1,679
Total
1,672
-
-
-
1,419
1,416
29
(101)
3,500
(101)
2,997
Approved Budget Incurred
85%
Approved Budget Committed
86%
Budget Balance d = (a-c)
1,425
Contingency
( B e g i n C o l u mn 5 h e a d i n g )
2,987
375 9 129 513
NOTE: All amounts are Year Of Expenditure dollars in $1,000's
Local 100%
Approved Funding:
Funding Source
Amount
Local
$3.5 million
Total
$3.5 million
Solar Canopies at North Division
P-0646
Santa Clara County Supervisor and VTA Chair Ken Yeager flips the switch at a dedication event held at Cerone
Green Facility Improvements – Irrigation Controllers Budget and Funding
2-15
10.a
Maintenance of Way Projects
March 2012
Track Intrusion Abatement/Prevention Estimated Cost: $4.4 million Approved Budget: $4.4 million Year of Completion:
Track Intrusion Ph I: 2009; Track Intrusion Ph II: 2012; Between-Car-Barriers (BCB): 2013
Project Manager:
Ehsan Ilyas (Track Intrusion Phase I) Jagdish Dadhania (Track Intrusion Phase II) Jing Quan (Between-Car-Barriers (BCB))
Designer: VTA Contractor:
Track Intrusion Phase I – Republic ITS Track Intrusion Phase IIA – Pacific Electric Contracting, Inc.; Track Intrusion Phase IIB – TBD Between-Car-Barriers (BCB) – TBD
Project Description: This project implements various safety measures and strategies to reduce left-hand turn and track intrusion incidents on the existing VTA Light Rail System. Various contracts are programmed that will include replacement of existing train approaching signs with new active no left turn/train approaching alternating signs, reconstructing existing traffic loops and striping. Contracts will also include fencing, installing warning signs, pavement markings, reflective markers, and object markers.
Project Status: Track Intrusion Phase I consisted of improvements for the abatement of left hand turn intrusion into the Light Rail tracks, and was completed in January 2010. Track Intrusion Phase IIA includes the reconfiguration of 17 LRT crossings and the installation of fences at various LRT stations. The construction contract was awarded to Pacific Electric Contracting, Inc. in April 2011. Construction work is substantially complete. Track Intrusion Phase IIB will result in the shortening of crossing gate arms at Bascom Avenue and at Auzerais Avenue. Design plans are being reviewed by the City, CPUC, and UPRR. Construction contract award is expected in mid 2012. Between-Car-Barriers (BCB) on the station platform edges at LRT stations are designed to prevent visually impaired passengers from entering the trackway between stopped light rail vehicles. Advertisement for bids is anticipated in May 2012.
Project Schedule: Activity
Start
Design - Ph. IIA, IIB, BCB May-10
End
2011
2012
2013
Nov-12
Construction - IIA
Apr-11
Feb-12
Construction - IIB
Nov-12
Mar-13
Construction - BCB
Sep-12
Feb-13
Closeout
Mar-12
Jun-13
P-0666, P-0681
2010
2-16
10.a
Approved Budget: ( B e g i n C o l u mn 2 h e a d i n g )
( B e g i n C o l u mn 1 h e a d i n g )
( B e g i n C o l u mn 3 h e a d i n g )
( B e g i n C o l u mn 4 h e a d i n g )
Approved Project Budget
Mar-12 Committed Costs
Mar-12 Incurred Costs
a
b
c
Project Cost Element Construction and Major Procurement
1,826
Real Estate Labor, Services and Support Contingency
662
Budget Balance d = (a-c)
629
1,198
-
-
-
2,093
1,823
1,719
375
-
-
473
2,485
2,347
473 Total
( B e g i n C o l u mn 5 h e a d i n g )
4,393
Approved Budget Inc urred
53%
Approved Budget Committed
57%
-
2,046
NOTE: All amounts are Year Of Expenditure dollars in $1,000's
Approved Funding: Funding Source Federal Local Totals
Federal 28%
Total
P-0666
P-0681
$1.21
$0.00
$1.21 million
1.48
1.70
3.18 million
$2.69
$1.70
$4.39 million Local 72%
Installation of Striping and Markers at Alum Rock Ave
Installation of Anti-climb fence at Bascom Station 2-17
P-0666, P-0681 Track Intrusion Abatement/Prevention Budget and Funding
Maintenance of Way Projects
10.a March 2012
Traction Power Improvements Estimated Cost: $30.6 million Approved Budget: $30.6 million Year of Completion: 2014 Project Manager: Ramesh Dhingra Designer: PGH Wong Engineering Inc,
Stantec/Elcon, Parsons Transportation Group
Contractor: TPSS Rehab - Bleyco Inc. Project Description: A program of phased upgrades and retrofits to the traction power system was identified in the Traction Power and Overhead Contact System assessment report. VTA is implementing the following portions of the recommendations: • Design rehabilitation for Traction Power Substation (TPSS) components (DC switches, transfer trip, etc.) for all Guadalupe substations • Procure material for replacement of cable and TPSS components at the Younger yard • Design replacement of entire substations at priority locations on the Guadalupe line • Procure and replace a portion of the priority substations • Rehabilitation/Replacement of worn Overhead Contact System (OCS) components at various locations
Project Status: TPSS Rehabilitation (P-0626): All switchgear for Substations 1, 12 and 13 has been delivered, installed and tested. Milestone 2 was completed May 27, 2011. The change order to exercise Option 1 for Substations 8, 9 and 10 was executed on November 7, 2011. Final Design drawings were approved and returned to the contractor on February 24, 2012. TPSS Replacement (P-0689): The design contract was awarded to Stantec/Elcon with a design completion date in mid 2012. The construction package is expected to be advertised mid 2012. OCS Rehabilitation/Replacement (P-0707): Parsons Transportation Group has been selected for the design work and a contract has been executed. Design is proceeding. 65% Design will be submitted by the first quarter of 2012. VTA to prioritize items based on needs.
Project Schedule: Activity
Start
End
2008
2009
2010
2011
2012
2013
2014
TPSS Rehab:
Design - Rehab
Oct-08
Mar-10
Construction
Mar-10
Feb-13
Closeout
Feb-13
May-13
Design
Apr-11
Nov-12
Procurement
Dec-12
Mar-14
Closeout
Mar-14
Jun-14
Design
Aug-11
Nov-12
Construction
Dec-12
May-14
Closeout
Jun-14
Aug-14
TPSS Procurement:
OCS Rehab/Replacement:
P-0626, P-0689, P-0707
2-18
10.a
Approved Budget: ( B e g i n C o l u mn 2 h e a d i n g )
( B e g i n C o l u mn 1 h e a d i n g )
Project Cost Element Construction and Major Procurement
( B e g i n C o l u mn 3 h e a d i n g )
Mar-12 Committed Costs
Mar-12 Incurred Costs
a
b
c
17,244
Real Estate
( B e g i n C o l u mn 4 h e a d i n g )
Approved Project Budget
( B e g i n C o l u mn 5 h e a d i n g )
Budget Balance d = (a-c)
2,631
1,883
15,361
-
-
-
-
Labor, Services and Support
5,224
3,157
2,486
2,738
Contingency
3,565
-
-
3,565
To Be Categorized
4,610
-
-
-
5,787
4,369
Total
30,642
Approved Budget Incurred
14%
Approved Budget Committed
19%
21,664
NOTE: All amounts are Year Of Expenditure dollars in $1,000's
Approved Funding: Funding Source
State 12%
Total
P-0626
P-0689
P-0707
$3.97
$8.37
$9.00
$21.34 million
State
1.15
1.35
1.15
3.65 million
Local
0.48
3.78
1.39
5.65 million
$5.60
$13.50
$11.54
$30.64 million
Federal
Totals
Local 18%
Federal 70%
DC Switchgear delivery
P-0626, P-0689, P-0707
Annunciator panel replaced with touchscreen, typical for Substations 1, 12, & 13
Traction Power Improvements– South Line Budget and Funding
2-19
10.a
Coach/LRV Facilities Projects
March 2012
Maintenance Facilities Upgrades Estimated Cost: $5.0 million Approved Budget: $5.0 million Year of Completion: 2012 Project Managers: Sal Lanzo, Bob Magliocco, John O’Brien
Designer: VTA, Advance Design Consultants
Contractor: GEMS, Grade Tec Construction
Project Description: This program includes various maintenance and rehabilitation projects for the North, Chaboya and Cerone Bus Operating Divisions, and the Guadalupe Light Rail Division. The Guadalupe Emergency Power Generator Upgrade project (P-0714) will upgrade the emergency generator at the Guadalupe Light Rail Vehicle repair facility to a new 1200kVA rated generator along with the Automatic Transfer Switch and associated circuitry. The Guadalupe Employee Parking Expansion project (P-0746) adds 22 spaces at Guadalupe Division, which should help alleviate overcrowding during peak usage. The LRV Body Shop - Dust Separation Wall project (P-0776) will provide for the construction of a dust separation wall at the Guadalupe Operations Division light rail vehicle maintenance body shop. This wall will prevent dust and grit, created from sanding and grinding activities in the body shop, from entering into the adjacent heavy component rebuild shop areas, where dust can damage and shorten the life of rebuilt trucks and heavy components waiting for use. The LRV Maintenance Shop Hoist project (P-0777) will add one in-floor Light Rail Vehicle (LRV) hoist at the LRV Maintenance Shop. This additional lift will supplement the existing in-floor hoist and provide additional capability to quickly change trucks (three per LRV).
Project Status: Guadalupe Emergency Power Generator Upgrade project (P-0714) The contract was awarded to GEMS Environmental for $679k. Construction was substantially completed in March 2012. Guadalupe Employee Parking Expansion project (P-0746) Bids were opened on October 20, 2011 and the contract was awarded to Grade Tec. Construction started on December 27, 2011. Project is substantially complete. Closeout is anticipated by mid 2012. Federal grant funds for LRV Body Shop - Dust Separation Wall and the LRV Maintenance Shop Hoist work are expected to be available for use in mid 2012. At that point, work on those projects will begin.
Project Schedule (does not include LRV Body and Maintenance Shop Projects):
Activity
Start
End
Design
Apr-11
Jan-12
Construction
Nov-11
Mar-12
Closeout
Apr-12
May-12
P-0714, P-0746, P-0776, P-0777
2011
2012
2-20
10.a
Approved Budget: ( B e g i n C o l u mn 2 h e a d i n g )
( B e g i n C o l u mn 1 h e a d i n g )
( B e g i n C o l u mn 3 h e a d i n g )
( B e g i n C o l u mn 4 h e a d i n g )
Approved Project Budget
Mar-12 Committed Costs
Mar-12 Incurred Costs
a
b
c
Project Cost Element Construction and Major Procurement
1,975
Real Estate
2,739
Contingency
275 Total
4,989
Approved Budget Incurred Approved Budget Committed
Budget Balance d = (a-c)
796
-
Labor, Services and Support
( B e g i n C o l u mn 5 h e a d i n g )
21
1,954
-
-
197
175
2,564
-
-
994
-
275
196
4,793
4% 20%
NOTE: All amounts are Year Of Expenditure dollars in $1,000's
Approved Funding: Funding Source Federal
State 16% P-0714
P-0746
P-0776
P-0777
Total
$0.00
$0.00
$0.44
$2.75
$3.19 million
State
0.81
0.00
0.00
0.00
0.81 million
Local
0.00
0.20
0.11
0.69
1.00 million
$0.81
$0.20
$0.55
$3.44
$4.99 million
Totals
Local 20%
Federal 64%
Inspection of Guadalupe emergency generator P-0714, P-0746, P-0776, P-0777
Guadalupe parking lot expansion work
Maintenance Facilities Upgrades Budget and Funding
2-21
Coach/LRV Facilities Projects
10.a March 2012
Auditorium Conversion Estimated Cost: $0.5 million Approved Budget: $0.5 million Year of Completion: 2013 Project Manager: John O’Brien Designer: VTA Contractor: TBD
Project Description: This project converts existing facilities to accommodate future VTA committee and public meetings at the VTA River Oaks headquarters on N. 1st Street in San Jose.
Project Status: Clarification of project requirements is being evaluated. Once the scope and characteristics of the conference room are established, the specific location of the conversion will be determined.
Project Schedule: Activity
Start
End
Design
May-12
Nov-12
Construction
Nov-12
Mar-13
Closeout
Apr-13
May-13
P-0780
2012
2013
2-22
10.a
Approved Budget: ( B e g i n C o l u mn 2 h e a d i n g )
( B e g i n C o l u mn 1 h e a d i n g )
Project Cost Element
( B e g i n C o l u mn 3 h e a d i n g )
( B e g i n C o l u mn 4 h e a d i n g )
Approved Project Budget
Mar-12 Committed Costs
Mar-12 Incurred Costs
a
b
c
Construction and Major Procurement
( B e g i n C o l u mn 5 h e a d i n g )
Budget Balance d = (a-c)
300
-
-
Real Estate
-
-
-
-
Labor, Services and Support
170
-
-
170
30
-
-
30
500
-
-
500
Contingency Total
Approved Budget Inc urred
X
Approved Budget Committed
X
300
NOTE: All amounts are Year Of Expenditure dollars in $1,000's
Approved Funding:
Funding Source
Local 100%
Total
Local
$0.50 million
Totals
$0.50 million
River Oaks Station
P-0780
Maintenance Facilities Upgrades Budget and Funding
2-23
Coach/LRV Facilities Projects
10.a March 2012
Fueling Improvements Estimated Cost: $0.6 million Approved Budget: $2.8 million Year of Completion: TBD Project Manager: John O’Brien Designer: TBD Contractors: TBD Project Description: The Community Bus program fueling improvements will allow VTA to store and dispense unleaded gasoline on-site for the community buses that operate out of each Division. Currently, these buses are fueled off-site, since the existing VTA fuel dispensing infrastructure only supports diesel fuel. The Cerone Division Fueling Facility Improvement project constructs a new fueling facility to store and dispense unleaded gasoline for the Community Bus Program and the Outreach Paratransit Program.
Project Status: The Cerone Division project has completed the 100% Design phase. This project was on hold pending a downscoping effort being performed to keep project costs within the available budget. The use of aboveground storage tanks (AST) for storing and dispensing unleaded fuel in lieu of underground storage tanks is now planned. However, this project is again on hold as VTA Real Estate Department explores lease and/or development options for the parcel identified as the proposed Fuel Island site. Remaining unused funds of $2.2 million were transferred with $2.1 million going to the ZEB project (P-0687) and $0.1 million of local funds going to the capital contingency fund.
Project Schedule: A project schedule will be developed when/if work is re-started.
P-0669
2-24
10.a
Approved Budget: ( B e g i n C o l u mn 2 h e a d i n g )
( B e g i n C o l u mn 1 h e a d i n g )
Project Cost Element
( B e g i n C o l u mn 3 h e a d i n g )
( B e g i n C o l u mn 4 h e a d i n g )
Approved Project Budget
Mar-12 Committed Costs
Mar-12 Incurred Costs
a
b
c
Construction and Major Procurement
-
-
-
-
-
-
-
Labor, Services and Support
604
604
603
Contingency
-
-
-
604
604
Approved Budget Inc urred
100%
Approved Budget Committed
100%
Budget Balance d = (a-c)
Real Estate
Total
( B e g i n C o l u mn 5 h e a d i n g )
603
0 0
NOTE: All amounts are Year Of Expenditure dollars in $1,000's
Local 100%
Approved Funding: Funding Source
Total
Local
$0.60 million
Totals
$0.60 million
Example of Unleaded Dispenser (Chaboya Division) 2-25
P-0669 Fueling Improvements Budget and Funding
10.a
Security Projects
March 2012
CCTV Projects Estimated Cost: $2.0 million Approved Budget: $2.0 million Year of Completion: 2013 Project Manager: Bob Magliocco
Designer: VTA Contractors: Republic ITS
Project Description: Install video surveillance and recording equipment including Closed-Circuit TV (CCTV) cameras, video recorders, and associated hardware at these VTA facilities: Project P-0751 includes the San Antonio, Gish, San Fernando, and Karina Stations as well as Blossom Hill tunnel. Project P-0752 includes the McKee, Winchester, Evelyn, and Race stations.
Project Status:
P-0751 – Design is ongoing. Advertisement for construction bids is scheduled in May 2012. Construction is scheduled to start August 2012 and be completed in January 2013. P-0752 - Project will be delivered in three phases as described below: Phase 1 – Evelyn Station and Pedestrian Tunnel – Contract was awarded to Republic ITS for $179k. Construction is ongoing with planned completion in April 2012. Phase 2 – McKee Station – Contract was awarded to Republic ITS for $182k. Construction is ongoing with planned completion in April 2012. Phase 3 – Race and Winchester Stations – Contract was awarded to Republic ITS for $277k. Construction is ongoing with planned completion in April 2012.
Project Schedule: Activity
Start
End
Design
Aug-11
Aug-12
Construction
Jan-12
Jan-13
Closeout
Mar-12
Mar-13
P-0751, P-0752
2011
2012
2013
2-26
10.a
Approved Budget: ( B e g i n C o l u mn 2 h e a d i n g )
( B e g i n C o l u mn 1 h e a d i n g )
( B e g i n C o l u mn 3 h e a d i n g )
( B e g i n C o l u mn 4 h e a d i n g )
Approved Project Budget
Mar-12 Committed Costs
Mar-12 Incurred Costs
a
b
c
Project Cost Element Construction and Major Procurement
693
Budget Balance d = (a-c)
638
-
Real Estate
-
-
Labor, Services and Support
215
117
Contingency
295
-
To Be Categorized
750 Total
( B e g i n C o l u mn 5 h e a d i n g )
693 98
117
-
295 750
1,953
755
Approved Budget Incurred
98
1,855
5%
Approved Budget Committed
39%
NOTE: All amounts are Year Of Expenditure dollars in $1,000's
Approved Funding: Funding Source Federal State Totals
State 65%
Total
P-0751
P-0752
$0.00
$0.69
$0.69 million
0.75
0.51
1.26 million
$0.75
$1.20
$1.95 million Federal 35%
Evelyn Station Shelter P-0751, P-0752
Evelyn pedestrian tunnel to station
CCTV Projects Budget and Funding
2-27
10.a
Security Projects
March 2012
Laser Intrusion Detection at LR Stations Estimated Cost:
$1.0 million
Approved Budget:
$1.0 million
Year of Completion:
2012
Project Manager: Bob Magliocco
Contractor: Amland Corp.
Project Description: The project provides a Laser Intrusion Detection System (LIDS) at the south and north ends of the Hamilton Elevated Guideway and Hamilton light rail station. The system will detect human and other nonlight-rail-vehicle intrusions. A Laser Intrusion Detection System was installed on the Tasman East Elevated Guideway in 2010.
Project Status: The Hamilton Laser Intrusion Detection System contract bid opening was held on July 29, 2011. Amland Corp. was the successful bidder and construction began in October 2011. Construction was completed in February 2012. Contractor is working on punch list items.
Project Schedule: Activity
Start
End
Design
Dec-10
Sep-11
Construction
Oct-11
Feb-12
Closeout
Feb-12
Mar-12
P-0705
2010
2011
2012
2-28
10.a
Approved Budget: ( B e g i n C o l u mn 2 h e a d i n g )
( B e g i n C o l u mn 1 h e a d i n g )
( B e g i n C o l u mn 3 h e a d i n g )
( B e g i n C o l u mn 4 h e a d i n g )
Approved Project Budget
Mar-12 Committed Costs
Mar-12 Incurred Costs
a
b
c
Project Cost Element Construction and Major Procurement
559
448
402
157 -
-
-
-
Labor, Services and Support
478
430
417
-
-
Total
1,037
877
Approved Budget Incurred
79%
Approved Budget Committed
85%
Budget Balance d = (a-c)
Real Estate
Contingency
( B e g i n C o l u mn 5 h e a d i n g )
819
61 218
NOTE: All amounts are Year Of Expenditure dollars in $1,000's
State 42%
Approved Funding: Funding Source Federal State Totals
Amount $0.60 million 0.44 million $1.04 million Federal 58%
Hamilton Elevated Guideway
P-0705
Laser Intrusion Detection at Light Rail Stations Budget and Funding
Hamilton Station
2-29
10.a
Security Projects
March 2012
Perimeter Fence Upgrades/Site Hardening Estimated Cost: $1.8 million
Approved Budget: $1.8 million
Year of Completion: 2012
Project Manager: John O’Brien, Rodrigo Ballesteros, Sal Lanzo
Contractor: AAA Fencing Cal Coast Telecom Bianchi-Amaker
Project Description: The Chaboya Division Bus Facility Site Hardening project is contracted in three packages: The Fencing Improvements contract replaces existing perimeter fencing and gates with high security fencing that resists climbing and cutting. The CCTV contract provides real time and recorded video surveillance of the facility yard area. The Site Hardening contract reconfigures the main vehicular entrance, and provides card reader activated gate arms, motorized fence gates and a new guard shack.
Project Status: Chaboya Fence Upgrades completed construction in March 2011. The final construction cost was $153,000, 9.6% over the bid amount. The Chaboya CCTV completed construction in April 2011. The final construction cost was $410,000, 3.1% over the bid amount. The Chaboya Site Hardening construction contract bid opening was held on September 1, 2011 and Bianchi-Amaker was the successful bidder. Project was substantially completed on January 26, 2012. Contractor is working on punch list items.
Project Schedule: Activity
Start
End
Design
May-10
Oct-11
Construction
Jan-11
Jan-12
Closeout
Apr-11
Mar-12
P-0684
2010
2011
2012
2-30
10.a
Approved Budget: ( B e g i n C o l u mn 2 h e a d i n g )
( B e g i n C o l u mn 1 h e a d i n g )
( B e g i n C o l u mn 3 h e a d i n g )
( B e g i n C o l u mn 4 h e a d i n g )
Approved Project Budget
Mar-12 Committed Costs
Mar-12 Incurred Costs
a
b
c
Project Cost Element Construction and Major Procurement
813
811
( B e g i n C o l u mn 5 h e a d i n g )
Budget Balance d = (a-c)
793
20
Real Estate
-
-
-
Labor, Services and Support
767
767
757
Contingency
251
-
-
251
1,578
1,550
281
Total
1,831
Approved Budget Incurred
85%
Approved Budget Committed
86%
10
NOTE: All amounts are Year Of Expenditure dollars in $1,000's
State 42%
Approved Funding: Funding Source Federal State Totals
Amount $1.07 million 0.76 million $1.83 million Federal 58%
High Security Fence at Chaboya Division
P-0684
Guard Shack at Chaboya Division
Perimeter Fence Upgrades/Site Hardening Budget and Funding
2-31
11
Date: Current Meeting: Board Meeting:
May 3, 2012 May 17, 2012 June 7, 2012
BOARD MEMORANDUM TO:
Santa Clara Valley Transportation Authority Transit Planning & Operations Committee
THROUGH:
General Manager, Michael T. Burns
FROM:
Chief CMA Officer, John Ristow
SUBJECT:
Sustainability Program Update FOR INFORMATION ONLY
BACKGROUND: On February 7, 2008, the VTA Board of Directors formally approved the VTA Sustainability Program. The Program goal is "To proactively reduce the consumption of natural resources, the creation of greenhouse gases, and the generation of pollution in the provision of public transportation services." The strategies to achieve this goal include educational programs and outreach, transit-oriented development, increasing sustainability at existing facilities, incorporating green building practices in new facilities, and establishing a means of measuring the progress of the Sustainability Program. The 2011 Sustainability Report (Attachment A) documents VTA’s progress in achieving this goal and implementing these strategies with a current budget of $500,000 each year for FY12 and FY13. The report includes historical data from 2007 to 2011 on VTA’s use of fuel, energy, water, and its generation of waste at its five major facilities. It lists VTA’s past accomplishments, current initiatives, and future plans. It also highlights the important role of public transportation in reducing greenhouse gases and dependence on fossil fuels. Increasing transit ridership is by far the most beneficial effect that VTA can have on the environment. DISCUSSION: Highlights of the 2011 Sustainability Report are as follows: • The biggest accomplishment in 2011 was the installation of a 2.1 megawatt (MW) solar energy facility at three VTA bus divisions in December. Financed through a Power Purchase Agreement facilitated by Joint Venture Silicon Valley and the County of Santa Clara, it is
3331 North First Street · San Jose, CA 95134-1927 · Administration 408.321.5555 · Customer Service 408.321.2300
11
estimated that the systems will offset most of the electricity demand at these divisions and save $2.7 million over the next 20 years. • In 2011, VTA revenue and non-revenue fleets used 3,947,200 gallons of fuel, which was 5.8% less than 2010. This is a result of a continued reduction in vehicle miles and the purchase of 90 diesel-hybrid buses since November 2010. Fuel costs increased by $3.3 million to $13.7 million compared to the previous year. • VTA used 30,416,691 kilowatt hours of electricity, which was 1.4% higher than 2010. This is primarily a result of an increase in light rail vehicle miles due to increased ridership. Over 70% of VTA’s electrical use is to operate and maintain the light rail system. Electrical costs increased by $37,000 to $4.1 million. • •
•
VTA used 156,870 therms of natural gas, which was 6.0% less than 2010. Natural gas costs decreased by $12,000 to $123,000. VTA generated 1,650 tons of solid waste, which was 11% less than 2010. Eighty-one percent of the solid waste was trash and 19% was recyclable material. Although VTA has recycling at all its divisions, improvements to the program are needed to increase the diversion rate at its operations and maintenance facilities. VTA used 18,855,584 gallons of water at its five major facilities which was 17% less than 2010. This is a result of modifications to bus wash systems and repairs to leaking equipment. Water costs decreased by $8,261 to $84,992.
Current initiatives include a light-emitting diodes (LED) pilot project at several light rail stations and the Guadalupe Yard, the extension of a recycled water pipeline to the Chaboya bus wash, reduction of office paper through the use of multi-function devices and an ipad pilot program, improvements to the monitoring and management of utility usage and costs, and incorporating green principles into the design and construction of capital projects.
Prepared By: Tom Fitzwater Memo No. 3500
Page 2 of 2
11.a
APRIL 2012
2011 SUSTAINABILITY REPORT Measuring VTA’s Environmental Progress
VTA 2011 Sustainability Report
Santa Clara Valley Transportation Authority
S A N T A
i
®
Valley T
11.a
TABLE OF CONTENTS Executive Summary
1
Background
2
Overview of VTA
2
Organizational Structure
2
Facilities
3
Transit Operations
5
VTA’s Sustainability Program
6
Environmental Reporting
7
Fuel Use
7
Energy
8
Electricity Usage and Costs
8
Natural Gas Usage and Costs
10
Water
10
Waste and Recycling
12
List of Accomplishments
14
Past Accomplishments
14
APTA Sustainability Commitment
14
Bike Lockers
14
Bottled Water
14
Energy Conservation
15
VTA 2011 Sustainability Report iii
11.a
VTA 2011 Sustainability Report iv
Environmental Preferable Purchasing
15
Goat and Sheep Grazing
15
Hybrid Vehicles
16
Irrigation and Landscaping
16
Multi-Function Devices
17
Increasing Environmental Awareness
17
Solar Power
18
Waste Diversion
19
Actions Currently Underway
20
Continue Environmental Awareness Programs
20
Continue Environmental Preferable Purchasing Efforts
20
Energy Conservation
20
Reducing Office Paper
21
Reducing Hazardous Waste
21
Future Projects
21
Obtain Utility Management Software
21
Conduct Reclaimed Water Use Study
21
Quantify Greenhouse Gas Emissions
22
BART Silicon Valley Sustainability Measures
22
Conclusions and Recommendations
23
EXECUTIVE SUMMARY
A
nnual reporting on VTA’s sustainability performance was adopted as part of VTA’s Sustainability Program in February 2008. The strategy is stated as follows: “Establish benchmarks to measure the progress and performance of VTA’s Sustainability Program and report back to the VTA Board of Directors on an annual basis. Among other actions, this report will involve reassessing VTA’s fuel, electrical, and water usage on a regular basis.” This is VTA’s third annual sustainability report. Through this tracking and reporting process, we have been able to monitor the cost and resource savings since the adoption of the Sustainability Program. Performance is measured against base year 2007. The report is organized into the following parts: b Background of VTA’s organizational structure, facilities, operations, and Sustainability Program; b Environmental reporting of VTA’s fuel, energy, water, and waste/recycling; b List of accomplishments from inception of the Program to present date, and; b Conclusions and recommendations to support the Program. Overall, VTA has made significant progress towards reducing its environmental footprint. In comparison to base year 2007, VTA has reduced fuel use by 15%, electricity use by 18%, water by 26%, and waste by 46%. These reductions add up to cost savings of over $1 million per year. The installation of solar parking canopies at all three of VTA’s bus maintenance and operating divisions was the main focus of VTA’s Sustainability Program in 2011. The 2.1 megawatt system will offset VTA’s electricity demand and save nearly $3 million in electricity costs over the next 20 years.
VTA 2011 Sustainability Report 1
11.a
TABLE 1: VTA Divisions and Departments
BACKGROUND
T
Number
his section provides a background of Santa Clara Valley Transportation Authority (VTA) and its Sustainability Program.
OVERVIEW OF VTA VTA is an independent special district responsible for bus, light rail and paratransit operations, congestion management, specific highway improvement projects, and countywide transportation planning in Santa Clara County. VTA is both a transit provider and a multi-modal transportation planning organization involved with transit, highways and roadways, bikeways, and pedestrian facilities. In this capacity, VTA partners with the cities, towns and County of Santa Clara, as well as intra-county agencies, to develop a practical, multimodal transportation infrastructure that meets evolving travel needs.
Division
Departments
1
Administrative Services
Employee Relations, Risk Management, Human Resources, Information Technology
2
Congestion Management
Administration, Planning, Programming and Grants, Project Development, Property Development and Management
3
Engineering and Construction Administration, Capital Project Controls, Freight Railroad Relocation, Highways, and Engineering, Rail and Facilities
4
External Affairs
Administration, Creative Services, Customer Service, Government Affairs, Market Development, Media Relations
5
Fiscal Resources
Accounting, Budget, Contracts and Materials Management, Disbursements, Finance, Revenue Services
6
Operations
Administration, Bus and Rail Transit Operations, Maintenance, Service and Operations Planning, Protective Services
7
Silicon Valley Rapid Transit
Community Outreach, Planning Management, Program Management
FACILITIES VTA’s facilities include transit centers, park & ride lots, bus stops and shelters, light rail stations, operations and maintenance facilities, office buildings, and facilities associated with inter-agency transportation services such as BART and Caltrain. These facilities are described in the following section. For the purpose of this report, environmental monitoring is focused on the main operating divisions outlined in Table 2.
TABLE 2: Main Operating Divisions Facility
ORGANIZATIONAL STRUCTURE As a special district, VTA occupies a unique position between city government and State government. It is led by a Board of Directors composed of appointees who are directly elected to local governments within Santa Clara County. VTA’s broad array of responsibilities and functions are organized into seven divisions as listed in Table 1. With the same responsibilities as a President or Chief Executive Officer, VTA’s General Manager oversees and manages all facets of the organization under policy direction from the Board of Directors. While each division has distinct roles and responsibilities, they work collaboratively to deliver results through an Executive Management Team composed of the General Manager, General Counsel, and Division Chiefs.
VTA 2011 Sustainability Report 2
Type of Operation
Address
City
Acres
Building Sq. Ft. Parking Spaces
Cerone
Bus
3990 Zanker Rd.
San Jose
123.2
116,252
90
Chaboya
Bus
2240 S. Seventh St.
San Jose
32.8
57,400
171
Guadalupe
Light Rail
101 W. Younger St.
San Jose
17.5
144,891
70
North
Bus
2240 La Avenida Ave.
Mountain View
16.9
24,229
172
River Oaks
Administration
3331 N. First St.
San Jose
17.5
211,260
625
Administrative The River Oaks Complex contains VTA’s administrative offices in three buildings totaling over 200,000 square feet. This complex was purchased in 1991 and opened in 1992.
VTA 2011 Sustainability Report 3
11.a
Bus Operations and Maintenance Divisions Buses are operated and maintained from the following three operating divisions and an Overhaul and Repair (O&R) facility. Cerone Bus Division and Overhaul & Repair Facility (North San Jose) - VTA’s Cerone facility includes the Cerone Bus Division (Transportation and Minor Maintenance), the O&R Division, and the Distribution Center. Cerone Minor Maintenance serves as a base for operations, fueling, servicing, detailing, running repair, and preventive maintenance. The O&R facility provides a centralized major maintenance program for the entire VTA bus fleet, including paint and body repair, upholstery, farebox repair, transmission and small component rebuild, engine overhaul, and the heavy repair and maintenance associated with major component removal. This facility also supports steam cleaning and a water treatment system. The Distribution Center is responsible for the distribution of parts to support all bus divisions. This division is also responsible for storage of inactive vehicles and for decommissioning and disposal of revenue and non-revenue vehicles. Don Pedro Chaboya Bus Division (South San Jose) - Chaboya is VTA’s largest-capacity bus operations and maintenance facility. The facility includes a maintenance shop, fueling facility, two bus washers, transit operations, bus operator training and a maintenance training and facilities maintenance building. There is also steam cleaning equipment and a water treatment plant to treat wastewater from cleaning operations. North Bus Division (Mountain View) – The North Division is the smallest of VTA’s operating facilities and includes a maintenance shop, fueling facility, bus wash, transit operations, steam cleaning equipment and a water treatment plant.
Light Rail Operations and Maintenance Division Light rail vehicles (LRVs) are stored and maintained at the Guadalupe Light Rail Maintenance Division near downtown San Jose. This facility is equipped and staffed to perform all operations and maintenance functions, including major vehicle overhaul, historic trolley maintenance, and light rail operator and maintenance training. The same facility is also home to the Way, Power and Signal Department, which is responsible for preventive maintenance and repair of wayside facilities including substations and overhead contact systems, light rail signals, tracks, stations, and park & ride lots. The Operations Control Center that serves as a monitoring, reporting, and emergency response hub for coordinating and directing all bus and light rail transit operations is also located at the Guadalupe Division.
VTA currently operates 62 light rail stations and over 4,300 bus stops with various passenger amenities including bike lockers, benches, shelters, signage, and trash receptacles.
TRANSIT OPERATIONS VTA provides transit services to the 326-square-mile urbanized portion of Santa Clara County that is composed of 15 cities and towns and unincorporated areas with a total population of more than 1.8 million residents.
Bus Operations and Fleet VTA operates 71 bus routes separated into the following service categories. The core bus route network is composed of 17 routes that form the backbone and primary grid of the bus system. The local bus route network is composed of 18 routes that form the local network of the bus system. Community bus and shuttle routes are 19 routes that serve as community feeders to the rest of the transit system. Four limited stop routes serve as long, commute-oriented service and make limited stops in order to provide faster service. Thirteen Express routes provide service that is tailored to meet the needs of commuters traveling long distances, often operating on highways, freeways, and expressways. Express routes have fewer pick-up stops before traveling non-stop to the final destination. These routes are designed to be time-competitive with automobiles and often stop at park & ride lots. At present, VTA’s active fleet consists of 427 buses. VTA’s bus fleet varies in size and configuration based on service requirements.
Light Rail Operations and Fleet VTA operates 42.2 miles of light rail service, and serves 62 stations and 25 park & ride lots, four of which are adjacent to Caltrain stations. VTA’s LRT system has two primary lines: the Alum Rock–Santa Teresa line, and the Mountain View–Winchester line. Additionally, the system operates the Ohlone/Chynoweth–Almaden spur line. The fleet consists of 99 Kinkisharyo low-floor light rail vehicles.
Transit Facilities VTA utilizes 15 transit centers throughout Santa Clara County. Transit centers provide safe, convenient facilities for bus-to-bus as well as inter-modal passenger transfers.
VTA 2011 Sustainability Report 4
Currently, VTA operates 31 park & ride lots, providing approximately 7,150 total parking spaces at light rail stations, transit centers and other locations. Additionally, there are 16 park & ride lots, with a capacity of over 5,000 spaces for Caltrain service.
Paratransit Services Paratransit service is a specialized form of transportation operated for people with disabilities who cannot use conventional public transit service. VTA does not directly provide paratransit service, but contracts with Outreach and Escort, Inc. Outreach has a total of 242 vehicles (as of December 2011). Older vehicles are currently being replaced with more fuel-efficient models such as Prius hybrids. Approximately, 37% of the paratransit fleet is hybrids (as of December 2011).
VTA 2011 Sustainability Report 5
11.a
Contracted and Interagency Transit Services VTA provides several shuttle services in partnership with other government agencies. Shuttles typically carry passengers from various train and transit stations to major employment sites. Current shuttles include the Downtown Area Shuttle (DASH), VTA/SJC Airport Flyer, Altamont Commuter Express (ACE) Shuttle, and the Caltrain Shuttle. Cooperative funding agreements with other transit systems support the Dumbarton Express inter-county bus service, Highway 17 Express inter-county bus service, Capitol Corridor intercity rail service, ACE commuter rail service, and Caltrain commuter rail service.
VTA’S SUSTAINABILITY PROGRAM The Sustainability Program was approved by the VTA Board of Directors in February 2008, with the following goal and operating strategies. The goal of the Sustainability Program is to strengthen VTA’s commitment to the environment by reducing the consumption of natural resources, the creation of greenhouse gases, and the generation of pollution in the provision of public transportation services. The strategies to achieve this goal include educational programs and outreach, transit-oriented development, increasing sustainability at existing facilities, incorporating green building practices in new facilities, and establishing a means of measuring the progress of the Sustainability Program. Approximately five employees allocate a portion of their time to support the program in addition to a Sustainability Team consisting of more than 10 employees representing VTA’s diverse array of responsibilities and functions including Operations, Engineering, Construction, Fiscal Resources, and Congestion Management. The Sustainability Team meets bimonthly to discuss current and future initiatives, progress, and budget. There is no dedicated source of funds for the Sustainability Program, so the program is dependent on the two-year budget process for funding. In June 2007, VTA’s Board of Directors approved the two-year Fiscal Year 08/09 budget that included a line item of $3 million. No additional funds were approved in FY10/11 due to unprecedented shortfalls in VTA revenues. However, remaining funds of almost $1,000,000 from FY08/09 were rolled over into FY10/11. VTA has currently proposed $1 million in its two-year FY12/13 budget for the Sustainability Program.
VTA 2011 Sustainability Report 6
Sustainability Team Members from left to right: Mark Gordon, Jesse Soto, Mark Mahaffey, Robert Halstead, Tom Fitzwater, Leslie Benton, Marshall Ballard, Christina Jaworski, Lani Ho, Kris Sabherwal, and Hassan Basma. Not pictured: Michael Hursh, Marc Delong, Walter Marchetti, and Rajwinder Sehdev.
ENVIRONMENTAL REPORTING
R
eporting on sustainability performance enables VTA to measure, track, and effectively manage current and future program initiatives. This section documents our performance using key metrics such as fuel use, energy use, water consumption, and waste diversion. Performance is calculated from utility accounts since the baseline year. The 2007 baseline year represents VTA operations prior to implementation of the Sustainability Program. VTA has hundreds of utility accounts under various vendors as described in the following sections. These accounts are currently being updated to reflect current locations and needs. Staff time is focused on tracking performance at VTA’s five main operating divisions (Cerone, Chaboya, Guadalupe, North, and River Oaks) and does not include other transit facilities such as stations, transit centers, or park & ride lots.
FUEL USE VTA purchases fuel at wholesale prices from SC Fuels (diesel and unleaded gasoline) and Coast Oil Company (biodiesel). In 2011, VTA used primarily ultra-low-sulfur diesel fuel (89.7%), and a small amount of gasoline (7.5%) and B20 biodiesel fuel (2.8%). Most of VTA’s fleet uses diesel fuel, with the exception of the Community Buses, which use gasoline. Since 2007, VTA has spent an average of $12,111,000 annually on fuel. Graph 1 shows the annual fuel use for VTA’s revenue and non-revenue fleet from the baseline year of 2007 to 2011. The graph excludes paratransit, operated by Outreach and Escort, Inc., and fuel usage for three hydrogen fuel cell buses operated cooperatively by VTA and SamTrans. Fuel use for paratransit is being collected and will be included in next year’s report. In 2011, VTA discontinued fuel-cell bus operations due to the completion of the first phase of the Air Resources Board mandated demonstration project to evaluate this experimental technology for transit revenue service. VTA is participating in the second phase demonstration project which is being conducted at the regional level under the direction of Alameda County Transit. At this time, the technology has not reached cost or reliability targets necessary to expand into full revenue service. In 2011, total annual fuel usage was 3,947,000 gallons. This is a decrease of 17.1% over the base year of 2007. Fuel usage has declined for several reasons. Since 2007, bus mileage has decreased by 13% as VTA restructured its services in January 2008, and then reduced service by 8% in January 2010, due to the economic recession and the decrease in state funding. In addition, fuel economy has improved with the purchase of 90 diesel-electric hybrid buses since 2010, with American Recovery and Reinvestment Act funding.
VTA 2011 Sustainability Report 7
11.a
GRAPH 2: Electrical Usage at VTA’s Main Operating Facilities from 2007 to 2011
GRAPH 1: Fuel Usage from 2007 to 2011 5,000,000
10,000,000
4,500,000 4,000,000
8,000,000
Diesel Fuel Unleaded Fuel Biodiesel TOTAL
3,000,000 2,500,000 2,000,000 1,500,000
6,000,000
4,000,000
1,000,000
2,000,000
500,000 0 Diesel Fuel Unleaded Fuel Biodiesel TOTAL
Chaboya North Cerone River Oaks TOTAL
KwH
Gallons
3,500,000
2007
2008
2009
2010
2011
4,670,607
4,260,577
4,013,020
3,758,804
3,538,899
90,090
359,897
332,046
297,491
295,844
0
67,051
163,361
134,339
112,458
4,760,697
4,687,525
4,508,427
4,190,634
3,947,200
0
2007
2008
2009
2010
2011
Chaboya
1,313,820
1,372,500
1,299,780
1,242,029
1,190,022
North
1,564,500
1,548,600
1,441,020
1,449,383
1,341,677
Cerone
2,793,600
2,754,000
2,314,711
2,249,874
2,126,706
River Oaks
3,928,944
3,789,036
3,758,537
3,707,163
3,489,350
TOTAL
9,600,864
9,464,136
8,814,048
8,648,449
8,147,755
ENERGY VTA’s electricity and natural gas is supplied by Pacific Gas and Electric (PG&E), City of Palo Alto, and Silicon Valley Power (City of Santa Clara). At Cerone Division, VTA uses liquefied natural gas or propane for heating.
GRAPH 3: Traction Power from 2007 to 2011 30,000,000
ELECTRICITY USAGE AND COSTS
Since 2007, VTA’s electrical use has decreased by 18% due to a number of energy efficiency initiatives that are described in Past Accomplishments. This has resulted in a cost savings of $2.4 million over the past five years.
VTA 2011 Sustainability Report 8
In the last year, however, total electrical use has increased by 1% over the previous year as a result of a 5% increase in light rail ridership and a 2% increase in the total train miles. VTA spends an average of $4.1 million annually on electricity.
25,000,000
KwH
Graphs 2 and 3 shows the annual electrical use at Cerone, Chaboya, North, and River Oaks Divisions, and Traction Power (includes Guadalupe Division and traction power substations) respectively. This data does not include electricity supplied by VTA’s solar installations at Cerone, Chaboya, and North Divisions, which became operational on December 21, 2011. Traction power, which operates the light rail system, is the largest user of electricity at VTA. In 2011, total electrical use for VTA’s major divisions and traction power was 30,416,691 kilowatt hours (kwH).
20,000,000
Traction Power
15,000,000 10,000,000 5,000,000 0 Traction Power
2007
2008
2009
2010
2011
27,487,374
26,998,081
22,885,701
21,354,395
22,354,936
VTA 2011 Sustainability Report 9
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NATURAL GAS USAGE AND COSTS Graph 4 shows the annual use of natural gas at Chaboya, North, River Oaks, and Guadalupe Divisions. Natural gas is used for operating space heaters and heating water at Chaboya, North and Guadalupe Divisions. River Oaks Division uses natural gas for heating water only. Propane is used for heating at Cerone Division. In 2011, total natural gas usage was 156,870 therms. Since 2007, natural gas usage has increased by 17%. In 2012, VTA will be reviewing its usage at North Division, which is high compared to Chaboya and Guadalupe Divisions. VTA spends an average of $139,000 annually on natural gas.
GRAPH 4: Natural Gas Usage at VTA’s Main Operating Facilities from 2007 to 2011 200,000 180,000 160,000
Chaboya North River Oaks Guadalupe TOTAL
Therms
140,000 120,000 100,000 80,000 60,000
Chaboya Division uses the most water, approximately six million gallons, out of the five divisions. Water use is attributed to washing approximately 100 buses each day, indoor/domestic use, irrigation, and general cleaning. Usage in 2011 is 69% higher than in 2007. The increase is attributed to ongoing modifications to the bus washes to eliminate water spots. In 2009, a reverse osmosis water treatment system was installed to remove soiled and soapy water, which was found to be causing the spots. In 2011, extra rinse nozzles were removed to conserve water. Bus wash schedules have also been modified to account for weather conditions. North Division used 2,873,816 gallons of water in 2011. Water use has been consistent at this division since 2007. Water use is attributed to washing approximately 80 buses each day, indoor/domestic use, irrigation, and general cleaning. Water usage at Cerone peaked in 2008 due to leaks at the bus wash and other areas. After water-saving devices and conservation measures were installed and implemented in 2008-2009, annual water consumption has gradually decreased from nine to three million gallons. Water use is attributed to washing approximately 130140 buses each day, indoor/domestic use, irrigation, and general cleaning. Two waste water treatment systems are operated and inspected daily. These systems were installed in 1992 and 2005. In 2011, programming and mechanical glitches were found during a maintenance inspection of the waste water treatment systems. Changes to scheduling of flush function intervals resulted in a 17% savings of water use compared to 2010.
40,000 20,000
GRAPH 5: Water Usage at VTA’s Main Operating Facilities from 2007 to 2011 2007
2008
2009
2010
Chaboya
33,531
34,516
31,297
37,253
34,772
North
58,637
88,780
75,130
90,599
81,936
2011
River Oaks
3,232
3,218
3,194
3,296
3,590
Guadalupe
38,436
46,068
43,281
35,787
36,572
133,836
172,582
152,902
166,935
156,870
TOTAL
30,000,000 25,000,000
Chaboya North Cerone River Oaks Guadalupe TOTAL
20,000,000
Gallons
0
15,000,000 10,000,000
WATER VTA’s water is supplied from Great Oaks Water Company, San Jose Water Company, and the cities of San Jose, Santa Clara, Sunnyvale, Milpitas, Morgan Hill, Mountain View, and Palo Alto. Since invoices must be manually entered for each account, the Sustainability Team has focused staff time to recording invoices for its five main operating facilities.
VTA 2011 Sustainability Report 10
Graph 5 shows the annual water use at Chaboya, North, Cerone, River Oaks, and Guadalupe Divisions from 2007 (baseline year) to 2011. Since 2007, VTA has reduced water use at its main operating facilities by 26%.
5,000,000 0
2007
2008
2009
2010
2011
Chaboya
1,889,448
3,135,616
4,045,184
6,440,280
6,040,848
North
2,249,236
2,634,456
3,436,312
3,608,352
2,873,816
Cerone
5,568,112
9,132,332
5,898728
3,663,704
3,140,852
River Oaks
8,073,912
7,389,492
6,153,048
4,537,368
5,182,144
Guadalupe
5,976,520
4,432,648
4,959,988
4,444,616
1,617,924
23,757,228
26,724,544
24,493,260
22,694,320
18,855,584
TOTAL
VTA 2011 Sustainability Report 11
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Water use at River Oaks Division is attributed to indoor/domestic use and irrigation. Water usage has declined by 56% since 2007. The decrease is due to installation of low flow shower heads, aerators, toilets, and irrigation improvements. Due to ongoing modifications and improvements, water use has declined 5% at Guadalupe since 2007. The high usage in 2009-2010 is attributed to an underground water leak. Pipes were repaired in late 2010 resulting in a significant decrease (2,826,692 gallons) in usage from that point forward. Water use is attributed to washing approximately 50-60 light rail vehicles each day, indoor/domestic use, irrigation, pressure washing and cleaning parts.
management of paper absorbent pads for oil and grease in shop areas and around storm drains, reclassification of used aerosols as universal waste rather than hazardous waste, and improved housekeeping practices. Between 2006 and 2010, VTA spent an average of $203,225 on disposal of hazardous waste. Due to the reduction of hazardous waste since the previous reporting period, disposal costs have decreased by 36%.
GRAPH 6: Waste and Recycling at VTA’s Main Operating Facilities from 2007 to 2011 3,000 2,500
WASTE AND RECYCLING
Graph 6 shows the annual solid waste and recycling generation at Chaboya, North, Cerone, River Oaks, and Guadalupe Divisions from 2007 (baseline year) to 2011. Waste and recycling fluctuates seasonally and from year-to-year based on project cycles. In 2011, 320 tons of materials (mixed paper, plastic, aluminum, glass, wood, and metal) were recycled and 1,337 tons of waste were collected by VTA’s solid waste providers. Overall, 46% of solid waste has been reduced since 2007 at VTA’s main operating divisions. The dip in 2009 is most likely attributed to the addition of a compost program at the River Oaks cafeteria and adjustment of hauling services and container sizes to meet current needs.
2,000
Tons
While VTA has waste and recycling programs at its major operating divisions, it does not currently have recycling programs onboard its vehicles or at its transit facilities. VTA’s solid waste providers are Republic Services (City of San Jose, formerly Allied Waste), City of Mountain View, and the City of Milpitas. VTA staff collects waste from its transit facilities and disposes of it at either the Newby Island or Zanker Landfill. Some waste is also handled by Clear Channel Communications, who maintains certain bus shelters under an advertising agreement with VTA.
Recyclables
1,500
Trash TOTAL
1,000 500 0
2007
2008
2009
2010
2011
Recyclables
361
325
331
511
320
Trash
2501
2442
1095
1350
1337
TOTAL
2862
2767
1426
1861
1657
VTA reports hazardous waste management and source reduction efforts to the Department of Toxic Substances Control every four years. The most recent report was submitted in 2011 and covers the 2006-2010 reporting period. The total amount of routinely generated hazardous wastes for VTA’s four operating divisions in 2010 was 389,010 pounds. This results in a 26.5% decrease in hazardous wastes generated since 2006. This decrease can be mainly attributed to the installation of new wastewater treatment plants at North and Cerone Divisions. The new steam clean and bus wash wastewater treatment systems are based on a treatment system using clear treated organic clay technology to directly process and treat the wastewater. The resulting residues from this process are non-hazardous waste and can be disposed of in the regular trash. The decrease in hazardous waste is also attributed to the evaluation of the filter cake used in wastewater treatment systems, better
VTA 2011 Sustainability Report 12
VTA 2011 Sustainability Report 13
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ENERGY CONSERVATION
LIST OF ACCOMPLISHMENTS
T
his section describes past, present and future accomplishments of the Sustainability Program.
PAST ACCOMPLISHMENTS Prior to the implementation of a formal sustainability program, VTA made ongoing improvements to improve operations and reduce costs. Examples include: Energy Management System upgrades (2004), replacing HVAC equipment with more efficient models (1997 to 2006) and installing cool roofing materials (2005). In 2008, when the Sustainability Program was adopted, audits were completed to analyze operations and identify improvements, including formal audits by PG&E and the Santa Clara Valley Water District. The program team focused on “low-hanging fruit” items first and was able to accomplish over $800,000 in annual savings. Past accomplishments (2008-2011) are described below.
APTA SUSTAINABILITY COMMITMENT VTA became a signatory of the American Public Transportation Association (APTA) Sustainability Commitment in September 2009. The commitment sets out common sustainability principles, an action plan and a course for progress. Signatories can obtain higher recognition by achieving additional actions, putting long-term processes into place, and attaining reduction targets for a series of indicators. VTA is signed up for the Bronze level, but could move up to Silver, Gold or Platinum as we achieve our goals. Under Bronze, VTA is committed to reduction targets of 2% over the baseline within two years.
BIKE LOCKERS In 2009, the Sustainability Program assisted with the conversion of 110 bike lockers across 12 transit centers, to on-demand service through the use of BikeLink smart cards. The smart cards serve a dual purpose as both cash and a key for the electronic lockers. The card can be purchased, activated, and monitored online. This facilitates the use of bike lockers by a greater number of users.
BOTTLED WATER VTA 2011 Sustainability Report 14
In 2010, Facilities Maintenance replaced most of the bottled water coolers at VTA’s main operating divisions and administrative offices with new filtration units. Some bottled water coolers were retained for emergency supply. The filtration units reduce costs by 75% and reduce environmental impacts associated with transport, delivery, and bottling of water.
In 2009, VTA’s Sustainability Program implemented the following initiatives: b Purchased a submeter for the Guadalupe Division that helped identify $107,000 in overcharges in PG&E’s billing. b Reduced the number of cars per train during peak and non-peak hours to minimize electrical usage. Based on a PG&E evaluation, it is estimated that this measure has achieved an annual electrical savings of 2,032,774 kwH and annual cost savings of $251,515. b Began turning off auxiliary power systems for light rail vehicles parked at Guadalupe Division after extensive testing of the effect on VTA Operations. Based on a PG&E evaluation, it is estimated that this measure has achieved an annual electrical savings of 3,812,536 kwH and annual cost savings of $471,725. b Modifications were completed at the River Oaks Division to enable participation in PG&E’s Automated Demand Response Program to reduce electricity usage during periods of high demand. VTA received $35,000 in technical and participation incentives to help fund the modifications. b VTA’s Information Technology Department also programmed desktop computers to automatically go into hibernation mode after two hours of no activity and replaced 60 CRT monitors with LCD monitors. In 2008, VTA partnered with PG&E to complete Integrated Energy Audits. The audits recommended retrofitting existing inefficient fluorescent and metal halide lighting fixtures with energy efficient models. To date, VTA has replaced over 1,850 lighting fixtures at the Cerone, Chaboya, and River Oaks Divisions with T-8s, T-5s, and LEDs. Occupancy sensors have also been installed in conference and break rooms per audit recommendations.
ENVIRONMENTAL PREFERABLE PURCHASING In May 2009, VTA initiated a Sustainability Working Group to discuss ways public agencies can operate facilities in a cost-effective sustainable manner. The group, consisting of 12 public agencies in the local Bay Area, agreed to develop a Silicon Valley Public Environmental Preferable Purchasing System (PEPPS) that would result in reduced staff time and greater economies of scale. A PEPPS website (www.sv-pepps.org) was created by four San Jose State University students for credit in an honors course. The website was completed in May 2010. Over 30 agencies have signed up to use the website to post procurement opportunities and resources.
GOAT AND SHEEP GRAZING Since March 2009, weeds and grasses have been controlled at VTA’s Cerone Division by a herd of goats and sheep managed by Living Systems Land Management. The four-legged mowers are a natural alternative to machinery and herbicides and provide an estimated cost savings of $12,000 per year.
VTA 2011 Sustainability Report 15
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HYBRID VEHICLES Since November 2010, VTA introduced 90 American-made low-emission diesel electric hybrid buses into the fleet. These buses were purchased with an American Recovery and Reinvestment Act grant from the federal government and California Proposition 1B funds. The buses reduce smog-producing pollutants such as ozone and nitrogen oxides (NOx) emissions by 96% and airborne particulate matter (PM) by 90% when compared to the 1997 generation of buses they replaced. In addition, regenerative braking and other hybrid technologies are expected to reduce greenhouse gas emissions by an estimated 15%. In 2009, the Sustainability Program purchased 10 Ford Escape and five Toyota Prius hybrids and retired 15 older vehicles in the non-revenue fleet.
In 2010, VTA staff and electronics provider, Ricoh, conducted a walk-through analysis to understand departmental and individual workflows associated with digital office equipment (scanners, printers, copiers, and fax machines). The analysis showed that VTA was using over 670 different devices, each requiring costly resources like energy, paper, ink and maintenance. In 2011, these devices were replaced with Multi-Function Devices (MFDs), cutting the inventory by over 70%. All equipment removed from VTA was recycled or returned to the leasing company.
IRRIGATION AND LANDSCAPING In 2010, Sustainable Landscaping Guidelines were developed for planting, irrigation and stormwater management at VTA facilities.
INCREASING ENVIRONMENTAL AWARENESS
b
16
MULTI-FUNCTION DEVICES
VTA and Ricoh estimate that the consolidated fleet results in annual savings of $154,857 and 114,050 pounds of carbon emissions. Other environmental benefits, not yet calculated, include paper reduction and better management of toner recycling.
In 2009, many improvements were made to VTA’s irrigation systems including flow sensors, irrigation controllers, and sprinkler nozzles.
VTA 2011 Sustainability Report
In 2008, Water Use Surveys were conducted in partnership with the Santa Clara Valley Water District. The surveys recommended toilets, urinals, shower heads, and aerators be replaced with low-flow equipment. To date, VTA has replaced over 90 fixtures.
The automatic shut off-flow sensors were installed on backflow preventers at five park & ride lots: Great Mall/ Main, Penitencia Creek, I-880/Milpitas, Evelyn and Hostetter. The sensors monitor abnormally high or low flows at each location and will automatically shut off flow to avoid unnecessary water usage. Since installation, VTA staff have received and reacted to alerts of a possible mainline break at Penitencia Creek and abnormal flows of up to 18.9 gallons per minute at Hostetter. Based on consumption history for these locations, over 43,000 gallons have been saved so far. b Weather-based irrigation controllers were installed at 21 facilities in partnership with the Santa Clara Valley Water District. The controllers enable staff to receive email alerts, configure watering schedules remotely, and manage irrigation controls based on soil, slope, plant type, and weather conditions. The anticipated savings from this measure are 12,197,521 gallons of water and $37,000 per year. b Sprinkler nozzles were also replaced with MP Rotators, which distribute water more efficiently and more uniformly, at the Penitencia Creek Park & Ride, the Hostetter Park & Ride, the Great Mall/Main Park & Ride, and at the River Oaks Division.
One of our ongoing goals is to increase environmental awareness and promote environmental stewardship in the workplace and in the local community. We have accomplished this in many ways by engaging employees, publishing news releases on sustainability efforts to local media outlets and social networking sites, affixing our “Keep the Valley Green” logo on fuel-efficient vehicles, developing sustainability brochures and promotional materials, and coordinating with local agencies on Transit-Orientated Developments (TOD) and regional transportation planning. Past events provided for employees are listed in Table 3.
TABLE 3: Employee Education Events Date
Event Name
Event Description
April 2011
Earth Day
PowerPoint Presentation on Sustainability Programs
June 2010
E-Waste Drop Off
2,905 lbs. of E-Waste Collected
April 2010
Earth Day
Resource Fair, Games, Sheep Herding Demonstration, and Cooking Contest
June 2009
E-Waste Drop Off
2,560 lbs. of E-Waste Collected
April 2009
Earth Day Event and E-Waste
Workshops, Open House, and Games; 400 lbs of E-Waste Collected
September 2008
Recycling Celebration
Waste and Recycling Related Games and Trivia
April 2008
Earth Day
PowerPoint Presentation on Sustainability Programs
VTA 2011 Sustainability Report 17
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In January 2012, VTA’s Sustainability Program website (www.vta.org/sustainability) was updated to include a program fact sheet, APTA Sustainability Commitment logo and link, solar project fact sheet, and a revised climate change brochure. In March 2011, VTA’s Sustainability Program and Marketing Department announced two Earth Day contests to increase awareness in the community. The first contest asked riders to take a pledge to carpool, bike, walk, or take VTA on April 22 (Earth Day). Each pledge qualified for a drawing to win one of three Clipper Cards preloaded with a VTA monthly pass. A total of 166 pledges were received. The second contest asked high school students to write an essay describing what sustainability means to them for a free Summer Blast Pass prize. This was awarded to Hien Chu, a ninth grade student from Evergreen Valley High School in San Jose. In April 2011, VTA’s General Manager sent a staff memo thanking employees for making sustainability part of our work environment and culture. The memo also included reminders to conserve resources like paper, fuel, and electricity.
SOLAR POWER The planning for a Silicon Valley regional procurement of renewable energy started in June 2009. The regional effort was coordinated by Joint Venture Silicon Valley and the County of Santa Clara, and included VTA and seven other public agencies, making it the largest in the nation. In February 2011, a Power Purchase Agreement was signed between VTA and SunPower Corporation to build a 2.1 megawatt system. Wells Fargo agreed to finance the project. The solar parking structures were installed at Cerone, Chaboya, and North Divisions in just five months and began operating on December 21, 2011.
VTA 2011 Sustainability Report 18
The parking structures use a total of 5,070 SunPower E19/425 high-efficiency solar panels, which also offer shade and protection for VTA vehicles. The clean electricity provided from these solar panel systems will offset VTA’s three bus maintenance divisions’ electricity demand and save $2.7 million in electricity costs over the next 20 years. The solar panels will help cut California’s atmospheric pollution by reducing carbon dioxide levels by an estimated 2,000 metric tons each year, which is equivalent to removing more than 9,000 cars from California’s roads or planting 10,000 acres of trees over the next 20 years.
In 2009, a 27-kilowatt High Gain Solar Plant was installed at Cerone by Skyline Solar. The project is a pilot to market a new type of solar collector that collects more energy per square foot and is less expensive to procure than traditional solar flat panels. Skyline Solar built the plant at no cost to VTA.
WASTE DIVERSION In 2011, VTA started donating spent CDs, DVDs, and miscellaneous items that could not otherwise be recycled to Resource Area for Teachers (RAFT). RAFT is a non-profit organization and certified Green Business with a Learning Resource Center in San Jose. The items are used for educational and art projects. In 2010, a recycling process for plastic shields was identified at maintenance divisions. The shields, which protect buses from vandalism, are collected and picked up by a local polymer recycling vendor at no cost to VTA. In 2009, a composting program was started at the River Oaks cafeteria and mixed recycling was expanded to California Circle offices in Milpitas. In 2008, the following accomplishments were achieved: b VTA Project Controls created a repository of deliverables and replaced hard copy reports with an email link to the documents in the repository. b Started a pilot project to fund the replacement of Styrofoam plates and to-go boxes in the cafeteria with environmentally-friendly products. b Expanded the battery recycling program at the River Oaks Division.
VTA 2011 Sustainability Report 19
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CONTINUE ENVIRONMENTAL AWARENESS PROGRAMS
Pressure Sodium (HPS) lights with LEDs as a pilot project to evaluate their effect on customers, maintenance, and electrical usage. VTA is also evaluating the use of LED lighting for the Guadalupe Division. A study funded by PG&E indicates that replacing the HPS lights that illuminate the exterior areas with LEDs would reduce electrical usage by 100,000 kwH or $12,500 per year. Given an estimated cost of $115,000, this project would have a return on investment in 8.9 years.
To incorporate sustainability into the employee training process, the Sustainability Team provides a presentation and overview of the Sustainability Program to all incoming employees at New Employee Orientations.
REDUCING OFFICE PAPER
ACTIONS CURRENTLY UNDERWAY Below is an outline of new and continuing projects for the current fiscal year. The Sustainability Team continues to meet bimonthly to provide input and discuss progress on these projects.
In addition, the Team also publishes “Green Tips” in monthly employee newsletters, sends out e-mails on topics of special interest, and coordinates events such as e-waste recycling days, farmer’s markets with produce grown by VTA employees, and annual Earth Day activities. Posters and signs remind employees to recycle, compost, reduce waste, save water and conserve energy. Contests, such as the Green Commute Challenge and Bike to Work Day (held in May), also encourage participation from staff.
VTA’s Sustainability Team, Information Technology (IT) and Ricoh are working on employee training and education programs to promote duplex printing and scan-to-file documents. While most equipment has been replaced with centralized MDFs, some personal printers still remain. IT is working with staff to remove these printers. Once complete, duplex printing will be set as a default for all divisions. Ricoh is providing a remote web-based system for tracking paper use. This system will enable the Sustainability Program to target education efforts and measure progress.
As part of our efforts to increase environmental awareness, we are planning quarterly “Brown Bag Lunch and Learn” seminars beginning in April 2012. The seminars will be conducted by and for employees on various sustainability topics such as basic bike repair, printing tips, and solar installations.
An iPad pilot program and user group is also being implemented to replace aging laptops and portable devices. One of the goals of this program is to reduce the need to print by sharing and viewing documents electronically.
REDUCING HAZARDOUS WASTE In the 2010 Source Reduction Report to the Department of Toxic Substances Control, VTA committed to reduce 10% of its hazardous waste by 2014. To achieve this goal, VTA will continue to investigate alternative absorbent material that may reduce hazardous material when disposed, evaluate chemical purchases, ensure that preventive maintenance activities and inspections occur, and conduct trainings on hazardous waste handling and management with all employees that create, handle and manage hazardous waste.
FUTURE PROJECTS The following projects have been committed in our FY 12/13 budget allocation.
CONTINUE ENVIRONMENTAL PREFERABLE PURCHASING EFFORTS VTA continues to administer the PEPPS website for aggregate purchasing. A Sustainability Working Group of public agencies continues to meet and discuss environmental preferable products and purchasing opportunities.
ENERGY CONSERVATION VTA 2011 Sustainability Report 20
VTA is currently retrofitting facility lighting to energy efficient fixtures and installing LED lighting as a pilot project on station platforms. Lighting retrofits are being made at all maintenance bays at the Guadalupe Light Rail Division. Lights at this facility will be upgraded from T-5 to LEDs. At the River Oaks southbound platform, Campbell, and Convention Center light rail stations, VTA is replacing High
OBTAIN UTILITY MANAGEMENT SOFTWARE VTA has hundreds of water, electricity, and energy accounts. These accounts are time-consuming to track and often require hand-entering data from individual invoices. The Sustainability Team is working towards procuring and implementing a software or service to help manage utility accounts and tracking.
CONDUCT RECLAIMED WATER USE STUDY This study would identify opportunities to connect with existing reclaimed water pipelines, primarily for irrigation, but also for industrial uses such as vehicle washing. Potential projects would be developed in a sufficient level of detail to assess costs and prepare grant applications or capital project requests.
VTA 2011 Sustainability Report 21
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QUANTIFY GREENHOUSE GAS EMISSIONS This task is recognized as an important goal for the Sustainability Program because it would enable VTA to: b Better communicate our contributions to elected officials and to the wider community, b Ensure eligibility for new funding sources, b Report to carbon accounting organizations such as The Climate Registry, b Set emissions targets in local/regional/state climate action plans, and b Support internal efforts to reduce emissions. The Sustainability Team has attended webinars and workshops and conducted research on greenhouse gas emission inventories. The APTA Recommended Practice for Quantifying Greenhouse Gas Emissions from Transit document provides guidance on how to quantify emissions from transit, including direct emissions from mobile source combustion (so-called Scope 1 emissions) and indirect emissions from electricity purchases (known as Scope 2). It also discusses how to quantify emissions from transit capital projects. The Team will continue to research methodologies and develop a strategy for quantifying emissions.
BART SILICON VALLEY SUSTAINABILITY MEASURES The BART Silicon Valley Berryessa Extension presents a huge opportunity to incorporate green principles into the design and construction of one of the biggest capital projects in VTA history. To ensure the project meets VTA’s sustainability goals, the Design-Build contract requires the preparation of a sustainability plan that details how these goals will be attained; the appointment of a Sustainability Coordinator; and the preparation of quarterly sustainability reports that provide an update on the implementation of sustainability measures.
CONCLUSIONS AND RECOMMENDATIONS VTA’s Sustainability Program continues to serve an active role in engaging employees, reducing costs, and strengthening VTA’s commitment to environmental excellence. Since the program’s adoption in 2008, expenditures of approximately $2.4 million have resulted in approximately $1,150,000 of annual operating cost savings. The cost savings are a result of projects like: b reducing the number of light rail cars per train during peak and non-peak hours to minimize electrical usage, b turning off auxiliary power systems for light rail vehicles stored in the division, b programming desktop computers to automatically go into hibernation mode after two hours of no activity, b replacing computer monitors, copy machines, and printers with energy efficient models, b switching from gas-powered lawn mowers and herbicides to goat and sheep grazing, b utilizing rebate programs to retrofit irrigation systems, light fixtures, toilets, urinals, shower heads, and aerators, b working with employees to conserve resources and divert waste from landfills into recycling and compost programs, and b participating in a regional Power Purchase Agreement to install 2.1 megawatts of solar parking canopies. The Sustainability Program is committed to further conservation efforts in fuel, energy, water, and waste. Current and future projects include an LED pilot program, reducing office paper, and promoting the procurement of environmentally preferable products. The Program is also committed to improve the tracking of environmental and cost savings by evaluating utility accounts, procuring a Utility Management Software and conducting an inventory of greenhouse gas emissions. These efforts and ongoing success of the Sustainability Program require employee support and future funding. Without employee support of VTA’s sustainability goals, modifications to VTA operations and facilities would not be achievable. By engaging employees, we embed environmental stewardship into the workplace culture and reinforce sustainability as a business priority. Since there is no dedicated source of funds for the Sustainability Program, the program is dependent on the two-year budget process for funding. Future funding would enable VTA to continue to dedicate staff time to identifying opportunities and implementing projects. VTA’s efforts in the Sustainability Program are inherently linked to our role as both a transit provider and a multi-modal transportation planning organization. According to APTA, public transportation reduces energy consumption by the equivalent of 4.2 billion gallons of gasoline, enough to fill up 320 million cars, per year. Those who choose to ride public transportation reduce their carbon footprint and conserve energy by eliminating travel that would have otherwise been made in a private vehicle. The result is fewer vehicle miles of travel and reduced emissions. These savings represent the beginning of public transportation’s potential contribution to national efforts to reduce greenhouse gas emissions and promote energy conservation.
VTA 2011 Sustainability Report 22
VTA 2011 Sustainability Report 23
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As part of its 2012 Legislative Program, VTA will advocate at the state level on issues related to the implementation of California AB 32 (Nunez)1 and SB 375 (Steinberg)2. Given that the AB 32 scoping plan adopted by California Air Resource Board (CARB) includes multiple policies directed at reducing vehicle miles traveled and increasing the use of alternative modes of transportation, reliable funding for public transit is needed to build capacity to accommodate the resulting growth in ridership. The significant role that public transit will play in meeting the goals of AB 32 and SB 375 must be recognized, and new revenues must be dedicated for public transit capital and operating needs. In addition, VTA will advocate for legislation that supports renewable energy projects. Renewable energy projects have several advantages like creating jobs, improving air quality, promoting energy independence, and reducing greenhouse gas emissions. Rebates and incentive programs, such as the California Solar Initiative (CSI), reduce upfront costs for renewable energy projects. For instance, the solar installations at VTA’s bus maintenance and operating divisions included over $940,000 in CSI rebates. The rebates were a major contributor to the success of the project. The Sustainability Team is continuously pursuing innovative technologies, incentive programs, and grants for potential renewable energy projects.
VTA 2011 Sustainability Report 24
1
This legislation sets the ambitious goal of cutting greenhouse gas emissions throughout the state to 1990 levels by 2020. This translates into an estimated 25 percent reduction, or 174 million metric tons per year.
2
SB 375 requires Municipal Planning Organizations in California to include a “sustainable communities strategy” in their regional transportation plans.
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S A N T A
®
VTA 2011 Sustainability Report 1203-8209
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C L A R A
Valley Transportation Authority Part of every trip you take ®
3331 North First Street San Jose, CA 95134-1927 (408) 321-2300 TTY only (408) 321-2330 www.vta.org
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Date: Current Meeting: Board Meeting:
April 20, 2012 May 17, 2012 N/A
BOARD MEMORANDUM TO:
Santa Clara Valley Transportation Authority Transit Planning & Operations Committee
THROUGH:
General Manager, Michael T. Burns
FROM:
Chief CMA Officer, John Ristow
SUBJECT:
Eco Pass Program Evaluation Update FOR INFORMATION ONLY
In September 2011, staff initiated an evaluation of VTA’s Eco Pass Program. This study will assess the program’s effectiveness, revisit policy goals and objectives and ultimately identify improvements for the program. Study tasks include engaging stakeholders, reviewing peer programs and existing research, collecting data, developing program alternatives, assessing these alternatives, and implementing new policies. The study will conclude in September 2012 in time for changes to be included in the 2013 Eco Pass Program renewal process. At the committee meeting, staff will provide an update on the study's progress to date.
Prepared By: Lilia Scott Memo No. 3465
3331 North First Street · San Jose, CA 95134-1927 · Administration 408.321.5555 · Customer Service 408.321.2300
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Date: Current Meeting: Board Meeting:
May 4, 2012 May 17, 2012 N/A
BOARD MEMORANDUM TO:
Santa Clara Valley Transportation Authority Transit Planning & Operations Committee
THROUGH:
General Manager, Michael T. Burns
FROM:
Chief External Affairs Officer, Greta Helm
SUBJECT:
Quarterly Marketing Report FOR INFORMATION ONLY
BACKGROUND: Last quarter, VTA implemented several marketing promotions that have been successful in stimulating ridership growth on our bus and light rail system. These promotions offered incentives to ride transit to work, family entertainment activities throughout Santa Clara County, as well as during our off-peak commute hours. By diversifying our marketing efforts, we can reach a broader customer base and offset some of the impacts of the still slow-growing economy. In January, VTA launched a campaign to promote VTA’s new Express Buses. New marketing elements were utilized for the campaign which proved very successful and raised the public’s awareness of our new service. VTA printed coffee sleeves, which had Express Bus messaging, and placed them in coffee shops in areas where potential riders work and live. In addition, VTA launched Pandora radio ads targeting persons 19-64 years located in Santa Clara County. A oneweek radio schedule resulted in 1,763 clicks, almost double a typical marketing campaign clickthrough rate. Furthermore, VTA partnered with Cirque du Soleil to promote VTA Express Bus service. In addition to placing digital ads highlighting Express Bus throughout Cirque’s concession tent, Cirque provided VTA with complimentary tickets in support of VTA promotions. With the Cirque tickets, a campaign to promote Express Bus 183 was launched rewarding an Express Bus 183 rider with a complimentary ticket on Friday, February 24. 32 Express Bus riders received Cirque tickets. Because of the promotion, Express Bus 183 had a 52.5% increase in ridership compared to the week prior. In March, Express Bus 183 had an average weekday ridership of 48, sustaining the average weekday recorded during the last week of February following the Cirque ticket giveaway. The overall Express Bus campaign is still experiencing ridership growth. In March, average weekday ridership is +17% compared to last year! VTA’s transition to Clipper is also the dominant project in this quarter and next quarter. Our main focus is to outreach to VTA customers who purchase fare at our Downtown Customer 3331 North First Street · San Jose, CA 95134-1927 · Administration 408.321.5555 · Customer Service 408.321.2300
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Service Center and River Oaks Administrative Offices. VTA staff has been engaging customers face to face and actively persuading them to transition to Clipper during their visit. While challenging, this outreach activity resulted in impressive transition rates. As of April 25, the Downtown Customer Service Center has overall Clipper sales of 30.7% and River Oaks has overall Clipper sales of 20% compared to January sales of 3.5%. Specifically, VTA was able to transition over 55% of monthly Adult Express Monthly Pass users to Clipper as well as over 42% of Adult Monthly Pass users. For River Oaks, VTA staff succeeded in transitioning 64% of Adult Express Monthly Pass users and nearly 30% of Adult Monthly Pass users. Outreach activities are ongoing and concentrated during the end and beginning of the month when customer foot traffic is greatest. Our partnership with the San Jose Sharks is still yielding increased ridership for light rail. Light Rail ridership is up 9% compared to last year and VTA ads are still playing in 24 digital screens around the HP Pavilion concourse. Finally, we have succeeded in selling advertising space on the light rail Wi-Fi for a 12-month term resulting in $16,500 in revenues for VTA. DISCUSSION: Marketing Efforts, Communications & Promotions Clipper and VTA Proof of Payment Education Campaign In the next quarter, an extensive and aggressive communication and outreach campaign will be implemented to educate and inform VTA riders about the need to transition from using prepaid paper fare media to Clipper and to utilize Clipper card as the main form of payment on VTA. For the Clipper transition, a wide array of media vehicles are being used to inform the public with messaging translated into Spanish, Chinese, Vietnamese & Korean languages. The campaign elements include: • • • •
More than 100 outreach events throughout Santa Clara County staffed by Clipper Street Teams who speak multiple languages promoting the transition to Clipper Multilingual interior and exterior transit advertisements that include station floor decals, light rail ceiling ads (Michelangelos), carcards, bus shelter ads, door decals and light rail station/ticket vending machine posters Radio, TV and print advertisements in English, Spanish and other languages Online ads including the VTA wifi splash page, Yahoo, BANG and Facebook
In conjunction with the Clipper outreach campaign, VTA is concurrently implementing the Proof of Payment Education Campaign. The goal of the campaign is to promote the use of Clipper card as the most convenient way to pay for VTA fare, to provide proof of payment whenever customers ride the system, and the consequences for not having valid fare. To support the campaign, the following elements will be used: • • •
Light rail/TVM station posters Visible permanent signage on light rail station platforms and/or major transit centers A “paid area” marking painted on the floor of the light rail station platforms highlighting
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• •
the need to board with the proper fare Investigate the feasibility of adding resources to check and validate fare on light rail using personnel from VTA’s contracted security company, Allied Barton Provide customer reminders in the form of audible on board and at station announcements
Elevator & Escalator Closures Beginning January The elevators & escalators located at the Cottle, Snell, Blossom Hill, Branham, Capitol, Curtner, Tamien and Virginia light rail stations have been in constant use since 1991. Due to deterioration and the need for safety improvements, VTA is retrofitting these structures. To inform the public the following communications tools were used: • • •
Station signage GovDelivery and email alerts as well as information in the VTA website Article in VTA’s monthly Take One newsletter
Express Bus/Express Bus 183 January - May VTA began operating hybrid buses designed specifically for VTA Express service - with FREE Wi-Fi service, reclining high-back seats, overhead racks and reading lights. The new buses operate on Express Lines 102, 103, 120, 121, 122, 182 and 183. In addition VTA promoted new Express Bus Line 183 operating from Evergreen Valley to the Fremont BART station. An extensive marketing campaign was developed to promote the service. The highlights of the campaign include: • • • • • •
Cirque du Soleil ticket giveaways to promote Express Line 183 Pandora radio advertisements Coffee Sleeve collateral Live demos of the bus at employer sites such as Lockheed Martin and Tesla Billboard, online and broadcast commercials Direct mail
Lines 11, 65 & 323 March VTA sought public comment on two proposed route changes; one in July and the second in October. For July, VTA proposed to combine Lines 11 and 65. Benefits included Line 11 riders having a direct connection to the Diridon station and service frequency on Line 65 improving from hourly to every 45 minutes. For October, VTA proposed introducing Limited Stop Line 323 between De Anza College and Downtown San Jose to help relieve the over capacity on Line 23. To reach the public, the following activities were used: •
Email to stakeholders that include Eco Pass employers, San Jose State University, Title Page 3 of 6
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• • •
VI groups, 511 rideshare database and to VTA Board members Onboard collateral Information on the VTA website, customer service phone line, bus stop postings and collateral sent to businesses and residents along the route Collateral included messaging in Chinese, Korean, Spanish, Tagalog and Vietnamese.
Service Changes April 2, 2012 On April 2, 2012, VTA implemented service changes. To inform the public about these service changes, the following outreach efforts were implemented: • • • • •
VTA Bus and Light Rail interior carcards Updated public timetables Web banner for vta.org with link detailing service changes E-mail blasts/GovDelivery messages sent to all Eco Pass partners, Title VI organizations, contacts through our Rideshare partner and through VTA Board Members Produced onboard flyers on affected routes, messages on VTV and VTA monthly Take One newsletter articles
Advertising Sales 1. Allied Telesis - $16,500 • 12-month campaign Current and Recent Partnership VTA continues to partner with public and private sector organizations to promote riding VTA to community events and local destinations. These partnerships increase the public’s awareness of VTA service and stress the ease of taking VTA to these popular destinations. With these in-kind promotional partnerships, VTA generally provides partner organizations with valuable public exposure through select advertising media such as VTA’s Take-One monthly passenger newsletter, the VTA web site, and transit ad spaces. In exchange, VTA receives an equivalent amount of recognition and advertising exposure, such as logo placement or promotional message in the partners’ collateral and promotional activities. Cirque du Soleil February 1 - April 1 This is the first year that VTA partnered with Cirque du Soleil. Based on a successful promotion with SFMTA, Cirque du Soleil organizers approached VTA to publicize Cirque’s showing of Totem in San Jose. For the partnership, VTA received the following: •
200 complimentary tickets valued at $100 each
•
Email campaign to ticket buyers showing VTA messaging and logo
•
Advertisements on digital screens inside the concessions tent
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•
Discount for VTA employees to be provided on the VTA intranet site.
2012 Cinequest Film Festival February 28 - March 11 Cinequest brought tens of thousands of people to downtown San Jose and showed more than 250 film screenings and over 70 US and World premier. Film artists, technologists and professionals from all over the world participated in events held at the Camera 12 Cinemas, San Jose State University, California Theatre and the San Jose Rep. For the partnership, VTA received the following notable items: • •
More than $24,000 in advertising value and exposure leading up to the Cinequest Film Festival Recognition as the “Official Transportation Provider” in more than 75 movie screenings
Moveable Feast (Treatbot) Beginning March Moveable Feast offered visitors the best in street food at down-to-earth prices. Food trucks such as The Chairman, MoGo BBQ and Wow Silog served up specialties like spamsilog and short rib tacos for everyone to enjoy. VTA partnered with karaoke ice cream truck Treatbot who offered VTA riders a $2.00 discount on any single ice cream purchase. VTA promoted the event in VTA’s monthly Take One newsletter. Poetry on the Move April Poets sharpened their pens and pencils for the Santa Clara County Poet Laureate’s “Poetry on the Move” contest. Santa Clara County residents were asked to submit their poems that emphasized the theme, “Invention”. Residents rode VTA transit to get motivated by the sights and sounds of their environment and then transcribed those into their poems. Five winning entries were selected and were displayed on colorful car cards for everyone’s enjoyment, just in time for National Poetry Month. 18th Annual Bike to Work Day May 10 The Bay Area’s 18th Annual Bike to Work Day took place on Thursday, May 10. VTA staffed its energizer station at the Great Mall/Main Transit Center from 6 a.m. to 8:30 a.m. Bicyclists received free refreshments and plenty of information about VTA’s e-bike lockers, as well as how to bike and ride on VTA. In addition, bicyclists also received the latest information on Clipper. VTA promoted this partnership with the Silicon Valley Bike Coalition in the VTA website and in VTA’s monthly Take One newsletter. 37th Annual Berryessa Art & Wine Festival May 12
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The 37th Annual Berryessa Art & Wine Festival was held on Saturday, May 12 at Penitencia Creek Park by the Berryessa Community Center located at 3050 Berryessa Road in San Jose. The event featured artists and craftspeople and offered a wide variety of food booths. VTA promoted this partnership in the VTA website and in VTA’s monthly Take One newsletter.
Prepared by: Dino Guevarra, Manager, Market Development
Prepared By: Dino Guevarra Memo No. 3210
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Date: Current Meeting: Board Meeting:
May 1, 2012 May 17, 2012 N/A
BOARD MEMORANDUM TO:
Santa Clara Valley Transportation Authority Transit Planning & Operations Committee
THROUGH:
General Manager, Michael T. Burns
FROM:
Chief Operating Officer, Donald A. Smith Jr.
SUBJECT:
Transit Operations Performance Report - FY2012 Quarter 3 FOR INFORMATION ONLY
BACKGROUND: The Third Quarter Transit Operations Performance Report for FY 2012 presents the third quarter's (July 2011-March 2012) key performance information regarding the operation of the Valley Transportation Authority (VTA). This report is routinely produced after each quarter and at the end of the fiscal year. A detailed summary of the FY 2012 Third Quarter Transit Operations Performance Report follows. DISCUSSION: Summary of Performance: Ridership (page 7 of the report) Bus ridership through the third quarter of FY 2012 totaled 24.0 million, a 3.2% increase compared to the same period of the previous fiscal year. Average weekday ridership was 104,382, up 3.4%. Express: Average weekday Express ridership (Bus) rose by 16.6% from 3,403 last year to 3,967 this year. Light rail ridership recorded an increase of 4.4% through the third quarter of FY 2012 with 7.8 million total boardings. Average weekday ridership was up 3.4% compared to the same period in FY 2011. Express: During FY2012, Light Rail Express which was introduced in October 2010, showed an average weekday of 510.
3331 North First Street · San Jose, CA 95134-1927 · Administration 408.321.5555 · Customer Service 408.321.2300
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Overall, system ridership (bus and rail) was up 3.5%. System average weekday ridership also increased by 3.4% from 132,577 last year to 137,111 this year. Key Performance Indicators (page 6 of the report) Service reliability performance through the third quarter of FY 2012 was 99.68%, same level as last year, and exceeded the goal of 99.50%. Bus recorded 10,059 miles between major mechanical schedule loss, a 12.3% increase compared to the same period in FY 2010. Bus ontime performance was 87.1%, down from last year’s 88.7%. Light Rail miles between major mechanical schedule loss through the third quarter of FY 2012 recorded at 30,184 miles, down from last year’s 41,013. The twelve month trend for miles between mechanical scheduled loss recorded at 31,568 and below the goal of 40,000 miles. Through FY 2012 third quarter, light rail on-time performance was 90.2%, up by 3.0% compared to last year. Unscheduled absenteeism for all Operators and Maintenance met established goals. Paratransit (page 20 of the report) Total passenger trips through the third quarter of FY 2012 were 579,911, a decrease of 6.4% compared to same period last year. The decrease is largely attributed to OUTREACH’s senior transportation program and other options offered by OUTREACH as a CTSA (Consolidated Transportation Services Agencies) and Mobility Management Center. Active customers declined by 6.7% during the first three quarters of this year when compared to the same period last year. During the first nine months of FY 2012, the net cost of the Paratransit program including eligibility expenses decreased by 7.9% compared to the same period last year. The net cost reductions are primarily due to ridership declines and increased use of OUTREACH’s TripNet web-based trip scheduling system. The year-to-date passenger per revenue hour rate of 2.6 exceeds the established goal of 2.3 passengers per revenue hour. Net cost per passenger trip was $23.11, 1.6% lower than last year and below the goal of $27.00.
Inter-Agency Partners and Contracted Services (page 7 of the report) VTA’s Inter-agency partners and contracted services ridership results are as follows: • • • • • • •
Dumbarton Express ridership was 197,610, down 0.4%. Highway 17 Express ridership was 250,302, up 18.4%. Monterey-San Jose Express ridership was 24140, up 4.8%. ACE ridership was 574,205, up by 10.7%. Caltrain ridership was 10.3 million, up by 10.9%. ACE shuttle ridership was 189,483, up by 10.6%. IBM light rail shuttle ridership recorded 18,246 riders, up 14.1%. Page 2 of 3
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Prepared By: Joonie Tolosa Memo No. 3176
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Transit Operations Performance Report 2012 Third Quarter Report July 1, 2011-March 31, 2012
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Transit Operations Performance Report FY 2012 Third Quarter Report (July 1, 2011 – March 31, 2012)
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Santa Clara Valley Transportation Authority FY 2012 Third Quarter Transit Operations Performance Report TABLE OF CONTENTS
page
Executive Summary Summary of Performance Event Highlights
1 3
Key Performance Indicators
6
Ridership Summary
7
Route Performance Boardings Per Revenue Hour Average Peak Load (Express) Route Productivity
8 12 13
Paratransit Operating Statistics
20
Glossary
Prepared by: Operations Analysis, Reporting & Systems
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Executive
Summary
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SANTA CLARA VALLEY TRANSPORTATION AUTHORITY SUMMARY OF PERFORMANCE FY 2012 Third Quarter Transit Operations Performance Report
Ridership (page 7 of the report) Bus ridership through the third quarter of FY 2012 totaled 24.0 million, a 3.2% increase compared to the same period of the previous fiscal year. Average weekday ridership was 104,382, up 3.4%. Express: Average weekday Express ridership (Bus) rose by 16.6% from 3,403 last year to 3,967 this year. Light rail ridership recorded an increase of 4.4% through the third quarter of FY 2012 with 7.8 million total boardings. Average weekday ridership was up 3.4% compared to the same period in FY 2011. Express: During FY2012, Light Rail Express which was introduced in October 2010, showed an average weekday of 510. Overall, system ridership (bus and rail) was up 3.5%. System average weekday ridership also increased by 3.4% from 132,577 last year to 137,111 this year. Key Performance Indicators (page 6 of the report) Service reliability performance through the third quarter of FY 2012 was 99.68%, same level as last year, and exceeded the goal of 99.50%. Bus recorded 10,059 miles between major mechanical schedule loss, a 12.3% increase compared to the same period in FY 2010. Bus ontime performance was 87.1%, down from last year’s 88.7%. Light Rail miles between major mechanical schedule loss through the third quarter of FY 2012 recorded at 30,184 miles, down from last year’s 41,013. The twelve month trend for miles between mechanical scheduled loss recorded at 31,568 and below the goal of 40,000 miles. Through FY 2012 third quarter, light rail on-time performance was 90.2%, up by 3.0% compared to last year. Unscheduled absenteeism for all Operators and Maintenance met established goals. Paratransit (page 20 of the report) Total passenger trips through the third quarter of FY 2012 were 579,911, a decrease of 6.4% compared to same period last year. The decrease is largely attributed to OUTREACH’s senior transportation program and other options offered by OUTREACH as a CTSA (Consolidated Transportation Services Agencies) and Mobility Management Center. Active customers declined by 6.7% during the first three quarters of this year when compared to the same period last year. During the first nine months of FY 2012, the net cost of the Paratransit program including eligibility expenses decreased by 7.9% compared to the same period last year. The net cost 1
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reductions are primarily due to ridership declines and increased use of OUTREACH’s TripNet web-based trip scheduling system. The year-to-date passenger per revenue hour rate of 2.6 exceeds the established goal of 2.3 passengers per revenue hour. Net cost per passenger trip was $23.11, 1.6% lower than last year and below the goal of $27.00.
Inter-Agency Partners and Contracted Services (page 7 of the report) VTA’s Inter-agency partners and contracted services ridership results are as follows: • • • • • • •
Dumbarton Express ridership was 197,610, down 0.4%. Highway 17 Express ridership was 250,302, up 18.4%. Monterey-San Jose Express ridership was 24140, up 4.8%. ACE ridership was 574,205, up by 10.7%. Caltrain ridership was 10.3 million, up by 10.9%. ACE shuttle ridership was 189,483, up by 10.6%. IBM light rail shuttle ridership recorded 18,246 riders, up 14.1%.
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SANTA CLARA VALLEY TRANSPORTATION AUTHORITY EVENT HIGHLIGHTS FYTD 2012 Second Quarter Transit Operations Performance Report (July 1, 2011 to March 31, 2012) July 4, 2011 – San Jose July 4th Fireworks canceled. July 11, 2011 – VTA implemented service changes to improve system-wide on-time performance, reliability, and passenger connectivity to Caltrain and other public transit systems. July 14, 2011 – VTA light rail trains offered free 4G wireless network. July, 2011 – Santa Clara County unemployment rate was 10.3%. July, 2011 – Unleaded fuel averaged $3.83 a gallon. August 2, 2011 – VTA supported National Night Out Community Event in San Jose area. August 2, 2011 – The Institute for Supply Management, a trade group of purchasing executives, reported index of manufacturing activity fell 50.9% in July from 55.3% in June. The reading was the lowest since July 2009. August 11, 2011 – Google announced it struck a deal to lease four buildings in Sunnyvale to accommodate as many as 2,900 employees. August 12 to 14, 2011 – VTA encouraged people to take public transit and provided extra services to AT&T San Jose Jazz Festival. Per San Jose Mercury News, estimated San Jose Jazz festival attendance was over 100,000. August 15, 2011 – VTA completed installing new electronic fareboxes on its bus fleet. August 19, 2011 – Per Associated Press, a consumer survey showed confidence in economy fell to the lowest level in 31 years and discouraging economic data from around the globe have heightened fears that another recession is on the way. August 23, 2011 – Facebook planned to expand its workforces from 1,500 to 9,000 employees in Menlo Park. August 24, 2011 – San Jose averaged temperature 78.7 degrees, the coolest summer since 1976. August, 2011 – Santa Clara County unemployment rate was 9.9%. August, 2011 – Unleaded fuel averaged $3.85 a gallon.
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September 14, 2011 – According to 2010 U.S. Census statistics, 16.3% of Californians were living under the poverty line, the highest rate since 1993. October 2011 to December 2011 – VTA offered discounted youth S’Cool Pass to increase ridership and awareness of VTA services to schools and other destinations throughout Santa Clara County. September 20, 2011 – According to New York Times, Americans feared of the possibility of second recession along with the prospects of corresponding layoffs. September 2011 – Spare the Air days: Sep. 20, Sep. 21, and Sep. 28. September, 2011 – Santa Clara County unemployment rate was 9.6%. September, 2011 – Unleaded fuel averaged $3.91 a gallon. October 27, 2011 – VTA received $3.6 million Federal Grant and $910,000 California Prop 1B matching funds to acquire seven additional low-emission, diesel-electric hybrid buses. October 31, 2011 – Beacon Economics and State Employment Development Department stated that job growth in high tech area alone cannot carry a rebound unless the recovery of the housing market and other industries. November 24, 2011 – 21,000 runners participated in Turkey Trot in downtown San Jose. November 25, 2011 to January 2, 2012 – VTA offered free admission to the Global Winter Wonderland at Great America Parkway in Santa Clara, for riders taking light rail to the event. December 2, 2011 to January 2, 2012 – VTA offered free historical trolley ride (Candyland Express) during holidays. December 8, 2011 – According to a nonpartisan research group’s survey, middle class income family slipped to 49.7% last year from 60% three decades ago. December 20, 2011 – Facebook moved to its new office in Menlo Park. December 21, 2011 – Mercury News reported PS Business Park paid $520 million to purchase 5.3 million square feet in nine Bay Area cities. The South Bay job market expanded 3.2%. December 21, 2011 – San Jose Airport has lost one-third of its scheduled flights and a quarter of passengers in the last three years. December 21, 2011 – Upgrades to twenty bus stops throughout Santa Clara County completed two months ahead of schedule. December 31, 2011 – VTA offered free and extended services on New Year’s Eve. 4
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December, 2011 – Spare the Air days: Dec. 7 through Dec. 10, Dec. 14, Dec. 18, Dec. 19, Dec. 21, Dec. 24, and Dec. 25. December, 2011 – Santa Clara County unemployment rate was 8.7%. December, 2011 – Unleaded fuel averaged $3.57 a gallon. January 1, 2012 – Qualified Transportation Benefits reverted to $125 per month. January1, 2012 – 20 new diesel-electric (hybrid) buses equipped with Wi-Fi, reclining and highback seats, overhead racks, foot rests, and reading lights added to the fleet to serve VTA Express routes. A new Express line 183 operates between Evergreen/East San Jose and Fremont BART starting January 9, 2012. January 2012 – Spare the Air days: Jan. 11 and Jan 14. February 9, 2012 – The San Jose Mercury News reported many big tech companies moved their Research and Development offices to Silicon Valley. February 17, 2012 – The Associated Press reported the decline in unemployment rate boosted income and enabled consumers to spend more. February 2012 – VTA offered a free ride promotion to increase ridership on all express lines from February 13 to February 20. On February 24, 2012, VTA offered Cirque du Soleil tickets to line 183 riders. February 2012 -- Street-food fair held on VTA Curtner Light Rail Station Park & Ride Lot every Friday in February from 5 p.m. to 9 p.m. Beginning March 2012, VTA and Moveable Feast have teamed up for the remainder of 2012 turning two transit park & ride lots into trendy dining destinations. The Blossom Hill Light Rail Station will feature “Moveable Feast Southside” from 5 p.m. to 9 p.m. every Monday. “Moveable Feast Willow Glen” will continue at the Curtner Light Rail Station every Friday from 5 p.m. to 9 p.m. March 2012 – Rains hit the Bay Area for 13 days. March 2012 – Santa Clara County unemployment rate was 9.0%. March 2012 –Regular Unleaded fuel averaged $4.33 a gallon.
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Key Performance Indicators
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SANTA CLARA VALLEY TRANSPORTATION AUTHORITY KEY PERFORMANCE INDICATORS FY 2012 Third Quarter Transit Operations Performance Report
SYSTEM (Bus & Light Rail) Total Boarding Riders (in millions) Average Weekday Boarding Riders
FY 2009 Annual
FY 2010 Annual
FY 2011 FYTD 2012 Met Annual 3rd quarter Goal?
45.26 146,125
41.73 134,930
41.41 134,058
31.77 137,111
YES YES
>= >=
30.89 133,400
32.0
30.8
31.7
31.9
YES
>=
31.0
99.72%
99.72%
99.75%
9,505 100,113 11.7
10,733 108,980 12.9
99.71% 10,894 106,923 12.8
YES
9,047 102,562 9.7
>= >= >= = >= >= >= >= >= >= = 72.5 >= 99.90% >= 40,000 >= 1,660,134 >= 95.0%
