TRADE AUTOMATION SERVICES TAS

TAS User Guide TRADE AUTOMATION SERVICES TAS A Customer Guide to DHL Trade Automation Services 2 TAS User Guide WELCOME TO DHL TRADE AUTOMATION ...
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TAS User Guide

TRADE AUTOMATION SERVICES TAS

A Customer Guide to DHL Trade Automation Services

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TAS User Guide

WELCOME TO DHL TRADE AUTOMATION SERVICES

The DHL Trade Automation Service (TAS) is a free online tool that provides essential Customs information to help you prepare, plan and budget in advance. Covering 77 countries, with all major markets supported, TAS is updated daily, thereby providing dynamic information to keep you up-to-date with the latest Customs requirements associated with exporting from the UK.

LANDED COSTS ESTIMATOR

PRODUCT COMPLIANCE CHECK

Allows you to see the full or landed cost of your shipment and includes import duties and any local taxes in advance. It provides a fast and easy calculation of estimated door-todoor product prices.

Global trade rules and regulations can be complex. The compliance check ensures that you are up to date with the most recent rules and regulations for a particular destination and/or product.

HARMONISED SYSTEM CODE CLASSIFICATION

RESTRICTED PARTY SCREENING

Enables you to search for the HS or commodity code that applies to your product. HS codes are internationally recognised and are used at the time of export or import. These codes help determine the duties and local taxes applicable at destination.

This service provides information on individuals or companies that are banned by the UN, or other international agencies, from conducting international trade.

COMPARATIVE SERVICES Helps you compare sourcing options by providing landed cost estimates for up to five different countries, helping you determine the most cost-effective option.

TRADE DOCUMENT LIBRARY Provides you with information and templates of trade documents to accompany your shipment.

This short user guide is designed to get you started. It is supported by a demo video, accessed via the log-in screen, and a set of very comprehensive FAQs that can be found in the Resources Section. To register go to http://tas.dhl.com

TAS User Guide

Go to http://tas.dhl.com and if it’s your first visit take a look at the demo… • There are no charges for this service. • Information is updated every 24 hours. • There are no restrictions on the number of users who can log in from your organisation.

TIP: Set up currency and date formats in your preferences. Log in and select Account Management to set these up for all of your activities.

‘SHIPMENT SERVICES’ ARE THE MOST FREQUENTLY USED RESOURCES Landed Cost Estimate provides an estimate of the duties and local taxes applicable for selected destinations. Restricted Party Check will indicate whether the receiver is on any trade or UN embargo list. Product Compliance Check provides insight into the customs formalities for the selected destination Required Trade Documents provides a list of documents that maybe needed to send the shipment.

Select ‘Create a New Shipment.’

NOTE: When you select View Previous Shipments you will be presented with a list. Select any item on the list and the shipment details will be displayed. You can then create a new assessment using your existing details.

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TAS User Guide

SHIPMENT SERVICES – LANDED COSTS

Step 1 – Complete the Shipper, Receiver and Financial Details Complete the shipment details. The shipper’s address will, by default, be set to your registered address. Add in the DHL transport charge and any insurance that applies to the shipment.



Transportation and insurance charges are essential to the estimate. The value for Customs will include these and are part of your landed cost estimate.



TIP: Want the details in another currency? Just use the arrow and select. The currency change will not affect your actual shipments – it will apply only to this assessment. If you were to apply the currency in Account Preferences the change would apply to all future shipments but your history will remain unchanged.

Click ‘Add’. This will take you to the HS Code Classifier.

TAS User Guide

Step 2 – Complete the HS code Harmonised System codes provide a unique classification number for your product. This code will be used by destination Customs to determine the correct level of duty and local taxes.

TIP: If you already know the full ten-digit HS code for your product then you can type it in directly. However, you will still need to complete the description as it’s a mandatory field.

Complete all of the mandatory fields. Select the final classification. Click ‘Select this’ and the HS code will be added to your product.

TAS uses an Interactive Classifier to assist you in finding the HS code that matches your product. Finding the correct HS code is essential and requires significant levels of detail. The description will take you to the right area of the classifier, but you need to search until you find a final HS code that matches your product.

Add in the weight details if prompted. Click ‘Add to Shipment’.

NOTE: Country Of Origin (COO) is the country of manufacture, not the country of export. The COO is used to determine if any preferential duty tariffs apply. The description will be used to help find the right HS Code for your product. Harmonised System codes or commodity codes are used throughout the world to facilitate international trade. These classifications help determine how your shipments are exported, as well as the duties and taxes applicable at destination. They really enhance your product description and will ensure accuracy throughout the export process. HMRC will provide help in determining the HS codes for your products.

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TAS User Guide

Step 3 – Complete the Product Details Complete the final details for your product: quantity and value. Save at any time during this process and the product details will be added to your history. Select the Landed Cost Estimate for your report.

TIP: The Help button will give explanations of the terms and abbreviations in the report.

TAS User Guide

Step 4 – View your Landed Cost Estimate

TIP: Click on the figures in the ‘Sub-totals & Shipment Fees’ row for duties and/or taxes and the calculation is explained. In the above example duty is payable and so too is the Mechandise Processing Fee (MPF), which is levied by US Customs.

IMPORTANT: Landed costs are an estimate only. Any additional nonCustoms costs are not included. Destination countries’ de-minimus values (values that do not incur duty or taxes) are not taken into account in the estimate.

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TAS User Guide

COMPARATIVE SERVICES – LANDED COST ESTIMATE FROM MORE THAN ONE COUNTRY

TAS Comparative Services allows you to compare landed cost estimates and product compliance when shipping a single product to a single destination, making the application ideal for sourcing decisions. TAS saves up to 100 comparisons and keeps these for 90 days from the last time they were modified.

Complete the Shipper and Receiver details

Add up to five destinations by clicking on ‘Add shipper.’ NOTE: The first four digits of the HS code will stay consistent, but the last four may change depending on the classification associated with each country.

TAS User Guide

RUN YOUR LANDED COST REPORT

You can see from this destination UK example that Landed Cost Estimates differ for each origin. TAS provides an explanation of your landed costs – just click on the numbers in bold.

Click on ‘Landed Cost Estimate’ to view your report. Your report will show as below.

The UK has trade agreements with different countries and this is well illustrated in the above. Mexico enjoys duty free status, India enjoys preferential duty rates, but imports from Hong Kong are subject to the full duty tariff.

TIP: To view how the figures are calculated click on any figure in bold. A pop-up box will give you the explanation, as above.

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TAS User Guide

SHIPMENT SERVICES – RESTRICTED PARTIES REPORT

A restricted party is an individual, organisation or company that has been denied export or import privileges by an international body or government authority. Lists of restricted parties are maintained by various international agencies, such as the UN, or by the governments of individual countries.

The Restricted Party report assesses whether the shipper or receiver is listed as a restricted party. It provides an indication of the legality associated with dealing with either of these parties. Any match requires caution and further investigation to ensure that the receiver is not on any UN embargo or restricted lists.

TAS User Guide

SHIPMENT SERVICES – COMPLIANCE REPORT

A Compliance Report provides information on the technicalities and embargoes that may apply to a product or destination. For completeness, TAS lists all possible documentation and requirements.



IMPORTANT: DHL operate under simplified Customs procedures in most countries. Please discuss document requirements with UK Customer Services or your Account Manager.

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TAS User Guide

SHIPMENT SERVICES – TRADE DOCUMENTS

This service provides information and examples of documentation potentially required to import to a named destination.



IMPORTANT: DHL operate under simplified Customs procedures in most countries. Please discuss document requirements with UK Customer Services or your Account Manager.

TAS User Guide

ACCOUNT MANAGEMENT

This section allows you to set your own preferences, including your default shipping address and currency.

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TAS User Guide

TAS RESOURCES

Self Help The demo is accessed via the login screen. FAQs are accessed via TAS Resources. The Help button relates to the application that you are in at the time.

Product Management DHL International (UK) Ltd 178-188 Great South West Road Hounslow, Middlesex, TW4 6JS Version: 01 Valid: 04/2012