Tour Cost $3,955 per person from Atlanta

Choirs, ensembles, and individual ringers (and non-ringing companions) are invited to join internationally-known conductors and clinicians, Fred Gram...
Author: Virginia Howard
1 downloads 0 Views 933KB Size
Choirs, ensembles, and individual ringers (and non-ringing companions) are invited to join internationally-known conductors and clinicians, Fred Gramann and Larry Smith, for our 2010 European Handbell Festival—FRANCE! A native of Washington state, Fred Gramann began his early organ studies with Dr. Edward Hansen of Seattle. While earning a bachelor’s degree in organ performance at Syracuse University, he won first prize in the 1972 Fort Wayne National Organ Competition and was awarded the Arthur Poister Prize for outstanding organist at Syracuse University School of Music for four consecutive years. From 1972-75, Fred studied organ in Paris, France, with Marie-Claire Alain, also spending one year working with the organist and composer Maurice Duruflé. Fred earned a master’s degree in organ performance at the Fred Gramann and Larry Smith University of Michigan during 1975-76. He returned to Paris in 1976 as Director of Music at the American Church in Paris, the oldest non-governmental American institution abroad. Fred started the handbell program at the American Church in 1981. He has had numerous choral anthems and handbell works published in the U.S. and is Honorary Associate Director of the Raleigh Ringers.

Larry D. Smith is in his 26th year as Professor of Voice at the University of Southern Mississippi where he also conducts his wellknown handbell choir “Carillon,” which has performed in 20 states, Puerto Rico, and 10 foreign countries since 1985. Also Director of Music at the First Presbyterian Church of Hattiesburg, Mississippi, Dr. Smith earned bachelor’s and master’s degrees from the University of Mississippi and the D.M.A. from Southwestern Baptist Theological Seminary. He is past chairman of the Mississippi Chapter of the American Guild of English Handbell Ringers and remains busy as a conductor, clinician, and adjudicator. Halfpenny Bridge, Dublin

SPECIAL INFORMATION FOR RINGERS Early registration is strongly encouraged. Once we reach 40 participants, we will start a waitlist before adding a second bus for a maximum of 64 participants. The repertoire includes six pieces that are generally of level three difficulty but may include a level four work. All ringers are expected to be capable of ringing level three music and must prepare music before they arrive at the first rehearsal in Paris. The conductors will supply performance notes and suggestions for preparing the music. Solo pieces may be included at the concerts by complete choirs that attend the festival.

IN PREPARATION for two concert performances, ringers will meet for three intensive four-hour sessions. During rehearsal time, there will be planned and optional activities for non-ringers.

Tour Cost $3,955 per person from Atlanta Y O U C O U L D W I N A $ 5 0 0 C E R T I F I C AT E ! Everyone who sends in his or her application and deposit by December 11, 2009, will be entered into a drawing to win a $500 certificate toward the cost of the 2010 European Handbell Festival-France! Note: This certificate has no cash value and can only be used toward the cost of the 2010 European Handbell Festival-France.

3250 - 28th Street SE, Grand Rapids, MI 49512-1640 ~ (616) 957-8113 ~ (800) 469-4883 Fax: (616) 957-9716 ~ [email protected] ~ www.wittetravel.com

Tour Program 05, MONDAY

DEPARTURE D-IN FLIGHT

This afternoon, depart from various gateways to connect with the transatlantic flight. We’re on our way! 06,TUESDAY B-ON BOARD

PARIS L-INDEPENDENT

D-HOTEL OR RESTAURANT

Bonjour and welcome to Paris! Upon arrival, we’ll meet our friend and tour manager, Norbert Vollebrecht. We’ll travel into central Paris and see views of the Eiffel Tower, Arc de Triomphe, the Champs-Elysées, Paris Opera, Louvre, and Notre-Dame Cathedral. We’ll make a stop at the beautiful Luxembourg Gardens. This tranquil spot makes it hard to believe you are in the center of Paris. We’ll take time for an independent lunch in the lively area between the Luxembourg Gardens and Place St. Michel. Late afternoon, we’ll check into our hotel. After time to rest and freshen up, we’ll enjoy dinner together at the hotel or a nearby restaurant. 07, WEDNESDAY B-HOTEL

L-INDEPENDENT

CHARTRES, PARIS D-INDEPENDENT

For the next three days, we are in for a special treat with morning rehearsals (8:30 a.m. – 12:30 p.m.) taking place right in “Fred’s Church”—the American Church in Paris. Non-ringers will receive guidance on how to use the Paris metro for their morning explorations of Paris. Ringers and non-ringers will have a two-day Paris Museum Pass for entrance into over 50 museums and historic sites in Paris and the Paris region. After morning rehearsal and time for a quick independent lunch, we’ll depart for our afternoon

excursion to Chartres Cathedral—one of the most magnificent of all of France’s cathedrals, in part because of the beautiful stained-glass windows. Back in Paris, tonight’s dinner is independent. From neighborhood bistros to some of the world’s top restaurants, there is something for every taste and budget. 08, THURSDAY B-HOTEL

PARIS L- INDEPENDENT

This morning ringers have their second rehearsal from 8:30 a.m. – 12:30 p.m.. Non-ringers have the morning to explore Paris. The next two afternoons will be free for independent activities in Paris. In addition to the famous museums and monuments, there are many smaller museums with something for nearly every interest. One of the options for this afternoon is to join Fred for an informal tour of some of the “bells of Paris.” Carillon will give a concert in or near Paris this evening. Dinner will be included at a nearby restaurant before or after the concert. 09, FRIDAY B-HOTEL

PARIS L-INDEPENDENT

D-CHURCH/RESTAURANT

The final rehearsal is planned this morning. After rehearsal, everything will be set up for tonight’s concert. The afternoon is again free for independent activities. One of the unique features of Paris is that each of the 20 different neighborhoods, known as arrondisements, is almost like a separate town within the city. Fred will offer a special walking tour of the 7th arrondisement area where the American Church in Paris is located. There are also several museums within easy walking distance of the church, including the Musée d’Orsay with its world famous

Concert Information THURSDAY, JULY 8 - “Carillon” from the University of Southern Mississippi will give an evening concert in one of the churches of Paris.

FRIDAY, JULY 9 - The first festival concert will take place at the American Church in Paris.

SATURDAY, JULY 10 - The second festival concert, sponsored by the organization France Etats-Unis, is planned for one of the towns north of Paris.

D-RESTAURANT

Previous sold-out and successful European Handbell Festivals: 2008—Prague & Vienna 2007—Scotland 2006—Switzerland and Austria 2005—Italy 2004—Netherlands and Germany

collection of Impressionist and Post-Impressionist paintings and the Musée Rodin. The group will either have a light meal at the American Church in Paris or a nearby restaurant before tonight’s concert. After the performance, we’ll go on an evening cruise down the Seine.

10, SATURDAY B-HOTEL

GIVERNY, PARIS, CAEN L-INDEPENDENT

D-RESTAURANT

Another wonderful day is in store for us! We’ll have some free time this morning in Paris, including time for an early independent lunch. Early afternoon, we’ll depart Paris for the town of Giverny (although close to Paris, it’s located in the province of Normandy). Our destination is the Monet House and Garden. After time to enjoy the beautiful gardens, we’ll have an early dinner at a restaurant in Giverny before our concert performance in one of the towns in this area. Tonight’s concert is being sponsored by the organization, France Etats-Unis, founded after World War II to promote friendship between the French and American people. After the concert, we’ll say goodbye to Fred as we continue to Caen, our “home” in Normandy for the next three nights. 11, SUNDAY B-HOTEL

NORMANDY BEACHES, CAEN L-INDEPENDENT

D-INDEPENDENT

After traveling through the peaceful countryside, it’s hard to believe that the historic Battle of Normandy took place here in 1944. Most of today will be devoted to the D-Day landings. With a local guide, we’ll visit Omaha Beach, the code name for the beaches of St. Laurent, Colleville, and

Vierville-sur-Mer invaded by the allied forces on June 6, 1944. Near the end of the day, we’ll make a stop at the American Cemetery. Back in Caen, there will be free time for independent dinner. 12, MONDAY

BAYEUX, MONT ST. MICHEL, CAEN

B-HOTEL

L-INDEPENDENT

D-INDEPENDENT

We’ll continue our exploration of Normandy with a morning visit to Bayeux, the first French town liberated on June 7, 1944. Remarkably, the town suffered very little damage and its medieval quarter and Cathedral have been beautifully preserved. The highlight of our visit is the opportunity to see Queen Mathilda’s Tapestry—more commonly known as the Bayeux Tapestry. This famous medieval needlework is a pictorial narrative of the invasion of William the Conqueror in 1066. After this visit, we’ll travel to Mont St. Michel, located at the western edge of Normandy. Mont St. Michel is sometimes referred to as “the Wonder of the Western World” because of its extraordinary site and glorious architecture. We’ll return to Caen for independent dinner and overnight stay. 13, TUESDAY B-HOTEL

HONFLEUR, ROUEN, ROISSY L-INDEPENDENT

D-RESTAURANT

Before leaving Normandy, we’ll visit two more of its beautiful towns. After breakfast, we’ll travel the short distance to Honfleur, a lovely seaside town that continues to inspire artists, writers, and musicians. We’ll have time for independent exploration and lunch. This is a wonderful town for last-minute shopping! Early this afternoon we’ll continue to Rouen, a beautiful medieval town. It was here in 1431 that Joan of Arc was put on trial. We’ll visit Rouen Cathedral, which was immortalized by Monet in a series of paintings of its façade under different conditions of light and climate. In 2010, Rouen will recognize its strong artistic heritage when it becomes the “City of Impression” and hosts an exhibition celebrating the Impressionist artists’ love of this area of France. Before leaving Rouen, our group will have the opportunity to see this special exhibit featuring around 100 paintings of Rouen and the surrounding countryside. From here, we’ll continue via main roads to our hotel, located within an easy drive of the airport. Tonight’s farewell dinner will bring the 2010 Festival to a close. 14, WEDNESDAY B-HOTEL

RETURN L-IN FLIGHT

After our time in beautiful France, it is time to say au revoir! Following breakfast, transfer to the airport to check in for the return flights.

TWO WAYS TO REGISTER FOR YOUR TOUR... Register online at www.regonline.com/2010handbell for U.S. Residents and www.regonline.com/european_ringers for European Residents Complete the enclosed application form and send it to Witte Travel & Tours by mail or fax

EUROPEAN HANDBELL FESTIVAL—FRANCE

For office use only

July 5 - 14, 2010 $3,955 per person from Atlanta

APPLICATION FORM Register online at www.regonline.com/2010handbell or return this completed form to Witte Travel & Tours, 3250 28th Street, SE, Grand Rapids, MI 49512, along with your deposit in the amount of $400 per person, made payable to Witte Travel. Applications and deposits are due by December 11, 2009. Please note: all applications received by December 11 will be entered into a drawing to win a $500 certificate toward the cost of the 2010 European Handbell Festival-France! Please refer to the Terms and Conditions for the complete payment schedule. If you are signing up for the tour after further payments are due, include sufficient funds with your application to bring your account up to date. Be sure to indicate if you wish to purchase or decline travel protection as outlined below. IMPORTANT NOTE ALL RINGERS! Even if you are not bringing your own bells, please be sure to fill out the section “Instrument/Special Equipment” on the reverse side of this form. ALL INF ORMA TION IN THIS SECTION MUST BE FILLED OUT IN ORDER FFOR OR US TTO O PR OCESS THIS APPLIC ATION INFORMA ORMATION PROCESS APPLICA IMPORTANT NOTE-Your passport must be valid for a minimum of (three / six) months beyond your intended return date. See “Documentation” in the terms and conditions for more information. Print full legal name (no initials) as it appears on your passport: 1. Last __________________________________________ First ____________________________ Middle ___________ Name (if other than legal first name) you wish printed on your nametag _________________________________________ Male Female Birthdate __________________________________________________ Age _____________ Citizenship: U.S. Other _______________________________________________________________________ Passport # _____________________________________________ Exp. Date (mm/dd/yyyy) ______ / _____ / _______ 2. Last _________________________________________ First ____________________________ Middle ___________ Name (if other than legal first name) you wish printed on your nametag _________________________________________ Male Female Birthdate _________________________________________________ Age _______________ Citizenship: U.S. Other _______________________________________________________________________ Passport # _____________________________________________ Exp. Date (mm/dd/yyyy) ______ / _____ / _______ NO TE: ALL MAILINGS PERT AINING TTO O THIS APPLIC ATION WILL BE SENT TTO O THE ADDRESS BEL OW NOTE: PERTAINING APPLICA BELO Mailing address: Street ______________________________________________________________________________ City _______________________________________________ State _____________________ Zip Code ___________ Telephone: Home ___________ / _________________________ Work _________________________ / _____________ Cell Phone ______________ / ____________________________ E-mail _______________________________________ May we contact you via e-mail about travel specials, tours and promotions? Yes No I plan to have a roommate (name if not listed above): ______________________________ Roommate not yet known I do not have a roommate and appreciate assistance in finding one. I understand that if a suitable roommate is not available, I will be responsible for the cost of single accommodations. I prefer single occupancy Smoke Do not smoke CREDIT C ARD INF ORMA TION CARD INFORMA ORMATION U Witte Travel is authorized to charge the deposit and all payments on account, per the schedule as noted, to the following credit card, OR U Witte Travel is authorized to charge only the initial deposit. All further payments will be made by check. Refer to the Terms and Conditions for the complete payment schedule. If you are signing up for the tour after further payments are due, include a check to cover these payments with your application.

SEE REVERSE FOR FURTHER INFORMATION 070510HAND European Handbell Festival-France app.pmd

U Visa U MasterCard U Discover U American Express Credit card number _____________________________________________ Expiration date ______________________ Name as it appears on card __________________________________________________________________________ Cardholder’s signature ______________________________________________________________________________ AL TERNA TE DEP ARTURE/SPECIAL ARRANGEMENT S ALTERNA TERNATE DEPARTURE/SPECIAL ARRANGEMENTS Domestic Flight Connections: I/we would like domestic connections from _____________________________________ to _______________________________ and back. Special Air Arrangements: I/We wish to spend additional time in Europe. I/We wish to depart on ______________________ ________________________ and return on ________________________________________ . If you need any special land arrangements in Europe—car rentals, hotels, rail, etc., include a separate note detailing your plans and we’ll offer our suggestions for your trip. The fee for special arrangements is $75. SPECIAL MEAL REQUIREMENTS Requests for special meals cannot be guaranteed, but we will pass them on to the airlines and hotels and we will also inform your tour personnel. Name____________________U Vegetarian U Diabetic U Low Sodium U Gluten free U Other ______________________ Name____________________U Vegetarian U Diabetic U Low Sodium U Gluten free U Other _____________________ TRA VEL PR O TECTION INF ORMA TION TM2 TRAVEL PRO INFORMA ORMATION Witte Travel & Tours recommends that each traveler purchase a complete travel protection plan. For your convenience, we make available a travel protection plan offered by Trip Mate. This can be purchased at the time you register for the tour or at any time prior to making the final payment for your tour. See the Terms and Conditions for more information and an outline of the included benefits. The cost is as follows: $215* if purchased at the time you register for the tour $240* if purchased later Indicate below if you wish to purchase or decline this travel protection. To purchase, add the full cost of the travel protection to your deposit check or authorize Witte Travel to charge the cost to your credit card along with your deposit. The cost of this travel protection is nonrefundable. The Trip Mate travel protection plan does not cover any travel arrangements not made by or purchased from Witte Travel. U I/we wish to purchase the travel protection and (check one): ___ Include payment in full for the cost with my/our deposit check. ___ Authorize Witte Travel to charge the full cost to the credit card noted under Credit Card Information along with the deposit. U I/we wish to decline the travel protection. *It may be necessary to increase the travel protection premium for those who purchase additional services and/or upgrade their arrangements.

INSTRUMENT/SPECIAL EQUIPMENT U Ringer U Individual U Group (if other Ringers are also traveling) ___________________________________ What bells do you play? ______________________________________________________________________________ Do you want to use one of the bells provided (depending on availability)? If so, which bell or bells ________________________ ________________________________________________________________________________________________ If you are bringing your own bells, please fill out all of this information. Weight of bells in their case ______________________ Measurements of case in inches: Height ________ + Width ________ + Depth ________ = Total _____________________ SIGNA TURE SIGNATURE All information and signature lines below must be filled out in order for us to process this application. I/We have read and understood this brochure and accept its contents. Signatures of participants 1. __________________________________________________________________ Date _______________________ 2. __________________________________________________________________ Date _______________________ Emergency contact _________________________________________________________________________________ Emergency phone (include area code) ____________________________________________________________________ 070510HAND European Handbell Festival-France app.pmd

TERMS AND CONDITIONS

The cost of your tour includes: Air transportation roundtrip from Atlanta to Paris on Delta Airlines or any regularly scheduled air carrier, based on a nonrefundable/ nonchangeable fare, which requires a minimum of 10 passengers traveling roundtrip together. Tickets are issued 45 days prior to departure. Passengers who cancel after tickets are issued will forfeit the total airfare in addition to the penalties noted under “Cancellation and Refunds.” Secure flight information. The requirement to collect date of birth, gender, and full name are federally mandated by the Transportation Security Administration’s (TSA) Secure Flight Program. While disclosure of this information is voluntary, if it is not provided, participants may be denied boarding. TSA’s privacy policy, as well as additional details, can be found at tsa.gov using the keywords Secure Flight. Witte Travel takes all reasonable steps to safeguard the privacy of this and any other information collected from its tour participants. Land transportation. A deluxe air-conditioned motorcoach will be used for transfers, excursions, and travel between cities. Because many of Europe’s old cities restrict the routes over which motorcoaches can travel, sightseeing within cities will often be done on foot and via public transportation. Accommodations based on two persons sharing a room with private facilities. Most hotels we use range from moderate first-class to standard first-class. When hotels in these categories are not available, top-quality superior tourist-class properties are selected. The supplement for single accommodations is $500. Single rooms in European hotels are often very small. If you register alone but prefer to share, we will do our best to assign a roommate. If a single room must be assigned to any member of the group for any reason, even if it is at the last minute or while on tour, we will need to charge the single supplement. Changes in rooming arrangements requested by the participant 45 or fewer days prior to departure may result in additional charges. Buffet breakfast daily and five dinners as indicated in the itinerary. Dinners do not include beverages. A multi-lingual tour manager to accompany the group from arrival in Paris until departure from Roissy. The tour manager will be assisted by local guides as needed. Sightseeing and admission fees in accordance with the itinerary, including a 2-day Paris museum pass. Porterage of one suitcase—with a maximum size of 62" (height plus width plus depth) and weight of 50 pounds—per person is provided at hotels to the greatest extent possible. Porterage is not provided at airports and some hotels do not have porters. You may also carry a purse, a camera, and one small piece of hand luggage weighing no more than 15 pounds and measuring 45" (height plus width plus depth). Soft-sided hand luggage is recommended. Wheeled hand luggage is acceptable. Please note that hand luggage does not fit in the overhead bins on the motorcoach. Depending on the size of the group, there may be room for hand luggage in the storage compartments under the motorcoach or by an empty seat inside the motorcoach. If there isn’t room in the storage compartments or any empty seats, hand luggage will need to be placed on the floor in front of your feet. The size and weight restrictions noted for suitcases and hand luggage conform to most airlines’ requirements and they are essential for everyone’s comfort on board the motorcoach. Tipping and taxes are included for all services, including the tip for the tour manager and motorcoach driver. European insurance. Each tour participant is covered during the organized land portion of the tour for medical expenses arising out of illness or accidents occurring on tour and requiring hospitalization. The assistance of SOS International is also included where needed. SOS International supplies ill and injured travelers with a variety of services, such as early returns to the U.S. when so ordered by the attending physician. Each participant whose airline ticket is issued by Witte Travel is also covered during his/her flights. The included insurances carry limitations and restrictions and do not cover luggage or trip cancellation. Witte Travel recommends that each traveler purchase a complete travel protection plan that includes luggage and trip cancellation coverage. For your convenience, we make available a travel protection plan offered by Trip Mate. For more information, see “Optional travel protection plan” below. The tour cost does not include passports, airline luggage fees, optional travel protection plan including luggage and trip cancellation coverage, optional excursions, independent meals, and any other items not mentioned as included. Optional travel protection planTM2. Witte Travel recommends that each traveler purchase a complete travel protection package. For your convenience, we make available a travel protection plan offered by Trip Mate. This travel protection can be purchased at any time prior to making the final payment for your Trip. The policy exclusion for pre-existing conditions will be waived if your premium is received by Witte Travel & Tours within 14 days of the initial deposit for your Trip, provided you are not disabled from travel at the time you pay your premium. Trips over 30 days are not eligible for coverage. The premium for the Trip Mate Protection Plan that applies to your tour is noted on the application form. It may be necessary to increase the travel protection premium for those participants who purchase additional services and/or upgrade their arrangements. The premium for this travel protection plan is non-refundable. The Trip Mate travel protection plan does not cover any travel arrangements not made by or purchased from Witte Travel.

070510HAND European Handbell Festival-France t&c.pmd

Schedule of Coverages

Maximum Benefit Amount

Accidental Death & Dismemberment ............................................................................................................................ $25,000 Medical Expense/Emergency Evacuation ...................................................................................................................... $25,000 Accident and Sickness Medical Expense Emergency Evacuation and Repatriation Pre-Departure Trip Cancellation ........................................................................ Up To Trip Cost Post-Departure Trip Interruption .......................................................................................................................... Up To Trip Cost Trip Delay (Up to $100 Per Day) ........................................................................................................................................ $500 Baggage / Personal Effects ............................................................................................................................................ $1,000 Baggage Delay ................................................................................................................................................................. $100 Certain exclusions and limitations apply and are detailed in the Travel Insurance Certificate. For example, coverage does not apply to any sickness or condition of a Traveling Companion or an Immediate Family Member traveling with you that existed during the 60 days prior to the effective date of the coverages (this exclusion is waived if your premium is received within 14 days of the initial deposit/payment for your Trip and you are not disabled from travel at the time your premium is received), suicide, normal pregnancy, war or any act of war, mental or nervous disorders. A Traveling Companion is defined as a person booked to share accommodations in the same room with you during your Trip. Sickness or injury must commence while the Travel Protection Plan is in effect for you. This plan does not cover a loss that results from an illness, disease or other condition (of you, an Immediate Family Member, Traveling Companion or Business Partner), event or circumstance that occurs at a time when the plan is not in effect for you. A Travel Insurance Certificate, which fully details the coverages, provisions, limitations and exclusions of the insurance offered, will be included in the confirmation packet of those travelers who purchase this travel protection. For more information prior to purchase, visit the Witte Travel web site at www.wittetravel.com. Click on Group Tours and then on Travel Insurance. You may also request a copy of this Certificate at any time. This plan is administered by Trip Mate, Inc. This plan is underwritten by Stonebridge Casualty Insurance Company, Columbus, Ohio. 464-03. Documentation: U.S. citizens are required to have a valid passport. If you already have a passport, check its expiration date now since most foreign countries require that passports be valid for at least three to six months beyond the traveler’s intended return date. If your passport is due to expire shortly after your intended return, you will need to apply for a new one before departure. If you plan to visit countries other than those included in this tour on your own, contact Witte Travel & Tours for any special requirements. All non-U.S. citizens should contact Witte Travel & Tours for their special requirements. We will check the requirements for non-U.S. citizens both at the time they register for the tour and again approximately 45 days prior to departure. Witte Travel & Tours is not responsible for any changes in requirements for non-U.S. citizens that occur after our final check. The tour cost is based on a group of 45 passengers, current tariffs for air and land arrangements, and on an exchange rate of $1.40 to €1.00. The cost is subject to adjustment in the event of changes therein. Reservations and payments. To make reservations on this tour, complete the Application Form and return it as indicated. Reservations cannot be accepted over the telephone. Payments are due as follows: Deposit of $400 per person with Application Form by December 11, 2009 Payment of $1,250 per person by February 1, 2010 Payment of $1,250 per person by April 1, 2010 Balance due on receipt of final invoice sent approximately 30 days prior to departure If you are registering for the tour after one of the above payment dates, increase your deposit amount accordingly so your account will be up to date. Please note that checks returned due to insufficient funds are subject to a $30 service fee. Credit card payments. Visa, MasterCard, Discover or American Express credit cards can be accepted for the deposit and/or scheduled payments, provided that the request to charge is indicated on the Application Form. The deposit charge will be processed shortly after receipt of your application. Subsequent payments will be charged in keeping with the payment schedule as outlined above. Cancellations and refunds. Witte Travel & Tours must receive notice of cancellation in writing. Penalties are per person and will be based on the date of receipt, as follows: More than 120 days prior to departure Between 120 and 91 days prior to departure Between 90 and 61 days prior to departure Between 60 and 31 days prior to departure 30 or fewer days prior to departure

-$ 100 -$ 175 -$ 325 -$ 475 - No Refund

The above penalties apply to the cost of the land arrangements and are in addition to the airfare penalty noted under “Air Transportation.” The service fee noted under “Special Flight Arrangements,” any nonrefundable portion of special arrangements made on behalf of the canceling participant and the cost of travel protection, if purchased, will also be added to the above penalties. Cancellation insurance is available. Please allow four to six weeks for processing of refunds. 070510HAND European Handbell Festival-France t&c.pmd

Refunds will be returned in the same form in which payments were received, i.e., payments made by check will be refunded via check to the person or organization that made the payments, and payments charged to a credit card will be refunded via a credit back to the same credit card. Membership. Witte Travel & Tours reserves the right to accept or reject any person as a member of the tour and to expel from the tour any participant whose conduct is incompatible with the interest of the tour group. Each special needs participant must be accompanied by a qualified helper who assumes total responsibility for his or her well-being. Witte Travel reserves the right to exclude from the tour any special needs person whose condition impairs customary operation of the tour. Land-only participants. If you wish to make your own flight arrangements, contact Witte Travel for the land-only cost at least 90 days prior to departure. Participants who make their own flight arrangements are strongly encouraged to coordinate their flight schedules with the group’s flight schedule and to use the same airports. The group’s airport transfers on the arrival and return days will be timed to the group’s flight schedule. Land-only participants may need to arrange for their own airport transfers. Contact Witte Travel for information and costs on options for private transfers. Witte Travel & Tours cannot be responsible for any inconveniences to land-only participants resulting from changes in the group’s flight schedule. Participants who change their status to land-only less than 90 days prior to departure may be subject to penalties imposed by the airlines. Domestic flight connections. Note on your application if you would like to fly to and from the international departure city. You will be contacted with schedule options and costs. Witte Travel & Tours must receive requests for connecting flights at least 45 days prior to departure. Special flight arrangements. Note on your application if you would like to extend your stay in Europe and/or if you would like to depart from and/or return to another city. The number of passengers who can deviate from the group’s flight schedule is restricted. You will be contacted to let you know if the arrangements you requested are possible and to advise you of schedule options and costs. Upon confirmation of your special flight arrangements, a non-refundable service fee of $75 will be added to your account. In the event of cancellation, the service fee and any nonrefundable portion of special air or land arrangements made on behalf of the canceling participant will be added to the penalties noted under “Cancellations and Refunds.” Witte Travel & Tours must receive requests for special flight arrangements at least 45 days prior to departure. Special Meal Requirements. Please indicate on your application form if you need special meals such as vegetarian, diabetic, gluten-free, or low-sodium. Special meal requests cannot be guaranteed, but we will pass them on to the airlines and hotels. We will also inform your tour personnel, who will make every effort to see that your requests are met at the hotels. Witte Travel & Tours must receive requests for special meals at least 45 days prior to departure. Time away from the tour. Advise Witte Travel & Tours in writing at least 45 days before departure if you plan to spend some time away from the tour. Wherever possible, you will be credited for missed hotel nights. Final tour documents—including itinerary, hotel list, passenger list, flight schedules with departure instructions, and luggage tags—are sent about 10 days prior to departure. Flight tickets are usually made available at the airport at check-in time. Responsibility. As the tour operator, Witte Travel & Tours will be responsible for supplying the services and accommodations outlined in the brochure as constituting the tour, except to the extent that such services cannot be supplied, wholly or partially, owing to circumstances beyond its control. In such cases, Witte Travel & Tours will use its best efforts to supply alternative services and accommodations, and no refunds will be granted provided that the alternatives are comparable to the original services and accommodations included in the tour cost. Witte Travel & Tours, its agents, sponsors, organizers and employees shall not be responsible for any injury, loss, damage, accident, delay, irregularity or expense arising from strikes, weather, sickness, acts of war or terrorism, governmental restrictions or regulations or from any act or omission on the part of any individual or company furnishing transportation, accommodations or any other services to the tour participants; nor shall Witte Travel & Tours be responsible for any injuries, death, damages, loss or delay in any means of transportation or by reason of any event beyond its actual control. Witte Travel & Tours reserves the right to make changes in the tour dates or itinerary routing should circumstances make such necessary. In case of insufficient participation, Witte Travel & Tours may cancel the tour. In the event of cancellation of the tour by Witte Travel & Tours, its liability will be limited to a refund in full of all monies paid by the participants. If available, Witte Travel & Tours will offer an alternative trip, which the participants may accept or reject. California Passengers: Witte Travel & Tours is licensed under the California Seller of Travel Act—registration number 201-3304-40. Witte Travel & Tours is a member of the National Tour Association, the mark of excellence in the group tour industry.

070510HAND European Handbell Festival-France t&c.pmd

Suggest Documents