Today’s Webinar
Managing Safety Performance History
Copyright © 2009 J. J. Keller & Associates, Inc.® All rights reserved.
Today’s Webinar Managing Safety Performance History Miranda Gervais DMO Client Services Manager J. J. Keller & Associates, Inc.
Our Client Service Support number is (800)327-1342 x8203 or email
[email protected] Copyright © 2009 J. J. Keller & Associates, Inc.® All rights reserved.
Today’s Webinar Managing Safety Performance History Tom Bray Editor, Transportation Manager J. J. Keller & Associates, Inc.
Motor carrier safety and operations management expert. Over 25 years of experience
Copyright © 2009 J. J. Keller & Associates, Inc.® All rights reserved.
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Today’s Webinar Managing Safety Performance History Adam Posegate DMO Client Service Specialist J. J. Keller & Associates, Inc.
Client Service Specialist 4 years of experience with DMO and Software
Copyright © 2009 J. J. Keller & Associates, Inc.® All rights reserved.
What is the rule? §391.23 and §391.53 To keep your company from hiring unsafe drivers that could put the public at risk Safety is good for everyone
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What is the rule? As of October 30, 2004 Request applicant’s safety performance history (SPH) information Previous 3 years Operating a CMV §390.5 includes intrastate vehicles that weigh 10,001 pounds or more
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What is the rule? DOT-required Alcohol and Drug Testing Any DOT-regulated employer Driver performed a safety-sensitive function
DOT recordable accident information
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SPH versus DIHF What is the difference between Safety Performance History and Driver Investigation History File? Previous Employer
Previous Employer
SPH
Your Files
SPH DIHF
Previous Employer
SPH
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Poll #1 What does your company do when you receive a SPH request on a previous employee? Ignore it Respond within 30 days Respond when we get around to it
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What is the rule? SPH info must be placed in Driver’s Investigation History File (DIHF) within 30 days of the start of driver’s employment
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What is Safety Performance History? General Identification and employment information DOT Accident information DOT Drug and alcohol Testing information
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What is Safety Performance History? General Identification and employment information Basic identifying data Start date, end date Job responsibilities AKA “Previous Employment Verification”
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What is Safety Performance History? DOT Accident information 3 year accident history Not just a Motor Vehicle Report
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What is Safety Performance History? Drug and Alcohol Testing information Subject to DOT-required drug/alcohol testing Includes failed tests Refusal to take tests Includes failure to complete rehabilitation Requires a written release from applicant
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Poll #2 What does your company do if a previous employer does not respond to your request? Document our effort, and put it in the file File a complaint with the FMCSA Keep calling them until they do respond Nothing
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SPH Request Forms (applicant) VIDEO
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SPH Request Forms VIDEO
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Adding a Previous Employer VIDEO
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What should a DIHF contain? All records related to investigation of SPH Copy of authorization Copy of responses from previous employers Documentation of failures to contact previous employers Documentation of previous employers failing to provide information
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How to Track SPH Requests VIDEO
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Record Keeping Requirements Maintain 3 years Contained in Driver Investigation History File Driver Qualification File Drug & Alcohol Testing file Personnel file
Secure location with controlled access
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DMO as a Secured Location VIDEO
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What if I receive a request? Retain requests for 1 year from date of request Record of each request Record of response, including Date Party to whom it was released Summary of what was provided
Requests for correction of erroneous information, and rebuttals Copyright © 2009 J. J. Keller & Associates, Inc.® All rights reserved.
What if I receive a request? What not to report Non-DOT information Reporting non-DOT accidents and non-DOT drug and alcohol tests could be a liability “Personal Opinion”
Only report what is required 30 days to respond
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Poll #3 Who is in charge of responding to SPH requests? A combination of personnel handles each request Safety Supervisor HR Supervisor A third party administrative company
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SPH Response Form VIDEO
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How to Add an Accident VIDEO
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How to add a Drug Test VIDEO
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The Learning Center VIDEO
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Things to remember Request on time Respond on time Only respond with required information Keep track of all requests and responses Call with any questions
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Questions?
Use the Q&A function to ask questions.
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Thank you for attending Managing Safety Performance History If you have any questions, please call our Client Service support number at 800-327-1342 x8203 or email
[email protected]
Copyright © 2009 J. J. Keller & Associates, Inc.® All rights reserved.
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