Timmy Chapters Fundraising and Procurement 2011-2012 Ball State University Event Name

Description

Pro’s

Bracelet Sales

We sold bracelets from Ecuador at various events and meetings around campus. This was a yearlong project that targeted many different groups of students and faculty. A letter, which contained information about Timmy, was sent to all faculty members at Ball State. We asked for donations as a way to help support our partners in Ecuador We hosted a two day medical supply drive at Marsh Grocery Store in Muncie. Student members worked shifts throughout the day and were able to advocate the Timmy organization

1.Very little Preparation needed 2.Easy for members to participate

1.Not a huge moneymaker

1. Did not require much time 2.Easy to organize 3.Good way to bring attention to our club

1. Very poor response 2.Difficult to distribute letters

1. Great response 2.Allowed us to involve the Muncie Community

1.Complicated to arrange 2.Would have been better to do just one day

Faculty Letter Campaign

Medical Supply Drive

Con’s

Boston College Event Name

Description

Pro’s

Con’s

“Roggies Bar & Grill” fundraiser “Splash” club fundraiser

Rented out the basement bar of a local bar and sold tickets.

1. Cheap ($150 to rent for the night)

1. Only capacity for 100

Sold tickets to a club downtown a friend had a connection with to gain 100% sales. ($500 for the night, had capacity for 300 tickets to be sold at $10 each)

1. Large profit

Pasta dinner

We sold tickets for 5$ to an all you can eat Pasta dinner in one of our residence halls. (Purchased and used approximately 35lbs of pasta)

Letter drive (via crowdrise)

We wrote to friends and family, asking for support. (***still in progress with all future proceeds directly going to Timmy)

El Pelon

We arranged with a local Mexican restaurant to receive 25% of sales on an off night. We invested some of our initial money to purchase shirts with a specific Timmy logo. They cost roughly $5.50 each and were sold at $15

1. low cost 2. lots of hungry college students wanting a cheap, filling dinner 3. Easy to sell 200+ tickets at 5$ each 1. Proceeds go directly to Timmy 2. Friends and family involved through social networking 1. No costs, low effort required, only had to publicize 1. Good profit margins

1. Tough continuity, unsure if the connection will last 2. Difficult to get across mission of Timmy to attendees 1. Lots of cooking!

T Shirt Sales

1. Challenging to get people to donate online

1. not a lot of money raised 1. Risky investment; can be difficult to sell shirts

Butler University Event Name

Description

Store-front Donations Drive

We sit outside of a grocery store and hand out a list of needed medications, explain the Timmy Foundation, and ask them to donate anything that they can.

Trick or Treat for Timmy

During this event we travel door to door in neighborhoods surrounding Butler on or around Halloween and provide they them with a list of some of the medications that we need for our trip. We ask them to go to the store to pick up any items on the list they wish to donate, and we come a week later to pick them up; making it easy and hassle free.

One Child at a Time Banquet

The Butler chapter hosted its 3rd annual "One Child at a Time" banquet and silent auction at The ARTBOX in downtown Indianapolis on Saturday, March 26th.

Concessions

We worked the concession stands a few times this year for Butler basketball games.

Pro’s 1. High participation from shoppers 2. Another way to advocate beyond the campus setting. 3. If you say you’re from Butler people will give you anything. 1. A great way to secure donations. 2.Its festive and a fun way to get to know other Timmy members 3. Good publicity for Timmy in the community. We provide background information about the foundation and contact info so people know where to look if they would like to get involved or learn more. 1. Food and venue were well-liked 2.Guatemalan merchandise and silent auctions items were a hit 3. Impactful speakers 1. It was easy and fun 2. We wore Timmy Tshirts and people would often ask us about Timmy. 3. The payoff was wellworth the time we put into it

Con’s

1. The number of houses that actually participate is relatively low with regards to the number of houses we visit. 2. Not really sure how to improve community participation.

1. Scheduled during the Butler basketball game which inhibited attendance. 2. The game also altered the agenda for the night. 1.We were not guaranteed to work any games because of the way sign-ups go 2.It was often a big time commitment for a single day 3.Sometimes we were short on volunteers

Colorado State University Event Name

Description

Pro’s

Con’s

Apple Bee’s Pancake Breakfast

$7 tickets were sold to attend an “all you can eat” pancake breakfast at Apple Bee’s. Timmy members would serve and bus tables for the restaurant. All proceeds would go to Timmy.

1. It was a great idea for our first fundraiser of the year. 2. All proceeds would have come to Timmy.

1. The event was from 7am-10:30am on the Saturday of Halloween weekend. 2. Barely any tickets sold. 3. Had to cancel the event.

Chili’s Fundraiser

Fliers were handed out around campus and via email to CSU students, in the hopes that they would bring the flier with them to Chili’s on the fundraising night. 10%

1. CSU chapter finally got their name out on campus AND the community. 2. Timmy members had

1. Chili’s was not very close to campus. 2. Chili’s is some-what of an expensive place for college students to dine

of their bill would go to Timmy.

a wonderful dinner at Chili’s to get to know each other better. 3. This was the first fundraiser which gave Timmy some money 1. We finally raised a substantial amount of money! 2. Many Timmy members volunteered to help with the event (it was Spring time and Fuzzy’s has great food and drinks). 3. Our message was heard by many customers walking in to the restaurant and by many other organizations on campus. 1. The event was all day long and we had Timmy members who volunteered to pass out fliers during the busy lunch and dinner times. 2. The fundraiser was right in the center of campus. 3. We got a lot of new people to read and learn about Timmy.

at on a whim. 3. It was in the middle of winter; hard to motivate members to pass out fliers.

Fuzzy’s Fundraiser

Fliers were handed out around campus and via email to CSU students, in the hopes that they would bring the flier with them to Fuzzy’s Taco Shop on our fundraising night. 10% of the bill would go to Timmy. We targeted a sorority and a fraternity for the event.

1. We ran out of fliers.

Panda Express Fundraiser

Fliers were handed out on campus for students to bring with them to Panda Express, for Timmy to receive 10% of the bill. This Panda Express is in our student center.

Event Name

Description

Pro’s

Con’s

Spread the Love

This is our annual banquet including a dinner, guest speaker, as well as silent and live auction

1. Very time consuming preparation 2. Costs a decent amount of money

Trick or Treat for Timmy

Near Halloween, we go door-todoor distributing paper bags with fliers asking for medicine donations. We ask that participants leave the filled bags on their porches the next Saturday at which time we pick them up. We require that each member write ten letters to friends and family spreading the word about Timmy as well as requesting donations.

1. Biggest money maker 2. Also serves as advocacy 3. Visit from headquarter staff who can further inform our members as well as guests 1. Relatively easy 2. Large source of medication 3. Helps members bond in small groups

1. Needed more volunteers to go to other parts of campus. 2. Another organization had a fundraiser with Panda Express that same afternoon.

University of Colorado

Letter Writing Campaign

1. Easy 2. Fast 3. Brings in a decent amount of money

1. Some neighborhoods have low turn outs 2. Neighborhoods are often inconsistent year to year 3. Can consume over half a day 1. Sometimes has a poor turn around 2. Hard to get some members to send out letters

Millennium Hotel

Store Fronts

This even included a hookah lounge, a bar for those over 21 and a dance floor at a local hotel. We attempted to advertise to the student body. We stood out front of local grocery stores asking those who go into the store to donate purchased medicine. We would provide a sheet to each donator containing an explanation of Timmy and a list of medicines we need.

Football Tailgating

On the days of football games, members went around to tailgating fans explaining what Timmy Global Health is and if they would be willing to donate.

Left-Right-Tim Comedy event

A local, student based improve comedy group performed a show with all processed benefiting Timmy Global Health

1. Fairly easy 2. Provided with advertising materials 3. No upfront costs 1. Need only a few members for each storefront 2. Largest source of medicine 3. Helps improve member people skills and bonding between members 1. Very successful 2. Easy 3. Improved members’ ability to approach strangers and talk about Timmy 1. Helped spread our name 2. Not extremely time consuming 3. Overall fairly easy

1. Poor turn out 2. Did not make much money for effort 3. Location is not appealing to students 1. Two to four hour shifts 2. Often affected by adverse weather

1. Can be affected by adverse weather

1. Turn out could have been better 2. Had to deal with on campus bank account 3. Couldn’t sell snacks or drinks because it was on campus

Davidson College Event Name

Description

Pro’s

Con’s

Timmy Table

Sold handicrafts and other items purchased in Ecuador at a table in the student union and at the local farmers market. Occurred multiple times throughout the year.

1. Provides exposure and name recognition 2. Relatively low effort 3. Good way for nontrip members to get involved

1. Difficult to coordinate around other fundraising activities occurring on campus 2. No change in merchandise from month to month until we purchase new items on the next brigade

Coffee for a Cause

A night at the local coffee shop with live music where 10% of the proceeds from both the coffee shop and the pub were donated to Timmy Global Health.

1. Needed better publicity and choice of date (low traffic in the coffee shop because of a basketball game occurring simultaneously). 2. Did not bring in very much money.

Timmy 3v3 soccer tournament

A 3v3 soccer tournament held in the football stadium as a kickoff to the intramural 3v3 season. Unfortunately was rained out and not rescheduled.

1. Low effort 2. Were able to reach out to the town of Davidson and not just the student body 3. Fostered a good relationship with the owners of the coffee shop, which hopefully will lead to more fundraisers in the future 1. Teamed up with the P.E. department to help reach out to different parts of the campus. 2. Good opportunity to combine advocacy

1. Event was rained out and alternate facilities were not available.

and fundraising.

Bailemos

A benefit dinner and salsa dance held annually by Timmy and O.L.A.S. (the Latin American student group)

1. Brings in people from both the student body and the town community. 2.Attracts lots of students because it is a very unique event. 3.Strengthens the relationship between Timmy Global Health and other campus organizations.

1. Requires lots of time and planning. 2. Stressful event to plan. 3. Lots of coordination to organize food donations from all of the area restaurants.

DePauw University Event Name

Description

Pro’s

Grilled cheese sales

Sold grilled cheese on weekends or during big events

1. Earned money 2.Handed out info sheets

Tabling at Walmart

Gave people a list of what supplies to buy

T-shirts

Sold t-shirts that said “money and drugs... for those who need it”

1. people generally responded well 2. got lots of supplies 1.advertising and fundraising

Con’s 1.Lots of people don’t carry cash 2. effectiveness of info sheets are questionable 1. Nothing really just had to wait after handing last sheet 1. trying to get a hold of people 2. Collecting money for the shirts

Indiana University Event Name

Pro’s

Con’s

We used the email and mailing addresses of the Timmy body to send donation letters and emails. This year we tried electronic donations as well. We held our annual concert with all proceeds going towards our fundraising efforts. There were two bands and a $5 cover charge for the venue.

1. Electronic is easier to manage. 2. Good Return.

1. We shouldn’t have used PayPal. 2. We didn’t have the full member support.

1. We had a great turnout. 2. We were able to spread awareness to a large, attentive crowd.

Straight No Chaser Concert

We held a concert at a fraternity that featured an acapella group.

Tour de Timmy

We held an indoor cycle fit studio and charged $10 for a thirty minute lesson. We had four lessons throughout the day.

1. A very popular even among sorority girls. 2. We were able to spread awareness to a large, attentive crowd. 1. We almost were at capacity in most of the classes. 2. People really enjoyed the classes (good instructors).

1. The venue was small so we couldn’t house as many people. 2. We had two middle of the road bands so not as popular. 1. Our timing was bad this year so not as many attendees.

Letter Drive

Benefit Concert

Description

1. It isn’t a huge money maker (limited by size of classes).

Timmy 5K

IU Timmy held the first 5k run and 1 mile walk in Bloomington.

1. Very popular event. 2. Made a significant amount of money.

Tees for Timmy

We held the first every golf scramble in Bloomington.

1. We made $400.

Benefit Dinner

We held our annual benefit dinner which covered the year and the trip to Guatemala.

1. We made $5,000 on this event. 2. The guests had a very good time. 3. The pledge cards were very successful.

1. We held it on Easter weekend so attendance wasn’t as high as it could have been. 1. This was a disaster and it probably won’t happen again. 2. $40 is too expensive for a college student and no parent is going to make the trip to IU for a golf scrambler. 1. We need to improve upon attendance beyond just trip parents.

IUPUI Event Name Store Fronts

Date with Timmy

Super Bowl

Description

Pro’s

Setting up tables in front of Kroger asking for donations and medical supplies Date auctions: auctioning off date packages partnered with individuals

Volunteering at the NFL experience

Con’s

1. received some donations

1. did not get many medical supplies

1. received a large amount of money 2. great PR for the chapter 3. Fun event with good attendance 1. received a large amount of money 2. great fun

1. required a lot of work

1. long shift (8hr+)

University of Louisville School of Medicine Event Name

Description

Date Auction

We were auctioned off with a prize.

Ping Pong Tournament

Ping pong tournament between students and faculty.

Qdoba coupons

We sold Qdoba coupons around the medical school.

Pro’s

Con’s

Pro’s

Con’s

Notre Dame Event Name Concession stand

Description We set up a concession stand for one of our home football games this year (Air Force). We had many volunteers sign up to take hour shifts.

1. Good location 2. Plenty of volunteers

5K

We set up a glow-in-the-dark 5K run in the fall. We raised $475 during this event.

1. Unique from other 5K’s 2. Good advertisement

Babysitting Event

We held a babysitting event for the faculty and staff of Notre Dame on Valentine’s Day weekend.

Vitamin Guessing Game

We set up a table over a course of 2 nights in our Student Center for a guessing game. We filled a jar full of vitamins and the closest guess won a gift card.

1. Chose good weekend 2. Advertised as much as we could 1. Fun way to fundraise 2. Attracts people well to guess

Golf Scramble

We set up a Golf Scramble for a Sunday at the end of the year. We only had one team sign up.

1. May have been a busy weekend for people; could have had more sign up 1. Started advertising a bit late

1. Only one team signed up 2. Bad weekend to choose. 3. Made it too expensive.

Purdue University Event Name

Description

Pro’s

Con’s

Timmy 5K

Halloween themed 5K/run for Purdue students to support Timmy. Students in costumes get discounts.

1. Easy to plan 2. Even a low attendance can raise a lot of funds. 3. Unique Halloween/5K run.

1. This year, we had 2 other 5Ks the same weekend. We need to make the 5K unique and avoid conflicts. 2. Lots of student groups have 5Ks 3. We need to preregister to commit runners to attend the event.

Christmas Show Volunteering

Gathered 30 volunteers to usher at the Annual Purdue Christmas Show

1. None. Easy event

Annual Banquet + Silent Auction

This spring benefit dinner attracts students, faculty and family members. This is a huge advocacy and fundraising event. The auction supplements the income.

1. Reimbursed with $150 2. Members could watch the show as well. 3. Fun for students 1. Attended by many student organizations so it raises awareness. (250 attendees) 2. Biggest Fundraiser. 3. Pre-trip kick off. Celebrates trip goers’ dedication.

1. Time consuming to plan 2. The cost of food and the banquet hall are expensive. 3. This year, the auction had too few items because valuable items are hard to come by in West Lafayette. We have to look for auction items in Chicago and Indianapolis 4. Not many non-students present. We need more professors and community members to attend.

Football Tailgate Canning

Talk to alumni and students about Timmy and ask for donations during football game tailgates.

Store-front Medicine drives

Wait outside local grocery stores for medical donations. Some people give monetary donations as well.

Letter Drive

Send out emails (in the form of a letter) to family and friends to tell them about Timmy and to ask for donations.

Ship of Fools + Crazy Monkeys Comedy show

Arranged comedy show to attract students and members from the community. This sort of co sponsorship is a good way to spread Timmy’s name. Asked for a donations at the end of the show and gave a speech about Timmy at the beginning. Invite lots of students to attend a “skip-a-meal,” in which they can eat at a restaurant and a portion of their purchase is donated to Timmy.

Skip-a-meal

1. Easy to plan. Quick, efficient fundraiser. 2. Opportunity to talk to other students and alumni. Raises awareness about Timmy. 3. Encourages chapter member involvement. 1. Good advocacy event to get the community involved. 2. Easy and fun way to acquire lots of medicine. 3. Requires chapter members to stay involved. 1. Easy to send out. 2. Can personalize or just use a template. 3. Sent as emails (not snail mail). 1. The comedy troops were willing to help and advertised on their own. 2. Since the attendance is great, it’s good way to spread Timmy’s name. 1. Quick to plan. 2. Gets members and students together for a meal.

1. Other groups are canning at the same time. The key is to get out early. 2. Sometimes people are rude (rarely, but it happens)

1. We aren’t allowed to go to Payless (which was our best store) anymore because a customer filed a complaint. Have to be careful to follow store rules meticulously.

1. Couldn’t organize the event effectively. 2. Very few members sent letters out. Have to figure out a way to change this. 1. Unless you ask for a small, mandatory donation, very few people donate (despite the attendance).

1. Requires too many people to raise a significant amount of money. 2. Difficult to get the word out for such a specific event.

University of South Florida Event Name

Description

Pro’s

Light up the Night for Ecuador

Fundraising art show hosted at the Tampa Museum of Art. Donated art pieces were purchased in addition to a silent auction.

1. good exposure 2. lucrative 3. unique

Weekly vitamin drives

While doing vitamin drives to prepare for Ecuador, we had a donation box with information about Timmy and our chapter.

1. good exposure 2. easy money 3. many vitamins collected

Con’s 1. work intensive 2. difficulty getting enough guests 3. supplies/set up expensive

Washington University in St. Louis Event Name Schnuck’s Medicine Drive

Description We stood in front of a grocery store with signs about Timmy. When each customer walked in, we

Pro’s 1. Customers were receptive 2. Got recognition in

Con’s 1. Issues with manager, won’t use same site again

handed them a list of potential over the counter donations that they could buy while shopping. We went door to door on Halloween asking for donations

community 3. No costs

2. Transportation was not ideal

1. Got out into the community 2. No cost

Holiday Letter Drive

We sent letters to family and friends. Each member was asked to send five letters.

T-shirt/Sunglass sales

We sold our annual “Drugs and Money” t-shirts during Timmy Week.

A Capella Concert

We asked multiple student A Capella groups to perform in a benefit night $1 of every purchase at a frozen yogurt shop was donated to Timmy.

1. This was our biggest fundraiser! 2. Easy to communicate to lots of people 3. Low costs 1. Becoming branded into WashU 2. Free advertising 1. Worked with other groups 2. Little cost 1. No cost 2. Allowed to do multiple nights

1. Put in a lot of work for little return 2. Hard to keep track of where you’ve been 1. Did not address donations

Trick or Treat for Timmy

Orange Leaf Benefit

1. Shirts are not cheap

1. Needed more planning 2. Needed more advertising 1. Too small of a percentage given 2. Buyer needed to give a flyer for us to receive donation