BOARDROOM LEVEL 2
The ‘Grand Lady of the Brisbane River’
www.regattahotel.com.au Special Events - Version 1.3, 2014
CORPORATE FUNCTIONS
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FUNCTION FLOOR LEVEL 1
Located on the first level of the Hotel, our Function Rooms have
Corporate events have the option of multiple room use for
direct access out to the iconic verandahs of the Regatta Hotel.
delegates to ‘break out’ into or enjoy additional room use for a
They are all fully air-conditioned with glass bifold ‘sound proofed’
post meeting cocktail function. The Regatta Hotel is the perfect
sliding doors between each function room; once opened, they
venue for your corporate event requirements.
stack neatly against the wall which provides the flexibility to combine rooms together or open up the entire floor to suit the needs of each function.
Winterford Room, Thornton Room, Gailey Room & Gazzard Room
Corporate Functions
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CORPORATE FUNCTIONS
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BOARDROOM LEVEL 2
Located on Level 2, the Boardroom is beautifully furnished with high backed leather chairs, fresh flowers and state of the art audio visual facilities. The Boardroom accommodates up to 8 guests and is a favourite of our corporate clients and stakeholders who regularly host board meetings and teleconferences within the space. Personalised service is offered by the Functions Staff throughout the day and privacy is maintained within this sound
COCKTAIL
BANQUET
THEATRE
BOARDROOM
Winterford
100
24
30
16
Thornton
50
16
30
12
Gazzard
50
16
30
12
Winterford / Thornton
150
40
60
25
Winterford / Thornton / Gailey
200
48
70
30
Winterford / Thornton / Gailey / Gazzard
350
80
100
40
Thornton / Gailey
50
32
60
20
Thornton / Gailey / Gazzard
70
50
80
30
Corporate Functions
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CORPORATE FUNCTIONS
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FUNCTION FLOOR LEVEL 1 – FLOOR PLAN
Corporate Functions
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CORPORATE FUNCTIONS
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AUDIO VISUAL INCLUSIONS
• Free high speed Wi Fi with video streaming capability • 3M x 2M data projector screen with ceiling Mounted projector (Gazzard Room only) • Data projector and stand-alone data projection screen • Plasma screens (wall mounted in each function room) • Lectern • Whiteboard • Flipchart • Roving Microphone (4) • Ipod connectivity • Staging
AUDIO VISUAL FAQ How do I play my presentation through the Regatta Hotel equipment? The Regatta Hotel requests that all hosts provide their own laptop for connection to our audio visual facilities. The Regatta Hotel will provide a VGA connection to plug into our data projectors or TV screens and assistance will be provided on the day to connect to our system.
Will my Mac laptop play my presentation? Mac laptops require a VGA converter in order to connect to the Regatta Hotel’s audio visual equipment. Please provide a VGA converter if you are connecting your Mac laptop or Apple product to our audio visual facilities.
Will there be Wi Fi available? Yes, our friendly Function Staff will provide you with a log in and password for all day free access to the Regatta Hotel Wi Fi connection with unlimited download and video streaming capability. Please request wi fi when booking you function.
Can I test my audio visual components prior to my function? Yes, we would be delighted to assist with an AV check prior to your event. Please request a meeting time for an AV check with one of our Function Staff prior to your event.
Corporate Functions
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CORPORATE FUNCTIONS
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DAY DELEGATE PACKAGE Minimum of 10 guests - $75.00 per person
Including Complimentary room hire based on a minimum of 10 guests Private Room hire from 8.00am - 5.00pm Room set to your requirements Iced water and mints Attentive and professional Regatta team member at your service Freshly brewed coffee and tea Equipment Lectern and microphone Whiteboard or flipchat with marker pens Projector and screen
Morning Tea
Working Lunch
Select one item from the following, served with a fresh fruit platter:
Choose three of the following:
• Banana cake
• Gourmet selections of wraps and Rolls
• Scones with fresh whipped cream and jam
• Individual mediterranean vegetable quiche, salsa verde
• Gourmet muffin selection
• Garden Salad
• Selection of assorted friands
• Traditional caesar salad
• Lamingtons
• Greek salad • Classic coleslaw
Afternoon Tea
• Seasonal fruit platters
Focus food – selection of:
• Chefs selection of cold cuts
• A chilled assortment of chocolate bars, lollies and assorted cookies • Fresh fruit platter
Corporate Functions
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CORPORATE FUNCTIONS
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HALF DAY DELEGATE PACKAGE Minimum of 10 guests - $62.50 per person
Including Complimentary room hire based on a minimum of 10 guests Private Room hire from 8:00am - 12:00pm or 1:00pm - 5:00pm Room set to your requirements Iced water and mints Attentive and professional Regatta team member at your service Freshly brewed coffee and tea Equipment Lectern and microphone Whiteboard or flipchart with marker pens Projector and screen
Morning Tea
Working Lunch
Select one item from the following, served with a fresh fruit platter:
Choose three of the following:
• Banana cake
• Gourmet selections of wraps and Rolls
• Scones with fresh whipped cream and jam
• Individual mediterranean vegetable quiche, salsa verde
• Gourmet muffin selection
• Garden salad
• Selection of assorted friands
• Traditional caesar salad • Greek salad • Classic coleslaw • Seasonal fruit platters
Corporate Functions
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CORPORATE FUNCTIONS
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CATERING OPTIONS Beverage: Juice – selection of flavours
$4.50 per guest
Freshly brewed filter tea and coffee
$3.50 per guest
Fresh Barista Coffee
POA
Pre Orders required (offered for events up to a maximum of 15 guests)
Catering:
Minimum of 10 guests Seasonal fruit platter
$6 per person
Working Lunch Options
Chocolate filled donuts
$6 per person
Minimum of 10 guests - $29.90 per person
Selection of assorted friands
$6 per person
Choose three of the following:
Gourmet muffin selection
$6 per person
• Gourmet selections of wraps and rolls
Mini gelatos
$5 per person
• Individual mediterranean vegetable quiche, salsa verde
Scones with whipped cream and jam
$4.50 per person
• Garden salad
Chef’s selection of cakes and slices
$8.50 per person
• Traditional caesar salad • Greek salad
Mini ham & cheese croissants
$12 per person
• Classic coleslaw
Assorted mini quiches
$10 per person
• Seasonal fruit platters
Gourmet pizza selection
$12 per person
• Chefs selection of cold cuts
Beef sliders
$15 per person
Finger sandwiches
$12 per person
St Café Lunch – Menu provided upon request
Australian cheese selection
$15 per person
Reservations within our St Café are available for all corporate
Chef’s selection of 3 cheeses (60g per person) dried fruit and crackers
meetings and events. Reservations can be arranged by the functions department prior to the day along with pre orders and service times to suit your schedule.
Boatshed Restaurant – Menu provided upon request Reservations within our St Café are available for all corporate meetings and events. Reservations can be arranged by the functions department prior to the day along with pre orders and service times to suit your schedule.
Corporate Functions
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CORPORATE FUNCTIONS
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BREAKFAST OPTIONS Early Starter Menu
Hot Buffet Breakfast
$24.90 per guest (minimum of 10 delegates)
$29.90 per guest (minimum of 40 delegates)
• Freshly baked danish pastries & muffins
• Hash browns
• Bacon, egg and Swiss cheese on lightly toasted muffin w/
• Oven roasted herbed tomatoes
roasted tomato relish
• Scrambled eggs
• Chef’s seasonal fruit plate
• Smokey bacon rashers
• Freshly brewed coffee and tea
• Grilled breakfast sausages
• Fresh orange juice
• Baked beans • Sautéed button mushrooms and thyme
Continental Breakfast package
$24.90 per guest (minimum of 40 delegates)
• Assorted fruit juices • Tea & coffee
• Assorted danish pastries and croissants. • Assorted muffins & scones with fresh cream and condiments
Deluxe Buffet Breakfast
• Toast and condiments
$34.90 per guest (minimum of 40 delegates)
• Selection of cereal and muesli
• Premium buffet combining the Continental Buffet and Full Hot
• Flavoured yoghurts
Buffet selection.
• Chef’s seasonal fruit plate • Assorted fruit juices • Tea & coffee
Corporate Functions
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CORPORATE FUNCTIONS
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Functions Terms and Conditions We would be delighted to welcome you to the Regatta Hotel for your next event. As the event organiser we ask that you please familiarise yourself with the below terms & conditions of hire which will apply to your function. Should you have any questions please do not hesitate to contact us. Booking Confirmation and Deposit A tentative booking will (on request) be held for a maximum period of seven (7) days after which time a deposit (equivalent to 20% of the minimum Food and Beverage spend) will be required to confirm your booking. Additionally a completed booking confirmation form is required as part of the confirmation process. Once both the deposit and confirmation form have been received your booking will be confirmed. Cancellations We appreciate that circumstances may occur which could make it necessary for a function to be cancelled. In all instances written notice is required and the following deposit conditions would apply. • Notification up to 1 month prior to the scheduled event – deposit is transferrable only upon rebooking of the original date. • Notification within 1 month of the scheduled event – deposit is non refundable. Final Guest Numbers and Event Details In order to effectively plan for your event the Hotel’s Functions team will require the following: • Final details including, minimum guest numbers, menu selection, beverage arrangements, entertainment, audio visual requirements, room set up and running schedule seven (7) days prior to the event. • After this time only increases in guest numbers will be permitted up to 72 hour prior to the event date. Please note that any increases within 72 hour of the event date may pose catering concerns and cannot be guaranteed. Should this be necessary please contact your functions co-ordinator to further discuss. • A final seating plan (if applicable) should be provided 72 hours prior to the commencement of your function. Price Variations and Surcharges Although every effort is made by the Hotel to maintain menu prices as printed, price variations may occur at the discretion of management. • A surcharge applies if numbers are less than the required minimum number of guests; please see individual packages for minimum number requirements. • A surcharge of 25% is applicable on room hire and menu prices to functions being held on a public holiday. Final Payment Final payment of all catering expenses is required no later than 72 hours prior to the function date. Your beverage account is required to be paid at the completion of the function. Please note, where a minimum food and beverage spend applies to your event any amounts outstanding will be required to be paid at the conclusion of your function as room hire. Payment can be made by credit card, cash or direct debit (please refer to the booking confirmation form or invoice for bank details). If paying by direct debit, please quote your booking reference name/number upon payment and provide a copy of your remittance advice to functions for reconciliation purposes. Food and Beverage Policy and Licensing Due to the nature of the Hotel’s license and policies, we are unable to permit patrons, guests or invitees to bring liquor or food onto the premises. Similarly, no food or beverage can be removed from the premises. Celebration Cakes are exempt from this rule – a limit of one cake per function applies.
Corporate Functions
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CORPORATE FUNCTIONS
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Entry Requirements Guests attending your function are welcome to enter the premises primarily for that purpose. Should your guests wish to utilize the Hotel’s many other facilities, they must meet the Hotel’s dress code requirements.
Responsible Service of Alcohol and Minors Responsible Service of Alcohol applies to all functions. All guests under the age of 18 must have a guardian remain in the function at all times during their stay. Minors must wear a wristband to ensure that they are easily detectable. Should they remove their wristband, hotel security will ask the minor and his/her responsible guardian to leave due to hotel policy. All minors must vacate the premises by 10.00pm. A copy of the House policy is available on request.
Property and Damages The Regatta Hotel will take all due care with client/guests and third party property, however we do not take responsibility for any items that have been left behind, lost, stolen or damaged during your function. The organiser is financially responsible for any damage to the Hotel’s property and equipment as a result of your function, along with any damages to equipment hired for use during your function.
Decorations You are welcome to supply additional decorations to compliment your chosen theme. Please check with your Functions Coordinator before attaching fixtures to the Regatta Hotel property.
Equipment and Entertainment All equipment and entertainment provided by the client must have prior permission from the Hotel. It is advised that a time be scheduled prior to your function to ensure compatibility of equipment and software. No responsibility will be taken by the Hotel if data/equipment is incompatible.
If you wish to arrange a juke box, DJ or band you must contact the Functions Coordinator to discuss the sound regulations at least two days prior to your function. Please note that strict sound limitations apply and management reserves the right to control the volume of any entertainment.
Corporate Functions
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CORPORATE FUNCTIONS
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In order to confirm your booking, we ask that you please review the terms and conditions carefully and complete and return this booking form to our attention. Please note bookings are not confirmed until this form, along with the requested deposit amount have been received.
Regatta Hotel Email –
[email protected] 543 Coronation Drive, Toowong QLD 4066 Fax 07 3871 9570
By signing this form you agree that you have read and accept the Regatta Hotels functions terms and conditions. Signed
Name
Date
Function Date: Requested Function Area:
Occasion:
Approximate Guest Numbers:
Event times:
to
Food & Beverage Requirements: Agreed minimum Food and Beverage spend: Organisers Name:
Company Name:
Postal Address: Mobile Number:
Work Number:
Email:
Deposit enclosed: $
.00
Mastercard
Visa
Bank Cheque
Cash
Direct Deposit
Cardholders Name: Cardholders Signature: Card Number:
Expiry Date:
/
/
Security Number:
(3 digits)
Direct Debit: Account Name: Liquorland (QLD) Quell Stores BSB Number: 084 004 Account Number: 532 436 526
Corporate Functions
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