The Essential Buyer’s Guide for Project Portfolio Management (PPM) Insights from Focus Management Services Maureen Gan

About Changepoint : Changepoint provides recognized market leading solutions in both Professional Services Automation (PSA) and Project Portfolio Management (PPM) complete with comprehensive and flexible delivery options that meet the various diverse needs of customers of all sizes, from small installations up to the largest and most complex enterprises. Thousands of enterprises count on Changepoint solutions to drive smarter business decisions, accelerate innovation, and increase efficiencies so they can effectively adapt to today's rapidly changing economic conditions and competitive dynamics. Changepoint maintains operations in North America, Latin America, EMEA and APAC and services customers across six continents

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The Essential Buyer’s Guide for Project Portfolio Management (PPM) This essential buyer’s guide provides a business primer for Project Portfolio Management (PPM).

Focus Management Services – Optimise Project and Resource Investments Today, the business value that can be realised from PPM is far more than strategic alignment of investments, improved resource management and visibility into business initiatives. “Demand for IT PPM software continues to grow. This is due in part to an increased pace of change, as well as a change in the nature of change, driven by digitalisation” Gartner : Magic Quadrant for Cloud-Based IT Project and Portfolio Management Services Worldwide, May 2015

Introduction IT organisations face an infinite number of existing and new projects to manage with finite resources. Against a backdrop of shrinking budgets, IT must ensure that every project receiving IT resources is of strategic value to the company and is being responsibly managed to successful completion.

To better manage their portfolio of project investments, IT organisations are turning to Project Portfolio Management (PPM) When undertaken correctly, a PPM investment can provide the visibility, oversight and management tools to help businesses prioritises and manage projects and resources – contributing to strategic priorities and increasing business value.

The wide range of investments required and capabilities provided in the broad PPM marketplace make it imperative that decision makers understand both the promise and limits of PPM in order to truly benefit from the technology. This Executive Buyer’s Guide provides decision makers considering a PPM solution with an understanding of PPM technology, trends and business benefits. ©2015-2016 Focus Management Services. All Rights Reserved.

The Business Case for Project Portfolio Management If your organization is actively considering a PPM solution, you have likely reached the stage where disparate project, demand, resource, portfolio, and time management activities are leading to a lack of accountability and inefficient business processes. Common issues include ad-hoc or ineffective prioritization decisions, time-consuming data gathering for management reports, resource bottlenecks and lack of visibility into resource utilization, and inconsistent approaches to planning and managing projects. Organizations that successfully improve their PPM processes and adopt a PPM tool realize most or all of the following business benefits:

 Strategic alignment across project portfolios. Aligning resources with strategic priorities is challenging for any organization, but by capturing all work across the company, both project-related and nonproject work, prioritization and trade-off decisions can be made with full visibility into business impact. Avoiding low-value projects and “rogue work” is one of the major benefits an improved PPM process can deliver.  Better collaboration across organizational silos. If a PPM process and tool is easy to use and adopt, it enables teams across organizational silos to collaborate. For instance, resource managers and project managers can better collaborate on project staffing, and finance can more easily provide regular updates on project costs. This broad adoption enables real-time visibility into project and portfolio status , thereby allowing executives and project managers to ensure business results are being achieved.

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 Improved decision-making and accountability. A strong PPM solution will provide powerful business intelligence and reporting capabilities to enable a “single source of truth” for dashboards and reports. This enables more accurate and timely information for management decisions about project investments and which projects require more oversight and controls.  Streamlined PMO processes and templates. Implementing an overall project management framework, with just the basic phases and gates and a few key controlling artifacts (business case, project schedule, status report, etc.), enables a common streamlined process for the PMO while also enabling individual projects to select the right methodology for their project type.  Improved organizational productivity. Utilizing a PPM tool enables a more predictable process to be implemented that eliminates unstructured data entry and management. In addition, a PPM solution should enable customization to ensure the tool matches the way your organization works.

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The list of esteemed clients and their project implementations include ; 1. Finance Shared Services implementations for an oil & gas company 2. HR payroll outsourcing for an oil & gas company 3. Office relocation project for a global pharmaceutical MNC 4. Regulatory compliance project on food labelling for a leading flavours & fragrance company 5. Upgrade of ERP platform from JDE to Oracle 9i for an oil & gas company 6. Legal restructuring projects for a leading insurance company in Thailand, Philippines, Indonesia 7. Capital injection project for a leading insurance company in Hong Kong 8. ERP/SAP implementation for a large shipping company 9. IT governance and portfolio management for a large shipping company 10. Care services re-engineering project for a large hospital 11. Program management for 5 large projects for a shipping company 12. Project management office support and quality assurance for a large telco client on a multi-million dollar IT system implementation 13. Quality facilitation for several projects with a prestigious airline 14. Project Management Office support and PMO governance for over 30 IT projects for a large systems integration company 15. Over 30 IT projects implementation for the portfolio division of a large Japanese IT systems integration company 16. Over 25 IT projects and portfolio management for a shipping company 17. Over 45 projects in supply chain, manufacturing and quality management systems for small medium enterprises in South East Asia 18. Process improvement and audits projects for a large Korean conglomerate and its subsidiaries.

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Contact Focus Management Services. : Focus Management Services Pte Ltd 11F, Wisma Atria 435 Orchard Road Singapore 238877 Telephone : + 65 62201390 Mobile Phone : + 65 97203714 Experts Create | We Deliver | You Apply

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