The Christie NHS Foundation Trust Section 106 Modal Shift Figures: Year 4. The Christie NHS Foundation Trust

The Christie NHS Foundation Trust Section 106 – Modal Shift Figures: Year 4 Report of The Christie NHS Foundation Trust Paper Prepared By W Blair ...
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The Christie NHS Foundation Trust Section 106 – Modal Shift Figures: Year 4

Report of

The Christie NHS Foundation Trust

Paper Prepared By

W Blair - Strategic travel management officer

Subject/Title

Section 106 – Modal Shift Figures: Year 4

Background Papers

“The Council of the City of Manchester and The Christie NHS foundation Trust: Agreement – pursuant to Section 106 Town and Country Planning Act 1990 relating to the development of a cancer research facility on land between Cotton Lane and Kinnaird Road, Withington in the City of Manchester. L/BH/EVD3001/2984” The Christie Green Travel Plan (2014-2030) The Christie Strategic Planning Framework (June 2014)

Purpose of Paper

To report the modal shift (L/BH/EVD3001/2984 106 agreement).

figures

Action/Decision Required

Acknowledgement of the report and the actions being taken by the Trust to achieve a modal shift.

Link to:



NHS Strategies and Policy

Link to:



Trust’s Strategic Direction



Corporate Objectives

Resource Impact

2015/16 corporate objective No.8. To play our part in the community Annual objective No. 8.1 Play or part as a corporate citizen. Measure:  Implement Travel Strategy in line with milestones Budget Staff resources

Risk Rating Strategic Planning Framework – SPF You are reminded not to use acronyms or Manchester City Council – MCC abbreviations wherever possible. However, if Transport for Greater Manchester – TfGM they appear in the attached paper, please list Green travel plan (GTP) them in the adjacent box.

1. Introduction and purpose The Christie trust (The Owner) is required to produce an annual report with regard to the progress on achieving modal shift targets. In accordance with Section 106 for the approval of the planning application for the Manchester Cancer Research Centre (The Land)) the Trust is required to report against an agreed modal shift. This is the fourth report required on the fourth anniversary of the date of the agreement (12th April 2012). The green travel plan (GTP) aims to support employees in a move away from single occupancy vehicles (SOV). The modal shift target is based on the following targets for staff using sustainable travel:



Short term (2019) - 48%



Medium term (2024) – 52%



Long term (2030) – 60%

2. Travel plan and modal shift As part of the agreement for Christies strategic planning framework (SPF) the trust produced a GTP to support site development. Data to monitor progress on modal shift is obtained annually through a survey of all site users, having been a requirement of the Manchester City Council (MCC) from 2014. Previously only Christie payroll staff members were surveyed, not other site users. The 2013 survey was used to form the baseline against which the GTP is measured which indicated 34.7% of staff members commuted via sustainable travel. As part of the SPF a modal shift target was agreed with MCC to aim for 60% of staff using sustainable travel by 2030, progress to be monitored using baseline of data from the 2013 staff survey. Data to monitor progress on the modal shift is to be obtained annually through a site wide staff survey. The tables below indicate the figures 2013 (baseline), 2014 and the most recent survey figures from 2015. The current survey indicates 43.74% of staff members commute via sustainable travel and 56.26% of staff commute by SOV. This exceeded the target of 40% of staff using sustainable travel by 2015. The tables below detail the process for conducting the 2015 survey and the results; Table 1: Sample size

Staff numbers Up to 600 601-1000 1001-1500 1501-2000 2001-3000 Over 3000

Sample size Census (all staff) 600 700 750 800 850

Table 2: Sampling process undertaken in 2015 to obtain modal shift figures:

Organisation The Christie The Christie Clinic University of Manchester Synlab Boots Volunteers Sodexo

Staff numbers 2525 80 538 89 24 210 26

Staff surveyed 800 Census (all staff) Census (all staff) Census (all staff) Census (all staff) Census (all staff) Census (all staff)

Method of survey distribution Paper survey – Picker institute Paper survey Electronic survey Electronic survey Paper survey Electronic survey Paper survey

Table 3: Staff survey statistics

No of staff surveyed Returns Non Returns

2013 789 394 395

2014 1682 650 1032

2015 1781 599 1118

Table 4: Modal shift results

Method of commute Walk Bicycle or motorcycle Bicycle Motorcycle Bus Train Metrolink Car share/passenger Car share Lift share * Park & ride transport Drive (SOV) Unknown

Baseline Modal split 2013 (%) 14.0 6.3

6.9 1.0 1.8 4.8

61.9 3.4

Modal split 2014 (%) – All site users 12.62

Modal split 2015 (%) – All site users 14.02

6.15 0.15 7.23

6.68 0.67 11.52

1.23 0.62

1.00 0.83

2.92 2.77 0.00 66.31

5.34 3.01 0.67 56.26

* A staff member giving a lift to another colleague who is not a car driver and therefore a car has not been removed from the road. Whilst this is encouraged under the Green Travel Plan this situation will not afford the same benefits as the defined car sharing situation.

3. Actions to support sustainable travel Sustainable travel resources throughout the previous GTP (2012) were considerably enhanced. The intention moving forward to achieve the ambitious model shift target of 60% using sustainable travel by 2030 is to do much more. The GTP (2014-2015) consists of 41 actions (se appendix A) with firm deadlines for implementation. Furthermore progress on these actions is subject to quarterly reviews with Manchester City Council (see appendix B) and public engagement through the Christie Neighborhood Forum. The actions within the GTP (2014-2030) cover the following areas:     

Finance Procedural Communication & marketing Walking initiatives Cycling initiatives

    

Public transport initiatives Car share initiatives Car parking Offsite alternatives Human resources

It was recognised that the performance of the GTP initially had not had an immediate positive effect on modal shift. The trust were mindful of this and began developing new infrastructure and services such as shower facilities and park & ride etc with the expectation that they would have a positive effect moving forwarded. These actions and their progress are supported by MCC who monitor the progress on a quarterly basis. It was anticipated that the S106 parking restrictions would contribute to bringing about a cultural change in how staff travel to work. The S106 parking restrictions were widely communicated throughout the trust and staff members were fundamentally aware of the changes and the reasons behind them. The net result of the work (both internal and external) is that the target of 40% of staff using sustainable travel by 2015 was not only achieved, but exceeded by 3.74%.

A synopsis of the actions taken in 2015/2016 and those that are planned for 2016/2017 are detailed in the appendix A. A full summary of all actions taken since the signing of the agreement (12th April 2012) can be found in appendix B. 3.1.

Recommendations from staff to support sustainable travel

In order to support sustainable travel as part of the annual staff survey we put the questions to staff: 1. Which of the following would persuade you out of your car or to be more sustainable? (table 5) 2. The trust should encourage drivers to use low emission vehicles by offering them a higher priority in car parking? (table 6) The results in the tables below will be used to help progress the green travel plan going forward into 2016/2017. Table 5: Staff recommendations for supporting sustainable travel

The Christie Travel Survey 2015 - Which of the following would persuade you out of your car or to be more sustainable? Answer Options

Percentage

Improved trust information on alternative transport 4.38 Action planned: Improvements to staff intranet Improved public information on alternative transport 3.54 Action planned: Promotion of bus explorer and online journey planner Changing facilities (e.g. showers, lockers & drying area) 12.08 Action planned: Business case for cycle hub approved and in work up. More secure cycle compound 8.54 Action planned: Additional bicycle compounds in work up. Safer cycle lanes 2.29 Action planned: Intensive cycling promotion to coincide with Wilmslow Road cycleway completion. Cheaper travel/discount (incl combined tickets) 19.58 Action planned: Travel plan coordinator will discuss the with TfGM Expansion of the Christie park & ride 17.08 Action planned: MCC Planning & highways committee approved planning application 110657/FO/2015/S1 for the formation of an 85 space park and ride car parking facility at Christie Way, Chorlton, Manchester, M21 7QY that will operate Monday – Friday between 06:00-22:00. Public transport improvements 28.96 Action planned: Promotion of cross city bus priority lanes and second city crossing Plug in electric car facility 0.63 Action planned: Proposal for electric vehicle charge point in work up. Free parking for electric cars 2.92 Action planned: To be reviewed at sustainable travel and park group.

Table 6: Staff response to prioritising low emission vehicles

Appendix A Progress synopsis 2014/2015 and actions for 2015/2016 Actions are listed in order of priority

Action N0

01

Action

Finance

Sub-action

Agree sustainable fund

Action in detail

Desired outcome

Create a fund, with growth from baseline assessment, for all business cases to consider sustainable travel requirements

Provide the financial support for travel strategy aim

Timescale

Completed

Review possibility of ring fencing finances to provide additional support for funding green travel initiatives

Progress 2014/2015

Progress 2015/2016



It is a requirement of business case baseline assessments to consider low carbon travel – review November 2014.



Funding for new shower blocks and refurbishment of current facilities now set aside (Approx. 245K and running cost – Consultant is reviewing options for new blocks while refurbishments have commenced on current facilities. All business cases consider all revenue impacts of service developments; including impacts on travel. The Trust Capital plan currently includes funds set aside for the consideration of sustainable travel. The provision of a shower block has been approved from this fund in 2014/15. The Trust is also in progress of its 2015/16 capital planning round and the provision of a travel fund, which includes funding for both sustainable travel and car parking methods. Initial funding of £245K was created- £15K spent and three showers, now fully refurbished. The Trust aims for BREEAM ‘excellent’ on its capital projects. BREEAM considers sustainable travel as part of its assessment. Therefore all capital projects aim to include budget to meet these criteria.

       

Business case baseline assessments –reviewed and amended to include sustainable travel elements. This not only includes a requirement for a project lead to consider what the capital requirements must be, but also includes a review of the requirements of revenue going forwarded. Christie postcode accessibility analysis received £2,472.00 funding (PLEASE SEE ACTION 03). Please note finance agreed the initial trial park and ride will be free.

Action N0

02

Action

Monitoring

Sub-action

Monitoring procedure

Action in detail

Desired outcome

Agree method of monitoring modal shift progress in transport strategy and risk elevation process should targets not be being achieved.

Allow for assessment of the effectiveness overall strategy.

Timescale

Completed

Progress



Travel survey questions despatched to all site users. (Christie Oct-14, Synlab-Oct-14, Sodexo Oct -14, Boots Nov-14, University Dec-14 & Volunteers Dec-14) – previously only Christie payroll staff members have received a survey. Results expected early 2015.

2014/2015

 

Meetings have commenced to discuss how non Christie site users can be incorporated into the travel survey. Travel & car parking is included in the top 10 corporate risks within the Trust risk register and discussed at general managers meeting, risk & quality governance meetings and board meetings.

Progress



Modal shift report (S106 requirement) - The Christie trust (The Owner) submitted in accordance of Section 106 for the approval of the planning application for the Manchester Cancer Research Centre (The Land)) report

2015/2016



Quarterly meetings taking place between MCC and the Christie – dashboard report submitted (see appendix A)



Travel survey to establish 2015 modal split figures distributed to a site user staff groups and results indicated the target of 40% of staff using sustainable travel by 2015 had been exceeded with results showing 43.74% of

against an agreed modal shift. The third report was submitted on the third anniversary of the date of the agreement (12th April 2015) to MCC.

staff using sustainable travel.

Action N0

03

Action

Sub-action

Monitoring

Indicators

Action in detail

Desired outcome

Indicators are required to monitor the effectiveness of the transport strategy actions. The current suggestions include monitoring public transport tickets sold internally, interest free public transport loans issued, cycle spaces occupied, car sharers and hits on the travel plan website

Allow for assessment of the effectiveness individual actions taken and the process being made.

Timescale

Following approval

SPF

Progress



Quarterly report will be produced for the Trust Sustainable development committee that will indicate public transport tickets sold internally, interest free public transport loans issued, cycle spaces occupied, car sharers and hits on the travel plan website.

2014/2015



Monthly & Quarterly reports presented to internal & external (MCC) committees.



Public transport tickets sold, public transport loans issued, car sharers, cycle to work certificates issued and hits on the travel plan website all being monitored

Progress



Monthly commentary re sustainability reported to the, via the monthly performance reports.

2015/2016



Quarterly reports presented to internal & external (MCC) committees.



Monthly indicators collated for:-



o

public transport tickets sold,

o

Car sharer spaces occupied

o

Cycle to work certificates redeemed.

Annual indicators o

Post code areas – i.e. numbers of staff (see action 04 and 05)

o

Post code – public transport connectivity – i.e. numbers of staff (see action 04 and 05)

Action N0

04

Action

Car Parking

Sub-action

Eligibility testing new permit holders

Action in detail

Desired outcome

Test parking requirements based on the following criteria:

Support the move to sustainable modes of transport as car parking will only be available for those with no practicable alternative.



Live in excess of X miles (to be agreed following postcode analysis of permit holders) and do not have a public transport connection of more than 40 minutes and no more than a maximum of 1 change.



Blue badge holders or long term health issues.



Registered in the Trust car sharer scheme.



Require car for patient related services



Multi-site staff



Start & finish times



Permanent nights

Initial implication to any new staff and also communication in job adverts.

Car parking procedure will be updated to apply this action. Progress



Benchmarking commenced with other Trusts (Central Manchester University Hospitals and Pennine Acute Trust)

2014/2015



Consultation with Pennine Acute Trust to agree our criteria for parking permit eligibility.



Consultation is taking place at the Trust travel & car parking group – discussed at meetings in September and October 2014.

Progress



Board of Directors have supported the formation of a consultation group to agree eligibility criteria that will be chaired by the Executive Director of Finance and Business Development.

2015/2016



Eligibility consultation group (chaired by Director of Workforce) meeting to taking place monthly



Eligibility consultation group (chaired by Director of Workforce) agreed criteria and policy drafted.



Management staff parking permits policy (Parking eligibility process) finalised and going through internal approval process.

Planned



Completion of internal approval process and Management staff parking permits policy (Parking eligibility process) enforced

2016/2017



Permit waiting list applicants reviewed against eligibility criteria

Timescale

Dec-15

Action N0

05

Action

Car Parking

Sub-action

Eligibility test on current permit holders

Action in detail

See Action 04



See action No 4



See action No 4- however this action will not apply until Dec-16.

Planned



Completion of internal approval process and Management staff parking permits policy (Parking eligibility process) enforced

2016/2017



Permit holders reviewed against eligibility criteria with permits reallocated to essential car users where applicable.

Progress 2014/2015

Progress 2015/2016

Desired outcome

See Action 04

Timescale

Dec-16

Action N0

Action

Sub-action

Action in detail

Desired outcome

Review parking fees as a possible control to discourage single occupancy vehicles

Reduce the number of single occupancy vehicles

Timescale Completed

06

Car Parking

Review parking fees

Progress



A draft report has been written and the aim is to submit to October Capital & Workforce Group.

2014/2015



A report has been written and on the agenda for submission to December Capital & Workforce Group (December-14).

Progress



The Trust decided prior to the above meeting not to increase the fees on car parks, particularly with all of the current activity on site. This will be reviewed in the future.

2015/2016

Action N0

07

Progress

Action

Sub-action

Action in detail

Desired outcome

Timescale

Monitoring

Adaptable targets

Adapt targets as and when major elements of Manchester's green travel network go live (e.g. cross city bus, 'Get me there' and Vélocity).

Reduction in single occupancy car travel due to green travel network improvements

Completed

To discuss with MCC at quarterly review 25th November-15

2014/2015

Progress 2015/2016



Closed off after discussion with MCC. Please note that as and when major developments are communicated to the trust they will be passed on to staff. Any increase in staff taking up sustainable travel will be monitored via the travel survey

Action N0

Action

Sub-action

Action in detail

Desired outcome

Timescale

08

Procedural

Provide support for occasional car users

Review potentially giving support to staff that could use sustainable modes if they were allowed to use their car on certain days.

Currently occasional users or potential occasional users must be full time permit holders - no middle ground is available.

Completed

Progress



To be reviewed in line with park & ride



Park & ride and twilight onsite passes available for occasional car users

2014/2015

Progress 2015/2016

Action N0

09

Action

Sub-action

Action in detail

Desired outcome

Timescale

Monitoring

Annually conduct a post code analysis

Conduct an annual post code analysis of all staff employed on Christie Wilmslow Road site. This will include all site users - e.g. The

Allow for transport strategy to be adapted in line with current staff distribution

Annually

Christie Clinic, CRUK-MI and WMIC. Progress



In place with assistance from Transport for Greater Manchester



The Christie accessibility analysis for all site users under development with TfGM for Dec-14



A draft Christie accessibility analysis of all site users has been submitted by Transport for Greater Manchester. The analysis has looked into staff distribution, public transport connection hot spots and staff living within cycling distance. This report will ultimately indicate the number of staff that are within reasonable cycling distance of the trust and where public transport links exist based on the criteria set out on the SPF i.e. one connection being the maximum,.



Christie accessibility analysis conducted for permit holders and waiting list applicants to assist with action 04 and 05..



Review the number of staff within reasonable cycling distance.

2014/2015

Progress 2015/2016

Planned 2016/2017

Action N0

10

Action

Communication marketing

&

Sub-action

Action in detail

Desired outcome

Timescale

Promotion

Promote the Christie as a sustainable organisation with sustainable travel prioritised over single occupancy vehicle (SOV)

Employees who are considering working at the Christie will have been made aware that SOV is to be discouraged and that a means test will be required for permit application.

Completed

(Potential employees)

Formal meetings with the communications team to develop promotion.

Progress



A draft document is under development by facilities, human resources and communications for publication on NHS jobs.

2014/2015

      

Communication & marketing strategy developed. Meeting held with Transport for Greater Manchester (TfGM) and the Christie on reinvigorating sustainable travel. A document has been published on NHS jobs to promote sustainable travel options for potential employees of the Christie Communication & marketing strategy ratified by the Christie travel & car parking group (31/10/14) Meeting held (21st October 2014) with Transport for Greater Manchester (TfGM) and the Christie on reinvigorating sustainable travel –outcomes to follow. Amendments to publicise the Christie position as an organisation that encourages sustainable travel now on the intranet –FAQ, Cycling updates, public transport, park and ride and car parking situation Communication & marketing strategy formalised and in place – monitored at regular meeting with updates at travel and car parking meetings



Document on NHS jobs to promote sustainable travel options for potential employees of the Christie - UPDATED

Progress 2015/2016

Action N0

11

Action

Sub-action

Action in detail

Desired outcome

Timescale

Communication & marketing

Promotion

Introduce the Christie as a sustainable organisation with alternatives to SOV in place and make it clear that permit applicants must have met with travel planning representatives.

New employees will be supplied with an information pack detailing alternatives to SOV and that a means test will be required for permit application.

Completed

(New employees)

Formal meetings will take place with communications to develop promotion. 

A stand has been booked at the next Trust induction day (8 September) to meet with new employees to discuss travel options. The intention is to make this a standard event at Trust inductions.

      

Communication & marketing strategy is being developed. New team formed with TfGM and the Christie on reinvigorating sustainable travel. Sustainable travel now marketed on Trust Inductions Communication & marketing strategy ratified at the Christie travel & car parking group (21/10/14) Personal travel planning packs will be offered to Christie employees for the foreseeable future through AECOM & TfGM. Meeting held (21st October 2014) with Transport for Greater Manchester (TfGM) and the Christie on reinvigorating sustainable travel –outcomes to follow. Personal travel planning surveys offered to staff at the mandatory corporate trust induction.

Progress



Link to personal travel planning surveys sent in advance of corporate trust induction.

2015/2016



Document on NHS jobs to promote sustainable travel options for potential employees of the Christie - UPDATED

Planned



Review with TfGM and Aecom the progress so far with personal travel planning.

Progress 2014/2015

2016/2017

th

Action N0

12

Action

Sub-action

Action in detail

Desired outcome

Timescale

Communication & marketing

Promotion

Promoting alternatives to SOV via intranet (interactive travel plan), posters, events, notice boards and personal travel planning*.

Information will be widely available on the alternatives to SOV.

Completed

(Current employees)

Formal meetings with the communications team to develop promotion. *AECOM event -Staff will be encouraged to attend. Progress



Communication & marketing strategy is being developed.



A travel and car parking Q & A has been published to answer common questions regarding the current situation.



New team formed with TfGM and the Christie on reinvigorating sustainable travel.



AECOMM personal travel event resulted in the production of 538 personalised travel packs – follow up actions to be developed with support from TfGM,



Communication & marketing strategy ratified at the Christie travel & car parking group (31/10/14)

  1. 2.

Personal travel planning packs are now offered to Christie employees online and at Trust cooperate induction for the foreseeable future through AECOM & TfGM. Meeting held (21st October 2014) with Transport for Greater Manchester (TfGM) and the Christie on reinvigorating sustainable travel –outcomes to follow. Travel plan co-ordinator attended : Travel champions training workshop - TfGM Travel Choices Employer’s forum - TfGM



Christie travel pages reviewed and amended to provide the most up-to-date information available



Personal travel planning surveys offered to staff at the mandatory corporate trust induction.

   

Draft payslip travel choices attachments developed. Draft poster promoting park and ride developed. Park & ride communication sent via intranet newflash to get expressions of interest in joining the scheme. Park & ride posters distributed.



Health & wellbeing day – 19 March 2015 will promote: • Walkit.com urban route planner • Cycling – cyclescheme, Velocity, TfGM, • Public transport tickets and journey planning

2014/2015

th

o o

Health & wellbeing day held on the 17th March 2016  Transport for Greater Manchester – better by cycle  Transport for Greater Manchester/AECOM – Personal travel planning  Living streets – Promotion of ‘Put your feet to work week’  Stagecoach Manchester – Service promotion  First Bus Greater Manchester - Service promotion Online and poster promotion of Green Commute Event on the 27th April 2016 (e-bikes) Travel plan coordinator attended Smarter Travel LIVE! 2016

 

Review with TfGM and Aecom the progress so far with personal travel planning. Staff intranet being updated – including sustainable travel pages

o Progress 2015/2016

Planned 2016/2017

Action N0

13

Action

Sub-action

Public transport initiative

Continued negotiations transport concessions

Action in detail

for

public

Maintain communication with providers to negotiate concessions

service

Desired outcome

Timescale

Reduce the cost of public transport therefore increase its appeal to staff.

Ongoing

Progress



New team formed with TfGM and the Christie on reinvigorating sustainable travel including public transport concessions.

2014/2015

  

First bus Greater Manchester – talks on-going. Meeting held (21st October 2014) with Transport for Greater Manchester (TfGM) and the Christie on reinvigorating sustainable travel –outcomes to follow. Travel plan co-ordinator attended Travel Choices ticketing workshop - TfGM

 

First bus Greater Manchester contract under review and one amendment required prior to being passed on for approval at Christie executive level. ( Metrolink staff discount renewed for 2015 (10% of annual season tickets). TfGM did not charge a fee for failing to seen a minimum of 10 tickets in 2014 as they acknowledged the Trusts ‘commitment to develop ways of actively encouraging employees to shift to public transport’ .



Approval and launch of First bus Greater Manchester discount. Ad to communication and marketing strategy



As 19.58% of staff surveyed indicated that c heaper public transport tickets would encourage them to use sustainable travel the travel plan coordinator will discuss the with TfGM .

Progress 2015/2016

Planned 2016/2017

Action N0

14

Action

Sub-action

Action in detail

Desired outcome

Timescale

Public transport initiative

Investigate salary sacrifice for public transport tickets

Review potential for salary sacrifice to pay for public transport tickets (subject to HRMC approval)

Reduce the cost of public transport therefore increase its appeal to staff.

Completed



Travel plan co-ordinator attended Travel Choices ticketing workshop – TfGM

Progress



2014/2015



Finance looked into HRMC guidance on public transport salary sacrifice and the findings were that this is not allowed unless on a specified route but most staff will buy a network ticket which allows them to use any bus/route, therefore not an option. Also an enquiry was made through National Performance Advisory Group and response were received from six Trusts all indicating that they do not offer salary sacrifice for sustainable travel.



Discussed with Manchester City Council city policy team and closed off action with their permission

Action N0

15

Action

Sub-action

Action in detail

Desired outcome

Timescale

Public transport initiative

Review internal funded public transport incentives *

Investigate potential internal funding to add additional reductions to public transport costs.

Reduce the cost of public transport therefore increase its appeal to staff.

Completed

* Potential Finance (HMRC) & Human resource implications 

Discounts on tickets (cost shared by trust, staff and supplier) – this would be deemed a benefit in kind if the member of staff does not fully reimburse the trust’s cost and would require reporting on the P11d. The P11d is annual return to HMRC, which shows the benefits an employee has received from their employment during the year. The employee would then be liable for tax on the amount received. For example if the ticket price is £100 and they get a 10% discount, tax will be payable on £10.



Also an enquiry was made through National Performance Advisory Group and response were received from six Trust all indicating that they do not offer internal funded discounts for sustainable travel.



Discussed with Manchester City Council city policy team and closed off action with their permission

Progress 2014/2015

Action N0

16

Action

Sub-action

Action in detail

Desired outcome

Timescale

Public transport initiative

TfGM overall tickets 'Get me there'

Promote the launch of 'Get me there' a one card pays for all public transport modes in Greater Manchester.

Employees will be aware of the scheme and have on site access to the scheme.

2017 (TBA TfGM)

Negotiate the setting up of a corporate scheme with TfGM to allow the Trust to sell 'Get me there’ cards. Progress

  

Travel plan co-ordinator attended Travel Choices ticketing workshop – TfGM Discussed at numerous meetings and everyone will be supportive of this and it role in aiming for 60% of staff using sustainable Meeting held (21st October 2014) with Transport for Greater Manchester (TfGM) and the Christie on reinvigorating sustainable travel –outcomes to follow.

2014/2015 

‘Get me there’ now available on buses - promoted



Confirm timetables with TfGM and revisit marketing with the information provided.

Progress 2015/2016

Planned 2016/2017

by

Action N0

17

Action

Sub-action

Action in detail

Desired outcome

Timescale

Public transport initiative

Signage

A further internal and external review of all signage & information points to direct staff, patients & visitors to public transport

Public transport links are promoted so people are aware geographically of the alternatives.

April-15

(Public transport wayfinder)

Progress



Communication & marketing strategy ratified at the Christie travel & car parking group (31/10/14)



Meeting has taken place with the head of marketing feedback on internal directional signage to public transport connections and information points. Feedback require. This will be progressed at the next Patient Experience Committee meeting. This item will become agenda item within the next quarter



To be reviewed after completion of proton – the be agreed with MCC

2014/2015

Progress 2015/2016

Action N0

18

Action

Communication marketing

&

Sub-action

Action in detail

Desired outcome

Timescale

Park & Ride (TfGM)

Promotion of the Metrolink park & ride

Increased use of park & ride by Christie staff, patients and visitors

Completed

Progress



Promoted via the staff intranet with a Chinwag article (trust internal staff magazine) following in September.

2014/2015



New team formed with TfGM and the Christie on reinvigorating sustainable travel including public transport concessions.



Communication & marketing strategy is being developed.



Promoted via the staff intranet, Chinwag article (trust internal staff magazine) and team brief.

  

Meeting held (21st October 2014) with Transport for Greater Manchester (TfGM) and the Christie on reinvigorating sustainable travel –outcomes to follow. Communication & marketing strategy ratified at the Christie travel & car parking group (22/10/14) Travel plan coordinator attended Travel choices sustainable car use workshop – included updates and detailed discussion on the Metrolink Park & ride.



Chinwag Summer 2015 edition – commuter stories (included cycling, Metrolink park & ride and the Christie park & ride)

Progress 2015/2016

Action N0

19

Action

Sub-action

Action in detail

Desired outcome

Timescale

Public transport initiative

Cross city bus

Discuss with TfGM how the Trust can be linked in with the Cross city bus project

Improve awareness of public transport network.

2015 (TBA TfGM)

(Bus priority lanes)

Progress

 

Meeting held (21st October 2014) with Transport for Greater Manchester (TfGM) and the Christie on reinvigorating sustainable travel –outcomes to follow



Bus priority lanes – completion date winter 2016/2017.



Confirm timetables with TfGM and revisit marketing with the information provided.

2014/2015

Progress 2015/2016

Planned 2016/2017

by

Action N0

Action

Sub-action

Action in detail

Desired outcome

Timescale

Trial the use of pool bicycles to connect public transport station to the Trust (i.e. West Didsbury Metrolink, Burnage railway & Mauldeth Road railway).

Improve public transport connection to the Christie

TBA- Deadline will be reviewed upon discussions with TfGM

Investigate pool bicycles Public transport initiative

20

 

Progress 2014/2015

Discussions held with TfGM and they will be willing to look into this with the Trust Travel plan coordinator has become a member of TfGM Workplace Cycle Champions Network

The role of a W orkplace Cycle Champion can vary, from disseminating and passing on information and advice to setting up a Bic ycle User Group (BUG). Ultimately, the role is to actively promote cycling to colleagues who cycle or would like to cycle to work. Benefits to becoming a W orkplace Cycle Champion:

   

Progress

Access to support and advice from the Better By Cycle team Access to free cycle training An opportunity to network with other like -minded people across Greater Manchester Get a heads-up on the latest events and initiatives.

 

Two month pool bicycle pilot took place in partnership with Brompton bikes Ltd. These were folding bikes that could be used with public transport or folded up in a car. Discussions ongoing with with TfGM Travel choices advisor running a second pilot scheme.



Work with TfGM Travel choices advisor to run second pilot scheme.

2015/2016

Planned 2016/2017

Action N0

21

Action

Sub-action

Action in detail

Desired outcome

Timescale

Cycling initiative

Review of current resources

Complete a review of cycle provisions (i.e. parking, showers, lockers, changing rooms and clothes drying facilities)

Find potential improvements in cycling resources to encourage and support cycling.

Ongoing

Progress



A site review has taken place and a report is being written.

2014/2015



A site review has taken place and a report is to be written.



Work is expected to commence in febuary-15 on the installation of new shower facilities and construction is due to take six weeks. The new facilities will include three shower cubicles and a dry room. The dry room will include ventilation and heating.



As a result of the Initial funding of £245K for improvements to cycle facilities a consultation process has been instigated via the Christie newsflash and BUG to find out where staff what potential showers to be located (or upgraded) and where they would like to see additional cycle shelters.



Trust confirmed expression of interest given for installation of a public bike pump – TfGM proposed project.



Proposals for additional cycling facilities drawn up and made available to staff – see appendix D

Progress 2015/2016

Action N0

22

Action

Sub-action

Action in detail

Desired outcome

Timescale

Cycling initiative

Action any recommendations from Action 21

See Action 21 and apply recommendations via business cases

Make improvements to cycling resources to encourage and support cycling.

April-15

Progress



June 2015 – 6 new showers and a dry room open completed and opened

2015/2016



As part of the MCRC new cycling facilities opened: 20 space compound, 6 showers, drying facilities and 180 lockers



A 20 bike compound next to car park C and 5 bicycle lockers distributed around the site.



TfGM have installed a public bicycle pump at the Christie



New compounds in work up – centrally located in a secure location as an incentive.



Green Commute Event on the 27th April 2016 - allow staff to have a try on an e-bike. Feedback from the day will be reviewed and potentially the Trust will sign up to an e-bike scheme.to allow staff to make up to 42% savings on the purchase of an e-bike.

Planned 2016/2017

Action N0

23

Progress 2014/2015

Action

Sub-action

Action in detail

Desired outcome

Timescale

Cycling initiative

On site cycle training days

Provide onsite training days for all skill levels of riding and cycle maintenance

Support modal shift over to cycling.

April-15



TfGM has sent across information and would be willing to assist



Travel plan coordinator has become a member of TfGM Workplace Cycle Champions Network

The role of a W orkplace Cycle Champion can vary, from disseminating and passing on information and advice to setting up a Bic ycle User Group (BUG). Ultimately, the role is t o actively promote cycling to colleagues who cycle or would like to cycle to work. Benefits to becoming a W orkplace Cycle Champion:    

Progress 2015/2016

Access to support and advice from the Better By Cycle team Access to free cycle training An opportunity to network with ot her like-minded people across Greater Manchester Get a heads-up on the latest events and initiatives.

 

To discuss with MCC as onsite maintenance training is not possible due to this being a clinical building. Communication of 1:1 training provided by TfGM for all skills levels would be better utilised due to staff being unable to guarantee that the can make the sessions. during the working day,

Action N0

24

Action

Cycling initiative



Sub-action

Action in detail

Desired outcome

Timescale

Employee bike hire scheme

Allow for employees to have a go before buying their own bike

Support modal shift over to cycling.

TBA- Deadline will be reviewed upon discussions with TfGM

Travel plan coordinator has become a member of TfGM Workplace Cycle Champions Network

Progress 2014/2015

The role of a W orkplace Cycle Champion can vary, from disseminating and passing on information and advice to setting up a Bic ycle User Group (BUG). Ultimately, the role is to actively promote cycling to colleagues who cycle or would like to cycle to work. Benefits to becoming a W orkplace Cycle Champion:

Progress

   

Access to support and advice from the Better By Cycle team Access to free cycle training An opportunity to network with other like -minded people across Greater Manchester Get a heads-up on the latest events and initiatives.

 

Two month pool bicycle pilot took place in partnership with Brompton bikes Ltd. These were folding bikes that could be used with public transport or folded up in a car.. Discussions ongoing with with TfGM Travel choices advisor running a second pilot scheme.



Work with TfGM Travel choices advisor to run second pilot scheme.

2015/2016

Planned 2016/2017

Action N0

Action

Sub-action

Action in detail

Desired outcome

Timescale

Contractor hired to conduct servicing of staff bikes.

Support staff who cycle to work.

Ongoing

Twice yearly bike doctor 25

Cycling initiative

Progress 2014/2015

 

National cycle to work day (4th September) marked with bicycle doctor session - Trust funded. Feedback will be reviewed. Expressions of interest for the next session have been sent out via the Christie newsflash and BUG for Bike doctor to be held at the Trust annual Health & wellbeing day (19 th March 2015)



Dr bike session held on national cycle to work day 3rd September 2015 and at Health & wellbeing day held on the 17th March 2016



Review feedback of session so far from bike maintenance service provider.

Progress 2015/2016

Planned 2016/2017

Action N0

26

Progress

Action

Sub-action

Action in detail

Desired outcome

Timescale

Cycling initiative

Support Vélocity 2025

Liaise with TfGM and MCC on Vélocity 2025 a project to build a cycling culture and infrastructure

Incorporation into the infrastructure with cycle lanes linked to main site and staff reassured about road safety with improved bicycle lanes.

2025

  

Travel plan coordinator attended the drop-in public consultation on the Wilmslow Road corridor cycle lanes in December 2014. At the request of Manchester City Council the travel plan coordinator published the Wilmslow Road proposal on the trust intranet and requested feedback via BUG. The following feedback was sent to the council:  Concerns regarding loss of out- patients drop off bays  Is there a procedure for policing cycle lanes?  Is there a maintenance procedure?



Travel plan coordinator to continue liaising with Manchester City Council consultation team on the Wilmslow Road corridor cycle lanes.

2014/2015

Progress 2015/2016

Please note - MCC and governors briefed neighbourhood forum on the new cycle ways to be built. There is an expectation that this will encourage more cyclists to use their bikes to come to work when completed. The new cycling routes are communicated to our staff intranet under cycling. The annual survey will indicate if any increase in cycling has taken place under point 2 modal shift. 

Planned 2016/2017

Travel plan coordinator to liaise with Manchester City Council consultation team on the Wilmslow Road corridor cycle lanes and hold promotional event when it is completed.

Action N0

27

Action

Sub-action

Action in detail

Desired outcome

Timescale

Car share initiative

Review internal and car share database and launch external database (Car share GM)

Conduct full review & maintenance of the car share internal database* and instigate the external car share database

Ease of use for finding a car share partner

Completed

* Annually thereafter Progress



External database account set up (Car share GM)



Review of database under way.



Database amended in line with car share criteria



Travel plan coordinator attended Travel choices sustainable car use workshop – included discussion on GM –car share database.



Internal database in place and the use of an external database was an agenda item at the Christie travel & car parking group where it was agreed that an external database woul d over complicate the GTP. Seek approval form MCC to close this action off.

2014/2015

Planned 2015/2016

Action N0

28

Planned 2015/2016

Action

Sub-action

Action in detail

Desired outcome

Timescale

Car share initiative

Guaranteed Ride Home scheme for car sharers

Review the possibility of a backup plan for car sharers should they or their car share partner has to leave site earlier or later than expected.

Support car sharing by providing a Trust backup plan.

Completed



This has been reviewed and due to the staff coming from wide catchment this is not feasible

Action N0

29

Progress

Action

Sub-action

Action in detail

Desired outcome

Timescale

Car share initiative

Increase designated car share spaces

Currently there are 29 front of house car sharer spaces. Review increasing numbers in line with modal shift requirements and as and when only 2 spaces remain.

Car share spaces filled with a minimum of 2 available to encourage more sharers.

Ongoing



Travel plan coordinator attended Travel choices sustainable car use workshop – including car sharing



Car park attendants monitoring the daily usage of car share spaces at 11:00 and 14:00 Monday – Friday.

2014/2015

Progress 2015/2016

Action N0

Action

Sub-action

Action in detail

Desired outcome

Timescale

Identify whether footpaths around the site are safe, secure, well lit, maintained and free from obstructions

Provide safe access for pedestrians

Ongoing

Pedestrian access assessments 30

Walking initiative



Survey completed (report to follow)- review period will then be agreed.



Concerns raised to local councillors regarding Palatine Road footpath (via travel & car parking group) – reported to the council online and it has been acknowledged that repairs are required but these are still outstanding.



Palatine Road footpath repairs logged with MCC (Sep-14) & update requested (Jan-15).

Progress



Monitor progress regarding condition Palatine Road footpath – logged with MCC

2015/2016

 

Meeting with local councillors to debate location of controlled crossing on Wilsmlow Road, closed off as cost prohibited Living street conducted a street survey of pavement to West Didisbury metrolink station and Oak Road, sections of Wilmslow Road

Planned



Awaiting feedback from MCC on the street audit.

Progress 2014/2015

2016/2017

Action N0

31

Progress 2015/2016

Planned 2016/2017

Action

Sub-action

Action in detail

Desired outcome

Timescale

Walking initiative

In line with Christie commitment staff pledge on supporting a Health workplace - Implement walking buddy groups

Review possibility of creating walking groups during lunch periods to encourage walking as a healthy lifestyle choice

Staff take an interest in walking as a social activity may also start walking to work

May-15



In partnership with TfGM/Aecom a lunchtime walk was held on 27th June

In addition to the Led Walks, Travel Advisors attended to: · Provide travel advice on walk routes and journey planning; · Advise on how walking can benefit your health and wellbeing; · Offer free goodies to those interested in walking; and · Provide an exclusive Metrolink discount to current car drivers.  Living streets walk challenge - 28th September – 2nd October 2015  Put you feet to work week - 14th – 18th March 2016  Travel plan coordinator attended travel choses walking work places workshop



Walking Event that will involve a led walk will be held between April and September 2016. Date to be agreed with AECOM/TfGM.

Action N0

32

Progress

Action

Sub-action

Action in detail

Desired outcome

Timescale

Human Resources

Flexible hours

Review the possibility flexible work hours to avoid peek traffic and fit in with public transport schedules. Consider possible shift alterations to reduce the need for travel (i.e. 12 hours shifts).

Increase the appeal of public transport and reduce the number of journeys that need to be made to site.

TBA



The Christie human resources department confirmed that the Trust Flexible working policy is applicable to the green travel plan.



Discuss with University, Boots, Synlab and Christie Clinic management if they have in place a flexible working policy that can support green travel

2015/2016

Planned 2016/2017

Action N0

33

Progress

Action

Sub-action

Action in detail

Desired outcome

Timescale

Off Site Alternatives

Satellite offices

Review possible satellite offices with staff distribution data

Situate satellite offices in a location that involves a lower carbon footprint produced through commuting

To be agreed with capital team as and when developments occur



Consultant looking into sites and some options are being considered



Consultant looking into sites and some options are being considered

2014/2015

Planned 2016/2017

Action N0

34

Progress

Action

Sub-action

Action in detail

Desired outcome

Timescale

Off Site Alternatives

Relocation

Review possible relocate back of house staff off the main site to satellite offices

Reduce the traffic volume coming to the main site.

To be agreed with capital team as and when developments occur



Consultant looking into sites and some options are being considered



Consultant looking into sites and some options are being considered

2014/2015

Planned 2016/2017

Timescale Action N0

35

Action

Sub-action

Action in detail

Desired outcome

Off Site Alternatives

Park & Ride

Implementation of a park and ride scheme noting Manchester City Councils recommendation for setting them up near a Metrolink station

Reduces number of vehicles travelling to main site

To be agreed with capital team as and when developments occur

Progress



Park and ride group formed and meetings taking place.

2014/2015

 

A report indicating potential staff numbers off site has been drafted. Internal report is intended to go to September committees to secure approval for purchasing available land.



Park and ride group formed and meetings taking place.

        

A report indicating potential staff numbers off site has been drafted. A business has been submitted and approved at November-14 Capital & Workforce Planning Group Intention is to go live in January 2015. Tendering currently ongoing for ride service providers Project manager (park & ride) recruitment process commenced. Park & ride car park attendants recruitment process commenced. Tenders for shuttle services reviewed and finance finalised. Expression of interest sent to staff on permit waiting list Travel plan coordinator attended Travel choices sustainable car use workshop – including park & ride.



In 2015 The Christie commenced a pilot Park and Ride scheme led by a newly recruited project lead, with plans to extend the scheme in the future.  A bus service runs every 30 minutes from 7.00am-9.30am and 3.30pm-7pm, Monday to Friday,  a regular bus service inbetween those hours  It is free service  Service is made available to education centre delegates and contractors working on site. MCC Planning & highways committee approved planning application 110657/FO/2015/S1 for the formation of an 85 space park and ride car parking facility at Christie Way, Chorlton, Manchester, M21 7QY that will operate Monday – Friday between 06:00-22:00. Promote the service park and stride facility – i.e. staff walk to the site and use the bus service. Commence operating park and ride car parking facility at Christie Way, Chorlton, Manchester, M21 7QY – subject to legal agreement.

Progress 2015/2016

Planned 2016/2017

  

Action N0

36

Progress

Action

Sub-action

Action in detail

Desired outcome

Timescale

Car Parking

Electrical cars

Provide an onsite recharge point for electrical vehicles

Improved local air quality

April-18



Quotes a proposal received for electric vehicle charge points, future proved to allow for expansion



Reviewed quotes and charge point proposal



Installation of electrical charge points

201652016

Planned 2016/2017

37

Car Parking

Electric/hybrid vehicles incentives

Financial incentive for use of electric/hybrid vehicles

Improved local air quality

April-18

38

Car Parking

Reduced fees for low emission vehicles

Financial incentive for use of low emission vehicles

Improved local air quality

April-19

Action N0

Sub-action

Action

Action in detail

 39

Progress

Business travel

Reduce car use for business travel

Planned 2016/2017



Public transport (within 40 mins and with only 1 change) or cycling ( 2 miles) should be used for non clinical business travel.



Negotiate setting up a corporate scheme with TfGM to allow the Trust to sell Get me there cards.



Instead of staff using their own private cars, pool cars could be used for business travel.



Investigate if car club membership could be incorporated in non clinical business travel.



Travel plan coordinator attended Travel choices sustainable car use workshop – including car sharing



To be discussed at the trust sustainable travel & car parking group

2014/2015

Video conferencing to reduce the need to travel for meetings

Desired outcome

Timescale

Reduces the need for cars to be brought to site and lowers the CO2 emissions for business travel miles.

Ongoing

Motorcycle initiative 40

41

Progress

Increase motorcycle parking

Moped initiative



Moped lease scheme

Increase motorbike parking facilities on the site to support potential motor cyclists

Investigate the possibility of a moped lease scheme for those that are not on a public transport link or within cycle distance

Less cars and lower carbon footprint

May-15

Less cars and lower carbon footprint

May-16

Scheme is targeted at job seekers and so not available to the Trust however as an alternative e-bike schemes are being investigated

2014/2015

Planned 2016/2017



Green Commute Event on the 27th April 2016 - allow staff to have a try on an e-bike. Feedback from the day will be reviewed and potentially the Trust will sign up to an e-bike scheme.to allow staff to make up to 42% savings on the purchase of an e-bike.

Appendix B Travel Plan : Highlight Report [Quarter 2 – 2015/16]

Report no: 1

Summary In June 2014 the Christie NHS Foundation Trust Strategic Planning Framework (SPF) was endorsed by Manchester City Council (MCC) Executive Committee. The SPF for The Christie was prepared in consultation with MCC. The aim of this document is to provide an agreed framework for the ongoing development of the Withington site and is intended to cover the next 15 years. The SPF is to be used as a reference document for all future planning applications made by the Trust. As part of this endorsement the Trust developed a green travel plan to aim to reduce the number of staff travelling to the Withington site by single occupancy vehicle. The target is to ensure that by 2030 less than 60% of staff travel to the site in single occupancy vehicles.

Overall status: Milestones          

June 2014 – SPF approved with new GTP target of 60% by 2030 July 2014 - £245k set aside for new shower / changing facilities October 2014 – GTP communication & marketing strategy developed and in place. October 2014 – Personal travel planning is available to all staff for the foreseeable future through Transport for Greater Manchester. November 2014 - Business case baseline assessments reviewed and amended to include sustainable travel elements. June 2015 – Park & ride pilot (free to use) commences operation from Broughton Park F.C. (Rugby Union) club, Hough End June 2015 – 6 new showers and a dry room open completed and opened June 2015 - Opening of the Manchester Cancer Research Centre (MCRC). August 2015 – As part of the MCRC new cycling facilities opened: 20 space compound, 6 showers, drying facilities and 180 lockers September 2015 – Local parking restrictions came into force (S106 agreement as part of the application 097417/FO/2011/S1 for the development of the MCRC).

Key actions planned 2015 Internal actions  Funding - business case baseline assessments – reviewed and amended to include sustainable travel elements.  Formation of parking eligibility consultation group (chaired by Director of Workforce)  Communication & marketing strategy progressing  Improvements to cycling facilities with 245K funding.  Two month pool bicycle pilot taking place.  Introduction of discounts for First bus Manchester  Park and ride (P&R) pilot (free of charge). External actions  Implementation of S106 car parking restrictions implemented.  Wilmslow Road Cycleway

Actions taken forward (June 2015 - September 2015)

Page 46 of 58

Internal                   

MCC sustainable plan draft dashboard scorecard developed and submitted for review. Parking eligibility consultation group (chaired by Director of Workforce) on-going. East Didsbury /tram car park and ride service is being promoted to education centre delegates Car share car park expanded from 29 – 47 spaces Personal travel planning event held 29th June (293 packs produced) Summer Chinwag article covered sustainable commuter storeys (cycling, Metrolink and park & ride) Metrolink promotional event 28th July with focus on second city crossing. Brompton folding bicycle marketed. Total site review of all sustainability facilities (including MCRC showers) taken place – illustrated site plan now in place, communicated by the intranet Walking workplaces event held on the 28th August-15 – guided walk of Withington National cycle to work day event (3rd September-15) included maintenance and security marking. Pilot Brompton folding bicycles hire scheme – 8 bicycles/8 weeks. New 20 space compound open as part of MCRC. New Showers, lockers and drying facilities available to staff in the MCRC building Contract agreed for TfGM to install a public bicycle pump at the Christie Bus discount tickets for “First Group Manchester” are now on sale at cashiers. TfGM 50% discount proposal for a monthly metro pass for current car park permit holders. Positive feedback during early stages of park and ride pilot. Further site proposed for P&R under review with solicitors and project manager

External 

Implementation of the S106 local parking restrictions

Planned activities (September 2015 – December 2015) Internal             

Agree internal process for monitoring indicators with MCC. Annual travel survey to be rolled out in November 2015. Parking eligibility consultation group (chaired by Director of Workforce) on-going. Promotional campaign for car share scheme Brompton folding bicycle marketing. Car share marketing campaign to promote new spaces Pilot Brompton folding bicycles hire scheme – 8 bicycles/8 weeks. New 20 space compound to be installed TfGM to install a public bicycle pump at the Christie Monthly walkaround of bicycle facilities. Further discussions with TfGM regarding on off monthly discounted tickets for motorists Park and ride evaluation during pilot, once usage increases. Metro pick up point (by park and ride service) suggested by planning to be implemented when usage increase

External  

Wilmslow cycleway to pass the Christie. ‘Get me there’ - bus and tram passengers could be travelling smart and using get me there before the end of the year.

Division:

Facilities

Month:

September 2015

Report of:

Bob Higginbotham - Head of facilities

Author:

W Blair – Strategic travel management officer

Page 47 of 58

Travel Plan : Highlight Report [Quarter 3 – 2015/16]

Report no: 2

Background In June 2014 the Christie NHS Foundation Trust Strategic Planning Framework (SPF) was endorsed by Manchester City Council (MCC) Executive Committee. The SPF for The Christie was prepared in consultation with MCC. The aim of this document is to provide an agreed framework for the ongoing development of the Withington site and is intended to cover the next 15 years. The SPF is to be used as a reference document for all future planning applications made by the Trust. As part of this endorsement the Trust developed a green travel plan to aim to reduce the number of staff travelling to the Withington site by single occupancy vehicle. The target is to ensure that by 2030 less than 60% of staff travel to the site in single occupancy vehicles.

* Survey to obtain 2015 figures has been distributed with results expected early 2016.

Overall status:

Milestones  June 2014 – SPF approved with new GTP target of 60% by 2030  July 2014 - £245k set aside for new shower / changing facilities  October 2014 – GTP communication & marketing strategy developed and in place.  October 2014 – Personal travel planning is available to all staff for the foreseeable future through Transport for Greater Manchester.  November 2014 - Business case baseline assessments reviewed and amended to include sustainable travel elements.  June 2015 – Park & ride pilot (free to use) commences operation from Broughton Park F.C. (Rugby Union) club, Hough End  June 2015 – 6 new showers and a dry room open completed and opened  June 2015 - Opening of the Manchester Cancer Research Centre (MCRC).  August 2015 – As part of the MCRC new cycling facilities opened: 20 space compound, 6 showers, drying facilities and 180 lockers  September 2015 – Local parking restrictions came into force (S106 agreement as part of the application 097417/FO/2011/S1 for the development of the MCRC). Key actions planned 2015/2016 Internal actions  Formation of parking eligibility consultation group (chaired by Director of Workforce)  Communication & marketing strategy progressing  Improvements to cycling facilities with 245K funding.  Two month pool bicycle pilot taking place.  Introduction of discounts for First bus Manchester  Park and ride (P&R) pilot (free of charge). External actions  Implementation and enforcement of S106 car parking restrictions.  Wilmslow Road Cycleway Page 48 of 58

Actions taken forward (September 2015 – December 2015) Internal  Additional facilities o 13% of staff in 2014 asked for more secure cycle parking to support them switching modes therefore the Trust has installed a 20 bike compound next to car park C and 5 bicycle lockers distributed around the site. o TfGM have installed a public bicycle pump at the Christie o Brompton folding ‘bicycle for hire’ pilot 8 bikes/8 weeks– feedback to follow. 

Communication & marketing o Living Streets' Walk Challenge 2015 (28 September to 2 October) promoted including launch stand in dining room on the 28 September. o E-flyer to market Brompton folding bicycle pilot o Autumn Chinwag article covered Brompton folding bicycles pilot th o Promotional stall held on the 25 November 2015 – covering cycling improvements, public transport offers and park & ride. o Draft illustrated site plan developed to cover all sustainable travel options – bicycle, bus, Metrolink , car share and park & ride [ONLINE]. o Promotion of onsite training offer from TfGM (maintenance and road safety) – feedback to be reviewed. o Travel plan coordinator attended The Future of Sustainable Transport conference, Salford University – 22 October 2015 ensure Christie is up to date on the Northern Hub.  Monitoring o MCC sustainable plan draft dashboard scorecard finalised and submitted. o Travel survey distributed to site users – results expected early 2016. th  Living Streets' Community Street Audit (28 October) o Palatine Road (east side) between the multi-storey car park (D), the Palatine Road entrance and the West Didsbury tram-stop; o Oak Road (south side) between Palatine Road, the (main) Oak Road entrance and Wilmslow Road; and o Wilmslow Road (west side) between Oak Road, the Wilmslow Road entrance and Marriott Street.  Public transport o Discussions on-going regarding TfGM 50% discount proposal for a monthly metro pass for current car park permit holders.  Park & ride o Park and ride service is being offered to students on placement at the Christie. o Further site proposed for P&R under review with solicitors and project manager  Parking o Parking eligibility consultation group (chaired by Director of Workforce) on-going. External 

Work on-going with the Wilmslow cycle way.

Page 49 of 58

Planned activities Quarter 5 (December 2015 – March 2016) 

Communication & marketing o Detailed illustrated site plan being developed to cover all sustainable travel options – bicycle, bus, Metrolink , car share and park & ride [ONLINE]. o A flyer for new starters is being developed that will be sent out prior to anyone starting. o Preparations for Staff Health & Wellbeing day – promotion of active travel o Marketing of ‘Get me there’ once bus is incorporated.  Monitoring o Travel survey – results expected early 2016 and report to follow in April after results have been reviewed.  Cycling o Additional bicycle compound in work up. o Brompton folding bicycle feedback to be collated and reviewed. o Monthly walkaround of bicycle facilities o Investigate piloting another model bike as part of a hire scheme. o Intensive cycling promotion to coincide with Wilmslow Road cycleway passing the Christie. o Review arranging onsite training for maintenance and road safety.  Walking o Living Streets' Community Street Audit (28th October) report to be reviewed.  Public transport o Discussions on-going regarding TfGM 50% discount proposal for a monthly metro pass for current car park permit holders. o Investigating park & ride buses collecting from train stations and Metrolink station. o Promote the park & ride bus as an option for staff living locally to walk to the site and catch the bus.  Car sharing o Promotional campaign for car share scheme o Car share marketing campaign to promote new spaces  Park & ride o Park and ride evaluation during pilot, once usage increases. o Park and ride expansion – 100 spaces at the Christie fields with extended hours (06:00 – 22:00)  Parking o Parking eligibility consultation group (chaired by Director of Workforce) on-going – draft policy to be ready 31st December 2015. External  Wilmslow cycleway to pass the Christie.  ‘Get me there’ - bus and tram passengers could be travelling smart and using get me there before the end of the year. Update needed from TfGM. Division:

Facilities

Month:

December 2015

Report of:

Bernard Flanagan

Author:

W Blair – Strategic travel management officer

Page 50 of 58

Travel Plan : Highlight Report [Quarter 4 – 2015/16]

Report no: 3

Background In June 2014 the Christie NHS Foundation Trust Strategic Planning Framework (SPF) was endorsed by Manchester City Council (MCC) Executive Committee. The SPF for The Christie was prepared in consultation with MCC. The aim of this document is to provide an agreed framework for the ongoing development of the Withington site and is intended to cover the next 15 years. The SPF is to be used as a reference document for all future planning applications made by the Trust. As part of this endorsement the Trust developed a green travel plan to aim to reduce the number of staff travelling to the Withington site by single occupancy vehicle. The target is to ensure that by 2030 less than 60% of staff travel to the site in single occupancy vehicles.

Staff survey statistics

Overall status:

Milestones  June 2014 – SPF approved with new GTP target of 60% by 2030  July 2014 - £245k set aside for new shower / changing facilities  October 2014 – GTP communication & marketing strategy developed and in place.  October 2014 – Personal travel planning is available to all staff for the foreseeable future through Transport for Greater Manchester.  November 2014 - Business case baseline assessments reviewed and amended to include sustainable travel elements.  June 2015 – Park & ride pilot (free to use) commences operation from Broughton Park F.C. (Rugby Union) club, Hough End  June 2015 – 6 new showers and a dry room open completed and opened  June 2015 - Opening of the Manchester Cancer Research Centre (MCRC).  August 2015 – As part of the MCRC new cycling facilities opened: 20 space compound, 6 showers, drying facilities and 180 lockers  September 2015 – Local parking restrictions came into force (S106 agreement as part of the application 097417/FO/2011/S1 for the development of the MCRC).  February 2016 – Sustainable travel target for 2015 (40%) exceeded at 43.74%. Key actions planned 2015/2016 Internal actions  Formation of parking eligibility consultation group (chaired by Director of Workforce)  Communication & marketing strategy progressing  Improvements to cycling facilities with 245K funding.  Two month pool bicycle pilot taking place.  Introduction of discounts for First bus Manchester  Park and ride (P&R) pilot (free of charge). External actions  Implementation and enforcement of S106 car parking restrictions.  Wilmslow Road Cycleway

Actions taken forward (December 2015 – April 2016) Page 51 of 58

Internal  Additional facilities o Proposals for additional cycling facilities drawn up and made available to staff. 

Communication & marketing th o Health & wellbeing day held on the 17 March 2016  Transport for Greater Manchester – better by cycle  Transport for Greater Manchester/AECOM – Personal travel planning  Living streets – Promotion of ‘Put your feet to work week’  Stagecoach Manchester – Service promotion  First Bus Greater Manchester - Service promotion o Online and poster promotion of Green Commute Event on the 27th April 2016 (e-bikes) o Travel plan coordinator attended Smarter Travel LIVE! 2016  Monitoring o Travel survey 2015 results received and sustainable travel target (40%) exceeded at 43.74%. o S106 Modal shift report submitted to MCC (L/BH/EVD3001/2984 106 agreement).  Walking th th o Living streets – ‘Put your feet to work week’ held 14 -20 March 2016 and a prize draw for £50 worth of shopping vouchers for participants. rd o Travel plan coordinator attended TfGM Walking Workshop (23 March 2016)  Public transport o Discussions on-going regarding TfGM 50% discount proposal for a monthly metro pass for current car park permit holders.  Park & ride o Park and ride service is being offered for educational events. o MCC Planning & highways committee approved planning application 110657/FO/2015/S1 for the formation of an 85 space park and ride car parking facility at Christie Way, Chorlton, Manchester, M21 7QY that will operate Monday – Friday between 06:00-22:00. o Further site proposed for P&R under review with solicitors and project manager  Parking o Management staff parking permits policy (Parking eligibility process) finalised and going through internal approval process. External 

Work on-going with the Wilmslow cycle way.

Planned activities Quarter 5 (April 2015 – July 2016)

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 





  

Communication & marketing o Detailed illustrated site plan being developed to cover all sustainable travel options – bicycle, bus, Metrolink , car share and park & ride [ONLINE]. Cycling o Additional bicycle compounds in work up. o Bicycle maintenance feedback to be collated and reviewed. o Monthly walkaround of bicycle facilities o Undertake a second pilot hire scheme with different model bicycles. o Intensive cycling promotion to coincide with Wilmslow Road cycleway completion. o Try an e-bike Green Commute Event on the 27th April 2016 Walking o Living Streets' Community Street Audit (28th October) – await feedback from MCC. o Walking Event that will involve a led walk will be held between April and September 2016. Date to be agreed with AECOM/TfGM. Public transport o As 19.58% of staff surveyed indicated that cheaper public transport tickets would encourage them to use sustainable travel the travel plan coordinator will discuss the with TfGM . o Discussions on-going regarding TfGM 50% discount proposal for a monthly metro pass for current car park permit holders. o Investigating park & ride buses collecting from train stations and Metrolink station. o Promote the park & ride bus as an option for staff living locally to walk to the site and catch the bus. Car sharing o Promotional campaign for car share scheme o Car share marketing campaign to promote new spaces Park & ride o Park and ride expansion – 100 spaces at the Christie fields with extended hours (06:00 – 22:00). Subject to legal agreement. Parking o Completion of internal approval process of Management staff parking permits policy (Parking eligibility process)

External  Wilmslow cycleway to pass the Christie.

Key actions planned 2016/2017 Internal actions • Parking eligibility testing on all parking permit holders and waiting list applicants • Communication & marketing strategy progressing • Improvements to cycling facilities with 245K funding. • A second pool bicycle pilot taking place. • Investigate further of discounts for public transport • Expansion of Park and ride (P&R) pilot (free of charge).- subject to legal agreement External actions • Oxford Road priority bus lanes. • Wilmslow Road Cycleway

Division:

Facilities

Month:

April 2015

Report of:

Bernard Flanagan

Author:

W Blair – Strategic travel management officer

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Appendix C

Developing the GTP - 2012 • SWOT analysis (Strengths, weaknesses, opportunities and threats) • PEST analysis (Political, economic, social, and technological) • Actions • Staff skill mix • Postcode analysis. • Partnership with Transport for Greater Manchester (TfGM) formed. • Travel strategy – Review of short, medium and long term travel management solutions. Green travel support mechanisms - 2012 • Bicycle training offered through TfGM – including maintenance training. • Bike user group formed (BUG). • Installation of bus stop information point at Palatine Road entrance. • Patient leaflets currently being reformatted to focus on sustainable travel, rather than car parking. • Strategic travel management officer joins the Manchester Green Travel Employers Forum (MaGTEF) • Annual on street parking survey takes place – long and short term parking. • Annual staff survey takes place to collate modal shift figures. Green travel support mechanisms - 2013 • Spring Chinwag (Internal staff magazine) promotes stagecoach discounts, car sharing, BUG and summer arrival of Metrolink. • Health & wellbeing day 16th April 2013 – Promotes walking, cycling, and public transport. • Re-launched travel page – sustainable travel focus including route finding & discount promotions. • Cycle to work scheme re-launch – contract with Cyclescheme up to June 2016. • Metrolink West Didsbury station opens – Internal promotion. • Options for potential cycle hubs received from architect. • Bus timetables now centrally located on the glass corridor • ‘Sustainable travel day’ set 12th September 2013 in line with National Cycle to Work Day  Walkit.com flyers  Cycling promotion via Cyclescheme.  Cycles on display including folding bike  Additional capacity for the day with security  Metrolink promotional stand - TfGM  Buses promotional stand - Stagecoach & Finglands. • Bike shelter installed at Candleford House – 12 spaces. • Stagecoach agreed to add The Christie to scrolling destination information. • Meetings held with TfGM with customer liaison team to look at promotion. • “Bike to work” scheme posters distributed across site. • • • • •

Winter Chinwag promotes:  Stagecoach annual pass £535 discount £25  Sustainable travel loan – Interest free over 10 months Strategic travel management officer attends the Cycling Knowledge Event 7th November 2013. Metro link discount – major coup  Contract drawn up - trust approved  10% discount for annual tickets Strategic travel management officer attends Mainstreaming Smarter Travel Conference 3rd & 4th December 2013. Car share spaces – quotes received spaces to be allocated Page 54 of 58

• • • •

Discussion held with Northern rail – potential for Trust joining corporate season ticket scheme. Annual on street parking survey takes place – long and short term parking. Postcode analysis takes place. Annual staff survey takes place to collate modal shift figures.

Green travel support mechanisms – 2014/2015 

• • • 

Strategic travel management officer appointed to develop and support the delivery of the green travel plan.  Business case baseline pro-forma now includes consideration for travel management  Sustainable Development Management Plan (SDMP) approved at August 2013 capital and workforce planning group. The SDMP incorporates 10 elements of development including travel.  Sustainable development Committee to report process on the SDMP and is chaired by a board level manager.  Staff survey is conducted annual to obtain the modal shift figures.  Street parking surveys have been taking place annually to monitor staff and patients on street parking across proposed S106 parking zone.  Travel page activity monitoring to review patterns of information gathering.  Neighbourhood forum takes place on a quarterly basis with travel plan updates. The forum allows local resident and Councilors to engage with the Trust on the GTP expressing their views on progress and make suggestions on the plan to the Facilities manager.  Events have taken place to promote sustainable travel options - Health & Wellbeing day 16th April 2013 & 20th March 2014 and sustainable travel day 12th September 2014.  Christie travel page created with links to sustainable travel schemes, route planning resources and timetables. Patient leaflet altered to focus on public transport. Bus timetables centrally located in the patient information department. Posters regularly distributed across site promoting cycle to work scheme and public transport special offers. Walking  Focusing and publicising health benefits for staff living within the vicinity of the trust or who can combine public transport. Health & Wellbeing day 16th April 2013 & 20th March 2014.  Route planning website linked to Trust intranet – WALKIT.COM.  Link with public transport – footpath direction signage installed on the northbound and southbound West Didsbury metrolink station exits.



Cycling  Bike to work scheme re-launched – 3 year contract signed with Cyclescheme (21 bikes purchased since July-13).  Focus and publicise cycling as a mode of active travel for staff living within the vicinity of the trust. Health & Wellbeing day 16th April 2013 & 20th March 2014.  Route planning website linked to Trust intranet –

www.transportdirect.info/Web2/JourneyPlanning/FindCycleInput.aspx  Cycle storage – Shelter installed at Candleford House – 12 spaces.  Bicycle user group (BUG) – Online discussion board created.  Maintenance courses – Promoted online and at events for free training offered by TfGM.  Training - Promoted online and at events for free training offered by TfGM. Page 55 of 58



Public Transport  Metrolink –  Promoted via Chinwag (Bi-monthly staff magazine), intranet, posters & patient leaflet.  Signage - footpath direction signage installed on the northbound and southbound West Didsbury metrolink station exits.  Discounted annual season tickets available (10%) for staff.  Bus –



 Promoted via Chinwag (Bi-monthly staff magazine), intranet, posters & patient leaflet.  Public transport loan – Promotion of interest free loan.  Discounted annual season tickets now available for Stagecoach.  Talks held with First Group Greater Manchester as new provider in South Manchester. Car share  Promoted via Chinwag (Bi-monthly staff magazine) & intranet.  External database - Christie signed up to Car Share GM.  Definition of ‘car sharing’ reviewed and amended with support from Manchester City Council.  Designated spaces expanded – the number of car sharer spaces has been increased from 21 to 29.

Green travel support mechanisms – 2015/2016  

Strategic travel management officer attended Smarter Travel LIVE! (2016)17th and 18th March 2016. Monitoring (Internal)  Staff survey is conducted annual to obtain the modal shift figures – all site users.  Monthly commentary re sustainability reported via the monthly performance reports.  Progress monitored through sustainable travel and car parking group  Monthly indicators developed for:o Public transport tickets sold, o Car sharer spaces occupied o Cycle to work certificates redeemed.



Monitoring (External)  Annual S106 modal shift report submitted to MCC for the 12th April 2015  Quarterly progress report dashboard summited to the MCC.  Quarterly meetings with MCC to review and discuss dashboard.  Sustainable development Committee to report process on the SDMP and is chaired by a board level manager.



Communication & marketing  E-flyer on NHS jobs promoting sustainable travel.  Strategic travel management officer holds a stall at Trust corporate induction to promote sustainable travel.  Chinwag articles including commuter stories in summer edition.  Neighbourhood forum taking place on a quarterly basis with travel plan updates. The forum allows local resident and Councilors to engage with the Trust on the GTP expressing their views on progress and make suggestions on the plan. Page 56 of 58



 Events have taken place to promote sustainable travel options: o Formal launch of discount First bus Manchester tickets – 19th May 2015. o National cycle to work day 3rd September 2015 o Health & Wellbeing day 17th March 2016 o In partnership with TfGM/Aecom a lunchtime walk was held on 27th June 2015 o Promotion stall for Metrolink - 27th June 2015 o Living streets walk challenge - 28th September – 2nd October 2015 o Put your feet to work week - 14th – 18th March 2016 Walking  Living street conducted a street survey of pavement to West Didisbury metrolink station and Oak Road, sections of Wilmslow Road  Travel plan coordinator attended travel choses walking work places workshop



Cycling  Two month pool bicycle pilot took place in partnership with Brompton bikes Ltd. These were folding bikes that could be used with public transport or folded up in a car.  Proposals for additional cycling facilities drawn up and made available to staff  June 2015 – 6 new showers and a dry room open completed and opened  As part of the MCRC new cycling facilities opened: 20 space compound, 6 showers, drying facilities and 180 lockers  A 20 bike compound next to car park C and 5 bicycle lockers distributed around the site.  TfGM have installed a public bicycle pump at the Christie



Public Transport  Metrolink – o Promoted via Chinwag (Bi-monthly staff magazine), intranet, posters & patient leaflet.  Bus – o o



Car share o



Promoted via Chinwag (Bi-monthly staff magazine), intranet, posters & patient leaflet. Discounted weekly, monthly and annual First bus Manchester tickets now on sale. (All major provider serving the Christie now covered – i.e. Stagecoach Manchester, First bus Manchester and Metrolink)

Promoted via Chinwag (Bi-monthly staff magazine) & intranet.

Park & ride  In 2015 The Christie commenced a pilot Park and Ride scheme led by a newly recruited project lead, with plans to extend the scheme in the future. o A bus service runs every 30 minutes from 7.00am-9.30am and 3.30pm-7pm, Monday to Friday, o a regular bus service in-between those hours o It is free service o Service is made available to education centre delegates and contractors working on site.  MCC Planning & highways committee approved planning application 110657/FO/2015/S1 for the formation of an 85 space park and ride car parking Page 57 of 58

facility at Christie Way, Chorlton, Manchester, M21 7QY that will operate Monday – Friday between 06:00-22:00.



 Chinwag Summer 2015 edition – commuter stories included Metrolink park & ride promotion. Car parking  Eligibility consultation group (chaired by Director of Workforce) agreed criteria and Management staff parking permits policy (Parking eligibility process) finalised and going through internal approval process.

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Appendix D

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