Integrated Business Communications support Thank you for choosing SaskTel Integrated Business Communications (IBC). To help you resolve some common issues prior to contacting support we’ve included troubleshooting information on the second page of this document. There is also a SaskTel IBC Administrator web portal tutorial available at sasktel.com/ibcsupport, along with help pages within the web portal itself. If your issue is not resolved using these instructions or the tools available to you, please have the Administrator contact SaskTel Business Support at 1-844-SASKTEL (1-844-727-5835).

Support information The Administrator is the first level of support for any troubles, and must be the person to place the support call. Placing a support call in this manner is only for technical difficulties related to IBC. Standard support includes the following:  Initial point of contact for customer trouble management  Collaborate with customer on issue resolution  Verify usage and setup of the application  Verify network and collaborate with other internal support groups as required  Work with vendor as required  Provide RFO (reason for outage) or RCA (root cause analysis) upon request Scope of support for Soft Clients  Soft Client first point of contact to support will include:  Check the setting on the Client  Check system requirements  Cannot support the customer’s access for Internet or wireless network During the first thirty (30) days after the service is first made operational for customer’s use, SaskTel will respond to all queries from the customer Administrator at no charge to the customer. After such thirty (30) day period is complete, any calls to SaskTel by the customer Administrator, which are within the Administrator’s area of responsibility, will be chargeable to the customer at the rate of $150.00 per hour, for a two hour minimum. Service objectives:

Severity 1: 24/7 Response: 60 minutes Escalation: 4th hour Mean time to repair: 4 hours

Severity 2: 08:00- 17:00; Monday – Friday Response: 60 minutes Escalation: 8th hour Mean time to repair: 8 hours

Severity 3&4: 08:00- 17:00; Monday – Friday Response: Best effort Escalation: Best effort Repair: 24 business hours

Troubleshooting At any time, should you encounter a problem with your SaskTel IBC service, please attempt any of the following steps to resolve the issue prior to placing a Support call: Ensure the following requirements are in place for the user experiencing the trouble: Firewall requirements:  In order to allow instant messaging and presence (IM&P), voice, video and other services to work on the IBC soft clients, there are a number of IP addresses/ports that need to be accessible to the clients.  If there is a firewall blocking outgoing connections from the LAN/WIFI network to the internet, the IP addresses/ports in the following table will have to be opened to allow the IBC soft clients to function properly.  If your firewall is NATing internal addresses, you must ensure that “SIP NATing” or “SIP Inspection” be disabled.

Service

Destination Address

Destination Ports

IM&P

ibc.sasktel.com

5222

File Transfer Desktop Sharing Login/Feature Changes

ibc.sasktel.com ibc.sasktel.com dms.ibc.sasktel.com

1081 52644 - 52646 8443 443

Voice/Video Calls Signaling

np.ibc.sasktel.com sp.ibc.sasktel.com

5060

Voice/Video RTP

142.165.233.16/29 142.165.233.24/29

10000 - 49999

PC requirements System requirements for native desktop are as follows:  Operating system (OS): Mac OS 10.9 Mavericks, Mac OS 10.10 Yosemite, MAC OS 10.1.1 El Capitan, Windows 7, Windows 8/8.1, or Windows 10 (Classical view only).  The installation footprint is approximately 125 megabytes (MB) on OS X and 215 MB on Windows.  For voice calls, a sound card, speakers, and a microphone or a headset are required.  For video calls, a web cam is required. Minimum system requirements for respective operating systems must be fulfilled, with the following additions:  A minimum of 2 GB random access memory (RAM) is required.  A minimum 1.5 GHz CPU is recommended. Dual-core CPU is recommended for video calls at a minimum.  Open Graphics Library (OpenGL) 1.5 or higher is recommended. For HD video, the following is recommended:  HD camera  HD resolution support in display  Quad Core x86 or equivalent at a minimum

Bandwidth requirements Bandwidth usage depends on what the client is used for and will vary based on whether the end-user is using audio, video, what codecs and screen size are being used, whether they are desktop sharing a static screen or a dynamic screen, etc. The following indicates what each separate feature might use for one user:  Voice – usually the least amount of usage. 100K/sec will cover all the codecs used (G711,G722).  Video – will vary based on the codec and the screen size being used, as well as based on the type of video camera being used. For example, filming something that’s static can be different from filming dynamic movement. The average bandwidth requirements based on the codec and video size used ranges from 192 Kbps to 4Mbps.  Desktop sharing – ranges from 50Kbps for powerpoint presentations to 740Kbps for movie sharing full screen. Mobile requirements Ensure users are on the current release of the Mobile Soft Client by checking the Google Play Store or iTunes for available updates. IBC Mobile Soft Client for Android supports devices with Android OS 4 or later that conform to the following requirements:  Dual-core CPU (or higher)  1 GB RAM (or higher)  ARMv7 instruction set  Minimum screen resolution 320 x 480 The Client has been validated on the following reference devices:  Samsung GS4  Samsung GS5 IBC Mobile Soft Client for iOS supports devices with iOS 8 or iOS 9 running on iPhone 4S and later. The Client has been validated on the following reference devices:  iPhone 4S  iPhone 5S  iPhone 6S Tablet requirements Ensure users are on the current release of the Tablet Soft Client by checking the Google Play Store or iTunes for available updates. IBC Tablet Soft Client for Android supports devices with Android 4 OS or later. For best user experience and specifically for video calling, the following is recommended:  Dual-core CPU (or higher)  1 GB RAM (or higher)  ARMv7 instruction set supported by the CPU (for media capabilities)  Minimum screen resolution 1280 x 800 The Client has been validated on the following reference devices:  Galaxy Tab E IBC Tablet Soft Client for iOS supports devices with iOS 7.1, iOS 8 or iOS 9 on iPad2 and later.

The Client has been validated on the following reference devices:  iPad Mini 2  iPad Air Desktop Sharing browser requirements Users can share a desktop share link with external parties in order to allow them to view their desktop. External parties using the desktop share link access the desktop sharing session via a Guest Client, which must use one of the required browsers:  Latest version of Chrome  Internet Explorer 11 or later  Safari 7 or later

Tips for call quality for Soft Clients Call quality for Soft Clients is best effort and can be affected by a number of factors. To give your Soft Client users the best possible experience, here are a few things to consider:  Enabling and configuring Quality of Service (QoS) on your network. This means that routing devices on your network will treat voice data packets as the most important type of traffic and ensure it arrives safely and in the correct order.  Desktop Soft Client users should plug their computer into a network connection whenever possible instead of using wireless.  A good, business grade, internet connection. Making phone calls takes upload bandwidth. Ensure you have enough upload bandwidth to accommodate the amount of Soft Client users you think will be on the phone at the same time. We recommend you consider up to 100Kbps of bandwidth per call as a safe number. Keep in mind that if you are using an internet connection that is shared with the rest of your office of home data traffic, you will have to take that bandwidth into consideration as well.  If you have many Mobile Soft Client users, consider having your wireless network designed for voice traffic. Mobile Soft Client users should also pay attention to their signal strength so they can choose the best calling mode from their IBC Soft Client; VoIP Call, iPhone (Mobile), Call Back, or Call Through.  It is a good idea to purchase a quality headset for your devices. When considering these points, please contact your SaskTel Sales Representative if you would like to talk to us about how we can help address them with our products and services.

Frequently asked questions What do I do if one of my phone set breaks? If you rent your phone set from SaskTel, have your Administrator contact BFST and report the trouble. If you have purchased your phone set from SaskTel, SaskTel offers 12 months manufacturer warranty on Polycom sets. This warranty is for parts only, so time and charges to install the new set will apply. In the event a set fails, contact your SaskTel Sales Representative. What is the dialing timeout on the Polycom phone sets? When you dial the first four digits then hesitate before entering more digits, the call will attempt to complete. This is because the user could be dialing a four digit extension, so the phone set attempts to send the call. If you need more time to enter your digits, a solution is to predial the number before taking the handset off hook. Once you have finished dialing, simply go off hook (or hit the dial button for speakerphone) and the call will immediately proceed.

Can I use the IBC Mobile Soft Client on a Tablet device? No, the IBC Mobile Soft Client was designed specifically for mobile devices that meet the minimum requirements listed in this document. Use of the Mobile Soft Client on a Tablet device is not supported, and not recommended. Why can’t I chat with contacts from Yahoo? Chatting with users in other domains is possible, but depends on the domain. For instance, SaskTel IBC supports Google federation but not Yahoo. However, group chat is not supported in Google federation, so the group chat option with those contacts is shown in gray. Why can’t I change the avatar? Double-clicking the avatar should open a file explorer view to select a file. If your XMPP connection is lost, changing the avatar does not succeed. A lost XMPP connection is indicated in the main window’s top notification area. My contacts are all offline and my client’s status bar says “XMPP unavailable”. What does this mean? It means that the XMPP connectivity has been lost for chat, as well as for presence; however, you can still make calls. You should contact your Administrator who can contact SaskTel BFST. Why am I offline? If you have selected “Offline” status, you are shown as offline to others. Another possibility is that you may have lost your Internet connection. In this case, the client does not log out, but rather enters an offline mode where a contact list is available but communication is not possible. Why can’t I have more video resolutions available? You can choose your video resolution from Preferences and the Video tab. Your selection is used by default for future video calls. The available resolutions are automatically presented based on your camera. Why aren’t all my group chat messages saved? Only the newest chat room messages are stored on the server. Why aren’t all my chat messages available in my other devices? All 1-1 chat messages are saved, but only locally, so they are not necessarily available in your other devices. Incoming messages are sent to all devices; however, the ones that you send are only stored in the device that you are using to send the message. Why does my location show an incorrect address? It is done based on the public IP address that the machine is using. The IP address is mapped to a physical location. The vendor is working with the mapping provider to improve the accuracy of the location. You can also manually change the location by clicking the avatar and changing the location icon. Why can’t My Room participants share the desktop? Only the owner of the room can share the desktop. This applies to both My Room and ad hoc sessions.