THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING, PUBLIC SESSION 2007 JUNE 12 The Board met in regular session on 2007 June 12 in the Board Room at the Education Centre, meeting in public session from 7:04 p.m. to 11:10 p.m. The following were in attendance: TRUSTEES J. Bennett S. Doub F. Exley T. Grant G. Hart

M. Hendrick S. Peters S. Polhill T. Roberts P. Sattler (Chair)

J. Stewart R. Tisdale

K. Havelka S. Hughes L. Hutchinson B. Tucker B. Wagner K. Wilkinson

K. Bushell S. Christie C. Dennett J. Neville J. Roth G. Ball

Regrets: P. Jaffe, K. North ADMINISTRATION AND OTHERS B. Bryce L. Elliott B. Greene M. Sereda J. Thorpe D. Blair K. Dalton

1.

CALL TO ORDER Board Chairperson P. Sattler called the meeting to order at 7:04 p.m.

2./3.

O CANADA AND MUSICAL PRESENTATION The appreciation of the Board was extended to the Port Stanley Public School (Port Stanley) Intermediate Choir and Conductor Jodie Oliver for leading in the singing of O’ Canada and performing musical selections..

4.

APPROVAL OF AGENDA The agenda was approved on motion of J. Stewart, seconded by T. Grant.

5.

OFFICIAL RECORD S. Christie, Supervisor - Corporate Services, read the following official record into the minutes: “We regret to record the death of Randy Cousins, a teacher at H. B. Beal S. S., London, on 2007 May 22.”

6.

RECOGNITIONS a. LAWSON LITERARY AWARD R. Princis, Co-ordinator Development Officer, Public Affairs & Community Relations, provided opening remarks regarding the Lawson Literary Award competition. The following Grade 7 and 8 winners of the 2007 Lawson Literary Award were introduced by Ms. Princis. Colonel T. Lawson, Chairperson P. Sattler and Director of Education B. Bryce presented the awards. Colonel Lawson extended congratulations to this year’s winners for their outstanding contribution. The Director expressed appreciation to the Lawson family for continuing to sponsor the award that inspires excellence by encouraging students to research and write about great Canadian heroes as well as their personal perspectives on Canadian issues of interest.

2007 June 12...2 6.

RECOGNITIONS a. LAWSON LITERARY AWARD - cont’d Student:

School:

Family of Schools

Johnna Hackett-Bryson Amy Hanif Clare Hinch Megan Hutchison Maria Iqbal Diana Shishani Kathryn Koivu Rachel Lee Shannon Lochead Nicole Mannell Vignesh Markandu Nicholas McDaniel Kathryn N. Pierce Alexis Smith Danielle Whitfield Maggie Williamson Andrew Wood

Mountsfield P.S. White Oaks P.S. Byron Somerset P.S. Harris Heights P.S. Princess Anne F.I.P.S. Princess Anne F.I.P.S. Port Stanley P.S. Masonville P.S. Lord Roberts F.I.P.S. Lester B. Pearson Huron Heights F.I.P.S. Eagle Heights North Meadows P.S. Kensal Park F.I.P.S. Oxbow P.S. Hillcrest P. S. (Woodstock) Trafalgar P.S.

South S.S. Westminster S.S. Saunders S.S. Ingersoll District C.I. Clarke Road S.S. Clarke Road S.S. Parkside C.I. A. B. Lucas S.S. London Central S.S. Oakridge S.S. Montcalm S.S. Sir Frederick Banting S.S. Strathroy District C.I. Sir Wilfrid Laurier S.S. Medway High School Huron Park C.I. H. B. Beal S.S.

b. ASSOCIATION FOR BRIGHT CHILDREN - LONDON CHAPTER Christine Thammavongsa, London Chapter of the Association for Bright Children, described the first annual Association for Bright Children’s Creative Writing Contest. The contest was run in partnership with the Thames Valley District School Board and the London District Catholic School Board with the active support of four local community newspapers, whose editors served as the judges. These papers will be publishing the first place entries and hosting all the winners on a half day visit to learn about the newspaper business. There were 97 participants with 6 winners from each Board selected--three winners from the elementary panel and three from the secondary. The students were asked to write on one of four topics and were challenged to share how they wanted to affect the world around them. The submissions were thoughtful, inspiring and well written. Chairperson Sattler and Director of Education B. Bryce assisted in recognizing and distributing the awards to the winners. Elementary Panel: Third Place: Second Place: First Place:

Madeline Smart Alika Kingsbury Jonathan Lee

Grade 6 Grade 8 Grade 5

Westdale P.S. Otterville P.S. Glen Cairn P.S.

Azzura Lalani Carmina Ravanera Jas Irwin

Grade 9 Grade 9 Grade 10

London Central S.S. A.B. Lucas S.S. Oakridge S.S.

Secondary Panel: Third Place: Second Place: First Place:

Ms. Thammavongsa thanked the local newspapers for their support and contributions to the contest. She also thanked the TVDSB Board and Administration for the opportunity to recognize these outstanding students.

2007 June 12...3 6.

RECOGNITIONS - cont’d c. LONDON CENTRAL S.S. - REACH FOR THE TOP Executive Superintendent M. Sereda congratulated and introduced Peter Burton, captain of the senior Reach for the Top national championship team from Central Secondary School in London. The team defeated Kennebecasis Valley High School from Rothesay, New Brunswick, with a score of 365 to 300 on May 28 in Edmonton. To qualify for the national championship, the team also had to have won the provincial title by playing 12 games over the course of three days at the provincial Reach for the Top at the University of Toronto earlier in May. Central SS students emerged undefeated from that event to take home the Ontario trophy and a variety of prizes. The previous provincial win capped a perfect season for the Central Reach for the Top team, which went unbeaten throughout the 2006/07 season. Both the junior and senior teams won the TVDSB regional tournament in April at the University of Western Ontario. Forty teams from across Ontario competed at the provincial championships. It is the first time a TVDSB team has won the top honour since the early 1990s. Congratulations was extended to Coach Mike Pizzuti, Central English teacher, for his work over the past three years to have the senior team win the national championship. In addition to trophies, the senior team members were each awarded a $1,500 scholarship. Chairperson P. Sattler and Director Bryce congratulated and presented awards to Captain Peter Burton, Will van Hemessen, Will Nediger, Will Pazner, Ian Good, Luke Greidanus, Max Trower and Clara Milde.

7.

CONFLICTS OF INTEREST - No conflicts of interest were declared.

8.

CHAIR’S ANNOUNCEMENTS Chair Sattler opened the floor to the Trustees to offer questions and comments on the public Budget input session held on 2007 June 11. Trustees offered their thanks to the families who participated and discussed personal challenges as well as the support they receive from Special Services staff. The Director indicated that it is difficult to find the balance between funding available and services required noting the system often has a need for more teachers and support staff. The objective is to provide the best service possible with the limited amount of funds that are available. It was requested that a report on the formula used for the student/teacher ratios be prepared for trustees’ information as well as an historical perspective over the last several years. Executive Superintendent J. Thorpe indicated there is data available indicating the ratios of students to teachers, support workers and non-teaching staff. It was noted that the Partnership for Excellence program (PFE) was a funded program with a specific start date and a completion date and was able to be sustained longer than anticipated. With the inception of the PFE, extra funding to support staffing was available and with the completion of the program, it is expected that there will be a corresponding decrease in staffing. Trustee Roberts questioned the implications of submitting a deficit budget. Executive Superintendent B. Greene described the consequences of submitting a deficit budget noting to submit a deficit budget would delay receipt of the initial Ministry grants. The Board would have another opportunity to submit a balanced budget and if this was not completed, an investigative team from the Ministry would intervene to review the budget and remove any further opportunity for the Board to provide input into the budget process. He stressed the importance of submitting a balanced budget by 2007 June 29 to avoid delay in receiving the grants and the need for Ministry intervention in the budget process.

2007 June 12...4 8.

CHAIR’S ANNOUNCEMENTS, cont’d The Administration was asked to include a letter with the 2007-08 Budget explaining the challenges outside the Board’s control, for example, the increase in the cost of utilities and lack of funding to support the it as well as the increase in the number of special education students in the secondary panel.

9.

DIRECTOR’S ANNOUNCEMENTS Director Bryce referred to the Ministry of Education Memorandum dated 2007 June 7, regarding the new provincial standards for flushing of school water systems noting the memorandum was delivered to all school boards including day nurseries and private schools. J. Neville, Manager - Facility Services, described the testing procedures and compared it to the current testing process. K. Bushell, Manger - Facility Services - Projects & Maintenance, described the increased costs noting an anticipated cost of over $50,000 to complete the testing plus the necessary additional custodial hours. He noted the backlog of supplies as the suppliers were not prepared for the new testing requirements across the province. It is not known if the Ministry will cover the testing costs as they are unbudgeted expenses. Trustees were advised that, to date, there has not been an elevated level of lead in any of the schools’ drinking water. Director Bryce indicated that the antique brass fittings that are causing the elevated levels of lead were not used in the schools and noted that the Administration is following the government’s direction to ensure the water at all Thames Valley schools is safe for students, staff and visitors.

10.

PRESENTATIONS - none

11.

MINUTES OF THE 2007 MAY 22 REGULAR BOARD MEETING AND 2007 MAY 29 SPECIAL BOARD MEETING a. CONFIRMATION OF MINUTES The minutes of the 2007 May 22 and 2007 May 29 Board meetings were approved on motion of T. Roberts, seconded by F. Exley. b. BUSINESS ARISING FROM MINUTES - none

12.

STUDENT TRUSTEES’ UPDATE - none

13.

GLENDALE HIGH SCHOOL CONSTRUCTION PROJECT DEFERRED MOTION The following motion was deferred from the Board meeting of 2007 January 09. It was moved by G. Hart, seconded by J. Stewart. That the Board approve the proposed renovations and program enhancements to Glendale High School to accommodate the Grade 9's from Annandale contingent upon approval of funding from the Ministry of Education for the currently estimated $6.6M necessary for capital renovations. This project is in the context of the overall Capital Plan and contingent upon provincial funding. It was reported that Glendale H.S. and Annandale S. are included in the Oxford 4 Accommodation Review Committee. Trustee Hart indicated that he anticipates that at the first meeting of the ARC, the committee will consider the involvement of Annandale School and Glendale High School in the discussions. The community will comment on the issue of the boundary review and its interest in transferring students to Glendale should Norwich District High School close. The project will move forward if the ARC would like to see changes at Glendale go forward. It will be considered a program enhancement and renewal rather than an accommodation issue. If the ARC does not support it, the project will be delayed. If the Board chooses to continue with the motion, the schools should be removed from the ARC.

2007 June 12...5 13.

GLENDALE HIGH SCHOOL CONSTRUCTION PROJECT DEFERRED MOTION, cont’d Exec. Supt. J. Thorpe indicated that it is not recommended that Annandale and Glendale be part of the ARC in order to affect a boundary review. He noted that the Glendale project would wait until the ARC has completed its study or determines to withdraw the schools from the ARC. The Administration will bring a recommendation regarding the project. He suggested delaying a decision until the ARC has considered the issue as the work of the ARC cannot be limited by proceeding with the renovation project as it will compromise the process by limiting what it can do in its final report. Trustee Stewart requested the Administration provide wording for the ARC’s consideration. Exec. Supt. Thorpe indicated there is no mechanism in the ARC process to do so; however, he felt the ARC could recommend to change its membership and request that the Board remove Annandale and Glendale from the study. A motion to amend the main motion was moved by G. Hart, seconded by J. Stewart deleting the words “provincial funding” and adding “the support of the Oxford 4 Accommodation Review Committee.” to read: That the Board approve the proposed renovations and program enhancements to Glendale High School to accommodate the Grade 9's from Annandale contingent upon approval of funding from the Ministry of Education for the currently estimated $6.6M necessary for capital renovations. This project is in the context of the overall Capital Plan and contingent upon the support of the Oxford 4 Accommodation Review Committee. Following discussion, the motion was withdrawn. The following motion was moved by G. Hart, seconded by J. Stewart and carried: That the motion regarding proposed renovations and program enhancements to Glendale High School be referred to the June 26, 2007, Board meeting for consideration.

14.

REPORTS FROM THE ADMINISTRATION a. BEST START PROGRAM - NORTHBRAE P.S. Executive Superintendent B. Greene advised that the Board has been approached by the City of London to construct a Best Start HUB at Northbrae Public School as detailed in a letter dated May 17, 2007 and City Council Report dated May 28, 2007. The Board was previously informed that the following schools were nominated Best Start locations within the City of London: • Ashley Oaks • Cleardale • Riverside • Sir John A MacDonald • White Oaks • Masonville • Westmount The City of London proceeded with the development of a Best Start Daycare Centre at White Oaks Public School which opened in September of 2006 with 26 spaces. The Board is presently tendering the work to enlarge the daycare this summer for an additional 30 spaces for infants and toddlers. This work is expected to be completed by September of 2007.

2007 June 12...6 14.

REPORTS FROM THE ADMINISTRATION, cont’d a. BEST START PROGRAM - NORTHBRAE P.S., cont’d The City also approved a Best Start Daycare Centre to be located at Sir John A MacDonald Public School for 61 childcare spaces. Preliminary design work and estimates were completed this past Winter and the city has decided to defer a decision on this centre until the design and estimates have been completed for the Northbrae Best Start HUB. In consultation with the Board the City has targeted the Northbrae area as a potential ideal location for a Best Start HUB and has requested that this school be added to the list of potential sites for this initiative. The attached report details the composition of the HUB as well as the City’s desire to enter into appropriate agreements to develop, design and construct this facility. Exec. Supt. Greene indicated that all costs will be covered by the City of London as per the development agreement. Preliminary discussions will commence immediately with design and construction to be completed by the summer of 2008.

b. PROPOSED SOUTH-EAST ST. THOMAS ELEMENTARY SCHOOL Exec. Supt. B. Greene introduced a report regarding the proposed south-east St. Thomas elementary school noting the Board approved Administration moving forward to plan for a new South-east St Thomas elementary school and to report back to the Board with respect to detailed plans, funding, estimated cost/budgets and schedule. He updated the Board on the status of these items, sought approval for the proposed plans and to tender the project noting the proposed date that the tender results and related recommendations will be presented to the Board is September 11, 2007. Trustees were advised that after the Board approved to design the new Elementary Public School for Southeast St Thomas, a School Design Committee was formed comprised of community representation from New Sarum, Forest Park and Elgin Court Public Schools, a Principal, the Superintendent of Education for this area and the Manager of Projects and Maintenance. The committee worked with Dickson Partnership Incorporated Architects to develop the proposed plan. During the past three months, design committee meetings were held to receive input and refine the proposed design. The proposed design was presented to the community on June 6, 2007. The reception from the school communities has been excellent. The process to date has been very beneficial and has resulted in a plan that meets the needs of students, staff and the community. A site for the new school has been obtained in a new subdivision as previously discussed with the Board. This site will be available in the Fall to start the proposed construction. The Board is presently reviewing the catchment area for this school through a Boundary Committee made up of representatives from Elgin Court, New Sarum and Forest Park Public Schools. It is expected that the committee’s recommendations will be forthcoming. Also the Board has approved the establishment of a Naming Committee utilizing Board Policy to give this new facility its official name. OVERVIEW OF PROJECT Project Synopsis The objective of this project is to create a new JK-8 Elementary School to accommodate pupils in the Southeastern area of St. Thomas and to return students currently bused to New Sarum P.S. to their home community. The Design Committee utilized program standards developed by Board administration in the design. The on the ground capacity (OTG) will be 470 with 30 special education spaces. This capacity matches the enrollment projection for the proposed area.

2007 June 12...7

14.

REPORTS FROM THE ADMINISTRATION, cont’d b. PROPOSED SOUTH-EAST ST. THOMAS ELEMENTARY SCHOOL, cont’d The proposed school would be a two storey facility of approximately 50,000 sq ft and would include 16 classrooms, three JK/SK classrooms, a general arts room, gymnasium, stage and activity room, library resource centre, learning support room, developmentally challenged suite and administration area. Site development The site will include 48 parking spaces, bus drop off area and asphalt and grass playing surfaces. Discussions are ongoing with the City of St. Thomas for the development of the adjoining park site for the development of recreational and athletic fields. ESTIMATED COST/BUDGET Design and Construction

$

8,174,600

Disbursements including permits

$

100,000

Furniture and Equipment

$

600,000

$

8,874,600

TOTAL

Notes: 1. 5% construction contingency allowance carried in estimated cost for design and construction section. 2. All costs are net GST.

FUNDING Unassigned Elementary Pupil Places Primary Class Size Grant (New Sarum) Accommodation Reserve Fund TOTAL

$ 6,199,522 740,722 1,934,356 $ 8,874,600

SCHEDULE Executive Council Review of Project and Board Report Community Meeting Presentation to the Board Tender Period Board Approval to Award Construction Contract Construction to Commence Substantial Completion Commissioning of Project Set-up of School School Occupancy

2007 June 5 2007 June 6 2007 June 12 2007 August 2007 September, 11 2007 September 2008 August 2008 August 2008 August 2008 September 01

Executive Superintendent Thorpe introduced and welcomed Superintendent K. Wilkinson and K. Bushell with their consultation team of Carolyn Walker, Sheila Nesbitt, Tim Bartha and Steve McCombe. Lance Dickson, Architect, reviewed the plans of the proposed new school.

2007 June 12...8 14.

REPORTS FROM THE ADMINISTRATION, cont’d b. PROPOSED SOUTH-EAST ST. THOMAS ELEMENTARY SCHOOL, cont’d RECOMMENDATIONS: 1.

That the Board approve the attached plans, budget and schedule for the proposed southeast St. Thomas elementary school.

2.

That Administration proceed to tender the southeast St. Thomas elementary school.

The recommendations were adopted on motion of T. Grant, seconded by F. Exley.

c.

REORGANIZATION OF ADMINISTRATION FOR ALTERNATIVE EDUCATION Executive Superintendent J. Thorpe introduced the report on consolidating the administrative function for Alternative Education by including it in the School of Adult and Continuing Education. He advised that alternative education has grown substantially in recent years in the Thames Valley District School Board. As a number of Ministry initiatives have come to fruition and as the number of alternative programs for students in Thames Valley has increased, responsibility for administration of the program has been reviewed in recent months. When this was a fledgling and small program, it was fostered and encouraged by direct involvement of Superintendents of Education through Operations Services. Now that the program has matured, it is no longer feasible or reasonable for it to be administered directly by a Superintendent of Education. As with all other components of our educational program, it is now appropriate that this program be administered by a Principal. It is, therefore, proposed that the Board authorize the change of name above in order to ensure appropriate, ongoing administrative function for this important component for our students. In order to ensure that the programs of alternative education are available equitably and broadly, the proposed configuration is offered. Since continuing education already has a model of delivery which ensures Board-wide access, it is appropriate that the alternative function be administered in a similar way. It is recognized that there has been an increase in workload related to the expansion of alternative programs. To that end, the administrative position of Secondary Vice-Principal at Westminster Secondary School, which is no longer warranted due to the enrolment in that school, will be transferred to the School of Adult and Continuing Education in order to provide for appropriate levels of administration. Westminster Secondary School Vice-Principal Paula Jenkins will be taking a leave of absence for the 2007-08 school year. Her position will be transferred to Wheable and filled by Acting Vice-Principal Gary Wimmer, currently on the staff of the G. A. Wheable Centre. Ongoing administrative overview will be provided by Superintendent Scott Hughes who has had direct responsibility for alternative education in recent years. He will carry administrative responsibility for the School of Adult, Alternative and Continuing Education into his new portfolio in the next school year. Alternative education has grown substantially in recent years in the Thames Valley District School Board. As a number of Ministry initiatives have come to fruition and as the number of alternative programs for students in Thames Valley has increased, responsibility for administration of the program has been reviewed in recent months. When this was a fledgling and small program, it was fostered and encouraged by direct involvement of Superintendents of Education through Operations Services. Now that the program has matured, it is no longer feasible or reasonable for it to be administered directly by a Superintendent of Education. As with all other components of our educational program, it is now appropriate that this program be administered by a Principal. It is, therefore, proposed that the Board authorize the change of name above in order to ensure appropriate, ongoing administrative function for this important component for our students.

2007 June 12...9 14. REPORTS FROM THE ADMINISTRATION, cont’d c. REORGANIZATION OF ADMINISTRATION FOR ALTERNATIVE EDUCATION, cont’d In order to ensure that the programs of alternative education are available equitably and broadly, the proposed configuration is offered. Since continuing education already has a model of delivery which ensures Board-wide access, it is appropriate that the alternative function be administered in a similar way. It is recognized that there has been an increase in workload related to the expansion of alternative programs. To that end, the administrative position of Secondary Vice-Principal at Westminster Secondary School, which is no longer warranted due to the enrolment in that school, will be transferred to the School of Adult and Continuing Education in order to provide for appropriate levels of administration. Westminster Secondary School Vice-Principal Paula Jenkins will be taking a leave of absence for the 2007-08 school year. Her position will be transferred to Wheable and filled by Acting Vice-Principal Gary Wimmer, currently on the staff of the G. A. Wheable Centre. Ongoing administrative overview will be provided by Superintendent Scott Hughes who has had direct responsibility for alternative education in recent years. He will carry administrative responsibility for the School of Adult, Alternative and Continuing Education into his new portfolio in the next school year. RECOMMENDATION: That the school of Adult and Continuing Education be re-named “The School of Adult, Alternative and Continuing Education”. The recommendation was adopted on motion by J. Bennet, seconded by R. Tisdale.

15. REPORTS OF COMMITTEES a.

REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE

2007 MAY 7 7:10 p.m. - 9:00 p.m.

Members J. Bennett, Trustee (Chair) T. Grant, Trustee P. Sattler, Trustee R. Tisdale, Trustee D. Almost, OAFCCD M. Barbeau, VOICE A. Craig, Learning Disabilities Association London Region (LDA-LR) D. Ensing, Association for Bright Children P. Gillis, Integration Action for Inclusion London Chapter (IAI)

J. Gritzan, Thames Valley Children’s Centre B. Harvey, Epilepsy Support Centre B. Hoffman, Autism Ontario London E. Karry, Children’s Aid Society of London U Middlesex A. Loebus, London Down Syndrome Association G. McGahey, Chippewas of the Thames First Nation Board of Education A. Morse, Easter Seals Society C. Walker, Thames Valley District School Council S. Wilson, Community Living Education Committee

Administration and Others D. Blair, Superintendent of Education P. Cook, Elementary Principal L. Elliott, Executive Superintendent of Program Services

B. Noble, Special Education Learning Supervisor V. Towell, Alt. Secondary School Vice-Principal G. Ball, Corporate Services Assistant

Regrets: B. Montiminy, W. Rodic. Guests: R. Salazer; Learning Supervisor. 1.

CALL TO ORDER The meeting was called to order at 7:10 p.m. in the London Room at the Education Centre.

2007 June 12...10 15.

REPORTS OF COMMITTEES, cont’d a. REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE, cont’d 2.

CONFIRMATION OF AGENDA The motion to approve the agenda was carried.

3.

CONFLICTS OF INTEREST No conflicts of interest were declared.

4.

REPORT OF MEETING FROM 2007 APRIL 10 The motion to approve the minutes of the 2007 April 10 meeting was carried.

5.

REPORT OF MEETING FROM 2007 APRIL 16 The motion to approve the minutes of the 2007 April 16 meeting was carried.

6.

SPECIAL EDUCATION BUDGET - 2007/08 Supt. D. Blair distributed the budget summary and gave a brief update from the 2007 April 10 meeting.

7.

COMMITTEE UPDATES 7.1 Communications - A. Morse.

8.

CORRESPONDENCE 8.1 Special Education Newsletter - 2007 April

9.

FORUM: ASSOCIATION UPDATES

10. FUTURE AGENDA ITEMS: ' October Reports ' Transition Planning - L.D. Secondary ' Future of the following programs: Early Literacy Programs; Reading Recovery; Literacy Coaches, Keys to LIteracy ' Special Education Transportation ' IEP Collaborative Review - 2007 June 11. FUTURE MEETING DATES 2007 Tuesday, May 22, 11:45 a.m. lunch, 12:15-3:00 p.m. meeting, Katherine Harley Room 2007 Tuesday, June 5, 11:45 a.m. lunch, 12:15-3:00 p.m. meeting, London Room 12. ADJOURNMENT A motion to adjourn at 9:00 p.m. was carried. RECOMMENDATIONS: none

J. BENNETT Chair

2007 June 12...11 15. REPORTS OF COMMITTEES, cont’d b. REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE

2007 May 22 12:19 p.m. - 2:15 p.m

Members J. Bennett, Trustee (Chair) T. Grant, Trustee P. Sattler, Trustee (+12:22p.m.) R. Tisdale, Trustee M. Barbeau, VOICE D. Ensing, Association for Bright Children (+12:24p.m.)

T. Fawdry, Alt. Learning Disabilities Association - London Region (LDA-LR) P. Gillis, Integration Action for Inclusion London Chapter (IAI)

J. Gritzan, Thames Valley Children’s Centre B. Harvey, Epilepsy Support Centre B. Hoffman, Autism Ontario London S. Fox, Alt. Children’s Aid Society of London & Middlesex A. Morse, Easter Seals Society C. Walker, Thames Valley District School Council (+12:36p.m.)

S. Wilson, Community Living Education Committee

Administration and Others D. Blair, Superintendent of Education (-1:00p.m.) R. Salazer, Learning Supervisor P. Cook, Elementary Principal V. Towell, Alt. Secondary School Vice-Principal B. Noble, Special Education Learning G. Ball, Corporate Services Assistant Supervisor Regrets: D. Almost, E. Karry. Absent: A. Loebus, G. McGahey, B. Montiminy. Guests: M. Masters, A. McKnight., C. Thammavongsa (+12:32p.m.). 1. CALL TO ORDER The meeting was called to order at 12:19 p.m. in the Katherine Harley Room at the Education Centre. 2. CONFIRMATION OF AGENDA It was agreed that item 5, “Special Education Plan” would be addressed after item 6, “Special Education Budget Update”. The motion to approve the agenda, as amended, was carried. 3. CONFLICTS OF INTEREST No conflicts of interest were declared. T. Fawdry, Alternate for the Learning Disabilities Association of Ontario-London Region, introduced Andrea McKnight, a placement student from the Faculty of Education at Trent University. 4. REPORT OF MEETING FROM 2007 MAY 7 The motion to approve the minutes of the 2007 May 7 meeting was carried. Copies of the Ministry of Education Memorandum on Applied Behaviour Analysis were distributed. The training session for the TVDSB jurisdiction is 2007, Wednesday, June 6 at the Best Western Lamplighter. 5. SPECIAL EDUCATION BUDGET UPDATE Superintendent D. Blair reported on the Budget. He noted that the demographics for special needs students are shifting from the elementary to secondary panel. The request for additional staffing at the secondary level will be presented at the 2007 May 22 Board meeting. The prediction for next year is an increase of special needs students in the secondary panel. Supt. Blair presented a chart indicating the breakdown of special education staffing in the elementary panel noting that the level of teaching staff and educational assistants will remain constant from last year. Other staff positions under the PFE initiative are still being reviewed.

2007 June 12...12 15.

REPORTS OF COMMITTEES, cont’d b. REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE A request for further clarification of the breakdown of special education funding allocation was discussed. Further information is required by the committee to prioritize programs. The example that was used involved the exceptionality testing for every grade 4 student and how this is charged to the special education funding. The overhead reflecting the secondary panel was discussed. Per pupil funding is less for the secondary student as compared to the elementary student. The decline in the student enrolment and the increase in the special needs students in the secondary panel does not allow for a positive funding allocation. The overhead reflecting support staff allocation was discussed. The job descriptions of the school support counsellor and the attendance counsellor were distributed. This is to assist in the clarification between the descriptions listed in the Finance reports and the roles and duties at the school level. Discussion concluded that further clarification on how the special education programs are being funded is required. There is concern regarding the breakdown of special education and general funding and the expenses related to them, i.e., the support staff overlap between the special education and general students. It was suggested that details of the funding that is directly allocated to the Special Education budget and the expense items that are directly related to the students be provided. B. Noble will provide this information at the next meeting. 6. SPECIAL EDUCATION PLAN B. Noble reported that the sections to be reviewed for the plan are sections 2.11 - Special Education Staff and section 2.12 - Staff Development. She also reported that there was a proposal submitted to the Council of Directors of Education, CODE, specifically for the funding of itinerant teachers. Other funding is allocated for staff development and for the new teacher staff development. B. Noble distributed the Identification, Placement and Review Process, IPRC, data sheet and indicated that the program is limited in detailed data summaries. At present, the data that is available is “frozen data” as of 2007 May 16. The program does not allow for data extraction for a certain time frame. Data will be extracted at certain time points, such as 2007 June 30. It was suggested that parent engagement be included in the IEP Collaborative Review scheduled for a future meeting. There are technological issues connected with various programs to collect data and this does not allow for easy extrapolation. Ms. Noble is to meet with various groups and is expected to have data available for the committee. The Special Education Plan is to be submitted to the June 26 Board meeting for approval, then sent to the Ministry of Education. The suggestion is to review and modify the Plan as necessary at the June 5 SEAC meeting, after the draft budget is released. Ms. Noble is to prepare information to assist the committee with modifications to the Special Education Plan and the budget process. SEAC is to meet on June 5 and the public budget input meeting is June 11. 7. SEAC UPDATES 7.1 Applied Behavioural Analysis (ABA) Training Session - June 6, 2007 P. Gillis and Trustee Grant will attend.

2007 June 12...13 15.

REPORTS OF COMMITTEES, cont’d b. REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 8. COMMITTEE UPDATES 8.1 Communications - none 9. CORRESPONDENCE 9.1

10.

SPECIAL EDUCATION NEWSLETTER - MAY 2007 B. Noble highlighted items within the newsletter. She reported that the monthly newsletters have been well received and the anticipation is that this project will continue. The distribution of the newsletter includes TVDSB website posting and emails to Principals for distribution and posting withing their school communities. Community partners can be included in the mailing list.

FORUM: ASSOCIATION UPDATES A. Morse, Easter Seal Society, reported on behalf of D. Almost, the Ontario Association for Families of Children with Communication Disorders, upcoming AGM on 2007 June 2. The meeting will feature an update on new OAFCCD initiatives which are joint projects with the Easter Seal Society. She also had available the OAFCCD newsletter, summer camp and AGM information. T. Fawdry, The Learning Disabilities Association of Ontario-London Region, reported on the free summer camp in August, “Back to School Basics”. Registration and information is on the website: www.ldalondon.ca. M. Barbeau, VOICE, reported on the collection of a recent survey from parents, students, teachers and learning support teachers. The data will be reviewed and summarized for presentation in the fall. J. Gritzan, Thames Valley Children’s Centre, announced that the International Augmentative and Alternative Communication Awareness Event on 2007 October 4 is looking for volunteers. For further information, contact Janet Gritzan or visit the International Society for Augmentative and Alternative Communication, ISAAC, at www.ISAAC-online.org.

11.

FUTURE AGENDA ITEMS: ' October Reports ' Transition Planning - L.D. Secondary ' Future of the following programs: Early Literacy Programs; Reading Recovery; Literacy Coaches, Keys to Literacy ' IEP Collaborative Review - 2007 June ' Respite Care Transportation Guidelines Update ' School and Community Intervention Partnership (SCIP)

12.

FUTURE MEETING DATES The following meetings were scheduled: 2007 Tuesday, June 5, 11:45 a.m. lunch, 12:15-3:00 p.m. meeting, London Room 2007 Tuesday, September 4, 11:45 a.m. lunch, 12:15 -3:00 p.m. meeting, London Room 2007 Monday, October 1, 7:00-9:00 p.m., London Room 2007 Tuesday, November 6, 11:45 a.m. lunch, 12:15 -3:00 p.m. meeting, Katherine Harley Room 2007 Tuesday, December 4, 11:45 a.m. lunch, 12:15 -3:00 p.m. meeting, Katherine Harley Room

13.

ADJOURNMENT A motion to adjourn at 2:15 p.m. was carried.

2007 June 12...14 15.

REPORTS OF COMMITTEES, cont’d b. REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE

RECOMMENDATIONS:

none J. BENNETT Chair

c.

REPORT OF THE POLICY WORKING COMMITTEE

MEMBERS J. Bennett (Chair) S. Doub P. Jaffe

2007 MAY 22 3:00-4:20 p.m.

ADMINISTRATION AND OTHERS T. Roberts R. Tisdale P. Sattler

Trustee Visitor: S. Peters, T. Grant, F. Exley

B. Bryce S. Christie

L. Elliott C. Graves

B. Hopkins, A. Morell

1. APPROVAL OF AGENDA - The agenda was approved on motion. 2. CONFLICTS OF INTEREST- none declared 3. COMMITTEE REPORT OF AND TRACKING SHEET- provided for information 4. INTRODUCTION OF DRAFT POLICY/PROCEDURE a. Advertising and Advocacy Director Bryce advised that the Ministry of Education has directed boards to prepare policies on the use of corporate credit cards, travel, meals and hospitality, advertising and advocacy. The MOE is to report to the government the names of boards who do not have such policies in place by July 15, 2007. Director Bryce described the draft policies on Board Advertisements and Board Advocacy noting the other items are covered under the Board’s Expense Reimbursement policy and procedure. It was agreed to refer the documents directly to the Board for approval in that they are Ministry-directed while still seeking public input. The following motion was moved and carried: Notwithstanding the Committee practice of posting documents for 60 days to receive public input, be it resolved that the draft policies on Board Advertisements and Board Advocacy be posted to the Board’s website for 30 days for public input and referred to the June 26, 2007, Board meeting for approval. 5. CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT a. Self-Identification for Aboriginal Students Executive Supt. L. Elliott advised that no public input was received on the SelfIdentification for Aboriginal Students draft policy nor was any input received from the Native Advisory Committee. Caution was raised over publishing student test results. It was confirmed that student test scores are protected under the Municipal Freedom of Information and Protection of Privacy Act. Exec. Supt. Elliott advised that $7M in additional funding has been received and is available to Native students as well as other programs.

2007 June 12...15 15.

REPORTS OF COMMITTEES, cont’d c. REPORT OF THE POLICY WORKING COMMITTEE, cont’d 5. CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT, cont’d a. Self-Identification for Aboriginal Students, cont’d The following motion was moved and carried: That the draft policy on Self-Identification for Aboriginal Students be forwarded to the June 12 Board meeting for approval. b. French as a Second Language: Immersion & Extended Elementary Exec. Supt. Elliott advised that no responses were received when the procedure on French as a Second Language was posted to the Board’s website for public input. Section 3.0 regarding FI registration for new entries was discussed. It was agreed to amend Sections 3.3 and 3.4 establishing the minimum number of students to 20 to be registered by April 15. Trustee Jaffe questioned Section 4 related to consolidating classes because of declining enrolment and the appropriateness of the Board being involved should it be necessary to amend the structure of the program. He moved the following motion which carried: That the last sentence of Section 4 be amended to read “A course of action... in consultation with the school council and the Board.” The following motion was subsequently moved and carried: That the amended independent procedure on French as a Second Language: Immersion and Extended Elementary be forwarded to the June 12, 2007, Board meeting for information. c.

First Nations Language Instruction Exec. Supt. Elliott advised that no public input was received on the First Nation Language Instruction independent procedure. The following motion was moved and carried: That the draft procedure on First Nations Language Instruction be forwarded to the June 12 Board meeting for information.

d. Emergency Procedures Exec. Supt. J. Thorpe attended to describe amendments to the policy and procedure on Emergency Procedures. He described comments received from ETFO and amendments to the documents noting the inclusion of three groups to the committee structure and their roles, i.e. Emergency Operations Control Group, the Emergency Operations Committee and the Emergency Response Team. After discussion, the following motion was moved and carried: That the amended policy on Emergency Procedures be forwarded to the June 12, 2007, Board meeting for approval and the procedure for information. e. Pediculosis Control Exec. Supt. Thorpe described amendments to the independent procedure on Pediculosis Control. He advised that three items of input have been received from Plover Mills PS--from two parents and from a school council representative. He noted that the issues raised have been addressed in the amendments presented and discussed with the board of health.

2007 June 12...16 15.

REPORTS OF COMMITTEES, cont’d c. REPORT OF THE POLICY WORKING COMMITTEE, cont’d 5. CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT, cont’d e. Pediculosis Control, cont’d Changes have been made to the steps to be followed in Section 4.0 related to students’ return to school following an infestation. The readmission form has also been amended requiring that there be no evidence of lice prior to the student returning to school, as recommended by the Committee. The following motion was moved and carried: That the amended independent procedure on Pediculosis Control be forwarded to the June 12, 2007, Board meeting for information. f.

Public Input re Referring Material Directly to Board Director Bryce advised the Committee that no public input was received on the recommendation that minor amendments to policies, procedures and independent procedures be referred directly to the Board without the public input process. The revised process was approved.

6. DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION - none 7. SUGGESTED POLICY/PROCEDURE REVISIONS a. Student Trustees on the Board Director Bryce reported that no public input was received on proposed amendments to the policy and procedure on Student Trustees on the Board. The following motion was moved and carried: That amendments to the policy on Student Trustees on the Board be forwarded to the June 12, 2007, Board meeting for approval and the procedure for information. 8.

OTHER BUSINESS Director Bryce reported on the sub committee work to consider amendments to the Political, Sectarian, Religious Advertising in Schools policy. He will bring a report to the Committee on June 26 including details on the survey of boards conducted.

9.

ADJOURNMENT - The meeting adjourned at 4:20 p.m. by motion.

RECOMMENDATIONS: 1.

That the draft policy on Self-Identification for Aboriginal Students be approved.

2.

That the amended policy on Emergency Procedures be approved.

3.

That amendments to the policy on Student Trustees on the Board be approved.

J. BENNETT Chairperson The recommendations were adopted on motion of J. Bennett, seconded by T. Roberts. Trustee Polhill was absent for the vote.

2007 June 12...17 15.

REPORTS OF COMMITTEES, cont’d d.

REPORT OF THE BUDGET ADVISORY COMMITTEE

2007 May 25 12:08 p.m. - 1:04 p.m.

MEMBERS PRESENT

ADMINISTRATION AND OTHERS

T. Roberts (Chair) R. Tisdale F. Exley

B. Greene J. Roth C. Dennett W. Scott

1.

APPROVAL OF AGENDA The agenda was approved by motion.

2.

CONFLICTS OF INTEREST - none declared

3.

2007-08 PRELIMINARY BUDGET UPDATE Exec. Supt. B. Greene reviewed the items Business Services will be highlighting at the 2007 May 29 Special Board meeting which include a detailed revenue and expenditure budget. The Administration will focus specifically on school allocation, Special Education, Partnership for Excellence, Grants for Student Needs, targeted intervention and proposed solutions to the budget shortfall and major fiscal issues facing TVDSB. The presentation will also include a historical perspective on declining enrolment as well as its impact on grants to 2010-11 before stabilization occurs. Mr. Greene commented on proposed staffing reductions as well as budget implications regarding the new Literacy Program revisions. He noted that a communication plan is underway in order to meet with employee groups regarding the proposed staff reductions following the 2007-08 Budget presentation.

4.

COMMUNICATIONS PLAN C. Dennett, Manager, Public Affairs and Community Relations confirmed that the budget document will be available on the TVDSB website the morning of 2007 May 30. He advised that the Board will continue to seek public input through its new Budget website. He distributed copies of the new Budget template explaining the direct links to Budget and Financial Statements. Mr. Dennett confirmed that on 2007 May 30 and June 01 community newspapers will run advertisements inviting public input into the Budget process. Trustee Tisdale requested that a shorter web link route to last year’s 2006-07 Budget be added. Mr. Dennett will make any adjustments that may be necessary. It is anticipated that the new template will create interest in the Budget process noting that there are more (10 to 15) days for the public to react and respond to the budget following the 2007 May 29 presentation. Trustees requested that copies of the Budget template be provided at the May 29 presentation.

5.

MULTI-YEAR BUDGET PROCESS Chair Roberts commented on a Business Services plan that will provide a three-year perspective. The Committee discussed the importance of establishing a multi-year Budget process with the objective to achieve a long-term, sustainable, balanced budget that delivers education to all students through the equitable use of resources using strategies that respond to current and future fiscal issues. Mr. Greene referred to other school boards ( e.g., Ottawa-Carleton) that are proposing budget management plans and possible alternatives. He used as an example, the Board’s 2002-03 Deficit Budget Plan process as it related to a multiyear Budget plan. He noted that a similar process could be used next year and in subsequent years to ensure that the Budget Advisory Committee is kept apprised of budget issues as they evolve. It is anticipated that the concept of a multi-year budget process will be presented on 2007 May 29 and, if supported, be put in place following the end of this year’s Budget approval process.

2007 June 12...18 15.

REPORTS OF COMMITTEES, cont’d d. REPORT OF THE BUDGET ADVISORY COMMITTEE, cont’d Trustee Roberts extended appreciation to Business Service staff for their response to the Committee’s many requests for additional budget information. 6.

OTHER BOARDS The following information was provided from other boards: a. b. c.

Waterloo Regions District School Board Report of the Feasibility of the Proposed Multi-year Budget Management Plan and Possible Alternative for the Ottawa-Carlton DSB 2007-2008 Budget - Ottawa-Carleton DSB

7.

OTHER BUSINESS - none

8.

FUTURE MEETINGS The Committee was asked to consider whether a Special Board meeting may be required on 2007 June 19 for budget discussions following the 2007 June 11 public input session. It was noted that 2007 June 26 is a Regular Board meeting. The following committee meetings have been scheduled: 2007 Monday, June 11, 1:30 p.m. Middlesex Room; 2007 Monday, June 25, 1:30 p.m. Oxford Room.

9.

ADJOURNMENT The meeting adjourned at 1:04 p.m. by motion. RECOMMENDATIONS - none T. ROBERTS, Chairperson

e.

LONG-TERM COMMUNITY PARTNERSHIPS AD HOC COMMITTEE EXTENSION OF FINAL REPORT A report was presented seeking an extension of the final reporting date of the Long-term Community Partnerships Ad Hoc Committee to June 30, 2008. At the October 24, 2006, meeting, the Board approved the establishment of the Long-term Community Partnerships Ad Hoc Committee to investigate innovative, long-term planning to evaluate possible community and coterminous partnerships as options for future operations of the Board. The Committee presented an interim report to the Board on May 22, 2007, and outlined potential partnerships it is investigating and requested administrative support to respond to questions as they arise. Director Bryce has agreed to join the committee to provide this resource. Partnerships have been categorized into Coterminous, Municipal, Provincial, Federal, Agencies, Post-Secondary, Private Schools, Business in order for the committee to focus its work. Additional groups will be added as identified.

2007 June 12...19 15.

REPORTS OF COMMITTEES, cont’d e. LONG-TERM COMMUNITY PARTNERSHIPS AD HOC COMMITTEE EXTENSION OF FINAL REPORT, cont’d Because the committee has not had an opportunity to complete the following outstanding items from the interim report, it is requested that the final reporting date be extended to June 30, 2008, with interim reports submitted periodically throughout the year updating trustees on its work and progress: -

research potential partnerships that require political support; discuss joint use of facilities; establish potential date to meet with community organizations; consider a process re establishing/maintaining partnerships; investigate integration with the community, surplus capacity, etc.; investigate French Immersion partnerships.

RECOMMENDATION: That the Board approve an extension of the final reporting date of the Long-term Community Partnerships Ad Hoc Committee to 2008 June 30. The recommendation was adopted on the motion of S. Peters, seconded T. Grant. f.

SEAC CHAIR’S REPORT, 2007 JUNE 05 Trustee J. Bennett reported the committee discussed the budget related to special Education staffing elementary and secondary based on an over-head presentation by Supt. Blair. J. Roth, Manager - Financial Services, was also present to respond to questions. B. Noble, Supervisor - Special Education, reviewed the sections of the annual report to the Ministry including public consultation, staffing and staff development. The committee reluctantly approved the plan with concern about staffing reductions and the ability to meet student needs. Two minority reports will also be submitted.

g.

REPORT OF THE CHAIRS’ COMMITTEE

MEMBERS J. Bennett G. Hart

2007 June 06 9:10 a.m. - 12:00 pm. ADMINISTRATION AND OTHERS

P. Sattler (Chair) J. Stewart

B. Bryce S. Christie

1. APPROVAL OF AGENDA Items 10 a and b were added to the agenda. It was approved by motion as amended. 2. CONFLICTS OF INTEREST - none declared 3. REVIEW OF 2007 JUNE 12 BOARD AGENDA The in-camera and public agendas for the June 12, 2007, Board meeting were discussed and updated.

2007 June 12...20 15.

REPORTS OF COMMITTEES, cont’d g. REPORT OF THE CHAIRS’ COMMITTEE, cont’d 4. CORRESPONDENCE Trustee Bennett will speak to a letter from the Standing Committee on Public Accounts in her report to the Board of the May 22 Policy Working Committee meeting. The following correspondence was added to the June 12 Board meeting agenda under “Communications”: • West Elgin Citizens’ Group for Rural Education re ARC membership; • Laidlaw Education Services; • People for Education related to purchase of their resource package (The letter will be referred to the Parent Involvement Committee.); • Middlesex-London Health Unit re violence in Junior A Hockey (Trustee Hart will take the report to the next Ontario Public School Boards’ Association meeting.) 5. 2007 W. JOHN LAUGHLIN STAFF DEVELOPMENT & LEADERSHIP AWARD It was agreed to defer consideration of the nominations for the 2007 W. John Laughlin Staff Development and Leadership Award to the next Chairs’ Committee meeting. Presentation of the award will be made at the June 26 Board meeting. Director Bryce will speak to the award at the next Operations Council meeting. 6. 2007-08 BUDGET Chair Sattler will send a notice to the Board’s employee group presidents reminding them that they are welcome to provide input to the 2007-08 Budget at the June 11 input session. The process of considering budget issues this year was discussed. It was requested that trustees be apprised of any areas of reduction flexibility as well as protected areas in the Budget for discussion at the upcoming June 11 focus group meeting. Chair Sattler will ask that Trustees forward budget line questions to Manage J. Roth for response at the focus group meeting. Director Bryce will ask the supervisory officers to attend the meeting. It is anticipated that an additional focus group meeting will be scheduled. 7. WATER TESTING PROTOCOL Manager K. Bushell joined the meeting to discuss the processes in place to test school water noting it replicates a normal school day. He described the Board’s protocol testing for lead through an accredited national firm and advised that a testing process has been undertaken for representative samples in a pre and post flush test. Mr. Bushell advised that the sampling protocol exceeds that of many other organizations as well as the Ministry of the Environment’s requirements to ensure student safety. It is anticipated that the current testing will be completed by mid July 2007. Mr. Bushell advised that all well sites have also come back without any elevated lead levels and that there are no lead services in Thames Valley schools. 8. JK PROGRAM FOR TVDSB FRENCH IMMERSION SCHOOLS Chair Sattler referred to an email from the School Councils for the Thames Valley French Immersion Public Schools requesting that the French Immersion program be extended to JK students throughout the system. She will schedule a meeting with the group and Board representatives in this regard. The item was added to the June 12 Board agenda under “Communications”. 9. LEGAL ISSUE - IN-CAMERA A legal issue was discussed in-camera.

2007 June 12...21 15.

REPORTS OF COMMITTEES, cont’d g. REPORT OF THE CHAIRS’ COMMITTEE, cont’d 10. OTHER BUSINESS a. Primary Class Size Flexibility Definition Trustee Hart described a concern over primary class size numbers as a result of outof-area students elevating some class sizes. He questioned if there is any flexibility in addressing the 20:1 Ministry of Education guidelines. Director Bryce will contact the MOE in this regard. b. Supply List Trustee Hart raised a concern over supply list staffing and suggested that first priority be given to hiring new teacher graduates when arranging supply assistance. 11. DATE AND TIME OF NEXT MEETING The next meeting was scheduled for June 20 at 9:00 a.m. 12. ADJOURNMENT The meeting adjourned at 12:00 p.m.

RECOMMENDATIONS: none P. SATTLER Chairperson It was noted that the Ministry of Education has requested boards to have 90 per cent of classes at 20:1. The Ministry was requested to allow flexibility in this regard; however, the request was not supported. If out-of-area requests are granted, the Board must deal with the outcome as there is no flexibility to go beyond 20:1. Trustee Hart suggested tracking students who are out-of-country and advise the Ministry of these situations. h.

16.

REPORT OF THE COMMITTEE OF THE WHOLE IN-CAMERA The report was deferred pending reconvening as the Committee of the Whole in-camera.

COMMUNICATIONS a. ONTARIO PUBLIC SCHOOL BOARDS’ ASSOCIATION (OPSBA)- UPDATE Trustee Hart reported on recent elections at the OPSBA General Meeting. He advised that at the General Meeting the motion to support the elimination of violence in junior hockey was defeated as was the issue of establishing one public education system. It was suggested to ask the Ministry of Education to convene a task force to address the issue of declining enrolment. b. WEST ELGIN CITIZEN’S GROUP FOR RURAL EDUCATION RE ARC MEMBERSHIP A letter from the West Elgin Citizens’ Group for Rural Education has been received regarding the Board’s Pupil Accommodation and Facility Organization procedure. c. LAIDLAW EDUCATION SERVICES RE MEETING WITH PP STEVE PETERS A letter has been received from Laidlaw Education Services to Steve Peters, MPP regarding the Ontario School Bus Association. d. PEOPLE FOR EDUCATION RE RESOURCE PACKAGE A letter from the People for Education encouraging the purchase of their publication Annual Report on Ontario’s Public Schools has been received.

2007 June 12...22 16.

COMMUNICATIONS, cont’d e. MIDDLESEX-LONDON HEALTH UNIT RE VIOLENCE IN JUNIOR A HOCKEY A letter from Dr. G. Pollett of the Middlesex-London Health Unit supporting the Board’s concern over violence in society and in particular, Junior A hockey, was received. f.

SCHOOL COUNCILS FOR THE THAMES VALLEY FRENCH IMMERSION PUBLIC SCHOOLS RE EXTENDING JK PROGRAM Chair Sattler has received a request to meet with representatives of the School Councils for the Thames Valley French Immersion Pubic Schools requesting the opportunity to meet with her regarding extending the program to JK students. Chair Sattler will convene a meeting with the group and Trustees Peters, Grant and Tisdale. Other interested trustees are welcome to attend.

g. BEV SHIPLEY, MP, LAMBTON-KENT-MIDDLESEX A letter from MP Bev Shipley offering his regrets in not being able to attend the May 25 MP/MPP meeting with trustees and the Senior Administration was received. 17.

NOTICE OF MOTION The following notice of motion was received from Trustee G. Hart for consideration at the June 26, 2007, Board meeting: Be It Resolved that the Thames Valley District School Board approve a policy to prioritize the use of recent Faculty of Education graduates in the filling of supply positions and further ask the Senior Administration to develop procedures to have retired personnel to fill supply positions at a school only after approval of the Area Superintendent to confirm that a recent graduate with appropriate qualifications is not available. Use of retired personnel in temporary or supply positions should be reported to the Trustees by school twice yearly.

18.

MOTION - NOTICE OF WHICH HAS BEEN GIVEN The following Notice of Motion from Trustee J. Stewart was deferred to the June 26, 2007, Board meeting for consideration: Whereas District School Boards and Per Pupil Funding were established by the Minister in 1998 to provide equal education resources to students across Ontario; Whereas Thames Valley District School Board predecessor boards were not uniform in revenues or expenditures per pupil; Whereas the need for equity in public education is paramount; Be It Resolved that the Staff produce a report that identifies grant revenues and money expenditures per ward for the Thames Valley District School Board.

10:57 p.m. A motion to sit beyond 11:00 to11:30 p.m. was moved by J. Stewart, seconded by T. Grant and carried. 19.

ADDITIONAL ITEMS - none

20.

QUESTIONS/COMMENTS BY MEMBERS Trustee S. Peters sought information on an upcoming Transparency meeting. Trustee S. Doub questioned the format and administrative support for the upcoming ARC meetings and who will chair the meetings. Exec. Supt. J. Thorpe reported that each ARC has a Superintendent and administrative assistant assigned to support the ARCs. The SOs will be in consultation with the ARC Chair to determine responsibility on the agendas. Trustee Bennett indicated a trustee should chair the meetings with support from the superintendents.

2007 June 12...23 11:03 p.m. A motion to recess and reconvene as the Committee of the Whole, In-Camera, was moved by J. Stewart, seconded by T. Grant and carried. 11:56 p.m. A motion to reconvene as the public Board was moved by J. Stewart, seconded by S. Peters and carried.

15.

h. REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA

MEMBERS PRESENT J. Stewart(Chair) J. Bennett S. Doub (5:10) F. Exley T. Grant G. Hart (5:20) M. Hendrick (5:35)

S. Peters (5:10) S. Polhill (5:16) T. Roberts P. Sattler R. Tisdale

2007 JUNE 12

ADMINISTRATION AND OTHERS B. Bryce B. Greene C. Murphy M. Sereda J. Thorpe K. Dalton J. Empringham

K. Havelka S. Hughes L. Hutchinson W. Tucker B. Wagner K. Wilkinson S. Christie C. Dennett

Regrets: P. Jaffe, K. North The Committee met in camera from 5:05 p.m. to 6:25 p.m. and from 11:05 p.m. to 11:56 p.m. 1. APPROVAL OF AGENDA The agenda was approved by motion. 2. CONFLICTS OF INTEREST - No conflicts of interest were declared. 3. Confidential personal, property and negotiation matters were discussed. 4. RISE AND REPORT A motion to rise and report was moved by at 11:56 p.m. and carried.

RECOMMENDATION: That the motion approved at the in-camera session of June 12, 2007, related to a retirement by mutual consent be approved. JAMES STEWART Chairperson 21.

ADJOURNMENT The meeting adjourned at 11:59 p.m. on motion of J. Stewart, seconded by M. Hendrick .

CONFIRMED:___________________________ Chairperson

2007 June 12...24 SUMMARY OF APPROVED RECOMMENDATIONS OF 2007 JUNE 12 -

That the motion regarding proposed renovations and program enhancements to Glendale High School be referred to the June 26, 2007, Board meeting for consideration.

-

That the Board approve the attached plans, budget and schedule for the proposed southeast St. Thomas elementary school.

-

That Administration proceed to tender the southeast St. Thomas elementary school.

-

That the school of Adult and Continuing Education be re-named “The School of Adult, Alternative and Continuing Education”.

-

That the Board approve an extension of the final reporting date of the Long-term Community Partnerships Ad Hoc Committee to 2008 June 30.

-

That the motion approved at the in-camera session of June 12, 2007, related to a retirement by mutual consent be approved.