TERMS of REFERENCE (TOR) STRATEGIC ENVIRONMENTAL ASSESSMENT (SEA) for SPATIAL PLANNING. for North Sumatra

TERMS of REFERENCE (TOR) STRATEGIC ENVIRONMENTAL ASSESSMENT (SEA) for SPATIAL PLANNING for North Sumatra Conservation International as Facility Admin...
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TERMS of REFERENCE (TOR) STRATEGIC ENVIRONMENTAL ASSESSMENT (SEA) for SPATIAL PLANNING for North Sumatra

Conservation International as Facility Administrator

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ACRONYMS AC AFOLU APL CI COP FGD FMU GHG GIS GoI HCVF KBA KLHS LED MC M&E MOLA MOU MSF POKJA PPP RAD-GRK RAN/ GRK REDD+ RPJM RPJP RTRW SC SEA SIAP SK SKPD SLP TapUt USAID WFF

Associates Committee Agriculture and Forestry Other Land Use (AFOLU) Areal Penggunaan Lain (Other Land Use) Conservation International Chief of Party Focus Group Discussion Forest Management Units Green House Gas Geographic Information System Government of Indonesia High Conservation Value Forest Key Biodiversity Area Kajian Lingkungan Hidup Strategis (Strategic Environmental Assessment) Low Emissions Development Management Council Monitoring and Evaluation Memorandum of Understanding Multi-Stakeholder Forum Technical Working Group Policies, Plans, and Programs Rencana Aksi Daerah - Gas Rumah Kaca (Provincial GHG Reduction Action Plan) Rencana Aksi Nasional - Gas Rumah Kaca (National GHG Reduction Action Plan) Reduced Emissions from Deforestation and Forest Degradation Long-Term Development Plan Medium-Term Development Plan Rancangan Tata Ruang Wilayah (Spatial Planning) Steering Committee Strategic Environmental Assessment Sustainable Investment Action Plans Surat Keputusan (Decree) Regional Government Task Force Sustainable Landscapes Partnership Tapanuli Utara (TapUt) United States Agency for International Development Walton Family Foundation

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SLP Background Sustainable Landscapes Partnership (SLP) works with local governments, communities, and private sector partners to conserve nature and improve community livelihoods in Indonesia. With SLP support, governments, communities, businesses and NGOs are working together to develop and test innovative, landscape-scale approaches to reducing carbon emissions, conserving areas of biological significance and addressing climate change. Landscapes include watersheds, protected areas, production forests, national parks, agricultural lands, and towns and cities. The goal is a sustainable development path that protects our food, fresh water and livelihoods and that takes into account nature’s critical longterm role in our wellbeing. SLP solutions focus on smart land use planning, improved forest management, low carbon-emission development, sustainable agricultural production and green supply chains. SLP provides information and tools that partners use to make informed decisions. SLP also facilitates agreements among partners and works with them to develop and test targeted interventions. To achieve maximum impact and ensure long-term change, SLP helps partners to align these interventions with existing policies and processes at local, provincial and national levels. SLP then catalyzes replication and amplification through grants, training and toolkits. SLP’s integrated activities work together to build a new way of doing business in priority watersheds in three contiguous landscapes in North Sumatra, namely Mandailing Natal (Madina), South Tapanuli (TapSel), and North Tapanuli (TapUt). Examples of these activities include:  strategic environmental assessments,  ecosystem valuations,  carbon accounting and spatial planning for government agencies,  conservation agreements for communities,  sustainable action plans and best management practice guidance for private sector partners, and  livelihood training and improved market access for farmers of common commodities such as rubber, coffee and cocoa. Throughout, SLP facilitates strategic conversations across sectors so partners can link activities and work together to implement sustainable development across the landscape. SLP is working in three districts in Indonesia: Madailing Natal (Madina), South Tapanuli (Tapsel) and North Tapanuli (Taput). CI has signed MoUs with all three district governments to provide technical support and activities that help to promote sustainable development in each district. Under this grant SLP aims to amplify and expand lesson’s learned to the province of North Sumatra. SLP is a flagship program in CI’s work to conserve natural capital through partnerships that improve governance and support sustainable production. CI’s vision is healthy, sustainable societies for everyone. The Sustainable Landscapes Partnership (SLP) is a grant facility established with financial support from the U.S. Agency for International Development (USAID) and the Walton Family Foundation.

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The Government of Indonesia (GoI), USAID, and Conservation International (CI) are the implementing partners and sit on the SLP Management Council (MC). With practical input from public and private sector partners, the SLP will mobilize its investment facility to identify, develop, and test new private sector investment opportunities. The investment opportunities are needed to transform increasing demand for sustainably produced commodities to sufficient returns on investment and in the process transform avoided loss of ecosystem services into tangible incentives. Strategic Environmental Assessment The Strategic Environmental Assessment (SEA) is a legally required planning tool for district and provincial governments to assess policies, plans and programs in their mid and long-term development plans and district spatial plans (RTRW). In 2009, the Government of Indonesia revised its Law for Environmental Protection and Management (Law no. 32/2009), article number 15, stating that the Strategic Environmental Assessment (SEA) is a mandatory tool for assessing policies, plans and programs including long-term and mid-term development plans, and district/provincial spatial plans (RTRW) legal product. By definition, SEA refers to a range of “analytical and participatory approaches that aim to integrate environmental considerations into policies, plans and programs and evaluate the inter linkages with economic and social considerations” (OECD, 2006). Each SEA is intended to contribute to the improvement of district/provincial-level spatial planning and will help district governments to be more environmentally conscious in its development planning. Recognizing the importance of SEAs, SLP is supporting the preparation of a SEA in the province of North Sumatra. The SEA development process includes field activities, such as assessments, surveys, consultative meetings and the establishment of a SEA Task Force in North Sumatra. A final SEA report will identify environmental conditions and propose a number of strategies to promote low emissions development, conserve areas of high value biodiversity while supporting sustainable development and that are suited to the geographical and social challenges in North Sumatra. The objective of the SEA in the SLP context is to: 1. Support the government to develop a sustainable spatial plan which helps set the province on a ‘green’ development pathway with emphasis on low emissions development, conservation of high value areas of biodiversity, mitigating erosion of natural capital but supporting sustainable development; 2. Improve the capacity of district and/or provincial-level Task Forces to develop the SEA and imbed this within spatial planning documents; 3. Assess and streamline existing policies, plans, and programs (PPP) on Low Emission Development (LED); i.e. outputs from this process should provide the basis for other plans such as the Strategi dan Rencana Aksi Provinsi (SRAP) and other REDD+ interventions; 4. Encourage investments from the private sector by providing clarity on land status through streamlined PPPs and simplified regulations;

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5. Improve information on key natural capital assets in the landscape, so stakeholders can understand implications of PPPs on ecosystem services. The landscape value include High Conservation Value (HCV), carbon value, water procurement, agriculture, economic, and cultural values; 6. Reduce risk to communities and human well being from disasters such as floods, landslides, etc in the target landscape. In addition to the above, SLP’s other objectives of the SEA are to:  ensure that the process not only results in a product that reflects the needs and alternative green business blueprint for these districts/provinces but fundamentally creates a sense of ownership of the outcomes that have been identified;  ensure that the process emphasizes tangible follow-up actions that emerge from the work that stakeholders agree to and will drive forward with after the SEA process has been completed. The guidance for SEA process The SEA process must refer to guidance that has been established by the Ministry of Environment of the Republic Indonesia and other relevant sources for SEA, such as the SEA Guidance Book and SEA for Spatial Planning. The final SEA document will be reviewed by the SEA Quality Assurance Team, which will be developed by the Government of Indonesia. Scope of Work and Milestones The SEA and spatial planning shall be conducted through a flexible and transparent approach based on: 1) 2) 3) 4) 5)

clear goals and objectives; participatory consultation processes; underpinned by good science; recommendations based on explicit justifications; and integrated with existing policy and planning processes.

The SEA work shall be conducted by the provincial government of North Sumatra, focused on a self-assessment process with assistance from an expert pool including SEA specialists and related expertise. The approach is primarily a learning-by-doing process. The SEA and spatial planning process will be broken down into various tasks. The SOW will include, but will not be limited to, the following prescriptive tasks: Milestone 1: Preparation and Screening – Development of Public Coalition and Work Plan A key focus of this milestone is to identify key stakeholders, consolidate support from key stakeholders, create a SEA Taskforce and Technical Working Group (POKJA),

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develop POKJA capacity on policy and legal aspects related to SEA and REDD implementation with the following details:       

Set-up Steering Committee with Governor of North Sumatra, Head of BAPPEDA, Head of BPLHD, SLP North Sumatra Provincial Manager and other personnel as required; Conduct Multi Stakeholder Forum (MSF) to Socialize Concepts relating to REDD+ implementation, SEA and spatial planning; Set-up Task Force (SKPD) and Technical Working Group (POKJA); Train POKJA on Policy and Legal Aspects related to REDD+, SEA and spatial planning; Develop SEA Work Plan in collaboration with stakeholders in government and CI, clearly outlining timelines for intermediate outputs, stakeholder consultations and public consultations; Develop a comprehensive database of necessary data and information from both government and credible non-government sources; Conduct the screening phase of SEA to establish strategic issues for consideration in the SEA process. The strategic issues relating to environment, economy and human well-being will need to be identified and prioritised through stakeholder consultations that highlight the importance of low emissions development and good spatial planning.

Deliverables:  MOU Agreement signed by all parties;  Multi-stakeholder Forum (MSF) Report and Attendance List;  SK for establishment of task force (POKJA) signed by Governor of North Sumatra and List of POKJA members;  POKJA Training Attendance List; Pre and Post-Training Evaluation; Minutes of Training;  SEA Work Plan; Screening Report. Milestone 2: Scoping – Development of Technical Capacity of POKJA and develop baseline/business-as-usual scenarios for Strategic Issues A key focus of this milestone is to develop the technical capacity of POKJA and conduct scoping phase with the following details:  Train POKJA on technical aspects of REDD+ implementation, SEA and spatial planning;  Review provincial development priorities in treaties, MoUs, legislation, policy, plans and programs (PPP), their implications for sustainable development of the province as envisioned in existing Plans (Long-Term Development Plan (RPJM), Medium-Term Development Plan (RPJP) and the Spatial Plan (RTRW), Action Plans (RAN/RAD-GRK), etc). Include information on the following: o Scale (International/Bi-lateral, National, Provincial, District, etc); o Timing (Annual (RKT), 5-year, 10-15, 20-30, 30-50) and o Budgeted funds (Recurrent Budget + Development Budget, etc); o Identify environmental and landscape objectives, targets and indicators; o Measure environmental impacts and risk to human wellbeing in the context of PPP targets and ecosystem services;

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Review risk to human well-being from current policies and disaster mitigation. Review agents (direct cause) and drivers (underlying/indirect cause) of environment degradation as it applies to: o Landscape Degradation (loss of forest, etc); o Other forms of degradation as identified by government stakeholders; o Review effect of climate change on agriculture development. Establish baseline/business-as-usual scenarios for land-use change and forest loss in the province through land-use change modelling. o Assess landscape indicators assuming agents and drivers of change continue business-as-usual; o Estimate the potential direct, indirect and cumulative effects of current PPPs including the land use plan (pola ruang), infrastructure plan (struktur ruang) and priorities of program in district planning RTRW; o This model will be done for the period of the spatial plan and the period of the proposed/plausible SRAP for North Sumatra Province. Provide a profile of future trend analysis related to strategic issues and landscape values, which will include carbon conservation/ sequestration values, water provisioning values, high conservation value (HCV) for biodiversity, agricultural suitability, socio-economic and cultural significance. o







Deliverables:  POKJA Technical Training Attendance List; Pre and Post Training Analysis & Evaluation Results; Minutes of Training;  Scoping Report with review of current and baseline conditions;  Profile of future trend in land use and Recommendations for the provincial SRAP from a deforestation and land use change perspective. Milestone 3: Analysis and Formulation Process 





Provide necessary training to PokJa members in SEA best practices relating to o Conducting consultative processes; o Multi-Criteria Evaluation (MCE) methodology; o Multi-Objective Land Allocation (MOLA) techniques and tools; Conduct consultative process through FGD and MSF including various stakeholders (SKPD, Private Sector, Community) to support the analytical process and synthesize critical information needed to develop the multicriteria evaluation and formulation of land allocation options. Conduct multi-criteria analysis process that will include, (but not limited to) the following details: o Identify spatially explicit environmental assets as they relate to the strategic issues; Identify and differentiate between current sectoral modes of operation (agriculture, forestry, water use, mining, etc); o Ensure risk to human well-being is minimized so that development doesn’t put community in harm’s way; o Employ rigorous scientific methods and consultative processes for weighting different criteria and sensitivity analysis.

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Work with PokJa to formulate strategies and recommendations for REDD+ through improved spatial planning that will include (but not limited to) the following details: o Identify alternative strategies and options to enhance opportunities low emissions development and mitigate adverse impacts; o Assess trade-offs between various mitigation and alternative strategies using a MOLA approach that makes most efficient use of limited land and natural resources; o Identify Low Emission Development Strategies (LEDS) and on-the ground interventions which enable small and growing rural businesses in the area to access global markets and create sustainable livelihoods; o Identify climate change mitigation and adaptation strategies to preserve areas of High Ecosystem Values and rezoning areas of degraded and abandoned land for plantations, agriculture and development.

Deliverables:  POKJA Training Attendance List; Pre and Post-Training Analysis & Evaluation Results; Minutes of Training;  FGD/MSF attendance list; FGD/MSF Report with detailed inputs and suggestions for analysis and recommendations;  Analysis and Formulation Report with draft spatial plan. Milestone 4: Socialization of options and Approval for SEA 





Work closely with PokJa to develop the Final Draft of the SEA for the province and will include (but not limited to) the followings: o Compile findings and recommendations from previous steps; o Ensure alignment of plans across various levels of management and regulatory frameworks of different government agencies; o Clearly explain steps required to move to a more sustainable green approach for future development including mitigation activities, LED Strategies, Interventions and investments; o Monitoring and evaluation systems and processes - how future monitoring and evaluation might be approached and managed – how is information being collected and collated? What additional resources and capacity building might be required to support longerterm data/information collection? Conduct Public Hearing with key stakeholders consists of executive and legislative branches of district Government, private sector associations, academics and communities. The purpose is to publicly discuss the semi-final draft of SEA that has covered all information until formulation and recommendations phase. Finalize spatial plan with clear zoning regulations that will have the following o improvements regulations and with clear responsibility of government agencies;

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help streamline approval process for private sector investments in sustainable development (Reduce red tape, explore options for a ‘one-stop-shop’, policies and regulations that support a green business development trajectory). Secure Governor of North Sumatra’s Approval Letter for North Sumatra’s SEA Final Draft. o



Deliverables:  POKJA Training Attendance List; Pre and Post-Training Analysis & Evaluation Results; Minutes of Training;  Official Public Hearing Report with all inputs and suggestions from attendees; Public Hearing Attendance List;  SEA Final Draft for North Sumatra with Spatial Plan;  Governor’s Letter on North Sumatra Provincial Government’s receipt of SEA Final Draft and commitment to install this as a key reference into next local government spatial plans. Schedule The assignment will ideally be completed as shown in the schedule below with deliverables achieved as per milestones mentioned above. Applicants are required to submit a more detailed indicative project time-line in the proposal that will achieve the milestones against targeted timeline. The timelines will need to allow for time to produce all reports in English and Bahasa Indonesia.

Mth 1

Mth 2

Mth 3

Mth 4

Mth Mth 5 6

Mth 7

Milestone 1: Preparation Develop Public Coalition, Work Plan & Screening Milestone 2: Scoping Develop POKJA's Technical Capacity & Review current situation Milestone 3: Analysis, Consultative Process, Formulation & Recommendation Milestone 4: Public Hearing, Final Drafting and Governor's Approval Letter

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Technical Input and effort The consultant team that conducts the SEA process must have capacity and experience in developing SEAs. A general description of the required expertise is: SEA & RTRW Manager, GIS & Spatial Modeling Expert, Agriculture and Forestry Other Land Use (AFOLU) Expert, Carbon Specialist, Watershed Management Expert, Biodiversity Conservation Expert, Livelihoods & Value-chain Analyst, Public Policy Specialist, Cultural & Social Work Professional Applicants are welcome to submit different personnel and propose a level of effort in line with scope and achievement of SEA objectives and milestone deliverables. The technical assistant team of experts should have interdisciplinary background in Strategic Environmental Assessment; GIS spatial modelling; environmental planning (particularly focused on biodiversity and ecosystem services); Agriculture, Forestry and Other Land Use (AFOLU) planning and assessment, cultural anthropology/sociology, sustainable development and public policy. Oversight The primary point of contact for contract related queries will be the SLP Grants and Contracts Manager and SLP Spatial Planning Specialist. The SLP Chief of Party (COP) will supervise the overall SEA activities. SLP Technical Personnel or District Coordinator will be assigned as Field Project Manager to supervise the work of the organization selected for this consultancy. Budget District governments may have funds to support their planning process and could be used to support consultation meetings and workshops. The successful applicant will be able to leverage resources from district budgets to support this mandatory process. Where this is not the case, a separate budget will be provided for stakeholder consultations/workshops, travel costs for stakeholders and technical team. The travel cost may include lump sum and/or per diem payments and will need to be agreed upon by stakeholders. The budgets for the stakeholder engagement meetings and multi-stakeholder consultation workshops will need to be submitted to the SLP Grants & Contracts Manager for prior approval.

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