Statens vegvesen

Tender document for equipment procurement:

1.2 Equipment for road toll collection Jondalstunnelen Document date: 1. November 2011

Version 1.0

Archive no: 2010/135366

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TABLE OF CONTENTS A

TENDER INVITATION ......................................................................................................................... 2

A.1 A.2 A.3 A.4 A.5 A.6 A.7 A.8 A.9

NORWEGIAN PUBLIC ROADS ADMINISTRATION ...................................................................................... 2 SCOPE OF WORK AND TIME SCHEDULE ..................................................................................................... 2 PROCUREMENT PROCEDURE ..................................................................................................................... 2 PUBLIC NOTICE ......................................................................................................................................... 3 TENDER CONFERENCE AND ON-SITE INSPECTION .................................................................................... 3 SUBMISSION OF TENDER ............................................................................................................................ 3 TENDER OPENING ...................................................................................................................................... 3 ABIDANCE PERIOD ..................................................................................................................................... 4 CUSTOMER’S CONTACT PERSON: .............................................................................................................. 4

B

TENDER INSTRUCTIONS.................................................................................................................... 5

B.1 B.2 B.3 B.4 B.5 B.6 B.7 B.8 B.9 B.10 B.11

TENDER FOR PART OF THE WORK ............................................................................................................. 5 ALTERNATIVE TENDERS ............................................................................................................................ 5 LAYOUT OF THE TENDER .......................................................................................................................... 5 TENDER EVALUATION - QUALIFICATION REQUIREMENTS ...................................................................... 6 TENDER EVALUATION – AWARD OF CONTRACT....................................................................................... 7 CONTRACT................................................................................................................................................. 7 TENDER COSTS .......................................................................................................................................... 7 CLIENT CONFIDENTIALITY ....................................................................................................................... 7 THE CUSTOMER’S RIGHT TO MODIFY TENDER DOCUMENTS.................................................................... 7 QUESTIONS FROM TENDERER ................................................................................................................... 8 REJECTED TENDERS .................................................................................................................................. 8

C

CUSTOMER REQUIREMENT SPECIFICATION ............................................................................ 9

C.1

PERSONAL STATEMENT OF HEALTH, ENVIRONMENT AND SAFETY ........................................................ 10

D

AGREEMENT FORM .......................................................................................................................... 11

A

TENDER INVITATION

A.1 Norwegian Public Roads Administration See the internet site: www.vegvesen.no for general information about the Norwegian Public Roads Administration. A.2 Scope of work and time schedule The Norwegian Public Roads Administration invites Tenderers to prepare tenders for delivery, installation and maintenance of Charging Point Equipment (CPE) for the following toll collection system:  Jondalstunnelen The delivery will take place towards Norwegian Public Roads Administration – Western Region as the Customer. The complete set of tender documents describes the scope of work and time schedule for the deliveries. A.3 Procurement procedure The Tendering process is based on: Tender document – equipment procurement – Jondalstunnelen

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Norwegian Law on Public Procurement (Lov om offentlige anskaffelser av 16. juli 1999 nr. 69) and Norwegian Regulations on public procurements (Forskrift om offentlige anskaffelser av 7 april 2006). The value of the equipment procurement is above the EEA/WTO threshold. The following procurement procedure is used: Open tender competition Limited tender competition Competition with negotiations

A.4 Public notice Notice of the procurement is given in: DOFFIN (below threshold) DOFFIN and TED data bases (above thresholds)

A.5 Tender conference and on-site inspection No tender conference will be held

A.6 Submission of tender Closing date for submission of tender is December 15th 2011, at 12.00 p.m. Tenders not received within the closing date will be rejected. The tender shall be delivered within a sealed envelope marked: ” 2010/135366 Tender: Equipment for Jondalstunnelen toll collection system”. The tender shall be delivered in duplicate, one marked as “Original” and the other as “Copy”. The tender shall also be delivered as digital files (PDF-format on a CD or a memory stick). The tender shall be delivered at the office address: Customer’s post address:

Customer’s office address:

Statens vegvesen Region Vest

Statens vegvesen Region Vest

Askedalen 4 6863 LEIKANGER

Askedalen 4 6863 LEIKANGER

NORWAY

NORWAY

The Tenderer takes the risk for delays regarding submission of its tender. A.7 Tender opening No public tender opening will take place. The tender opening will be held at: Askedalen 4, 6863 Leikanger, December 15th 2011, at 2 p.m.(14:00hrs)

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A.8 Abidance period The Tenderer shall abide by the tender until March 15th 2012 at 2pm (14:00 hrs) A.9 Customer’s contact person: Name: Jan Arild Lunde E-mail: [email protected]

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B

TENDER INSTRUCTIONS

B.1 Tender for part of the work It is allowed to submit a tender covering part of the complete work. It is only allowed to submit a tender covering the complete work.

B.2 Alternative tenders It is allowed to submit alternative tenders in addition to the requirements described in chapter C. Prices shall be given for each alternative. The total contract price shall be clearly described for each alternative. It is not allowed to submit alternative tenders.

B.3 Layout of the tender All documents relating to the tender shall be in Norwegian or English. The tender shall have the following table of contents: 1. Covering Letter The covering letter shall include possible reservations or deviations in relation to the tender documents and requirements and be signed by a responsible person on behalf of the Tenderer. 2. Qualification Information Description of the Tenderer’s capability and its resources including formal company documentation. See section B.4 for minimum list. 3. Table of quantities and prices See enclosed documents 1.4 Jondalstunnelen, Hordaland - Bills of Quantities. 4. Contractor solution specifications Contractors written answers to following documents: 

Document 3.2 Charging point equipment – Requirements to Customisation agreement.



Document 3.4 Charging point equipment – Requirements to Maintenance agreement



List of Compliance

For reading purposes, tenderers are encouraged to use the same numbering and naming of appendixes, chapters, sections and requirements as the tender documents when answering and documenting the requirements.

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B.4 Tender evaluation - Qualification requirements The following qualification requirements will be assessed: Qualification Required documentation requirement Attestation provided by competent authority in the country Tax certificates: The Tenderer shall where the company is established. provide confirmation that it is free from debts For Norwegian Tenderer or foreign Tenderer registrated in concerning taxes and Norway (Norsk Utenlandsk Foretak – NUF): VAT. The debt Det skal vedlegges 2 skatteattester: confirmations shall be  Attest fra kemner/kommunekasserer (skatt, issued within 6 months of forskuddstrekk, påleggstrekk, the submission date. arbeidsgiveravgift).  Attest fra skattefogd i vedkommende fylke (merverdiavgift) Begge attestene har betegnelsen RF-1244 og er fastsatt av Skattedirektoratet. The Tenderer shall make a declaration of complying with the Personal statement of Norwegian laws and regulations according to health, health environment and environment and security (HSE/HMS). The statement shall be safety (HSE/HMS) In accordance with the signed by the company’s managing director and an employee Norwegian procurement representative. regulations, a personal statement of health A form is enclosed, see chapter C. The statement shall be issued environment and safety within 6 months of the submission date. shall be enclosed. Certificate of company registration. Organisation and For Norwegian Tenderer or foreign Tenderer registrated in juridical Company registration. Norway (Norsk Utenlandsk Foretak – NUF) a declaration from Register of Business Enterprises. Economical and financial The tender shall include updated and approved information on the Tenderer’s business and annual accounts for the last 3 years. capacity The Tenderer shall have the necessary economical Equity more than NOK 0. and financial capacity to Assumption of continued operations. carry through the contract. Presentation of the company with minimum: Technical qualification, skills and resources  The company’s business idea and core competence The Tenderer shall  Description of the company’s business document skills, resources  Organisational chart and the total manpower planned for and competence with this project. respect to delivering and performing service and maintenance for Charging Point Equipments.

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B.5 Tender evaluation – Award of contract The customer will award the contract to the Tenderer that has offered the: lowest price the economically most advantageous tender

The project will be evaluated in terms of:  Total price – weight 50%. Consisting of: o Evaluation Price from document 1.4 Bill of Quantities. Section 2.2. 

Expected quality of delivered equipment, solutions, testing, services and maintenance period – weight 50%, based on:

This evaluation will be based on (not in a priority order):  Tenderers written answer to the requirement specifications: o Document 3.2 Charging point equipment – Requirements to Customisation agreement. o Document 3.4 Charging point equipment – Requirements to Maintenance agreement

B.6 Contract The contract will be based on the standard government agreement forms regarding ITacquisitions (published by DIFI, revision 2009): o “Government standard terms and conditions for the delivery of standard systems and customisations – The Customisation Agreement, Agency for Public Management and eGovernment (Difi) April 2009” o “Government standard terms and conditions for the maintenance of equipment and software – The Maintenance Agreement, Agency for Public Management and eGovernment (Difi) March 2009”

B.7 Tender costs The Tenderer shall bear all costs associated with the preparation and submission of his tender and the customer will in no case be responsible or liable for those costs. B.8 Client confidentiality The Tenderer is obliged to keep client confidentiality regarding issues under this tender competition. B.9 The customer’s right to modify tender documents Before the closing date for submission of tenders, the customer may modify the tender documents by issuing addenda. Every addendum will be submitted to the Tenderers: via Doffin via e-mail Tender document – equipment procurement – Jondalstunnelen

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To give Tenderers reasonable time in which to take an addendum into account in preparing their tenders, the customer may extend, as necessary, the closing date for submission of tenders. B.10 Questions from tenderer Questions regarding this tender competition shall be forwarded to the customer’s contact person see section A.9: via Doffin via e-mail

Questions must be forwarded to the Customer in due time before the closing date for submission of tender. The Tenderer must take into account that the customer must have enough time for responsible management of questions and corresponding answers in Doffin. Customer cannot announce answers to questions later than ten days before the closing day.

B.11 Rejected tenders When the contract is signed, the other tenders cease to be binding. Submitted tenders will not be returned.

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C

CUSTOMER REQUIREMENT SPECIFICATION

The complete customer requirement specification consists of these documents: Tender documents 1.2 Jondalstunnelen, Hordaland - Tender document for equipment procurement. Equipment for road toll collection (this document) 1.3 Jondalstunnelen, Hordaland – Project description and Scope of Work 1.4 Jondalstunnelen, Hordaland - Bills of Quantities. 2.1. AutoPASS Requirement specification - Terms and definitions 3.1 Customisation agreement 3.2 AutoPASS Requirement specification - Charging point equipment – Requirements to Customisation agreement 3.3 Maintenence agreement 3.4 AutoPASS Requirement specification - Charging point equipment – Requirements to Maintenance agreement AutoPASS specifications 4.1 AutoPASS Requirement specification - Charging point equipment – Requirements for automatic charging points 4.2 AutoPASS Requirement specification - Charging point equipment – Radio Link 4.3 AutoPASS Requirement specification - Charging point equipment – Central system interface 4.4 AutoPASS Requirement specification - Charging point equipment - Security 4.5 AutoPASS Requirement specification - Charging point equipment Common AutoPASS key distribution method 4.6 Charging point equipment – Requirements for automatic charging points EasyGo Radio Link 5.1 AutoPASS Requirement specification - Charging point equipment – Test strategy 5.2 AutoPASS radio link CPE test procedures 5.3 Easygo specifications test procedures Other specifications Software Requirement Specification (SRS); Version Description Document (VDD); Production Programming Instruction (PPI)for TRP TS3204 for Store Bælt; Transponder Data Specification (TDS) TS3204/02A for Store Bælt PISTA

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C.1 Personal statement of health, environment and safety This form shall be filled in and enclosed the tender. EGENERKLÆRING OM HELSE, MILJØ OG SIKKERHET Denne bekreftelsen gjelder: Firma: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Adresse: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Postnr./-sted: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Land*: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Det bekreftes med dette at denne virksomheten arbeider systematisk for å oppfylle kravene i helse-, miljø- og sikkerhetslovgivningen og ved det tilfredsstiller kravene i forskrift om systematisk helse-, miljø- og sikkerhetsarbeid i virksomheten (Internkontrollforskriften) fastsatt ved kgl. res. 6. desember 1996 i medhold av lov av 17. juni 2005 nr. 62 om arbeidsmiljø, arbeidstid og stillingsvern mv. (arbeidsmiljøloven). Det bekreftes at virksomheten er lovlig organisert i henhold til gjeldende skatte- og arbeidsmiljøregelverk når det gjelder ansattes faglige og sosiale rettigheter. Det aksepteres at oppdragsgiver etter anmodning vil bli gitt rett til gjennomgåelse og verifikasjon av virksomhetens system for ivaretakelse av helse, miljø og sikkerhet. Daglig leder

Dato:

(sign.) Det bekreftes med dette at det er iverksatt systematiske tiltak for å oppfylle ovennevnte krav i helse-, miljø- og sikkerhetslovgivningen. Representant for de ansatte (sign.)

Dato:

* For utenlandske oppdragstakere gjelder følgende: Det bekreftes med dette at det ved utarbeidelse av tilbudet er tatt hensyn til helse-, miljø- og sikkerhetslovgivningen som følger av forskrift om systematisk helse, miljø- og sikkerhetsarbeid i virksomheter (Internkontrollforskriften), fastsatt ved kgl. res. 6. desember 1996 i medhold av lov av 17. juni 2005 nr. 62 om arbeidsmiljø, arbeidstid og stillingsvern mv. (arbeidsmiljøloven). Det aksepteres at oppdragsgiver etter anmodning vil bli gitt rett til gjennomgåelse og verifikasjon av virksomhetens system for ivaretakelse av helse-, miljø- og sikkerhetsarbeid. Forpliktende underskrift Daglig leder (sign.)

Dato:

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D

AGREEMENT FORM

This agreement is today entered into for delivering: o Charging point equipment, servce and maintenance for the charging point equipment at Jondalstunnelen between Customer: Statens vegvesen –region Vest Post address: Askedalen 4 Post no.: 6863

Organisation no.: 971032081 Phone no.: Post office: Leikanger

Telefax no.:

and Vendor:

Organisation no.:

Postaddress:

Phone no.:

Post no.:

Post office:

Telefax no.:

The agreement consists of the following document, listed with priority. In case of inconsistency, the document with highest priority takes precedence: (1) Agreement form with annexes: o o (2) Requirements specification: o o (3) Vendor’s tender dated dd/mm/yy: o o These agreements form with annexes is prepared in 2 signed copies for the Vendor and the Customer. Date:

Place:

Date:

Statens vegvesen

Tender document – equipment procurement – Jondalstunnelen

Place: Vendor