Temporary Motor Vehicle Tag Authentication System

Temporary Motor Vehicle Tag Authentication System State of Arkansas Arkansas Registration Services Dealer Reference Guide July, 2010 Topics • New ...
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Temporary Motor Vehicle Tag Authentication System State of Arkansas

Arkansas Registration Services

Dealer Reference Guide July, 2010

Topics • New requirements for issuing temporary Motor Vehicle Tags • How to Issue a temporary Motor Vehicle Tag • How to Replace a temporary Motor Vehicle Tag • How to Extend a temporary Motor Vehicle Tag • How to Expire a temporary Motor Vehicle Tag • How to Search a temporary Motor Vehicle Tag • How to setup SecureETag users

• How to get SecureETag system support 12 July 2010

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New Requirements for Issuing Temporary Motor Vehicle Tags • Capture vehicle description, buyer, purchase date and security seal number in SecureETag • Print Temporary Tag on 8 ½ x 11 inch bond paper • Affix Security Seal to Temporary Tag • Hand write expiration date with permanent marker pen • Remove over laminate backing and seal close

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How to Issue a Temporary Motor Vehicle Tag 1.

Login to SecureETag

2.

Enter the VIN

3.

Enter Buyer Information

4.

Enter vehicle purchase date

5.

Enter Security Seal Number

6.

Confirm Entries

7.

Print Tag

8.

Affix Security Seal

9.

Hand write expiration on Security Seal

Login Video

Login.mp4

Issue a Tag Video

Issue_a_Tag. mp4

Affix a Seal Video

Affix_a_Seal. mp4

10. Use over laminate to seal close 12 July 2010

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How to Replace a Temporary Motor Vehicle Tag Rules for Replacement

• Tags can be replaced if they are lost, stolen or damaged.

• Only “Active” Tags can be replaced. • Only 30 day and 14 day Temporary Tag types can be replaced. • Dealers can only replace Tags on vehicles that were created from their respective dealer location.

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How to Replace a Temporary Motor Vehicle Tag 1.

Login to SecureETag

2.

Click Replace Tag Tab

3.

Enter the VIN or the old Security Seal Number

4.

Select a Replacement Reason

5.

Click “Verify” button

6.

Enter New Security Seal Number

7.

Confirm Entries

8.

Print New Temporary Tag

9.

Affix Security Seal

Login Video

Login.mp4

Replacing a Tag Video

Replace_a_Tag. mp4

10. Hand write expiration on Security Seal 11. Use over laminate to seal close 12 July 2010

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How to Extend a Temporary Motor Vehicle Tag Rules for Extension

• Tags can be extended only if the previous lien is not cleared or released within the 30 day period of the Active Temporary Tag. • Only Tags within seven days of expiration and no more than 30 days past the initial date of expiration can be extended. • Tag extension only applies to the 30 day Temporary Tag type.

• Dealers can only extend Tags on vehicles that were created from their respective dealer location. 12 July 2010

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How to Extend a Temporary Motor Vehicle Tag 1. 2. 3.

Login to SecureETag Click Extend Tag Tab Enter the VIN or the old Security Seal Number 4. Click “Verify” button 5. Enter New Security Seal Number 6. Confirm Entries 7. Print New Temporary Tag 8. Affix Security Seal 9. Hand write expiration on Security Seal 10. Use over laminate to seal close 12 July 2010

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Login Video

Login.mp4

Extending a Tag Video

Extend_a_Tag. mp4

© 2010 OpSec Security, Inc.

How to Expire a Temporary Motor Vehicle Tag Rules for Expiration

• Dealers can only expire Tags or Seals on vehicles that were created from their respective dealer location. • Under normal conditions All “Active” Temporary Tags or Seals will be expired by one of the following ways…

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Type of Expiration

Means of Expiration

Replaced Tag

Existing tag is expired automatically at time of new tag replacement.

Extended Tag

Existing tag is expired automatically at time of tag extension.

Registered Vehicle

Tag is expired automatically when the vehicle is titled and registered with the state.

Tag Expires

Tag is expired at midnight on the assigned date of expiration.

Explicit Expiration

Tag is expired explicitly by following the procedures to “expire a tag” when:  Clerk induced error is discovered after tag has been issued, or  Vehicle is returned to the dealership.

Security Seal

Security Seals may be expired if:  The Seal is damaged.  The Seal is lost or damaged in transit.

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How to Expire a Temporary Motor Vehicle Tag 1. Login to SecureETag 2. Click Expire Tag Tab 3. Enter the Security Seal Number 4. Select Reason for Expiration

Login Video

Login.mp4

Expiring a Tag Video

Expire_a_Tag.m p4

5. Select “Go” button 6. Confirm Tag to Expire 7. Expire Temporary Tag 12 July 2010

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How to Search a Temporary Motor Vehicle Tag 1. Login to SecureETag 2. Click Search Tag Tab 3. Enter the Security Seal Number or the VIN 4. Select “Go” button

Login Video

Login.mp4

Search a Tag Video

Search

5. Selecting “See History If Any” will show Temporary Tags assigned to the selected VIN 12 July 2010

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Set up Users • Login to SecureETag • Click Administration Tab • Select Add New User

• Enter first, middle(not required), and last name • Enter email address • Assign a username and password • Select a location • Select a role • Save New User

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Helpful Notes • Only one active Temporary Tag is allowed per VIN • Once a Temporary Tag is Issued in SecureETag it must be expired before a new Tag can be issued. (While some tags expire automatically, some must be Hard Expired.) • Once a Temporary Tag is Issued, information on the purchaser, vehicle description, purchase date, etc. cannot be modified. The Tag must be Expired first and then Issue a new Temporary Tag. • The Temporary Tag becomes ACTIVE once you click on the button to “Issue Tag Now” – even though you may not have printed it yet. If you find a mistake or error, you’ll have to expire the tag and reissue as needed.

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Suggestions 1.

Tear off the security seal first and have it in front of you when you log on to the SecureETag website to issue a tag.

2.

Check each screen to be sure you’ve entered correct information before going any further.

3.

Leave your printer window open until you have successfully printed the paper tag – because once you close out, you won’t be able to print again.

4.

Check the tag for any errors before giving it to the customer. (Tag expiration date must match the expiration date written on the seal and tag number must match the number on the seal.)

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Elements of a Valid Motor Vehicle Temporary Tag 1) Check Expiration date of temporary Tag

2) Security Seal must be affixed to temporary Tag

4) Expiration date on temporary Tag and Security Seal should match

3) Tag Codes on temporary Tag and Security Seal should match

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SecureETag System Support

• Complete step-by-step instructions and video demonstrations can be found by clicking on “Help” in the upper right corner of the website screen. You will need to be logged in.

• Or contact ARS at [email protected].

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