Technology-based solutions for the public sector Our solutions are designed and built to help national, provincial and local government improve service delivery and manage budgets more effectively across their supply chains. Our tried-and-trusted solutions – Afri-Clouds SCM and Afri-Clouds advanced SCM – make it easy and practical for the public sector to achieve its key targets: •

Ensure compliance with National Treasury regulations and applicable legislation

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Promote high standards of governance through transparency, flexibility and accountability

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Standardise and automate business processes for greater efficiency

Our solutions: ICT-Works offers two Public Sector solutions that may be purchased as suites or modules Afri-Clouds SCM Afri-Clouds SCM provides the customer with the Core Supply Management functions required to source goods and services from external service providers. This includes the identification and consolidation of the Business demand, on-line sourcing of goods and services, on-line evaluation and award of service providers, complete contract management; contract performance management and finally making payment for acceptable goods and services provided. All supply chain activities and tasks adhere to Public Sector SCM policy as described in PFMA and MFMA and to preferential procurement as defined in the PPPFA.

Afri-Clouds SCM Functionality • • • • • • • • • • • • • • • • • • • • •

Web-Based Shopping (Requisitions) Goods and Services Procurement Supplier Registration and Approval (Surrogate and Self-Service) Basic Supplier Rotation Central Supplier Database UNSPSC Item/Commodity Codification On-line Quotation and Tender Management On-line Supplier Responses & Transaction Inquiry On-line Quotation and Bid Evaluation and Award Workflow-Driven Funds Reservation PPPFA, MFMA and PFMA Compliant SCOA Compliant Accrual Accounting, Cash and Modified Cash Budgetary Controls and Expense Management Global Price Changes General & Special Contracting Terms and Conditions Online Receipting and Inspection Physical Stock Management Automated Transaction Matching (order, receipt and invoice) Supply Chain Performance Management (suppliers, orders, contracts etc.) Procurement and Spend Analytics

Our solutions: ICT-Works offers two Public Sector solutions that may be purchased as suites or modules Afri-Clouds Advanced SCM Afri-Clouds Advanced SCM provides customers with the complete Supply Management functions required to source goods and services from external suppliers and internal organisations or entities based on pre-defined terms, repetitive ordering, ad hoc procurement and leveraging of existing contracts. A complete distribution network with unlimited warehouses and inventory organisation can be set up to ensure accurate receipting, shipments, disbursement, re-ordering and min/max planning. Multiple stock valuation methods can be implemented pending the specific business needs e.g. LIFO, FIFO, Average, weighted average and standard costing. Complex asset assemblies and asset maintenance enable customers to track all assets and components and complete planned and scheduled maintenance. Customers can complete maintenance activities for an asset or components, track warranties, invoke service schedules, enable service intervals and automate the service cycles through automated scheduling and sourcing. All supply chain activities and tasks adhere to Public Sector SCM policy as described in PFMA and MFMA and to preferential Procurement as defined in the PPPFA.

Afri-Clouds Advanced SCM Functionality • Web-Based Shopping (Requisitions) • Internal Requisitions (Stock and Warehouses) • Goods and Services Procurement • Complex Asset Acquisition and Asset Maintenance •  Complex Services Procurement e.g. Milestones, Deliverables, Value-Added Services, Time and Material, Fixed Price and Fixed Price with a CAP • Supplier Registration and Approval (Surrogate and Self-Service) • Supplier Life-Cycle Management • Central Supplier Database • UNSPSC Item/Commodity Codification • On-line Quotation and Tender Management • On-line Supplier Responses & Transaction Inquiry • PPPFA, MFMA and PFMA Compliant • Advanced Supplier Rotation Rules • Workflow-Driven Funds Reservation • SCOA Compliant • Accrual Accounting • Budgetary Controls and Expense Management • Procurement Plans • Global Price Changes • General & Special Contracting Terms and Conditions • Online Receipting and Inspection • Warehouse Management (Bin, Lot, Serailised, Barcode, Packing and Picking Rules, Distribution and Shipping Rules, Hazardous Material, etc.) • Min/Max Planning • Distribution Networks • Physical Stock Management • Invoice Transaction Matching • Contract Performance Management • Procurement and Spend Analytics

Our solution covers the full supply chain management lifecycle Built on the Oracle platform but localised for South African conditions, our two solutions enable public sector managers across all three tiers of government to manage all elements of the supply chain lifecycle easily and effectively.

supplier manageme

budget management Technology designed to simplify supply chain management • •

•

• • • • •

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Out-of-the-box solution built on world-class Oracle technology Low cost of ownership owing to minimal customisation needed – business processes are preconfigured for the South African public sector No additional investment in IT resources is needed thanks to user-friendly interface and preconfiguration to South African public sector requirements Flexible purchase options: Buy outright (Capex) or access via subscription (Opex) Buy only the specific modules you need or the full, integrated solution All solutions can be run on client premises or hosted securely by ICT-Works Full integration with existing financial systems Tried-and-tested implementation approach based on PRINCE II, with pre-existing templates, including data migration, for rapid, successful deployments Full training material to support effective change management and buy-in from users

asset management

Single source of information

Technology

• • • •

Supplier master Item master Commodities Employee Master

• Integrated with Transversal Financial system (BAS) Web-based • Mobility • Application and Database Security • System Audit trails

payment management

Reporting and Analysis • • • •

Supply Chain intelligence Spend Analytics Supplier Rotation Business Intelligence

invoice management

inventory management

Budgeting

• Top-down, bottom-up budgeting • Daily Cash Forecasting • Funds Reserv

receipt manageme

Strong compliance with National Treasury and government guidelines

upplier nagement

requisition management

Compliance • •

PFMA, MFMA, PPPFA, SCOA Cash, Accrual and Modified Cash

dgeting

Top-down, bottom-up budgeting Daily Cash Forecasting Funds Reservation

receipt nagement

• Business processes aligned to the National Treasury’s mandates and Public Sector Supply Chain Management Guidelines • Accounting structure aligned with the National Treasury’s Standard Chart of Accounts • All solutions aligned to the Public Finance Management Act (PFMA), Municipal Finance Management Act (MFMA) and the Preferential Procurement Policy Framework Act (PPPFA) as applicable

quotation management

Governance • Visability • Accountability • Auditability • Monitoring

Standardisation • Public Sector Supply Chain Business Processes • Centralised Master File: Suppliers, employees, Items • Delegations and Segregations • Human Workflows System Workflows

order management

bid management

Enhanced governance to support improved service delivery • User verification and authentication to ensure security and accountability • Visibility across the entire process landscape • Delegations and segregations specific to the public sector • Full audit trail

Standard, automated business processes to embed best practice

contract management

• Processes are aligned to Public Sector Supply Chain Guidelines • Approvals and routing are automated via pre-set workflows – 15 workflows linked to the South African Public Sector Supply Chain Guidelines are embedded in the solution, plus 30 custom forms • Standardised supplier and item master • Standardised procurement catalogue • Standardised reporting to support better decision- making (824 standard and 46 South Africa-specific reports)

Why ICT-Works? •

We are specialists in the public and financial

services sectors, with a track record of developing and implementing solutions that work. •

We are 100%-owned by black women, and 86%

of our staff are from previously disadvantaged groups. We are thus a Level 1 B-BBEE supplier. •

We offer a full range of services, including

Advisory, Technology Consulting and

Implementation, Business Solutions developed

by us for our target markets, and Hosting (delivery of technology-based solutions and business processes as a service). •

We are committed to building skills in our local

industry and promoting empowerment through

a vigorous internship programme.

•

We have a track record of delivering. For example,

our transport solution is powering the City of Cape Town’s Integrated Rapid Transit MyCiti system to new heights, and was the first fare management system worldwide to be accredited to the EMV (Europay MasterCard Visa) standard, the leading global payment standard. •

We are Certified Oracle Implementation



Partners and are one of the few Sita-accredited

implementation partners (SSIM). •

We were finalists in the Innovation through

Technology category at the National Business Awards 2014.

ICT-Works (Pty) Ltd

CONTACTS

Mellis Park, Block F, 2nd Floor, Cnr Autumn and Mellis Roads, Rivonia, Johannesburg

De Tijger Office Park Cnr Hannes Louw & McIntyre Drive, Parow, Cape Town

Tel: 011 234 7040 Fax: 011 234 7322

Tel: 021 834 8400

For further information please visit www.ict-works.co.za and or [email protected]