Tearfund Vacancies in Southern Sudan

Tearfund Vacancies in Southern Sudan Tearfund is a Christian organization committed to serving the poor by bringing help and hope to people in need in...
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Tearfund Vacancies in Southern Sudan Tearfund is a Christian organization committed to serving the poor by bringing help and hope to people in need in over 70 countries around the world. Tearfund’s Southern Sudan Disaster Management Programme is looking for a suitable South Sudanese candidate for the positions of Logistics Officer – Procurement (Yuai), Logistics Officer – NFIs and Commodities (Yuai), and Finance Administrator (Juba) Interested candidates must complete a Tearfund application form which can be collected from the HR department or the Tearfund HR Officer located at Hai Jerusalem Next to ACCROS few meters a way from St Joseph Catholic Church. Online applications should be sent to; [email protected] or [email protected] All applications (including completed application forms and CVs) must be submitted by 25th May, 2013 either by hand delivery or by emailing the above address, with the position being applied for and the location clearly indicated in the subject line. CV without Tearfund completed application form will not be considered. Do not submit original documents, while all photocopies and CVs submitted with applications will not be returnable. NOTE: These positions are only open for South Sudanese Nationals.

Job Title Logistics Officer Procurement

Location Yuai

Responsibilities Liaise with project staff to identify procurement needs and define material specifications. Identify potential local sources of goods and services, Meeting supplier representatives as appropriate, request and assess competitive quotations, agree prices

Required Qualifications and Experiences Hard working Logistics Officer. Qualifications: Degree or equivalent qualifications Proven technical (sector specific) logistics experience Proven experience in procurement essential Management of technical equipment including radios,

and delivery dates, monitoring progress / status regularly. Updating relevant stakeholders. Where local procurement is not possible, Lead and track process of procurement via Juba or internationally. Ensure that donor restrictions are communicated to and understood by field management and main suppliers. Maintain all logistics records, including an effective filing system for storing procurement documentation to enable tracking and auditing. Maintain consistent local and national procurement tracking system. Ensure all staff in the procurement function understand and follow Tearfund Standard procedures. Maintain working telecommunications and IT systems at project offices (telephone, computers, email, HF/VHF radio, sat phone) at all times (24/7). Ensure project staff are trained and proficient in correct equipment usage and required communications protocols, conducting or arranging additional training as required.

satellite phones, generators, IT Proven experience in people management Proven driving experience appropriate to the programme 2 years minimum experience in practical field. Excellent written and verbal communication skills. Must be computer knowledge is essential. Must have a Valid driving license.

Yuai Logistics Officer – NFIs and Commodities

Identify warehousing requirements and arrange physical facilities for storage at project sites in consultation with Logistics Manager, including managing security and warehouse staff. Establish and maintain a stock inventory management system, including stock control and detailed receipt/despatch records; provide reconciled stock reports. Ensure documentation and reporting of losses / damages. Oversee reconstitution of damaged or short weight commodities and arrange destruction of infested and damaged items. Coordinate with project staff to ensure effective and timely release /despatch of goods to project sites. Determine transport requirements and organise distribution plans at project level, coordinating with relevant logistics and project staff to ensure effective delivery of relief commodities to project sites.

Hard working Logistics Officer. Qualifications: Degree or equivalent qualifications Proven technical (sector specific) logistics experience Proven experience in procurement essential Management of technical equipment including radios, satellite phones, generators, IT Proven experience in people management Proven driving experience appropriate to the programme 2 years minimum experience in practical field. Excellent written and verbal communication skills. Must be computer knowledge is essential. Must have a Valid driving license

Establish and maintain an accurate, detailed and up to date fixed asset register, receiving information from the Project Manager and provide monthly updates of the register to the Area Coordinator and Logistics Manager. Ensure acquisition and disposal of fixed assets is according to the requirements of Tearfund and the relevant donor. Ensure, with the advice of the Finance Manager, that fixed assets are correctly depreciated on a monthly basis to provide an accurate reflection of the current asset values. Finance Administrator

Juba Re-Advertised

Responsible for the day-to-day finances including budget management, cash disbursements, cash receipts, petty cash management, currency exchanges, local payroll, personal calls made via Tearfund satellite and mobile phones and other finance related tasks. Inform head office on any cash amounts that have to be deducted every month end including Thuraya recharges, advances and other personal expenses,

Part-qualified accountant Tertiary education 2-5 years financial accounting & management Double-entry book-keeping using accounting software Analysis of financial performance against budget Cross-department and/or company written and verbal communications Designing, implementing & monitoring internal controls

Obtain timesheets for staff working on OFDA and CHF funded projects and other donors and enter corresponding journals into PSF. Prepare timely and accurate monthly finance records and the finance report for Aweil expenditures, carefully coding the relevant budget lines and submit them to the Finance officer, including the PSF file, original invoices and receipts, local purchase orders and corresponding purchase requests. Prepare and submit timely cash projections and requests for the coming month to ensure that the cash is released and sent to the field on time. Carry out a frequent cash count with the Area Coordinator Ensure that the local field purchases follow the required financial processes that are well recorded and paper work filed. Prepare commentary on variances in Aweil actual expenditure from institutional donor budgets for submission to the PSF and Tearfund HQ. Liaise with AC, logistics, human resources and other staff.