TEAM MANUAL 2015 PA N AMERICAN JUNIOR CHAMPIONSHIPS Edmonton, Alberta J u l y 3 1 -Au g u st 2 , 2 0 1 5

TABLE OF CONTENTS 1.0

Welcome to Edmonton, Alberta, CANADA

4

2.0

General Information City of Edmonton

4

3.0

Organizational Structure

5-6

PAC Council International Officials Local Organizing Committee Pan American Member Federations 4.0

Pan American Junior Championships History

7

5.0

Championships Dates and Venue

7

6.0

Entry Rules

8-9

General Information Age Categories Submission of Preliminary Entries Submission of Final Entries Final Confirmation Financial Support Quota 7.0

Championships Events

8.0

Entry Visas

10 11-12

General Information Visa Application Procedures 9.0

Arrival in Edmonton

13-17

Official Airport Travel to Edmonton from Caribbean, Central America, Mexico and South America Transportation of Sport Equipment 10.0

Accreditation

18-19

Accreditation Center Accreditation Procedures Accreditation Cards 11.0 Accommodation

20-23

Team Accommodations Welcome Desks Costs and Payments Meals Team Meeting Rooms Additional Accommodations 12.0

Transportation Airport Training Sites Competition Stadium

2

24

13.0

Training Schedule

25

14.0

Team Officials Stadium Tour

25

15.0

Technical Meeting

25

16.0

Technical Information Center and Competition Information Desk

26

17.0

Competition Information & Procedures

27-30

Competition Venue Warm-up Track Timetable Qualifying Heights, Distances and Progressions Team Clothing Spike Length and Type Personal Implements Competition Numbers Call Room Combined Events Call Room Procedures Starter’s Commands 18.0

Post Event Procedures

31-32

Athlete Exit from Track Mixed Zone Athlete Athlete Recovery Area Protests and Appeals Doping Control 19.0

Ceremonies

32

Opening Ceremony Medal Ceremonies Closing Ceremony 20.0 Medical Services

33

Medical Services Insurance 21.0

Media Services

34

22.0 Mobile Phones

34

23.0 Departures from Edmonton

34

24.0 Contact Information

35

Appendices A. B. C. D. E.

Invitation Letter Competition Timetable Competition Stadium Map Preliminary Entries Submission Form LOC Visa Information Form

36 37 40 41 42

3

1.0 WELCOME Athletics Canada and the Local Organizing Committee offer a warm welcome to all participating countries to the 18th edition of the Pan American Junior Championships in Athletics. We sincerely hope that your stay in the beautiful City of Edmonton will introduce you to the warm, friendly atmosphere of the center of Canada. We wish each participant much success.

2.0 GENERAL INFORMATION City of Edmonton Edmonton is the capital of the Canadian province of Alberta. Edmonton is on the North Saskatchewan River and is the centre of the Edmonton Capital Region, which is surrounded by Alberta’s central region. It is the most northerly city in North America with a metropolitan population of over one million. Land Area: 684.4 km2 Elevation: 671 m (2201 ft) Local Time Zone: Mountain (GMT -6) Population: 877,926 – metropolitan area is over 1 million Official Language: English (with some French) Electricity: 110 volts Currency: $Canadian Tap Water: good quality for drinking Dialing code: Country Code is 1; Edmonton Area Code is 780; to dial out of Canada some countries, dial 1 + Area Code + phone number for others there is an Exit Code (eg +011) + Country Code + Area Code + phone number. For further information consult: www.countrycallingcodes.com/countrylist Emergency: In Edmonton, for an emergency dial 911 Weather in July/August Averages: 22.5°C high to 12°C, low Humidity; potential for thunderstorms

4

3.0 ORGANIZATIONAL STRUCTURE ASSOCIATION OF PANAMERICAN ATHLETICS (APA) – EXECUTIVE COUNCIL & OFFICIALS President:

Victor López (Puerto Rico)

Vice-President:

Ciro Solano (Colombia)

Treasurer:

Alain Jean Pierre (Haiti)

NACAC President:

Victor López (Puerto Rico)

CONSUDATLE President:

Roberto Gesta de Melo (Brazil)

Members:

Esther Maynard (Barbados) Rob Guy (Canada) Claude Blackmore (Guyana) Marcos Oviedo (Venezuela)

General Secretary

Evelyn Claudio (Puerto Rico)

INTERNATIONAL OFFICIALS Organizational Delegate:

Victor Lopez (PR)

Technical Delegate:

David Weicker (CAN)

Medical/Doping Delegate:

in Ba s i C

Jury of Appeal:

Esther Maynard (BAR) Rob Guy (CAN) Claude Blackmore (GUY) Marcos Oviedo (VEN) Victor Lopez (PUR)

Technical Officials:

Eric Zemper (USA) ITO Alice Kubek (CAN) ATO John P. Clarke (CAY) ATO Noel Cedeño (PUR) ATO Daniza Soldo (VEN) ATO Leonardo Jarpa (CHI) ATO

International Starter:

Raul Torres (PUR)

Race Walking Judges:

Daniel Michaud (CAN) IRWJ William J. Pollinger (USA) ARWJ Juan H. del Toro (MEX) ARWJ Ricardo Ortiz (GUA) ARWJ Bernardete Conte (BRA) ARWJ Jorge L. Bona (ARG) ARWJ

5

LOCAL ORGANIZING COMMITTEE PRESIDENT:

Jerry Bouma

CHIEF EXECUTIVE OFFICER:

Peter Ogilvie

COMPETITION DIRECTOR: TECHNICAL DIRECTOR:

o

is s

r

o rman

TRACK OPERATIONS:

Jon Greenaway

EVENT & HOSPITALITY MANAGEMENT:

Cathy King

COMMUNICATIONS & BRAND MANAGEMENT:

Ingrid Schif de Denis

VOLUNTEER COORDINATOR:

Siobhan Carroll

TRANSPORTATION COORDINATOR:

Ralph Shockey

SECURITY COORDINATOR:

TBA

OFFICIALS COORDINATOR:

Louise Buskas

MEDICAL COORDINATOR:

Cal Sutela

DOPING CONTROL COORDINATOR:

Wayne King

TIMING & RESULTS COORDINATOR:

John Furguson

AWARDS & CEREMONIES:

La r

n King

PAN AMERICAN MEMBER FEDERATIONS

6

Anguilla (AIA)

Guyana (GU)

Antigua and Barbuda (ANT)

Haiti (HAI)

Argentina (ARG)

Honduras (HON)

Aruba (ARU) Bahamas (BAH)

Jamaica (JAM)

Barbados (BAR)

Mexico (MEX)

Belize (BIZ) Bermuda (BER)

Montserrat (MNT)

Bolivia (BOL)

Nicaragua (NCA)

Brazil (BRA)

Panama (PAN)

British Virgin Islands (IVB)

Paraguay (PAR)

Canada (CAN)

Peru (PER)

Cayman Islands (CAY)

Puerto Rico (PUR)

Chile (CHI)

Saint Kitts and Nevis (SKN)

Colombia (COL)

Saint Vincent and the Grenadines (VIN)

Costa Rica (CRC)

Saint Lucia (LCA)

Cuba (CUB)

Surinam (SUR)

Dominica (DMA)

Trinidad & Tobago (TRI)

Dominican Republic (DOM)

Turks and Caicos Islands (TKS)

Ecuador (ECU)

United States of America (USA)

El Salvador (ESA)

United States Virgin Islands (ISV)

Grenada (GRN)

Uruguay (URU)

Guatemala (GUA)

Venezuela (VEN)

4.0 HISTORY OF PAN AMERICAN JUNIOR CHAMPIONSHIPS The Pan American Junior Championships occur biennially and offers young athletes in North, Central, South America and the Caribbean an opportunity to develop their skills by competing against some of the best athletes in the hemisphere. These Championships were first held in 1980 and have produced medalist such as Carl Lewis (USA), Joaquim Cruz (BRA), Jackie Joyner-Kersee (USA) and Usain Bolt (JAM). The Championships have been held in the following venues: 1980 Sudbury (CAN)

1999 Tampa (USA)

1982 Barquisimeto (VEN)

2001 Sante Fe (ARG)

1984 Nassau (BAH)

2003 Bridgetown (BAR)

1986 Winter Park (USA)

2005 Windsor (CAN)

1989 Santa Fe (ARG)

2007 Sao Paulo (BRA),

1991 Kingston (JAM)

2009 Port of Spain (TRI)

1993 Winnipeg (CAN)

2011 Miramar (USA)

1995 Santiago (CHI)

2013 Medellin (COL)

1997 Havana (CUB)

5.0 CHAMPIONSHIPS DATES AND VENUE The 2015 Pan American Junior Championships in Athletics will take place from July 31 – August 2 at Foote Field in Edmonton, Alberta, CANADA. The competition stadium has certified IAAF level 2 Beynon track, with 8 lanes, and all field events are within the stadium. The warm-up area is approximately 60 m from the competition stadium and has artificial turf field with 2 lanes of Mondo Straightway.

EVENT PROGRAMME WEDNESDAY, JULY 29

Team Housing Opens All day Team Arrivals 15:00 – 20:00 Team Practice at the stadium

THURSDAY, JULY 30

9:00 – 12:00 Team Practice 13:30 Team Officials Stadium Tour 14:30 Technical Meeting 15:30 – 20:00 Team Practice

FRIDAY, JULY 31-SUNDAY, AUGUST 2

2015 Pan American Junior Championships (including Opening and Closing Ceremonies)

MONDAY, AUGUST 3

Team Departures

7

6.0 ENTRY RULES AND PROCEDURES GENERAL Two athletes can be entered per event. There are no standards. For Relays each Federation may enter one (1) team in each race.

AGE CATEGORIES Junior athletes: Any athlete aged 18 or 19 years on December 31, 2015 (born in 1996 or 1997) may compete in any event. Youth athletes: Any athlete aged 16 or 17 years on December 31, 2015 (born in 1998 or 1999) may compete in any event. However, the maximum number of events in which a Youth athlete can compete is two individual events plus the relay. If the two individual events are Track Events, only one of these may be longer than 200m. Younger athletes: No athlete younger than 16 years of age on December 31, 2015 (born in 2000 or later) may be entered. On arrival, Team Leaders must present athletes’ passports, or other official documents which indicate year of birth, to confirm dates of birth. For each athlete entered, the corresponding document(s) shall be photocopied by the LOC.

SUBMISSION OF PRELIMINARY ENTRIES: Member Federations must submit their Preliminary Entries (numerical entries only) on the attached form (Appendix D) no later than May 29, 2015 midnight, Mountain Time (MT). Preliminary entries should be emailed to Rob Fisher at [email protected] or faxed to the attention of “Registrations” at +1-780-669-7015 as noted in the format outlined in Appendix D.

SUBMISSION OF FINAL ENTRIES: The Final Entries must also be submitted online using the online Event Entry System, by July 15, 2015 midnight, Mountain Time (MT). More information on the process to follow for submission of final entries will be provided at a later date.

FINAL CONFIRMATIONS: Final Confirmation of Entries must be made by the Team Leader upon arrival during the accreditation process at the Accreditation Center.

FINANCIAL SUPPORT: It shall be the responsibility of each Member Federation to provide air transportation for its athletes and team staff/officials. The Organizing Committee will provide accommodations and meals (breakfast, lunch and dinner) from July 29–August 2 at a rate of $25 USD per night, per person within the quota and for one team official per Federation. All other athletes and team officials will be charged at a rate of $50 USD per night, per person. For those arriving earlier or staying later than the official period of July 29 to August 2, a rate of $80 USD per night, per person.

8

QUOTA: The quota for the 2015 Pan American Games is as follow 1-6 athletes

1 official

7-12 athletes

2 officials

13-18 athletes

3 officials

19-24 athletes

4 officials

25-30 athletes

5 officials

31-36 athletes

6 officials

37-42 athletes

7 officials

43-48 athletes

8 officials

49-54 athletes

9 officials

55-61 athletes

10 officials

62 + athletes

1 officials per 10 athletes

:

is m ans t at to t n m r o at l t s an asso iat o i ials ill ro i t r ni t or room an oar an t os a o t is n m r t am o i ials ill a i r rat r ni t or room an oar or am l i on t am s n s at l t s an ar at t rat r ni t or room an r ni t

l ss r rat to a t

t am o i ials t at l t s an o i ials ar oar an t r mainin t am o i ials ar ar

9

7.0 CHAMPIONSHIPS EVENTS There will be 22 events for men and 22 events for women as follows:

MEN RUNNING EVENTS

100 – 200 – 400 – 800 – 1,500 – 5,000 – 10,000

HURDLE EVENTS

110 meters and 400 meters

STEEPLECHASE

3,000 meters

JUMPING EVENTS

High Jump, Pole Vault, Long Jump, Triple Jump

THROWING EVENTS

Discus, Javelin, Shot-put, Hammer

RACE WALKING

10,000m on the track

RELAYS

4x100 – 4x400 meters

COMBINED EVENTS

DECATHLON

WOMEN

10

RUNNING EVENTS

100 – 200 – 400 – 800 – 1,500 – 3,000

HURDLE EVENTS

100 meters and 400 meters

STEEPLECHASE

3,000 meters

JUMPING EVENTS

High Jump, Pole Vault, Long Jump, Triple Jump

THROWING EVENTS

Discus, Javelin, Shot-put, Hammer

RACE WALKING

10,000 meters on the track.

RELAYS

4x100 – 4x400 meters

COMBINED EVENTS

HEPTATHLON

8.0 ENTRY VISAS GENERAL INFORMATION Most foreign nationals are required to have entry visas to travel to Canada. A person with a valid passport and entry visa is permitted to stay in Canada for a specific period of time. A visa lists entry/exit dates, your vital information, passport details and some information about the inviting party. Please note that your Canadian visa is also an exit permit just like it is an entry permit. We recommend that you send a long list of names of the potential members of your delegation as soon as possible. This way, the LOC can start preparing the official invitation letters so that you will be in a position to start the visa application as early as possible. Please note that the application requirements may vary according to the country in which you make your application so it is VERY IMPORTANT that you check the details before you proceed with your application and that you make your application as early as possible.

Do I need a Visa? Most APA Member countries require a visa to enter Canada. Citizens of countries which require a visa and DO NOT have Canadian Consular Representation in their country of residence, may apply to Consulates in neighbouring countries by submitting postal applications. Check this on the website or ask the Consulate you are planning to apply to. Please check your category and follow up accordingly. Obtaining a visa invitation letter from the LOC For each individual or group who will require a visa, the LOC Visa Information Form (found in Appendix E) must be completed in all its sections so that the required invitation letter for the purpose of visa application can be properly issued. This form must be sent to the LOC Teams department: When completing the LOC Visa Information Form, please make sure that: • Each passport has two consecutive blank visa-designated pages • The expiry date of the passport is at least six months after the last day of the expected stay in Canada. • If the passport does not meet these two requirements, a new passport must be obtained or the existing one is to be prolonged before you can request the invitation letter. • You indicate in which Consulate you will make your application. Follow this link to find the consular information for Canada www.cic.gc.ca/english/information/offices/apply-where.asp After receipt of the completed LOC Teams Visa Information Form, the LOC will issue, and email you, a scan of the official invitation letter. You will be able to print as many copies as needed for the members of your group. The visa invitation letter will enable a person to apply for entry visa to Canada for the period from 27 July to 3 August 2015. For assistance from the LOC contact: [email protected] (by e-mail); phone +1 (780) 395-9824 or send a facsimile (attention: Travel VISA Assistance) to +1 (780) 669-7015

11

CATEGORY 1 LIST OF COUNTRIES WHOSE CITIZENS DO NOT NEED A VISA TO ENTER CANADA NACAC NACAC: Anguilla, Antigua and Barbuda, Aruba, Bahamas, Barbados, Bermuda, British Virgin Islands, Cayman Islands, Montserrat, Puerto Rico, St. Kitts and Nevis, Turks and Caicos Islands, United States of America, U. S. Virgin Islands

CONSUDATLE Chile

CATEGORY 2 LIST OF COUNTRIES WHOSE CITIZENS NEED A VISA TO ENTER CANADA NACAC Belize, Costa Rica, Cuba, Dominica, Dominican Republic, El Salvador, Grenada, Guatemala, Haiti, Honduras, Jamaica, Mexico, Nicaragua, St. Lucia, St. Vincent and the Grenadines, Trinidad and Tobago

CONSUDATLE Argentina, Bolivia, Brazil, Colombia, Ecuador, Guyana, Panama, Paraguay, Peru, Surinam, Uruguay, Venezuela

LOC VISA INFORMATION FORM COUNTRY

e.g. Canada

Full Name

Position

Date of Birth

Passport Number

(mm/dd/yy)

e.g. John James Smith

Athlete

12/01/81

FH849372

Date of Issue

Date of Expiry

(mm/dd/yy)

(mm/dd/yy)

03/09/2013

03/09/2018

For assistance from the LOC contact: [email protected] (by e-mail); phone +1 (780) 395-9824 or send a facsimile (attention: Travel VISA Assistance) to +1 (780) 669-7015

12

9.0 ARRIVAL IN EDMONTON OFFICIAL AIRPORT Edmonton International Airport is the official airports for the 2015 Pan American Junior Championships. Edmonton International Airport is located approximately 35 minutes from University of Alberta where teams will be housed. Visit www.flyeia.com for more information on the Edmonton International Airport. When delegations arrive at the Edmonton International Airport they will be greeted outside of baggage claim by the Airport Services Team who will escort the delegations to the transportation loading zone to help facilitate the movement of teams to their appropriate accommodations.

13

14

15

16

GETTING TO EDMONTON There are several “hub” cities for transportation into Canada, either directly or through the United States. Transportation of Sports Equipment Teams are responsible for the transportation of their own equipment. Below we have outlined some basic information for assisting in the transportation of sporting equipment, specifically large scale items such as pole vault poles.

1. If a team wishes to ship their poles directly to Foote Field Track & Field Stadium, please use the following address: Pan American Junior Championships Foote Field Sports Complex University of Alberta 11601 68 Avenue Edmonton, AB T6G 2E1 Please make sure that the poles are clearly marked with athlete’s name, gender, country and contact phone number.

2. If a delegation is planning to travel with their poles: a. Immediately contact the air carrier with which you plan to book your airline tickets to make sure they transport poles. Many air carriers in Canada do not transport poles. b. Clearly mark your pole with your name, gender, country, and contact phone number. Once the poles arrive at the airport, athletes should retrieve their poles from the oversized baggage claim area and proceed to the LOC Services personnel located just outside of the baggage claim area. Poles will be transported to Foote Field and stored in a dry, secure location.

17

10.0 ACCREDITATION ACCREDITATION CENTER – TEAMS The Accreditation Center is located in team housing on the campus of the University of Alberta at Lister Hall, the official team residence. The Accreditation Center will open on July 29. Teams arriving prior to July 29 must advise the LOC in order to access accommodations, cafeteria and training sites. Only Team Leaders will be required to report to the Accreditation Center in order to complete the accreditation procedures. The operating hours of the Accreditation Center will be: July 29: 10:00 to 21:00 (MT) July 30: 10:00 to 21:00 (MT) Teams arriving after the Accreditation Center closes will be handled on an individual basis. VIP’s and International Technical Officials will be accredited at their hotels upon their arrival.

18

ACCREDITATION PROCEDURES During the Championships, participants shall at all times be identified by the accreditation card. These cards shall be worn at all times while at the Championship venues and shall be required to gain access to the dining hall for all meals. The card is also necessary to access the transport system. Upon arrival at the Accreditation Center, the Team Leader will be asked to complete the following before receiving the accreditation cards: 1. Present passports of all athletes for verification of age. 2. Confirm final entries. 3. Pay accommodations invoice, which will be in $USD. This will be based on the information submitted in the final entries. Invoices may be paid in cash or credit card (call +1 780 395-8924 for credit card payments). Countries who wish to pay by wire transfer must contact the LOC finance department at: [email protected] at least 20 days prior. 4. Confirm Departure Information. 5. Check the competition uniform. 6. Collect Technical Meeting question forms. 7. Receive the accreditation cards for the whole team. 8. Present 2 national flags for use in opening and awards ceremonies

NOTE: Each delegation must provide 2 National Flags at Accreditation, which will be used during the opening and awards ceremonies and flown at Foote Field Sports Complex for the duration of the competition.

ACCREDITATION CARD Accreditation cards are not transferable and do not allow the holder to escort another person through checkpoints. Any lost or damaged accreditation cards should be reported immediately to the Accreditation Center or TIC.

19

11.0 ACCOMMODATIONS TEAM ACCOMMODATIONS Teams will be accommodated in dormitories at the University of Alberta, Lister Hall which is a 10 minute drive from Foote Field. For further information see www.conference.ualberta.ca.

WELCOME DESK The Welcome Desk will be located in the lobby of Lister Hall. The Welcome Desks will be open 9:00 to 23:00 from July 29 – August 3.

COST Full Board Accommodations Cost Per Person, Per Day in dormitory

Official Period

Outside Official Period

Category

Twin

Single

Twin

Single

Quota Athletes

USD 25

USD 25

USD 80

USD 80

Non Quota Athletes

USD 50

USD 50

USD 80

USD 80

Subsidized Official (1 per Federation)

USD 25

USD 25

USD 80

USD 80

Non Subsidized Officials

USD 50

USD 50

USD 80

USD 80

NOTE: The accommodation includes full room and board (breakfast, lunch and dinner). Federation dignitaries planning to attend the Pan Am Junior Championships but are not staying with their team may organize their own accommodations, but must advise the LOC of their intentions to do so as well as where the delegation is staying.

MEALS Meals will be served in the one of the Cafeterias located within an easy walk from the dormitories. A variety of cuisine will be available to meet the needs of participants. The cafeteria will be open July 29 for dinner through breakfast on August 3. The hours are as follows:

20

Breakfast

05:30 – 09:30 MT

Lunch

11:30 – 14:30 MT

Dinner

15:30 – 22:30 MT

TEAM MEETING ROOMS: Teams wishing to reserve a room for team meetings may do so at the Welcome Desk at the dorms. Rooms should be reserved 24 hours in advance of use.

ADDITIONAL ACCOMMODATIONS:

DELEGATE & VIP HOTEL – THE WESTIN EDMONTON HOTEL Escape to one of the best downtown Edmonton hotels. The Westin Edmonton is situation in the heart of the city, close to the dining, shopping and more. The Westin Edmonton Hotel is the perfect place to relax and unwind in the heart of downtown Edmonton. Situated in the city center and connected to the Shaw Conference Centre, The Westin Edmonton is only a few steps away from the best shopping, dining, arts, entertainment, and things to do in Edmonton. The Westin Edmonton 10135 100 St NW, Edmonton, AB T5J 0N7 Phone: +1 (780) 426-3636 Website: www.thewestinedmonton.com The following special group rates are currently being offered to the 2015 Pan American Junior Athletics Championships over the dates specified and must be booked by July 10, 2015: SINGLE/DOUBLE

Traditional Guestroom

$ 159.00 CDN

Deluxe Junior Suite

$ 259.00 CDN

Triple/Quad Occupancy additional $25.00 per person

21

OFFICIALS & FAMILY – THE RADISSON HOTEL EDMONTON SOUTH Located in the Southgate business and commercial district, this contemporary four-story hotel is located 8.8 km (5.5 miles) from The University of Alberta’s Foote Field. The Radisson Hotel Edmonton South is a great choice for travelers interested in Parks, Sightseeing and Relaxation. With its convenient location just 15 minutes from downtown near major corporate offices, attractions and event venues, the Radisson is the smart choice for your visit in watching the 2015 Panamerican Junior Athletics Championships in Edmonton, Alberta The Radisson Hotel Edmonton South 4440 Gateway Boulevard, Edmonton, AB T6H 5C2 Phone: +1 (780) 437-6010 or through our toll free number at +1 (800)333-3333 (Canada and US only) Website: www.radisson.com/edmonton-hotel-ab-t6h5c2/abedmsou The following special group rates are currently being offered to the 2015 Pan American Junior Athletics Championships over the dates specified and must be booked by July 10, 2015: SINGLE/DOUBLE

Signature 2 Queen Beds/King-Non SMK

22

$ 135.00 CDN

ATHLETES VILLAGE – LISTER CENTRE AT THE UNIVERSITY OF ALBERTA The University of Alberta came into being over a century ago I need to become one of the largest centers for learning and research in Canada. Lister center at our university serve successfully as the athletes village for the Commonwealth Games (1978), the World Championships in Athletics (2001) and the World Masters Games (2005). Located in central Edmonton next to the River Valley parks and in close proximity to Foote Field, Lister Center situated as the headquarter for the athletes village for the 2015 Panamerican Junior Athletics Championships. Lister Centre at the University of Alberta 1-047 Lister Centre

Lister Conference Centre

University of Alberta Edmonton, AB, T6G 2H6 Accommodation – Group Reservations Contact: Ms. Sheri Penner Phone: +1 (780) 492-9300 Fax: +1 (780) 492-5597 Email: [email protected] Website: www.asinfo.ualberta.ca/ConferenceServices/ OurEventVenues/ListerCentre.aspx

The following special group rates are currently being offered to the 2015 Pan American Junior Athletics Championships over the dates specified and must be booked by July 10, 2015: SINGLE

Schaffer Hall

$ 69.00 CDN

HOTEL ROOMS – 20 IN TOTAL

SINGLE/DOUBLE

Queen Room (1-2 people)

$ 119.00 CDN

Double Room (1-2 people)

$ 99.00 CDN

23

12.0 EDMONTON TRANSPORTATION Transportation services will be provided by the local Organizing Committee from July 29 – August 3 with full services running July 29 – August 3. A detailed transportation schedule will be available at the Welcome Desk/CID at team housing and TIC.

AIRPORT Transportation will be available beginning July 29 to transport teams and officials arriving at the Edmonton International Airport to team housing provided teams have notified the local Organizing Committee of their arrival information. Transportation will also be provided to accommodate departures on August 3 provided Team Leaders have confirmed their departures at the Welcome Desk/CID in the dorm. For arrivals prior to July 29 or departures after August 3 contact [email protected] at the earliest opportunity with information concerning arrival times and numbers of athletes and team officials. Pole Vault equipment will be transported with a freight forwarder from the airport to Foote Field Sports Complex where it will be stored in a safe, secure and dry storage facility.

TRAINING SHUTTLE Shuttles will be available for transportation to and from Foote Field Sports Complex for training as follows: July 29 – 15:00 – 20:30

(bus leaves team housing every hour on the hour and leaves Foote Field Sports Complex on the half hour)

July 30 – 08:00 – 13:30

(bus leaves team housing every hour on the hour and leaves Foote Field Sports Complex on the half hour)

July 30 – 15:00 – 20:30

(bus leaves team housing every hour on the hour and leaves Foote Field Sports Complex on the half hour)

Special buses will be arranged for officials’ stadium tour and the technical meeting.

COMPETITION SHUTTLE Competition shuttles will run every hour on the hour from the team housing beginning at 06:00 until an hour after the final event has concluded. Shuttles will run from the Foote Field Sports Complex on the half hour. Detailed transportation schedules will be available at the Welcome Desk at team housing. Transportation shuttle schedules will be posted at team housing and at Foote Field Sports Complex.

24

13.0 TRAINING SCHEDULE Foote Field Sports Complex will be open for training from July 29-30, 2015. Hours of operation are as follows: July 29

15:30 – 20:00 (MT)

July 30

08:30 – 13:00 (MT) 15:30 – 20:00 (MT)

14.0 TEAM OFFICIALS STADIUM TOUR The Team Officials stadium tour will be held on Thursday, July 30 at 13:30. The tour will provide Team Leaders and staff an opportunity to familiarize themselves with the venue. Officials should meet at the entrance to the track for the tour.

15.0 TECHNICAL MEETING The Technical Meeting will be held at Foote Field Sports Complex on July 30, at 14:30. The meeting will be conducted in the Alumni Lounge in the main administration building (precise room location subject to change). No more than two officials from each participating member Federation, plus an interpreter, may take part.

WRITTEN QUESTIONS All questions for the Technical meeting must be made in English or Spanish on the form provided to the Team Leader upon arrival at the Accreditation Center. This form must be returned to the TIC or CID by 12:00 (MT) on July 30.

25

16.0 TECHNICAL INFORMATION CENTER AND COMPETITION INFORMATION DESK A Technical Information Center (TIC) will be located at the Foote Field Sports Complex and a Competition Information Desk (CID) will be located in the lobby of Lister Hall at the University of Alberta. These information centers will serve as the link between the Organizing Committee and the various delegations. The following will be available at the Center: • Material for the Technical Meeting (Accreditation Center, TIC or CID) • Start list and results Technical information (TIC only) • Official communication for delegates • Distribution of official results • General information • Transportation • Doping Control for National Records (TIC only) • Protest & Appeals (TIC only) The CID at the Team Housing will open from July 29 – 30 from 09:00 – 23:00. The TIC at Foote Field Sports Complex will open as follows: July 29

16:00 – 20:00 (MT)

July 30

09:00 – 13:30 and 3:30 – 20:00 (MT)

July 31-Aug 2

07:00 – 22:00 (MT)

NOTE: The TIC and CID will have a mailbox per Member Federation.

26

17.0 COMPETITION INFORMATION COMPETITION VENUE The Championships will take place at the track and field stadium in the Foote Field Sports Complex. The stadium seats approximately 3,000 spectators and has the following: • A 400m Beynon track with 8 – 1.2m lanes on the oval and on the straight • 2 High Jump in D-Zone 1 • 2 Pole Vault runway in D-Zone 2 • 2 Long Jump/Triple Jump runways outside the main straight • Steeplechase with an inside water jump in D-Zone 2 • 1 Shot adjacent to the finish line • 1 discus and hammer throwing inside the main stadium • 2 javelin runways • IAAF Class 2 Certification

WARM-UP AREA The warm-up area is located approximately 60m from the competition stadium. The area is an artificial turf surface infield with an 80m 2 lane Mondo surface for spike strides. All field event warm-ups will be done in the competition stadium prior to the start of each field event. A specific practice schedule for events will be available at the CID/TIC.

TIMETABLE The competition timetable can be found in Appendix B. Please note that small changes may still occur based on the final number of confirmed entries. The final timetable will be available at the Technical Meeting and distributed at the TIC and CID.

QUALIFYING HEIGHTS AND DISTANCES AND PROGRESSIONS The Technical delegate, after the closing date for the Final entries, will decide the qualification procedure for the track events, the qualification standards for the field events, the starting heights and successive height progression for the high jump and pole vault. This information will be provided during the Technical Meeting. Copies will also be available at the CID and TIC.

27

TEAM CLOTHING UNIFORM Athletes shall participate in the uniform clothing approved by their National Governing Body. The Medal Ceremony is considered part of the competition for this purpose. In accordance with IAAF Competition Rule 143.1 and the IAAF Advertising Regulations, athletes’ competition vests should have the same color on the front and back. ADVERTISING • The name/Logo of the Manufacturer of the attire may be displayed once on the front of the competition vest. Such display shall be in a rectangular form with a maximum size of 30cm2 and with the lettering a maximum height of 4cm and the total Logo a maximum height of 5cm. • The name/Logo of the Sponsor of a national team may also be displayed once on the national vest/ leotard on a separate patch, instead of one of the national team or Member Federation Logo or flag on the national vest provided that such national sponsor is not a competitor of a Sponsor of the IAAF or of the event. For the purpose of avoiding such conflicts, Member Federations must seek and receive prior approval from the IAAF. The maximum size of such display shall be 30cm2 with a maximum height of 5cm. For further information, the IAAF Advertising Regulations can be found on the IAAF Website in the “About IAAF” section under Publications. NOTE: All Member Federations must bring their team uniform to the Accreditation Center for inspection, during the accreditation procedures.

SPIKES The Foote Field Sports Complex allows up to a 7 mm compression (conical) spike except for High Jump and Javelin where 9 mm compression (conical) is acceptable. Spike lengths will be checked in the Call Room. Replacement spikes will be available for purchase.

PERSONAL IMPLEMENTS The Local Organizing Committee will provide a number of IAAF certified implements however, athletes may use their personal implements provided: • they can be appropriately identified and have IAAF certification • they are not already included in the implements supplied • they pass implement inspection • they are made available to all other competitors until the end of the final event Member Federations wishing to use their personal implements may take the implements to the weights and measures trailer located behind the bleachers on the back straightaway. Implements must be presented at the weights and measures trailer during practice hours on July 29 and 30 or at least three hours prior to the

28

start of the competition. Personal implements, once approved for competition, lose their identity as privately owned implements for the duration of the competition and may be used by any competitor. They may be retrieved at the end of the competition (not the event).

COMPETITION NUMBERS Each athlete will receive a total of three competition numbers; one is to be worn on the chest of the competition vest, one is to be worn on the back of the competition vest with the exception of the High Jump and Pole Vault and the third for the athlete’s bag. Athletes in the High Jump and Pole Vault may wear one number either on the chest or the back. These numbers must not be cut, folded or obscured in any way. Relay athletes will wear the number on their back and a bib with their three-letter country code on their chest. Competition numbers will be provided to the Team Leader at the Technical Meeting.

CALL ROOM The Call Room will be located between the Stadium and the warm-up track. The Call Room Procedures are as follows: Once in the Call Room, athletes will be identified by their accreditation card and their bib number. Call Room Officials will check the following: • competition numbers • shoes and spikes • uniforms (compliance with official national uniform and IAAF advertising Rules and Regulations) in case of non-compliance, Call Room Officials will ask athletes to change uniform or will cover any illegal advertising using tape. • bags (identification on and content of) • personal belongings: video and audio players, cameras, phones, radio transmitters, and electronic devices in general (except watches) are not permitted nor are items with advertising that is too large to cover up with duct tape. These items will not be permitted in the Stadium. • athletes will not be permitted to bring tape (or any other material to use as a personal marker) and/or magnesium chalk (except for throwers and pole vaulters) as the organizing committee will be providing on site. NOTE: For relay teams, all four members must report as a group at the same time. All athletes must present themselves at the Call Room according to the scheduled check-in times as noted below. All times are prior to the actual start time of the event.

29

Event Group

First Call

Final Call

Entry into Stadium

Pole Vault

105 minutes

75 minutes

60 minutes

High Jump

90 minutes

60 minutes

45 minutes

Long Jump/Triple Jump

75 minutes

45 minutes

30 minutes

Throws

75 minutes

45 minutes

30 minutes

Relays

60 minutes

30 minutes

10 minutes

Hurdles

60 minutes

30minutes

10 minutes

Other Track Events

60 minutes

30 minutes

10 minutes

Athletes who fail to appear on time in the Call Room without a valid reason (e.g., a medical certificate from the official doctor of the Championships) may be excluded from participating in this and all further events in the Championships, including relays. Team Officials are not allowed to enter the Call Room.

COMBINED EVENTS CALL ROOM PROCEDURES Competitors in the combined events (Heptathlon and Decathlon) only have to report to the Call Room in the warm up area at the start of each day. A Combined Events rest area shall be provided where athletes can rest and wait for their next event. The area, located on the warm-up track, is considered as the Call Room for all subsequent events on that day. As the presence of the athletes in this area between events is not mandatory, it is imperative that all athletes report to the Combined Events area before the start of a particular event to undergo the final check. Access to the Combined Events area is restricted to competitors and one other accredited person per athlete (coach, doctor, therapist etc.).

STARTERS COMMANDS The starter’s commands will be given in English. Up to and including the 400m, the following commands will be used: • On your marks • Set • (GUN)

For races of 800m and longer, the following commands will be used: • On your marks • (GUN)

30

18.0 POST EVENT PROCEDURES ATHLETE EXIT Following competition (regardless of qualifying or final) all athletes will be escorted from the Field of Play through the Mixed Zone. No athlete may leave the Field of Play, for any reason, through any gate other than the gate at the finish line at the end of their event. No exceptions. Officials may escort athletes to the nearest restroom. Athletes making qualifying marks will be escorted to the Recovery Area at the end of each round.

MIXED ZONE Officials will escort all athletes to the entrance of the Mixed Zone upon completion of their event. All athletes must go through the Mixed Zone even if they do not wish to talk with the press. Athletes may be requested to go to the Media Interview Tent. Please remember that athletes have one (1) hour after signing a doping control notification form to report to Doping Control. Athletes may exit the Mixed Zone if they have completed requested interviews and enter the Recovery Zone.

ATHLETE RECOVERY AREA Clothing baskets and fluids will be located in this area. Athletes will change clothes, receive fluids and those who are selected for doping control will sign appropriate paper work and remain with the doping chaperone at this time. All clothing and bags must be taken by the athletes before leaving this area.

DOPING CONTROL Doping control will be conducted in accordance with the IAAF Anti-Doping Regulations, under the supervision of an IAAF Medical/Doping Delegate. Additional tests for National, Area Records and other purposes will be conducted at the request of the relevant Member Federation or Area Association. The costs of such test, shall be borne by the relevant Member Federation or Area Association.

31

PROTESTS & APPEALS Protests shall be resolved according to IAAF Rule 146. Protests concerning the result or conduct of an event must be made within 30 minutes of the official announcement of the result of that event to the Referee at the event site in the first instance or in the TIC. • A protest is identified to the Meet Director, or designate, at the Technical Information Centre or wherever this person can be found within 30 minutes of the time of the posted results. • Meet Director, or designate, explains the process to the athlete/coach/interested persons and provides a protest form. • Meet Director, or designate, takes the protester to meet with the appropriate Referee (the one who made the decision). • If the Referee agrees with the protest the results are changed and the results sheet is adjusted accordingly. • If the Referee denies the protest, it can be taken to the Jury, upon completion of the protest forms (NOTE: normally the Meet Director, or designate, accompanies the protest group and advises them of this option and if the form is completed accepts the fee - $100 USD). • The Meet Director, or designate, makes a copy of the protest form and takes one copy to the Jury who then adjudicate upon the issue by reviewing any and all available relevant information. • The Jury writes their response on the protest form and delivers it back to the Meet Director, or designate, who advises both the protest group and Meet Secretary of the results of the protest.

19.0 CEREMONIES OPENING CEREMONY A brief Opening Ceremony will take place in the competition stadium at the Foote Field Sports Complex on July 31 at 16:15. A parade of flags is planned. Each country may have two female and two male athletes plus a team official march in the flag parade. Those selected to march should report to the warm-up track at 15:45.

MEDAL CEREMONIES After competition, the top three finishers will be honored. Medal Ceremonies will take place periodically throughout the competition, as listed in the schedule of events. Medalists should report to the awards tent upon request, fully dressed in the official uniform of their respective National Federation for the Ceremony.

CLOSING CEREMONY A brief closing ceremony will be held immediately following the presentation of medals for the last event of competition.

32

20.0 MEDICAL SERVICES A medical team will provide necessary healthcare for the Pan American Junior Championships participants. The LOC will provide health care and sports medicine services at Foote Field Sports Complex only during training and competition hours. Edmonton area residents receive a complete range of services from Capital Health, Canada’s largest integrated health system. In addition to emergency and acute care, Capital Health also provides home care services, outreach programs, continuing care, public health, specialty clinics, mental health services and many rehabilitation and prevention programs. Capital Health provides services in a variety of facilities, including 13 hospitals and two primary care centres. An Emergency Physician will be available 24/7 to provide medical direction for site support, medical oversight to emergency responder and logistics for referrals and any other services or issues. During all hours of competition, a qualified physician, paramedic and first responder will be on-site and supported by the on-call Physician to provide services as required. During all hours of practice, an Advanced Care Paramedic will be on-site and supported by the on-call Physician to provide services as required. Physiotherapy, chiropractic services and massage therapy could be available at athletes village hotel or practice site according to predicted need and designation of available space. Therapists would be on-site for sessions as needed during pre-designated hours of service, which will be published and available at the TIC and CID. Teams may set up their own physio and massage therapy tents if they wish. Please advise us at the CID or TIC if you wish to do so. Physio and Massage Therapy services will be available at Foote Field Sports Complex in the warm up area from July 30 to August 2. The on-site Physician (during competition) or Advanced Care Paramedic (during practice) will carry a cell phone at all times while on duty for communications with the Medical Director and emergency services. Calls to the paramedics should be limited to emergencies only. A list of all medical services, clinics, hours of coverage and on and off-site staff phone numbers will be provided for athletes, team and technical officials.

INSURANCE Member Federations are responsible for taking out insurance to cover illness or injury to members of their delegation and/or team when travelling internationally.

33

21.0 MEDIA SERVICES A press tribune will be located in the stadium’s main stands for accredited media. Start List and results can be picked up at the media center. Photographers may shoot outside the track fence and from the infield with a media vest. Media vest will be issued in the media center.

22.0 MOBILE PHONES GSM phone service is available in Edmonton.

23.0 DEPARTURES Check out time will be 11:00 on August 3. Late check-outs must be arranged by the Team Leader during the accreditation process. Participants who wish to stay longer must pay extra as noted in the Accommodation Section. Team departure flight information must be provided via the final entries. Should changes need to be made please notify the Travel Agent on duty at the Welcome Desk at team housing. Transportation to the Edmonton Airport will be provided. Team departure times from the team housing will be posted on Sunday afternoon at the Welcome Desk located in the lobby of team housing.

34

24.0 CONTACT INFORMATION ORGANIZING MEMBER FEDERATION Athletics Canada Suite B1-110 2445 St-Laurent Blvd. Ottawa, Ontario K1G 6C3 Web Site: www.athletics.ca Email: [email protected] Telephone: +1-613-260-5580 Fax: +1-613-260-0341

Chairman/President: Gordon Orlikow Chief Executive Officer: Rob Guy

LOCAL ORGANIZING COMMITTEE Edmonton 2015 Panamerican Junior Athletics Championships Organizing Committee Web Site: www.edmonton2015.ca Email: [email protected] Telephone: +1-780-395-9824 Fax: +1-780-669-7015

President: Jerry Bouma Chief Executive Officer: Peter Ogilvie

VISA INFORMATION For assistance with VISA processing from the LOC, please contact: by e-mail [email protected] phone +1 (780) 395-9824 or send a facsimile (attention: Travel VISA Assistance) to +1 (780) 669-7015

35

APPENDIX A

36

APPENDIX B COMPETITION SCHEDULE – SUBJECT TO CHANGE Morning Session 1 – Friday, 7/31 Time

Event

Gender

Round

10:30

100m

M

Decathlon (1)

10:40

Hammer Throw

W

Final

11:00

100m

W

Semifinal

11:10

Long Jump

M

Decathlon (2)

11:15

Pole Vault

W

Final

11:20

100m

M

Semifinal

11:40

1500m

M

Semifinal

12:00

HT (w)

12:15

100mH

12:15 12:35

Awards W

Semifinal

Shot Put

M

Decathlon (3)

400m

W

Semifinal

12:55

400m

M

Semifinal

13:05

PV (w)

Awards

Evening Session 2 – Friday, 7/31 Time

Event

Gender

Round

16:45

OPENING CEREMONIES

17:00

High Jump

M

Decathlon (4)

17:05

100m H

W

Final

17:10

Discus Throw

M

Final

17:15

400m

W

Final

17:20

Pole Vault

M

Final

17:25

400m

M

Final

17:35

100H (w), 400 (w), 400 (m)

17:55

800m

W

18:10

Long Jump

M

Final

18:15

400m

M

Decathlon (5)

8:10

Shot Put

W

Final

18:30

100m

W

Final

18:40

100m

M

Final

18:50

3000m

W

Final

19:05

DT (m), 100 (w), 100 (m), 3000 (w)

19:20

5000m

19:40

LJ (m), SP (w), 5000 (m)

Awards Semifinal

1

Awards M

Final Awards

37

Morning Session 3 – Saturday, 8/1 Time

Event

Gender

Round

8:30

10k Race Walk

W

Final

10:00

110mH

M

Decathlon (6)

10:30

100mH

W

Heptathlon (1)

10:45

Discus

M

Decathlon (7)

11:00

Long Jump

W

Final

11:15

1500m

W

Semifinal

11:30

High Jump

W

Heptathlon (2)

11:30

10km RW (w)

11:40

110mH

M

Semifinal

12:00

800m

M

Semifinal

12:00

Pole Vault

M

Decathlon (8)

12:00

Discus

W

Final

12:20

200m

W

Semifinal

12:40

200m

M

Semifinal

1:00

LJ (w)

1:10

400mH

Awards

Awards M

Semifinal

Evening Session 4 – Saturday, 8/1

38

Time

Event

Gender

Round

17:00

Shot Put

W

Heptathlon (3)

17:15

Javelin

M

Decathlon (9)

17:30

200m

W

Heptathlon (4)

18:05

1500m

M

Final

18:05

800m

W

Final

18:10

DT (w), 1500 (m)

18:15

1500m

M

Decathlon (10)

18:35

110mH

M

Final

18:40

Triple Jump

M

Final

18:50

High Jump

W

Final

18:50

3000m St

W

Final

19:00

Javelin

M

Final

19:05

Dec (m), 800 (w), 110H (m), 3000St (w)

19:10

400mH

M

Final

19:20

200m

W

Final

19:30

200m

M

Final

19:40

5000m

W

Final

20:00

TJ (m), 200(w), 200 (m), 5000(w), 400H (m)

20:20

10,000m

20:40

10,000 (m), HJ (w), JT (m)

Awards

Awards

Awards M

Final Awards

Morning Session 5 – Sunday, 8/2 Time

Event

Gender

Round

8:30

10km Race Walk

M

Final

10:00

Hammer Throw

M

Final

10:30

Long Jump

W

Heptathlon (5)

11:00

400h

W

Semifinal

11:20

4x100

W

Semifinal

11:40

4x100

M

Semifinal

12:00

10km RW (m), Hammer (m)

12:15

Javelin Throw

W

Heptathlon (6)

12:20

4x400m Relay

W

Semifinal

12:40

4x400m Relay

M

Semifinal

Awards

Evening Session 6 – Sunday, 8/2 Time

Event

Gender

Round

17:00

400mH

W

Final

17:00

Shot Put

M

Final

17:10

800m

W

Heptathlon (7)

17:20

High Jump

M

Final

17:30

1500m

W

Final

17:45

400H (w), Hep (w), 1500 (m)

Awards

18:00

4x100m

W

Final

18:10

Triple Jump

W

Final

18:15

4x100m

M

Final

18:25

Javelin Throw

W

Final

18:30

3000m St

M

Final

18:45

4x100 (w), 4x100 (m) & 3000m (m)

19:10

800m

M

Final

19:10

4x400

W

Final

19:20

4x400

M

Final

19:30

HJ (m), TJ (w), JT (w), 800m (w), 4x4 (w), 4x4 (m)

19:55

CLOSING CEREMONIES

Awards

Awards

39

APPENDIX C FOOTE FIELD SPORTS COMPLEX

40

APPENDIX D PRELIMINARY ENTRIES (NUMERICAL) Member Federations must submit their Preliminary Entries (numerical entries only) no later than May 29, 2015 midnight, Mountain Time (MT). Preliminary entries should be emailed to Rob Fisher at [email protected] or faxed to the attention of “Registrations” at +1-780-669-7015 COUNTRY: Number of Team Officials

41

Number of Male Entries

Number of Female Entries

Total Number of Entries

41

APPENDIX E LOC VISA INFORMATION FORM

COUNTRY Full Name

e.g. Canada Position

Date of Birth

Passport Number

(mm/dd/yy)

e.g. John James Smith

Athlete

12/01/81

FH849372

Date of Issue

Date of Expiry

(mm/dd/yy)

(mm/dd/yy)

03/09/2013

03/09/2018

For assistance from the LOC contact: [email protected] (by e-mail); phone +1 (780) 395-9824 or send a facsimile (attention: Travel VISA Assistance) to +1 (780) 669-7015

42