PLNU Task Stream Tutorial

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Task Stream Tutorial This tutorial was created to help you with: Creating/ Renewing a Task Stream Account at PLNU

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Enrolling Yourself in a Program of Study

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Accessing Program Self-Enrollment Codes

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Submitting Signature Assignments for Evaluation

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Submitting TPA’s for Evaluation

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Compressing Video to Upload on Task Stream

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Completing the Field Experience Application

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Completing a Clinical Practice Application

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Completing the Exit Survey

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Completing the Dispositions Self Assessment

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Courses containing signature assignments

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Course containing TPA’s

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Contact Information

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PLNU Task Stream Tutorial

Create/ Renew a Task Stream Account at PLNU

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Welcome to TaskStream! To begin activating or renewing your subscription, point your web browser to the following URL:

http://www.taskstream.com You should now see Task Stream’s Home Page. Below the login area, click the Create or Renew Account link.

Choose the option that applies to you. First time subscribers should choose the “Create a new TaskStream subscription” option.

PLNU Task Stream Tutorial

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If you are purchasing by credit card, use Option 1. Candidates completing their first credential in the state of California are required to submit TPA’s (Teacher Performance Assessment’s). At PLNU first time credential candidates pay a TPA fee that also includes a one year Task Stream subscription and if necessary, a one year subscription renewal. If you are a first time credential candidate and have not received a Task Stream account activation key code, please contact your local department assistant (page 31). This key code will be used in Option 2 of step 1. PLNU undergraduate students will be granted a Task Stream account activation code only during their senior year and a one year renewal when this account expires.

Follow the directions below to complete Step 2.

PLNU Task Stream Tutorial

When completing the Organizational Information in Step 3 you will need to identify your program of study from the drop down box prompting the Department.

In the Subscription Information section most candidates select the 1 yr. account ($42). If, after a year, you are still taking a course that has a signature assignment embedded you can renew your account.

If you are a first time credential candidate and you need to renew your account please contact your local department assistant for a subscription renewal code.

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PLNU Task Stream Tutorial

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The Tool Pack offered by Task Stream is optional, however, at no extra cost I would recommend that you select it and explore its potential.

From time to time our University is required to present data to the state for accreditation purposes. Please allow us to use your work by accepting the terms that grant us “Permission to Publish Candidate Work.”

Upon first log in you will complete additional questions required by our University.

After accepting the end-user agreement, Step 4 pertains to Confirmation of Registration. You must confirm all information before your account can be created! Step 5 will prompt you to purchase Additional Storage which is optional and not needed. Your Task Stream account grants 500Mb which is more than enough space for all the documents you will upload during the completion of your program. Step 6, Billing Information, enables you to pay your subscription using a credit card. Step 7 will finalize the creation of your Task Stream account. Please ensure that a valid email address has been entered so that TaskStream can send your TaskStream username and password to you. All email addresses are confidential and will not be made available to third parties. Please note: Task Stream suggests that you add the [email protected], [email protected], and [email protected] email addresses to your email application’s address book to help ensure that emails from TaskStream will be delivered and will not be blocked by any spam software/settings that you may have enabled on your computer.

PLNU Task Stream Tutorial

Enrolling Yourself in a Program of Study/DRF Template

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Follow the directions below to enroll yourself into a TaskStream program.

Step 1: Log In Go to www.taskstream.com and log into your TaskStream account.

Step 2: Find the SelfEnrollment Area From the home page, click the Enter Code button.

Step 3: Enter Your Code Enter the program code specific to your program of study (ex. MAT Multiple Subject,) below in the appropriate field, and then click the Search button. Program Codes are found on page 7 of this document.

You will be able to review the program information that corresponds to the code that you entered. To be enrolled in the program, click the Enroll button. If you do not wish to be enrolled in the program at this time, click the Cancel - Do Not Enroll button.

Note: If you enroll yourself into an inactive program, the program will not show up on your home page until the Program Manager activates the program.

PLNU Task Stream Tutorial

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Program Self-enrollment Codes Program of Study/DRF Templates

Self-enrollment Code

Certificates Clad ............................................................................ clad Reading …………………………………………………………………… readcert Reading Authorization……………………………………………… rlaa

Educational Leadership Credentials Preliminary …………………………………………………….……….. edldr11011 Clear ………………………………………………………………….……. edldr21011

Preliminary Teaching Credentials Undergraduate Blended Preliminary ……………..…….… undergrad MAT - Multiple Subject Preliminary ………………….…….. matms MAT - Single Subject Preliminary ……………………..……… matss MAT - Sped Mild/Mod Traditional Preliminary …….…. matspedmm MAT - Sped Mod/Severe Traditional Preliminary ….… matspedms MAT - Sped Mild/Mod Intern Preliminary ……….……….. matspedmmintern MAT - Sped Mod/Severe Intern Preliminary …………….. matspedmsintern Add-on Sped Mild/Mod Preliminary …………………………. addonspedmm Add-on Sped Mod/Severe Preliminary ……………………… addonspedms

Clear Teaching Credentials MS & SS Clear ........................................................... msssclearcred Education Specialist Clear …………………….………………… masped

Master of Arts in Education Teaching and Learning .............................................. Counseling & Guidance ………………………….………………. Educational Leadership ………………………….………………. Special Education ………………………………….………………..

matl mapps maedlead masped

School Counseling Credentials Pupil Personnel Services ………………………………………… mapps CWA ………………………………………………………………………. cwa

Teaching Performance Assessment (TPA) Task 1 Multiple Subject …………………………………………... task1ms09 Task 1 Agriculture ……………………………………………………. task1agriculture09 Task 1 Art ………………………………………………………………… task1art09 Task 1 Business ……………………………………………………….. task1business09 Task 1 English ………………………………………………………….. task1english09 Task 1 Health Science ………………………………………………. task1healthscience09 Task 1 Home Economics ………………………………………….. task1he09 Task 1 Industrial & Technology Education ……………….. task1ite09 Task 1 Languages Other Than English ………………………. task1lote09 Task 1 Math …………………………………………………………….. task1math09 Task 1 Music ……………………………………………………………. task1music09 Task 1 PE …………………………………………………………………. task1pe09 Task 1 Biological Science …………………………………………. task1bioscience09 Task 1 Chemistry …………………………………………………….. task1chemistry09 Task 1 Foundational Math ………………………………………. task1fm09 Task 1 Foundational Science …………………………………… task1fs09 Task 1 Geosciences ………………………………………………... task1geoscience09 Task 1 Physics ………………………………………………........... task1physics09 Task 1 Social Studies ………………………………………………. task1ss09 Task 2 ........................................................................ task2-09

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PLNU Task Stream Tutorial

Submitting Signature Assignments

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To begin, go to www.taskstream.com and log into TaskStream using your assigned username and password.

To access your program template (DRF Programs), click the name of your program of study from the home page.

PLNU Task Stream Tutorial

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You will see the structure of your program template in the left frame.

Find the appropriate course/assessment in the structure section and click the desired requirement. The content of the chosen requirement section will be displayed in the right frame area. You can view the Directions for the requirement. If you would like to see the rubric being used to evaluate your work, click the Evaluation Method link for that requirement.

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If you need to complete a form, click the Complete Form button

When you are ready to add work, click the button from the bottom Add toolbar that corresponds with the type of content you wish to add. You can choose to add Text & Image, Slideshow, Standards, Attachments, Videos, and Links.

Adding Attachments Step 1: Select the type of file you wish to add. If you choose to add a file saved on your computer, select the A file saved on your computer option, click the Browse button to find the file you want to attach. If you choose to add a previously uploaded file, select the Attach a previously uploaded file option, and then select the category of work and the specific work product where the file is attached. If you choose to add work that you created in TaskStream, select the An artifact created in TaskStream option. You will then be able to select the type of work to be added (web page, web folio, etc.), and the specific work you would like to attach. Step 2: Name the file. Step 3: Add a description of the file, if applicable. Step 4: Select the checkbox if you would like to specify standards that this attachment addresses. Step 5: Click the Add File button when finished. Step 6: Click Save and Return to go back to the main program work area when you are done adding attachments. You may add as many attachments as you wish.

You have now successfully attached work to your Directed Response Folio (DRF)! Do not forget the following step. The work you just uploaded needs to be submitted to your professor.

PLNU Task Stream Tutorial

To submit this requirement to your Evaluator: Click the Submit Work button from the top of the Work tab.

Follow the instructions on the screen to submit your assignment and add comments, as necessary.

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PLNU Task Stream Tutorial

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To view a completed evaluation: Click the name of the program from the home page.

Click the Scores/Results tab and find the work you would like to view.

Click the View Report button associated with the assignment for which you wish to view the evaluation.

PLNU Task Stream Tutorial

Submitting TPA’s for Evaluation

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1. Go to www.taskstream.com and log into TaskStream using your username and password. 2. To access your TPA work space, click the task title link associated with your TPA from the home page. If you are not enrolled in a TPA please refer to page 6 and page 7 of this tutorial. 3. You will see the structure tree of your TPA program in the left structure section.

Find the Task Form link in the structure section and click its link. The content of the chosen task section will be displayed in the right content area.

In this example, the selected task is the “Task Form” in the TPA “Assessing Learning.”

4. You can click the “Directions” link to view the directions that have been specified. 5. When you are ready to respond to the task form, please click the “Complete Form” button.

PLNU Task Stream Tutorial

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The Form Editor will open. Proceed through the form by responding in typing or by selecting your response to each question.

IMPORTANT: In order to ensure that your work is saved you MUST click the Save Draft button at regular intervals, and you must click the Save and Return button when you are finished responding to the form.

6. To attach a file to your work area, click the Attachments tab which appears at the bottom of the work space. TPA Task 3 requires Assessment documents to be attached. TPA Task 4 requires that you attach a video file as well. This video file has to be twenty minutes of uninterrupted footage and the size of the file cannot exceed 100Mb. If your video is to large please refer to the page 16 on how to compress a video file. Click the Browse button to find the file you want to attach. Be sure to provide a name for the chosen file. Click the Add File button. Your file attachment will appear in the work space in TaskStream.

PLNU Task Stream Tutorial

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To submit this task to your Assessor: 1. Click the Submit Work button when you have completed the task. 2. Click the Submit button associated with the task you would like to submit.

Follow the instructions on the screen to submit your assignment. DO NOT include any comment to your Assessor.

To view your Holistic Write-In Score: Click the Scores/Results tab at the top of the work area.

Under Results, you will see the whole number score given to you by your Assessor. Click the View Report button to see the date the assessment was completed.

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Compressing Video for TaskStream Currently, TaskStream allows users to upload videos up to 500 megabytes in size. Therefore, in order to upload a video to TaskStream, you will need to compress the video to make sure it is smaller than 500 megabytes in size. Below is a list of issues that may prevent you from uploading your videos on to TaskStream: • • • •

Videos over 500 megabytes in size DVD video. DVD video is usually much larger in size and cannot be uploaded directly into TaskStream using conventional means. The DVD must be transcoded into a compatible digital video file, such as .wmv, .mov., or mpg. Streaming video from sites such as YouTube cannot be uploaded to TaskStream as is. It can be embedded if you have knowledge of HTML, but we do not recommend embedding video since it is not archival, meaning the video may be removed from the streaming service. Upload size restrictions from your Internet Service Provider (ISP). For more information on your upload size restrictions, please contact your ISP.

If your video is larger than 500 MB in size, you will need to compress (make smaller) your video to ensure that you can successfully upload your video to TaskStream. Luckily, all the tools to compress video files come free with your computer, either PC or Mac. There are also free programs available for download. A basic web search for compression tools should give you more options if you do not wish to use the software listed below.

How to Compress Video using a PC 1. First open up Windows Movie Maker from the programs menu. 2. Click the File menu, and select Import into Collections. Then choose the video file you want to compress.

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3. Your video will import as a series of clips that will appear in a list in the middle of the window. You will want to select all of the clips. 4. Once you have selected the clips, drag them onto the timeline at the bottom of the

window.

5. Go to the File menu and select File.

Save Movie

6. A new window will appear. Choose “My under Movie Location and click “Next.”

Computer”

7. Enter a file name for your movie and place on your computer to save your movie. “Next”.

choose a Then click

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8. If the only option showing is “Best playback on my computer. (recommended)”, click ‘’Show More Another menu should appear which will radio selection, “Best fit to file size”. size under 500 megabytes and select

quality for Choices’’. have the Choose a “Next”.

9. Your movie will begin saving to your computer. When it is finished, you will be able to upload the file to TaskStream.

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How to Compress Video using a Mac 1. First, open up iMovie. 2. Click the File menu, and then select Movies.

Import 

3. Choose the video file you want and click Import. iMovie will time to import your movie.

to compress take some

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4. When your movie has finished importing, you will see it in a series of clips near the bottom of the window.

5. You will now need to select your entire movie by clicking and dragging, or you may right click and choose Select All.

6. Click and drag your selected movie up to the area that says “Drag media here to create a new project”.

7. Go to the Share menu and now select Export Movie.

8. A window should appear with the following options: •

Export As: Enter your file name here.

•

Where: Select the area of your computer where you would like to save your file. (i.e. Desktop or Documents)

•

Size to Export: For the most optimal video size for uploading to the web, you will want to select “Mobile (480x272).

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9. Once you have made your selection, click Export. When your video has finished exporting, you will be able to upload the file to TaskStream.

PLNU Task Stream Tutorial

Completing the Field Experience Application

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1. Go to www.taskstream.com and log into TaskStream using your username and password. 2. Select the program template you are enrolled in (Multiple Subject, Single Subject, or Special Education). If you are not enrolled in a program template please refer to page 6 and page 7 of this tutorial to self-enroll.

3. Select the fieldwork course for which you are enrolled.

PLNU Task Stream Tutorial 4. Click on ‘Complete Form.’

5. Complete every section of the field experience application. 6. Then select ‘Save and Return.’

7. Select ‘Submit Work.’

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PLNU Task Stream Tutorial

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8. Then, select the Field Experience Coordinator at your regional center who will receive your application.

Field Experience Coordinators Arcadia

Cynthia Cassandra

Bakersfield

Kari Amador

Corona

Mary Stagner

Mission Valley

Cynthia Brownlee

9. Finally, click on ‘Submit for Evaluation.’ * The field experience application needs to be completed and submitted for every course that requires fieldwork.

PLNU Task Stream Tutorial

Completing the Clinical Practice Application

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1. Go to www.taskstream.com and log on to TaskStream using your username and password. 2. Next, you will need to click on your program (see example below).

3. Select the Clinical Practice Application requirement and complete the form.

4. Once you have completed the application form, click on ‘Save and Return.’ Per the directions in the next screen shot, click on ‘Submit Work’ and select your advisor as the evaluator. Once he/she has reviewed it, the application will also be reviewed by the fieldwork coordinator and credential analyst at your regional center. (Please be sure to stay in good contact with your advisor and/or fieldwork coordinator during this process.)

PLNU Task Stream Tutorial

5. Finally, click on ‘Submit for Evaluation.’

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PLNU Task Stream Tutorial

Completing the Exit Survey

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1. Go to www.taskstream.com and log on to TaskStream using your username and password. 2. To access the Exit Survey select the program template you are enrolled in.

3. Once you select your program template scroll down on the left hand side to locate and select the Exit Survey. Press the Complete Form button to open the form on a separate window.

4. After completing the survey press Save and Return. This will take you back to the previous screen.

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5. To submit the Culminating Survey, first identify the credential Analyst at your regional center following the directions, then press the Submit Work button. Scroll down the list of evaluators to find the right person. After you have selected the Credential Analyst from your regional center click Submit for Evaluation.

PLNU Task Stream Tutorial

Completing the Dispositions Self-Assessment

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1. Go to www.taskstream.com and log on to TaskStream using your username and password. 2. Identify your program and select it. If you are not enrolled in a program template, please refer to page 6 and page 7 to self enroll.

3. After you have identified your program and selected it, navigate on the left frame by scrolling down to find the correct course with D-1 (Self-Assessment) attached (eg. EDU 600D-1). Press Complete Form to begin your assessment.

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4. When the form is complete press Save and Return.

5. Click the Submit Work button. To submit your Dispositions self-assessment, scroll down select an evaluator and click the Submit for Evaluation button.

PLNU Task Stream Tutorial

Courses containing signature assignments

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PLNU Task Stream Tutorial

Courses containing TPA’s

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PLNU Task Stream Tutorial

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Contact Information

By Regional Center Department assistants at each regional center can facilitate with Task Stream questions and concerns.

Bakersfield Regional Center Siegrin Heiss………………..661.377.4725 or [email protected] Corona Regional Center Mary Stagner…………….…951.273.7568 or [email protected] Mission Valley Regional Center Melissa Wilcox…………….619.563.2818 or [email protected] PLNU TaskStream Coordinator Mischa Jones……………….619.563.2871 or [email protected] If your questions cannot be answered by our university staff, feel free to connect directly with Task Stream’s Mentoring Services at [email protected] or at 1-800-311-5656.

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