Table of Contents  Welcome  Quick Facts  Popcorn Leadership Contacts o District Distribution Sites  How Does Selling Popcorn Benefit My Unit? o Unit Commissions o Council Incentives  Unit Steps to A Successful Sale  Helpful Hints o District Popcorn Pick up and Distribution o Inter-Unit swap o Return Policy o Additional Popcorn Orders o Train your Salesman (Scout) o Best Practices for Distributing Popcorn o Handling/Storage of your popcorn  Online Resources Always ask customers to support your Scouting adventure, not to buy popcorn!

Welcome Popcorn Kernels! Thank you for taking on this incredibly important role within your Pack, Troop, Team or Crew! We hope you find the pages of this Kernel Guide filled with the tools and information you need to help your Unit have the most successful popcorn season yet! In 2015, over $327,800.00 went directly back to Scouting Units! • The Quivira Boy Scout Council understands a successful and strong 2016 Popcorn Sale is incredibly important to you and your Unit. A successful popcorn sale means a better Unit program! - Campouts/Trips - Advancements - Blue and Gold Banquets - Courts of Honor - Summer Camp & Adventure Camp A successful popcorn sale means a Stronger Council and Services that it provides! Some examples of Council Services are: o Training for adult leaders, so Scouts have the very best leadership. o Helping to maintain Scout Camps for year-round camping and outdoor events. o Providing Scholarships or “Camperships” for Scouts who need assistance to attend Summer Camp. o Planning and conducting various Council-Wide activities and events such as Scouting for Food. o Providing Service Center and professional staff available to support unit leaders, parents and Scouts. We listened to your suggestions from the 2016 Popcorn Sale and have made several changes to this year’s sale. We have new prizes, product changes, and resources to help support your sale! Good luck on a successful 2016 Popcorn Season and thank you for supporting the Scouting program! If there is anything we can do to help make your sale the biggest and best ever, please don’t hesitate to contact our Popcorn Support team! Yours in Scouting, Quivira Council Popcorn Team

QUICK FACTS – 2016 POPCORN SALE Here’s your chance for your pack, troop, crew or team to help finance a quality unit program in a short time. The best part is there is NO RISK OR UP-FRONT COST TO YOUR UNIT! HERE’S HOW IT WORKS 1. SALES BEGIN SEPTEMBER 16th!! Your Scouts can begin to sell to family, friends and neighbors or at Storefronts. PLEASE MAKE SURE YOUR SCOUT COLLECTS MONEY AS THEY SELL. Scouts can continue selling until the suggested end date of OCTOBER 12th. ABSOLUTELY NO SALES BEFORE SEPTEMBER 16th. 2. PLACING YOUR ORDERS! You should receive your log in to www.trails-end.com soon after registering as your unit’s kernel. If you have not received your log in, please contact your District Kernel or your Council Kernel. The Trails End site is all new this year. Start becoming familiar with it now! Place your Red Wagon sale/show and sell order by September 5TH and your Clipboard sale/Take order by the suggested date of October 12th. Final Date OCTOBER 20TH. A link will be provided at http://www.quivira.org/APlaceToGive/Popcorn on how to place your order. Our schedule on the council side is tight to allow you more time to sell, so please get your orders placed on time. 3. PICK UP DATES!! Distribution #1, Red Wagon Sales SEPTEMBER 16th Distribution #2, Clipboard Sales NOVEMBER 4TH Pick up times are every 15 minutes. Please be on time and bring a vehicle big enough for your order. After receiving your final order, please get the popcorn to your Scouts for prompt delivery to customers. All money should have already been collected by this time. 4. All Scout allocations, prize forms, and Clipboard/Take orders are due October 20th.

Meet your District’s Popcorn Leaders! HIGH PLAINS DISTRICT Abbey Sivils - District Co-Kernel 316.350.4856 Barb Alcorn - District Co-Kernel 316.650.7865 Tracey Glover - District Executive 316.491.2230 DISTRIBUTION WAREHOUSE United Warehouse

[email protected] [email protected] [email protected] 907 E. 45 th St. N., Wichita, KS

KANZA DISTRICT Ramona Phillips – District Kernel 620.804.2620 [email protected] Tye Pameticky – District Director 316.491.2229 [email protected] DISTRIBUTION WAREHOUSE Mid West Energy 1025 S. Patton Rd., Great Bend, KS OSAGE NATION DISTRICT Trystan Thompson – District Co- Kernel 620.750.0197 Bill Carson - District Co - Kernel 508.725.6164 Larry Dutton - District Para Prof. 512.294.5035 DISTRIBUTION WAREHOUSE Neodesha Plastics PAWNEE DISTRICT Tim Whistler - District Co-Kernel 316.655.3786 Thomas Montiel - District Director 316.491.2233 DISTRIBUTION WAREHOUSE City Beverage Co. SOUTH WINDS DISTRICT Marsha Stout - District Kernel Tye Pameticky – District Director DISTRIBUTION WAREHOUSE

620.222.7682 316.491.2229 Rubbermaid

[email protected] [email protected] [email protected] 1101 Illinois St., Neodesha, KS

[email protected] [email protected] 2 S. Kirby, Hutchinson, KS

[email protected] [email protected] 1616 Wheat Rd., Winfield, KS

WHITE BUFFALO DISTRICT Ginger Bradley - District Kernel 316.253.9503 [email protected] Kevin Gorman - District Executive 316.992.0779 [email protected] Thomas Montiel - District Director 316.491.2233 [email protected] DISTRIBUTION WAREHOUSE United Warehouse 907 E. 45th St. N., Wichita, KS COUNCIL KERNELS Rebecca Smith - Council Co-Kernel 316.761.8580 Brenda Asher - Council Co-Kernel 316.641.4199 Richard Longstaff - Popcorn Advisor 316.491.7771

[email protected] [email protected] [email protected]

How Does Selling Popcorn Benefit My Unit? Unit Commissions & Online Commissions  Unit commissions are calculated based on the “prize” option or the “cash” option.  The prize option will receive base commission plus the prizes and bonus prizes from the NEW 2016 prize program. Prize information included in sales guide.  The cash option will receive a slightly higher commission and opt out of the prize program.  Online Sales are for are for all individuals selling Scouts. (Each Scout will need an account.)  Prize option commission is 27%  Cash option commission is 30%  Online Sales commission is 50% (Individual Scouts earn this commission)

Council Incentives  Galactic Popcorn Piece Patch - Every Scout who sells at least one item - will receive the Galactic Planet Popcorn Patch. Five additional opportunities to add to the Planet including a top seller pin.(See Patch print out)  Galactic KICK-OFF Challenge – Earn additional Fireshark Gaming game time if you reach $600 before September 21st  $600 Club (Prize Units only) Choice of Exclusive Lightsaber, Stikbot Studio Pro, or a 7 Function Survival Tool!  Fireshark Gaming Special Incentive!  $1000 Bonus Club - Fireshark Gaming Celebration, including gaming, food, and a Fireshark Patch  Top 50 Sellers - Will receive recognition on the Council Page and in the Council’s Newsletter the Compass, as well as a Certificate and a $50.00 Visa Gift Card  Top Seller Incentive Levels - Sell $3,200 and receive your choice of one super seller prize o iPod Touch (Color Choice subject to change) (Value up to $200) o Beats Products – Choice: Solo – Wireless or Power Beats (Value up to $180) o Visa Gift Card (Value of $200)  $2500 Scholarship Level – Additional Info at http://scholarship.trails-end.com Remember to track all your Scouts Progress, and encourage them to rise to the next Level!

Unit Steps for a Successful Popcorn Sale Units that have the greatest success in the popcorn sale have several things in common… 1. Enthusiastic Leadership: This is a motivating factor for both the Scouts and their parents. 2. Identify Unit’s Popcorn Kernel: Have them register as Popcorn Kernel for the 2016 Popcorn Sale at http://quivira.org/Support%20Scouting/Popcorn. 3. Attend a District’s Popcorn Training/Kickoff: Have the Popcorn Kernel and unit leaders attend the Popcorn training, get up to date info and pick up all your popcorn sales materials. 4. Plan a Unit Budget: Planning the unit program around a budget demonstrates just how much it costs to provide a great program and help establish unit goals. 5. Establish Goals: Both the unit and the scouts need goals. The unit can plan the annual program around the sale. A great sale enables a great program. Planning and explaining the benefits of the scout’s goals motivates both the scout and his parents. 6. Brainstorm on ways your Unit can meet and exceed your goal: Such as… – Having a “Unit Blitz Day”: Every Scout in the unit goes out selling for a set amount of time in a designated area. Set a goal for the day and celebrate success afterward. – Establishing additional “Unit Incentives” on top of the Council Incentives. Consider using some of the Unit’s commissions to offer additional incentives that your Scouts can enjoy.
Ex. Each Scout who sells $450 gets to go to Day Camp for free or a portion of Webelos Camp or Summer Camp is paid, top selling den/patrol gets a pizza party, or a Scout sells $________ gets to put a pie in the face of the Cubmaster or Scoutmaster. – Having prizes for the Scout that has the highest sales or highest online sales each week. – Call on past customers from previous Take Order Forms. – Encourage parents to sell at their place of employment. – Remind everyone that popcorn makes a great gift for teachers, co-workers, neighbors, babysitters, friends and relatives 7. Have a “Big Unit Kickoff” for Scouts: Distribute sales materials and get everybody excited! Review the Commission levels and Unit and Council Incentives that Scouts can earn. 8. Educate Parents: Show parents the direct benefits for them and their Scout. Ex. Johnny sells $x amount and gets to go to camp. Explain: the importance of the fundraiser, the unit goal, how funds will be used, the Scholarship Program, Incentives, etc. 9. Train your Scouts: Brief them on proper sales techniques as well as public courtesies and safety. The community will support Scouting when given the opportunity. Have Scouts provide Unit information for future sales. Have them practice their sales script with a buddy! 10. Keep accurate records. Collect money as popcorn is sold and have check made payable to the unit. Schedule an Order Turn-In party at the end of the sale to collect orders and money from the Scouts. Remind Scouts to plan to deliver the popcorn within a few days after distribution. 11. Have a Galactic Celebration to end a Successful Sale! Make it FUN and Make it EXCITING!

District Pick up and Distribution 

Emails will be sent out by your district kernel to assist them in distribution of ordered popcorn. They will ask that you schedule a specific time on the pick-up date. You will pick up your popcorn along with other units/groups so please be on time!



Upon arriving to the pick-up location YOU WILL BE RESPONSIBLE to double count your separated order to verify that it is accurate. Once verified you will be asked to sign a packing slip. Be sure that vehicle arrangements are made so that ALL of Popcorn Fortune your product will fit into the vehicle(s). Bring some other Cookie… “Large adults with you to assist in loading your order. A good rule orders won’t fit of thumb is a mid-size car holds 20 cases, a Jeep Cherokee in Small Cars!” holds about 40 cases, and a minivan holds 60 cases. Please plan accordingly. A High Ryder type truck or a trailer for pallets is the best for large orders.



Inter-Unit Swap Units who order Show N Deliver popcorn, may transfer product between each other (i.e. a unit needs Caramel, another unit has too much), but the following must be completed:  Inter-unit Swap Form needs to be filled out and signed by both unit popcorn kernels before the transfer can be made at the Council office. o E-Mail the form to the council kernels at [email protected]. o THIS MUST BE SENT IN BY OR BEFORE OCTOBER 20th OR YOUR FINAL INVOICE WILL NOT BE CORRECT!!!!  Transfers can also be made on two different dates at the Council office. Come on September 28 and/or October 5 to transfer or swap with other units. One of your council kernels will be available during the hours of 12-2pm and 6-8pm on these dates.

Return Policy A unit is welcome to order as much product for Storefront and Red Wagon methods as they think they can reasonably sell. If that unit sells out of any given product, they may reorder using the instructions below. If a unit reorders any given product, this will indicate the unit has sold through their initial order. At the end of the sale, NO MORE than 3% of product can be returned. NO CHOCOLATE PRODUCTS CAN BE RETURNED, including Trail Mix!

Additional Popcorn Orders Unit Kernels may place orders for additional product that the Council may have on hand by calling or emailing one of the Council Kernels. If certain products are not available, you will be notified. All additional orders will need to be picked up at the Quivira Council Service Center, at a prearranged time with one of the Council kernels.

TRAIN YOUR SALESMEN (SCOUTS) Prepare your Scouts for the task at hand by following these important guidelines:  During Pack, Den and Troop meetings, use role-playing to practice the sales technique. Remind them that professional salesmen do this all the time...Practice makes perfect!  Be prepared...Always have an extra pen or pencil.  A Scout is trustworthy...Be honest when telling a customer how great the Trail’s End Gourmet Popcorn really is.  A Scout is loyal...........Never, ever give up.  A Scout is helpful……..When describing the products, always hold up the picture of the products so the customer can see them.  A Scout is friendly.......Always smile.  A Scout is courteous...Always be polite.  A Scout is kind............Always say “Thank you,” even if they do not place an order.  A Scout is cheerful…...Call the customer by their name if they know it.  A Scout is brave………..Think of everyone as a customer and ask with confidence.  A Scout is clean………...Make sure they always wear their uniform.

Best Practices for Distributing Popcorn to Scouts    

Set a time when Scouts can pick up their orders or when they will be delivered. Develop popcorn distribution piles for each Scout and have the family double count their separated order for accurate distribution. Have parent or guardian sign for the popcorn each time a Scout picks up popcorn. Be sure to set a date for Scouts to return their unsold popcorn, turn in orders for Clipboard sales, and the money they have collected.

Handling/Storage of Popcorn    

Do not store popcorn at temperatures above 75 degrees Fahrenheit. Do not store in direct sunlight Do not handle in rough manner Do not store the product in damp conditions.

Remind the Scouts to use their Clipboards and these great Tips

Online Resources We know that there are a lot of moving parts to this sale and in an effort to help we have created/refined a number of forms that are available to Leaders, parents, and scouts. The table below lists all of the forms and what part of the sale they are helpful for. Find them online at http://quivira.org/Support%20Scouting/Popcorn. If you can think of a situation that a form would be helpful and don’t have one, or have a form that is helpful to you but it is not here, please contact us and share what you have. Together, we will make this sale easier every year. *Denotes Fillable as well as Printable versions Unit Kernels

Parents

TIMELINE with Trails-End Links

X

X

UNIT KERNEL LEADER’S GUIDE

X

UNIT KERNEL TRIANING POWERPOINT

X

TRAINING VIDEO LINKS

X

Form

Key Documents

SALES FORM

Family Forms

Helpful Files & Forms

Storefront Sales

Red Wagon Sales

Clipboard Sales

Closing the Sale

X X

X

X

X

X

X

X

X

X

X

PRIZE FORMS

X

X

X

PARENT GUIDE TRI-FOLD

X

X

SCOUT & PARENT SELLING TIPS

X

X

X

X

X

LIGHTSABER Fill-It-Up FORM

X

X

X

X

X

LUNAR COLORING PAGE

X

SCHOLARSHIP PROGRAM DETAILS

X

X

SCHOLARSHIP ENROLLMENT FORM

X

X

*MILITARY RECEIPTS

X

X

X

X

*UNIT RECEIPTS

X

X

X

X

MISSION PLAN FOR A KERNEL

X

*IDEAL YEAR OF SCOUTING PLANNER

X

SELLER’S ACADEMY INFORMATION

X

SALES PLAN & GOAL SETTING

X

*INTER-UNIT TRANSFER FORM

X

*SCOUT PERMISSION FORM

X

X

X

X

X

GALACTIC KICK-OFF CHALLENGE

X

X

X

X

X

GALACTIC COLLECTION PIECE PATCH

X

X

X

X

X

FIRESHARK GAMING INCENTIVE INFO

X

X

*SCOUT CHECKOUT & RETURN FORM

X

X

X

X

STOREFRONT & RED WAGON SIGNUP FORM

X

X

X

X

*RED WAGON KIT CONTRACT

X

X

X

X

*STOREFRONT SALES DIVISION CALCULATOR

X

TRAIL’S END SELLING APP INSTRUCTIONS

X

X

ONLINE SELLING INFORMATION

X

X

*UNIT MASTER RECORD

X

X

X X

X

X

X