Table of Contents A Brief History of Southern Baptist Disaster Relief

1

Introduction to Utah-Idaho SBC Disaster Relief

5

Appendix Volunteer Agreement Release and Indemnity Agreement

21 22

Involving Southern Baptists in Disaster Relief (NAMB PowerPoint notes)

23

What to Take Checklist

36

Volunteer Training Record

37

1

2

3

4

Utah Idaho Southern Baptist Convention Introduction to Utah-Idaho SBC Disaster Relief I. Introduction A. Explanation - This manual is designed to present the ministry of Disaster Relief from a Utah Idaho Southern Baptist Convention perspective. B. Purpose - To provide volunteers information concerning the Utah Idaho Southern Baptist Convention (UISBC) Disaster Relief Ministry and its relationship to the agencies of the Southern Baptist Convention (SBC), government agencies, and non-government agencies. C. Biblical foundations - “Serving Christ in Crisis” is our motto. The love of Jesus “compels” us to serve Christ by serving others during their time of need and is truly a “Mission Action.” “Mission Action is an organized effort of a church, association, or UISBC Convention to minister and witness to people with special needs or circumstances who are not part of the congregation or any of its organizations.” 1.

Matthew 25: 31-36 - Our call to ministry in the name of Jesus.

2.

11 Corinthians 4:5-6 - We serve Christ by serving others.

3.

Luke 10-25-37 - “Our Neighbors” are those persons who are in need of ministry

D. Objectives - After completing Introduction to Disaster Relief course requirements, participants should: 1.

Know what a disaster is and how it impacts people and their communities.

2.

Know the relationship between the Associations, the Utah Idaho Southern Baptist Convention Disaster Relief, the North American Mission Board, The American Red Cross, The Salvation Army, and government and non-government agencies in alleviating the effects of a disaster.

3.

Know Utah Idaho Southern Baptist Convention policies and procedures as they apply to the ministry of Disaster Relief.

4.

Know the scope of the UISBC Disaster Relief Ministry and the availability of assistance for disaster victims.

5.

Know the importance and fundamentals of disaster preparedness planning.

II. What is a disaster and how does it affect people and their communities? A.

Definition: 1.

A disaster is an unexpected event that disrupts or brings to a halt the normal routine of an individual’s life. Usually there is an element of danger, and it usually affects more than one person.

2.

A disaster is an occurrence that causes human suffering, or creates human needs that the victims cannot alleviate without assistance.

5

3.

Truly a disaster is a natural occurrence, usually at an unexpected time, that results in the devastation of lives. Tornadoes, airline crashes, home fires, and other disasters happen on a daily basis and are naturally occurring events. The difficulty is, we just don’t expect them to happen to us. But, when they do, we are disaster victims.

B.

C.

Types of Disaster 1.

single family fire, apartment fire, church fire

2.

hurricanes, tornadoes, high winds

3.

flood, high water, tidal waves

4.

earthquake, explosion, HAZ. MAT.

5.

drought, famine, disease outbreak

6.

aircraft, ground transportation or marine accident

Important weather terms 1.

Storm Watch – There is the possibility for a storm to develop in your area. Continue normal activities but watch for storms and monitor official weather reports.

2.

Storm Warning - A storm has been seen or detected by a meteorological department and may be approaching your area. Seek shelter immediately.

III. Levels of Disaster Relief Organization in the SBC - From one concerned church member to a national organization, Southern Baptists bring unique skills and approaches to the ministry of disaster relief.

A.

B.

C.

Individual response 1.

Make your availability known

2.

Complete required training in a selected discipline

3.

Participate on a unit

4.

Be ready when called

Church 1.

Pray and ask God for a vision in your church for disaster relief

2.

Look for potential ministry opportunities should a disaster take place

3.

Get disaster relief training

Association 1.

Pray for a vision for disaster relief ministries in your association

2.

Coordinate disaster relief ministries at the association level

3.

Provide leadership to encourage churches and volunteers to be involved in disaster relief ministries

D.

Convention 1.

Provide training for volunteers

2.

Provide guidance to associations in planning and preparing units

3.

Coordinate the disaster relief ministry of the UISBC

6

4.

Cooperate with other agencies in providing disaster relief assistance

5.

Cooperate and participate in multi-state, national, and international disaster relief responses through the disaster relief ministry of the SBC.

E.

National 1.

Provide coordination for the disaster relief ministries of the SBC

2.

Coordinate multi-state responses

3.

Provide leadership for the on-going ministry of disaster relief in the SBC

IV. How Utah Idaho Southern Baptist Convention provides Disaster Relief A.

The Convention Disaster Relief Director for the UISBC is recruited by the Director of Missions of UISBC and presented to the Utah-Idaho SBC staff for approval.

B.

The UISBC Disaster Relief Director recruits a Leadership Team which consists of Convention Coordinators and Association Directors. The UISBC Disaster Relief Leadership Team assists the UISBC Director in leading the different disciplines of disaster relief, establishing and implementing disaster plans, and disaster relief training. The Leadership Team members are: 1.

The Convention Disaster Relief Director

2.

The Convention Off-Site Coordinator

3.

The Convention Training Coordinator

4.

The Convention Communications Coordinator

5.

The Convention Chaplain Coordinator

6.

The Convention Childcare Coordinator

7.

The Convention Badging and Apparel Coordinator

8.

Other Convention-level Coordinators necessary to assist the ministry

9.

The Association Disaster Relief Directors from the eleven Utah-Idaho Associations

V. Volunteer Preparation A.

Spiritual preparation is essential for UISBC Disaster Relief volunteers. It is very important that we realize that Disaster Relief is a ministry where we take the opportunity to share the love of our Lord Jesus with those who are the victims of disaster. We realize that volunteers must examine themselves and prepare for this ministry. Therefore, those volunteers involved in the Disaster Relief Ministry of the UISBC should: 1.

Be a Christian, one who has trusted Jesus as their personal Lord and Savior.

2.

Provide a listening ear, a compassionate heart, and a comforting spirit.

3.

Realize that God is leading them to be involved in the ministry of Disaster Relief.

4.

Be a person of prayer and Bible study.

5.

Be familiar with “Hope in Crisis” and “Why We’re Here” tracts

6.

Be prepared to share your reason for hope and share your faith in Jesus.

7

7.

Remember that disaster victims have suffered loss in many ways; emotional, physical, and spiritual. They need a reason and resource for hope

8.

B.

Be actively attending a Southern Baptist church, or one of like doctrine and practice.

Emotional preparation 1.

We must realize that on a disaster scene we experience many different sights, sounds, and smells. Many of these bring about different emotional responses from the disaster worker as well as the disaster victim.

The disaster worker must prepare for these

emotions in order to minister to the needs of the victims. 2.

Remember, if you are experiencing emotional distress, while in the field, let your Blue Hat know. It is of great importance that these emotional situations be resolved as soon as possible.

3.

Remember, the evening devotion and debrief is for a purpose; to give the disaster volunteer an opportunity to vent the emotions of the day and to have an opportunity to pray and look to God’s Word for guidance.

C.

Physical preparation 1.

All volunteers in UISBC Disaster Relief must be trained. So get the appropriate training for the area of ministry you wish to be involved in.

2.

Pack and take vitamins, as this is stressful work.

3.

Pack and wear the appropriate clothing for your area of ministry.

4.

Pack and take your prescribed medications sufficient to cover at least a week beyond your anticipated return.

5.

Pack plenty of non-prescription medications such as ibuprofen, Ben Gay, etc.

6.

Pack materials to relieve stress and give you pleasure, such as reading material, family photos, devotionals, to help you relax.

VI. Volunteer guidelines A.

Practical helps 1.

Discuss your involvement with your employer. Get approval to be absent from work. At your request, we will provide you with a letter to provide to your employer explaining disaster relief. DO NOT PUT YOUR JOB IN JEOPARDY!!

2.

Look over the list of what to take and add anything that you need for your health, safety, comfort, or efficiency. a.

Bible and devotion materials

b.

“Why We’re Here” tract

c.

Disaster Relief Identification Card

d.

Drivers license

e.

Important phone numbers

f.

Insurance ID card

8

g.

Emergency money

h.

Disaster Relief Manual

i.

Appropriate clothing for four to seven days or possibly longer if no laundry facilities are available

j.

Look at type of work to be done

k.

Look at work environment

l.

Personal health items

m. Personal hygiene items

B.

n.

Special dietary needs

o.

Bedding, e.g. air mattress, cot, sleeping bag, pillow, etc.

p.

Flash light

q.

Watch or clock

Volunteer traits - The Disaster Relief ministry of the SBC is multi-state, multi-racial, multitalented, and inter-related as we all work together to bring the love of our Lord Jesus into a disaster situation. The following are traits that will help the volunteer get along better on the disaster site:

1. Genuine loving spirit - patient and caring, having a spirit of love and concern and a desire to share the love of Jesus with those around them

2. Willing spirit - willing to be trained in disaster relief and a desire to learn about ministry in disaster situations, a willingness to serve

3. Cooperative spirit - cooperate with those in leadership and realize a spirit of cooperation with other agencies will open more doors of ministry

4. Leadership - provide leadership as assignments are made and needs arise 5. Flexible - the disaster environment is constantly changing and no two disasters are exactly alike, this requires flexibility as we work together

6. “Can Do” attitude - a willingness to do whatever it takes to get the job done 7. Availability - make yourself available to serve in this ministry 8. Christian Witness - a willingness to share a witness for Jesus and a willingness to get witness training

9. Must exhibit:

C.

a.

Spiritual strength

b.

Emotional strength

c.

Physical strength

Ethical guidelines

9

1. Attitudes and action should reflect your faith in Jesus, remember, you are representing your church and your Lord

2. Personal words and actions effect everyone 3. Listen to victims with a heart of love and compassion 4. Only do those things that you are qualified to do 5. Respect the belongings, property, and feelings of the victims 6. Never request or accept donations for services rendered. If appropriate, provide an address for the donor to mail their contribution to

7. Be prepared to share your faith 8. Respect the confidentiality and privacy of victims 9. Be sure the information you are sharing with victims concerning available assistance is accurate. Provide factual information only; not speculation, rumor, or personal opinion.

D.

Safety guidelines: 1.

Have your shots and immunizations up to date

2.

Take prescriptions as directed by physician

3.

Know your limitations a.

Physical

b.

Mental

c.

Emotional

4.

Avoid over exposure to heat, cold, sun, and water

5.

Eat regular meals

6.

Drink plenty of good water

7.

Get plenty of rest

8.

Use caution in disaster area

9.

a.

Consider all electric lines to be live

b.

All gas lines are dangerous

c.

Check all road ways and buildings for damage

d.

Remember, disaster areas are full of debris and are dangerous.

Wear all personal protective equipment (PPE)

10. Work safely 11. Look out for animals that are hurt, disoriented or sick 12. Watch for snakes, rats and other dangerous animals

E.

Reimbursement of expense for units during a deployment. UISBC currently does not reimburse for expenses while deployed. Volunteers will be responsible for their own expenses unless the disaster relief director preapproves expenses.

F.

Housing while in route

10

1.

Whenever possible, the Convention Off-Site Coordinator will coordinate housing in local churches or host homes along the way.

2.

When local churches or host homes are not available, it is the desire of the disaster relief leadership team that all of our volunteers be encouraged to stay in nationally recognized hotel/motel chains that have a good reputation for service, security, and quality.

3.

G.

It is further recommended that no more than 2 adults stay in the same hotel/motel room.

Meals 1.

Meals while traveling are at the volunteer’s expense.

2.

The disaster relief leadership team encourages scheduled stops at clean, reputable restaurants agreed upon by all members of the traveling party

3.

Once on site, volunteers are normally fed by DR feeding units, or meals prepared by local church members for volunteers only.

VII. Effects of disaster A. Scenario 1.

Earthquake hits the Wasatch Front. Loss of services such as electricity, gas, water. Dams in mountain reservoirs break causing flooding in valleys below. Roads are closed making transportation difficult. Many people have sustained personal injury and property damage.

B. UISBC Disaster Relief has been called on to provide assistance in affected area. C. Exercise: What have been the effects of this disaster? List below the effects of the disaster on individuals, families, and the community. D. EFFECTS ON THE COMMUNITIES 4.

_________________________________

5.

_________________________________

6.

_________________________________

7.

_________________________________

E. EFFECTS ON THE FAMILIES 8.

_________________________________

9.

_________________________________

10. _________________________________ 11. _________________________________ F. EFFECTS ON THE INDIVIDUALS 12. _________________________________ 13. _________________________________ 14. _________________________________ 15. _________________________________ VIII. UISBC Disaster Relief Response A.

Disaster Units

11

1.

Definition -- Vehicles that are used to house and transport tools and other equipment used in disaster relief childcare, clean up and recovery, communications, feeding, or other disaster relief response.

2.

Sponsored by

1. Local Churches 2. Associations 3.

It is vital to remember that, before a unit can respond to a disaster, the appropriate Disaster Relief Director must be notified (see XII Utah-Idaho Disaster Response Levels, below)

4.

Types of units a.

Clean-up and Recovery/Chainsaw/Mudout – Units equipped with emergency equipment such as chainsaws, air compressors, power washers, shovels, etc. for use in disaster areas to provide emergency cleanup or repairs to homes, churches, and other disaster sites.

b.

Chaplaincy -- Unit would contain tools for evangelism and crisis counseling to be used by trained Chaplains.

c.

Feeding – Portable kitchen units housed in trailers used to provide meals to victims in time of disaster.

d.

Childcare – Units containing evangelistic reading and play materials designed to share Christ with children who are victims of disaster. Unit also provides basic needs for children such as diapers, baby formula, etc.

e.

Water Purification – Units contain equipment necessary to provide safe water for use on feeding units.

f.

Communications – Units contain amateur (Ham) radios and other equipment necessary to establish emergency communication at a disaster site when other communication capabilities have been destroyed.

g.

Shower/Laundry – Units contain multiple showers and washer/dryer facilities for use by volunteers.

IX. Use of Southern Baptist Convention Disaster Relief Emblem/Logo. A. Units must be in cooperation with their state Baptist Convention in order to display the SBC Disaster Relief Emblem/Logo. B. The SBC Disaster Relief Emblem/Logo is owned by the Southern Baptist Convention.

It is

protected by copyright laws and cannot be used for any personal purpose and is strictly to be used for official Disaster Relief operations and training exercises. Any violation of this is a violation of copyright law. C. Because the emblem is owned and copyrighted, apparel depicting the emblem may only be ordered or created through the UT-ID Convention. X. Disaster Relief Teams

12

A. Definition – Trained volunteers equipped to work on a disaster relief unit. Volunteers respond under a written agreement (i.e. Volunteer Agreement with State Disaster Relief Director) with the UISBC Disaster Relief. B. Volunteers must be at least 18 years of age to work in the Disaster Relief ministry of the UISBC. C. Volunteers must complete the following forms, which are kept on file at the UT-ID Convention: 1. Utah-Idaho Southern Baptist Convention Volunteer Agreement With State Disaster Relief Director. 2. Utah-Idaho Southern Baptist Convention Disaster Relief Personal Information Form 3. Utah-Idaho Southern Baptist Convention Release and Indemnity 4. Skills Survey D. Training: 1.

Associations will schedule and provide Introduction to Disaster Relief, Personal Preparedness, Church Preparedness, and Association Preparedness trainings for Association volunteers, as needed.

2.

Volunteers should track completion of their individual trainings using the UT-ID Disaster Relief Volunteer Training Record provided with this manual.

3.

The UISBC will schedule training sessions at least twice annually for the various DR areas of expertise (e.g. shower, feeding, communication, mud-out, chainsaw and recovery, Chaplain, childcare, etc.) a.

Phase I Trainings 1) Required for all disaster relief volunteers 2) Must complete Introduction to UISBC Disaster Relief.

Yellow hat is

awarded upon completion 3) Must complete Basic Manual in selected discipline (e.g., child care, cleanup and recovery, communications, feeding, showers, etc.) 4) Must complete Hands on Training in selected discipline 5) All Disaster Relief volunteers must be recertified every three years, which requires repeating Introduction to Disaster Relief classroom training. 6) Phase I training is complete. b.

Phase II Trainings 1) Must have completed Phase I in selected discipline 2) Must hold current CPR and Basic First Aid training credentials (can be received from American Red Cross, or American Heart Association, or other nationally recognized provider of this specialized training. 3) Must complete advanced training, if available, in selected discipline 4) Must have served at least twice with the selected discipline/unit either on activation or non-disaster exercise

13

c. Blue Hat (Unit Director) Training 1) Must have completed Phase I and Phase II in selected discipline 2) Must have completed ICS-100 training, either on-line or in classroom setting 3) Must be recommended by Association or Convention Director 4) Must complete Blue Hat (Unit Director) Manual 5) Must complete Stress Management training 6) Must complete Blue Hat classroom training exercise 7) Awarded appropriate Blue Hat upon completion d. Phase III trainings 1) Must have completed Phase I, Phase II, and Blue Hat training in a selected discipline 2) Must have completed ICS-100, ICS-200, and UISBC ICS training, either on-line or in classroom setting 3) Must be recommended by the Convention Disaster Relief Director of the UISBC 4) Must Participate hands-on in all disciplines of UISBC Disaster Relief 5) Must shadow a trained white hat during at least two disaster relief responses 6) Must complete white-hat classroom training exercise 7) Awarded the White Hat upon completion XI. Immediate Response Notification - When a disaster occurs or is pending the following action should be taken: A. Notify your Church Disaster Chairperson. B. The Church Disaster Chairperson will notify the Association Disaster Relief Director. C. The Association Disaster Relief Director will notify the Association Director of Missions and the Convention Disaster Relief Director. XII. Utah-Idaho (UT-ID) Disaster Response Levels A. Level 5. Association response (one Association affected; in-house/Association resources sufficient) 1.

Resources (including response units) within the Association’s jurisdiction are sufficient to address the needs of the response.

2.

UT-ID Disaster Relief (DR) Director may be asked to assist Association DR Director (ADRD) with coordination and management of resources, or ADRD may handle the incident independently. In either case, the UT-ID DR Director would be kept informed of response activities.

3.

The UT-ID Incident Command System (ICS) may be implemented to facilitate coordination of response at which time the affected ADRD may choose to name an Incident Commander who would implement the desires of the ADRD. This would free

14

the ADRD to minister as opportunities arise. If necessary, the Incident Commander will request appointment of subordinate staff positions. B. Level 4. Multi-Association response (one Association affected; more resources needed) 1.

The need is such that resources within the Association’s jurisdiction are not sufficient to address the needs of the response. Resources are needed from Associations outside the affected Association but still within the UT-ID Convention.

2.

UT-ID DR Director would be invited by the ADRD to recruit and coordinate needed resources, as determined cooperatively between the ADRD and the UT-ID DR Director, from other Associations within the UT-ID Convention.

3.

UT-ID ICS may be implemented to facilitate coordination of response. If ICS is implemented, the ADRD will appoint an Incident Commander who will respond to the direction of the ADRD, developed in consultation with the Convention DR Director. If necessary, the Incident Commander will request appointment of subordinate staff positions. The affected ADRD will be the spokesperson for himself/herself and the Convention DR Director.

C. Level 3. Multi-Association response (multiple Associations affected simultaneously; resources within the UT-ID Convention are sufficient to meet response needs) 1.

The disaster location site crosses Association jurisdictional boundaries, or there are multiple sites occurring simultaneously (e.g., regional flooding, large wildfires or a complex of multiple wildfires, etc.)

2.

UT-ID Convention-wide resources are sufficient to meet response needs. Not necessary to seek help from other Conventions/States.

3.

UT-ID ICS would be implemented to facilitate coordination of response. The Convention DR Director will appoint an Incident Commander who will assist in implementing the strategy (i.e. Incident Action Plan) developed by the affected ADRDs and the Convention DR Director. The Convention DR Director will be the spokesperson for himself and the affected Association Directors. If necessary, the Incident Commander will request appointment of subordinate staff positions.

4.

UT-ID DR Director would participate with the affected ADRDs to develop an Incident Action Plan (i.e., strategy for responding to the disaster needs).

D.

Level 2. Multi-Convention response (the scope, intensity, complexity, etc. of the incident is such that response assistance is needed from other Conventions/States but management of the response is maintained at the Convention level) 1.

Resources within the UT-ID Convention are not sufficient to respond appropriately to the need. Resources from other Conventions/States would be requested.

2.

UT-ID ICS would be implemented to facilitate coordination of response. The Convention DR Director will appoint an Incident Commander who will assist in

15

implementing the strategy (i.e. Incident Action Plan) developed by the affected ADRDs and the Convention DR Director. The Convention DR Director will be the spokesperson for himself and the affected Association Directors. If necessary, the Incident Commander will request appointment of subordinate staff positions. 3.

ADRDs from affected Associations would participate with the UT-ID DR Director in development of an Incident Action Plan.

4.

The Incident Commander would request resources through the National Disaster Operations Center (DOC) where the recruitment and mobilization of resources to the disaster area would be coordinated.

5.

The National IC staff who are called in to assist would be assigned to the Conventionlevel IC system and would respond to the leadership of the UT-ID Convention DR Director.

E. Level 1. Multi-Convention response (the scope, intensity, complexity, etc. of the incident is such that response assistance is needed from other Conventions/States. Management of the response is provided by the National DR staff.) 1.

Resources within the UT-ID Convention are not sufficient to respond appropriately to the need. Resources from other Conventions/States would be requested.

2.

National ICS would be implemented to facilitate coordination of response. The National DR Director will appoint an Incident Commander who will assist in implementing the strategy (i.e. Incident Action Plan) developed by the affected National DR Director, ADRDs and the UT-ID DR Director. The National DR Director will be the spokesperson for himself, the UT-ID DR Director, and the affected Association Directors. If necessary, the Incident Commander will request appointment of subordinate staff positions.

3.

ADRDs from affected Associations would participate with the UT-ID DR Director and the National DR Director in development of an Incident Action Plan.

4.

The Incident Commander would request resources through the National Disaster Operations Center (DOC) where the recruitment and mobilization of resources to the disaster area would be coordinated.

5.

In these complex disaster responses, National IC structure would replace the UT-ID Incident Command (IC) structure in managing the response.

F. When a disaster occurs within the jurisdiction of an Association that does not currently have a Director, then the UT-ID DR Director would immediately assume leadership of the response activities on behalf of the Association. G. Deployment procedures 1.

A disaster event takes place

2.

The appropriate Director for the Disaster Relief Ministry of the UISBC is notified

16

3.

Appropriate UISBC response level is implemented (see XII, A through F above)

XIII. Call-out Process A. Levels of readiness used by Southern Baptist Disaster Relief 1. Alert – the first stage of response at any level—national, state, or individual—is alert. The primary question is “can you go?” If so, it is time to begin making plans. If no immediate response is needed, this stage is updated about every 24 hours. You must contact the Off-Site Coordinator once a day. 2. Standby – the second state of response is standby. At this point, there is a probable need for a response. The unit/team will depart as soon as it is requested to respond. Prepare all personnel and equipment to leave immediately. Contact is maintained with the Off-Site Coordinator twice a day. If there is some delay, this stage will be updated every 12 hours. If the unit/team is not asked to respond within 48 hours, they may revert to alert or be taken off the potential response plan. 3. Go/No Go - The third stage of response is go/no go. Contact is maintained with the OffSite Coordinator every four hours while in go/no go status. If the decision is “no go”, then the status of the unit/team may revert to standby, alert, or it may be taken off the response plan entirely. “Go” means a response is definite. The disaster relief unit will normally move within six hours or less. B. Vital information is provided 1. S E M A C is the acrostic that is used: S – Situation: specific circumstances at the location E – Environment: location and how to get there or to the staging area M – Mission: specific assignment of services A – Administration: contact person, who to report to C – Communication: report to your Convention Off-Site Coordinator and the Disaster Operations Center (DOC) at NAMB every four hours while in route. 2. The next step is when the Convention Director activates the Convention’s units/teams, giving its members essential details and determining the number of volunteers needed along with their shift length. 3. A designated person will begin contacting other volunteers to go as relief teams at intervals determined by the circumstances—usually five days to a week. The Incident Commander and Convention Disaster Relief Director will coordinate the location and length of service of all volunteers. 4. Closing – The final stage of response is closing. The mobile unit is no longer needed at that location. It may be reassigned to another location or allowed to return home. The decision to close or terminate will be made in collaboration with the affected Convention Disaster Relief Director and the Incident Commander. At this time you must make sure

17

contact is maintained with the Off-Site Coordinator every four hours as you return to your home base. XIV. Role of North American Mission Board (NAMB) in UISBC Disaster Relief A. The National Director for Disaster Relief works in the Adult section of Volunteer Mobilization of NAMB. He coordinates the Southern Baptist Disaster Relief in multi-state and international disasters. B. During a multi-convention response, the National Director for Disaster Relief is responsible for: 1.

Working with state conventions in the development and implementation of national disaster relief plans.

2.

Serve as coordinator for multi-state disaster responses.

3.

Serve as requested by the affected Convention during a disaster.

4.

Provide up-to-date information to state conventions on disaster relief ministries.

5.

Assist states upon request with leadership training.

6.

Serve as liaison with The American Red Cross (ARC), The Salvation Army (TSA), and the Federal Emergency Management Agency (FEMA).

7.

Help coordinate disaster relief efforts overseas at the request of the International Mission Board (IMB).

C. Southern Baptist plan for national disasters. 1.

If help from other states is needed, the National Director for Disaster Relief or his representative at NAMB will contact the Convention whose assistance is needed.

2.

The Convention Disaster Relief Director for the state affected will contact NAMB for disaster aid.

3.

When needed and coordinated by NAMB, other Conventions will respond with disaster relief units and/or volunteers as needed.

4.

NAMB’s designated person will go to the affected Convention when requested to do so by that Convention’s DR Director, to assist in disaster response.

5.

In the event communication is impossible between the affected state and NAMB, the Convention should contact other states as needed.

D. International Mission Board (IMB): 1.

In the event of an international disaster, NAMB responds through state conventions with manpower, units, and other disaster relief resources as requested by IMB.

XV. Role of other agencies in UISBC Disaster Relief A. Government agencies 1.

Local Government a.

Local governments are generally responsible for the safety and welfare of their citizens. They act to protect the lives and property of the people, provide for the public health, carryout evacuation plans, rescue victims, and maintain public works.

18

b. 2.

The local emergency management agency is referred to as EMA.

State Government a.

State governments generally provide financial support to local governments for disaster relief. They also provide coordination when a disaster strikes multiple jurisdictions.

b.

When a disaster strikes in Utah or Idaho, the governor of the state has emergency management agencies to respond.

3.

Federal Government a.

The federal government generally enacts laws and provides funds that support state and local efforts in disaster relief. In 1979 FEMA was established by federal law to coordinate federal disaster assistance.

b.

When a disaster strikes a community and the severity or size of the disaster is such that the local and state governments need assistance with the disaster relief efforts, the governor can request the President of the United States to declare the state or a portion of the state a “disaster area.” If the President makes such a declaration, FEMA coordinates a broad range of relief programs available to disaster victims and assigns each declared disaster an identifying number.

B. Non-government agencies 1.

National Volunteer Organizations Active in Disaster, commonly referred to as National VOAD, coordinates the efforts of many volunteer organizations that are involved in disaster relief.

These organizations are church groups, veterans groups, civic

organizations, and other volunteer organizations. 2.

In Utah and Idaho, State Volunteer Organizations Active in Disaster, commonly referred to as State VOAD, coordinates many volunteer organizations in disaster relief. Some of those participating organizations are American Red Cross, Amateur Radio Disaster Services, The Salvation Army, Seventh-day Adventists, United Methodist Committee on Relief, and others.

3.

The American Red Cross (ARC) (taken from ARC 3066): a.

ARC was founded in 1891 by Clara Barton as a voluntary agency and was granted a charter in 1905 by the Congress of the United States. The ARC acts as the primary voluntary national disaster relief agency for the American people.

b.

Responsibilities of ARC 1) Damage assessment - Survey the physical damage accurately and immediately.

This helps to establish priorities, evaluate relief needs,

determine staff and supply needs, provide information, and estimate Red Cross costs.

19

2) Mass care - Provides food, shelters and supplies to disaster victims. Churches can request training through the Association Disaster Relief Director to become an eligible Red Cross shelter managed by the church congregation, making their facilities available to the Red Cross for shelters 3) Mass care feeding - ARC operates Emergency Response Vehicles (ERVs) to deliver food during a disaster response. Southern Baptist Feeding Units staffed by Southern Baptist volunteers work under an agreement with ARC to cook for mass care feeding. 4) Health services - ARC provides medical, nursing and health care personnel in shelters, emergency aid stations, and temporary infirmaries. 5) Family service - ARC administers an emergency assistance program, which includes food, clothing, shelter, medical needs, household furnishings, and occupational supplies and equipment. 6) Welfare inquiry service - ARC gathers information about disaster areas and those individuals that have suffered physical injury. This information is available to concerned relatives through local ARC chapters.

revised February 8, 2008

20

.

Utah-Idaho Southern Baptist Convention

VolUnteerAgreementwith StateDisasterRelief Director As a volunteermember of the Utah-ldahodisasterrelief team, I agreethat, ability allow, I am exPectedto: l.

as my availability and

(l) addressand phonenumber' Completea disasterrelief skill checklist,and keepcurrentmy (2) availabilirystatus,(3) skills andabilities'

of every threeyears; 2. Completethe requiredtraining and renewrequiredtraining a minimum team member. take lptional training which will increasemy usefulnessas a relief volunteer,as 3. Take responsibilityfor my spiritualand mentalpreparationas a disaster well as my work skills neededat the disastersite' as Christ would want' in 4. Representmy Lord and Savior,church,fellow Christiansand team my attitude,behavior,speech,dressand work' Relief logo only as 5. Wear offrcial disasterrelief apparelanddisplay the SBC Disaster event' a relief prescribedand only while engagingin co-workersand all other 6. Protectmy health and safetyand the healthand safetyof victims, on-siteteam leadersof personswhile en routeto oi frorn and while at the disastersite; inform anyphysicallimitationstobeconsideredinmyworkassignments. 7. lnform the state director of my availability for a disasterresPonse' availability-bymaking 8. Take initiative in order to improvemy usefulness;increasemy disasterrelief volunteer' adjustmentsin myother respbnsibilitiesin order to seryeas a g. Pay my own expenses,ruTangemy own transportation and bring clothing, bedding and personalitems I'll needat the disastersite' and healthinformationto 10. Purchaseaccidentand liability insuranceand provide insurance appropriatepersonsat the disastersite' useof the unig as my 11. Assist with unit preparation,training eventsand non-emergency availability and abilitY allow. 12. Sign a releaseand indemnitydocument,if requested' the purposes , volunteer to do my best to help carry out Therefore I, of SBC DisasterRelief in the mannerstatedabove'

Date

Signature.

21

Utah-Idaho SouthernBaptist Convention Releaseand Indemnity Agreement I do hereby representand acknowledgethat I am enteringupon a missionaryventurewith others, and that as a volunteeram paying my own expenses,including insurance,for the purposeof helping in times of disasterfor the glory of God and to demonstratemy faith in Christ; that the work may at times be hazardousand somewhatarduousand will be performedby concerned volunteersand qualified professionalstrainedin disasterwork; that vehiclestransportingsaid volunteerswill be operatedby volunteers,who may or may not be professionaldrivers. I recognizeand acknowledgepotentialaccidentsat the disastersite, involving motor vehicles,in or about the living, sleepingand eatingareas,or during activities of the disasterrelief team; am fully aware of possibleinjuriesto membersof the disasterrelief team,including myself. Therefore,I desireto protect,release,acquit,indemnify, and hold harmlessfrom any and all claims, injuries, damages,losses,expensesor attorneyfees incurredby me, my heirs, administrators,executorsor assigns. For and on behalf of myself, my heirs,administrators,executors,assignsand all other persons, firms or corporations,I do herebyreleaseand dischargefrom liability all other personson the disasterrelief team with me, thosewho notified, selectedor assignedme to the said team,the state disasterrelief director or deparfmenf the Southem Baptist Convention, their employeesand representatives, successorsor assigns,from any claims, demands,damages,actions,causesof actionswhich I, the undersigned,haveor may hereafter,and on accountof, or any way growing out of injuries or damagesboth to personsor property resulting or that may hereafterresult from the voluntary venture. This waiver, releaseand indemnityagreementis fully understoodby me and I enterthe same willingly for the purposeshereinabovestated. Witnessed,my hand on this the

day of

Print name

Signature *Insurance Each volunteer is expectedto have insurancein caseof accident,injury or illness.No insurance coverageis provided to volunteersby the (stateconvention).Personalliability is the responsibilityof the volunteer. -adap ted fr om Ke nt ucIE B ro t h erh ood D is aster ReI ief M an uaI

Emergency Contact:

Telephone:

22

23

24

25

26

27

28

29

30

31

32

33

34

35

Appendix Five

What to Take Checklist Devotional Materials ___Bible and devotionals ___Hope in Crisis tracts

___Spiritual Preparation for Disaster Relief ___Witnessing tracts

Identification ___ Disaster relief ID ___ Driver’s license ___ Vehicle registration ___ Phone numbers (family physician, employer, church, emergency contact) Insurance Information (list company, policy number, coverage, agent, and phone) ___ Health ____ Automobile ___ Life Miscellaneous Items ___ Money or traveler’s checks ($50-200) ___Notebook and pencils or pens ___ Southern Baptist disaster relief manual and/or state disaster relief manual Clothing (4-7 day supply) ___ Disaster relief caps and jackets ___ Coats and/or jackets (warm and cool) ___ Jeans or work pants ___ Shirts (warm and cool weather) ___ Underwear ___ Sleepwear ___ Sneakers

___ Work shoes ___ Waterproof footwear ___ Socks (2/day; white, wool or wool blend) ___ Work gloves ___ Rain suit or poncho ___ Bandanas and handkerchief ___ Laundry bag

Health, Safety, and Hygiene ___Prescription medicine (List by name all your prescription medications) ___New prescription orders (if your physician approves and will write new prescriptions) ___Nonprescription drugs ___Allergy kit: bees, etc.. ___Sunblock (15+) ___Bar soap ___Liquid antibacterial soap ___Laundry detergent ___Deodorant ___Feminine needs ___Personal needs ___Towels ___Washcloths ___Mouthwash ___Toothbrush ___Toothpaste ___Dental floss ___Shampoo and rinse ___Comb and brush ___Hair spray ___Chap stick ___Shaving cream ___Razor ___Diarrhea cure ___Antacids ___Laxative ___Insect spray ___Skin lotion ___Blister kit ___A&D ointment ___Antifungal ointment/spray ___Foot powder Food ___Diet food

___Snacks

___Drinking water

Supplies and Equipment ___Flashlight or lantern ___Bedding (air or foam mattress, cot, and covers) ___Watch or clock ___Tent (optional, inquire first) ___Canteen or water bottle ___Special personal items you need for health, safety, or comfort 36

June 2004

39

Utah Idaho Southern Baptist Disaster Relief Volunteer Training Record Purpose: This record is for the volunteer to maintain as a personal record of their participation in Disaster Relief. The record should accompany the volunteer to all training events. Instructions: Necessary signatures are the responsibility of the volunteer to acquire at each event. If the instructor is not able to provide a signature, then the Association Disaster Relief Director (ADRD) may sign in there place after verification of the training, drill. Additional forms are available upon request to the ADRD or Association Disaster Relief Training Coordinator (ADRTC). Name:

Completion Date

Instructor Signature

Introduction to UISBC Disaster Relief:

Completion of Training in Selected Disciplines:

Blue hat:

Completion Date

Instructor Signature

Completion Date

Instructor Signature

Manual training Stress Management Training exercise ICS 100 self study guide Chaplain Unit: Manual training UISBC certification CISM NAMB endorsement

37

Child Care:

Completion Date

Instructor Signature

Completion Date

Instructor Signature

Completion Date

Instructor Signature

Completion Date

Instructor Signature

Completion Date

Instructor Signature

Manual training Hands on training Advanced manual training Communication: Manual training Hands on training Advanced manual training Chainsaw: Manual training Hands on training Advanced manual training Feeding Unit: Manual training Safe Food Handling Hands on training Safe Food Handling Advanced manual FCC Amateur Radio Licensing: Tech license General license Extra license

38

Heavy Equipment:

Completion Date

Instructor Signature

Completion Date

Instructor Signature

Completion Date

Instructor Signature

Completion Date

Instructor Signature

Completion Date

Instructor Signature

Manual training Hands on training Advanced training exercise 8Hr Incident Command training: ICS 100 self study guide UT/ID ICS manual ICS 200 self study guide ICS 300 Class room only ICS 400 Class room only ICS 700 NIMS self study guide Mud Out: Manual training Hands on training Advanced manual training Shower Unit: Manual training Hands on training Advanced manual training

Water Purification: Manual training Hands on training Advanced manual training

39

CPR and First Aid: Maintenance of CPR first aid training requires renewal training every two (2) years. The volunteer should schedule renewal training within six (6) months of the renewal date. Please contact the ADRD or ADRTC for assistance as necessary. Issue Date

Expiration Date

CPR Training: First Aid Training Renewal Dates: Renewal Dates:

Disaster Relief Activation, Training Exercise and Missions: DR Activation – participation in a official disaster activation when requested by SBCDR Training exercise – participation in a DR exercise designed to simulate an actual deployment Missions -- participation in a specific event which may involve SBCDR personnel and Organizations

Activation/Training exercise/Mission

Date

40

Unit Director

Disaster Relief Activation, Training Exercise and Missions Activation/Drill/Mission

Date

41

Unit Director

Phase training information copied from “Introduction to Disaster Relief, X. Disaster Relief Teams, D. Training”

a. Phase I Trainings 1) Required for all disaster relief volunteers 2) Must complete Introduction to UISBC Disaster Relief.

Yellow hat is

awarded upon completion 3) Must complete Basic Manual in selected discipline (e.g., child care, cleanup and recovery, communications, feeding, showers, etc.) 4) Must complete Hands on Training in selected discipline 5) All Disaster Relief volunteers must be recertified every three years, which requires repeating Introduction to Disaster Relief classroom training. 6) Phase I training is complete. b. Phase II Trainings 1) Must have completed Phase I in selected discipline 2) Must hold current CPR and Basic First Aid training credentials (can be received from American Red Cross, or American Heart Association, or other nationally recognized provider of this specialized training. 3) Must complete advanced training, if available, in selected discipline 4) Must have served at least twice with the selected discipline/unit either on activation or non-disaster exercise c.

Blue Hat (Unit Director) Training 1) Must have completed Phase I and Phase II in selected discipline 2) Must have completed ICS-100 training, either on-line or in classroom setting 3) Must be recommended by Association or Convention Director 4) Must complete Blue Hat (Unit Director) Manual 5) Must complete Stress Management training 6) Must complete Blue Hat classroom training exercise 7) Awarded appropriate Blue Hat upon completion

42

d.

Phase III trainings 1) Must have completed Phase I, Phase II, and Blue Hat training in a selected discipline 2) Must have completed ICS-100, ICS-200, and UISBC ICS training, either on-line or in classroom setting 3) Must be recommended by the Convention Disaster Relief Director of the UISBC 4) Must Participate hands-on in all disciplines of UISBC Disaster Relief 5) Must shadow a trained white hat during at least two disaster relief responses 6) Must complete white-hat classroom training exercise 7) Awarded the White Hat upon completion

43