®
Synergy SIS TeacherVUE User Guide Release 10.0
Edupoint Educational Systems, LLC 1955 South Val Vista Road, Suite 200 Mesa, AZ 85204 Phone (877) 899-9111 Fax (800) 338-7646 Edition 01, Revision 01 Copyright 2015 - 2016 Edupoint Educational Systems, LLC
May 2016 Document Number: SISTXUG--80715
TeacherVUE User Guide
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This edition applies to Synergy SIS software and all subsequent releases and modifications until indicated with new editions or revisions. The Edupoint Synergy Student Information System (SIS) software and any form of supporting documentation are proprietary and confidential. Unauthorized reproduction or distribution of the software and any form of supporting documentation is strictly prohibited and may result in severe civil and criminal penalties. Information in this document is provided in connection with Edupoint Educational Systems products. No license to any intellectual property rights is granted by this document. The screens, procedural steps, and sample reports in this manual may be slightly different from the actual software due to modifications in the software based on state requirements and/or school district customization. The data in this document may include the names of individuals, schools, school districts, companies, brands, and products. Any similarities to actual names and data are entirely coincidental. Synergy and Edupoint are registered trademarks of Edupoint Educational Systems, LLC. TeacherVUE, StudentVUE, and ParentVUE are trademarks of Edupoint Educational Systems, LLC. * Other names and brands may be claimed as the property of others. Copyright 2015 - 2016, Edupoint Educational Systems, LLC. All rights reserved.
Copyright 2015 - 2016 Edupoint Educational Systems, LLC
TeacherVUE User Guide
TABLE OF CONTENTS CHAPTER ONE : OVERVIEW .......................................................................................... 6 Overview of the TeacherVUE Software ..........................................................................7 Logging into TeacherVUE ............................................................................................10 Logging in as a Teacher .........................................................................................10 Logging in as an Administrator with TeacherVUE Access ......................................11 Logging in as a Substitute ......................................................................................13 Changing Your Password .......................................................................................15 Viewing Announcements ..............................................................................................16 Selecting the Class Displayed ......................................................................................17
CHAPTER TWO : WORKING WITH SEATING CHARTS...................................................... 19 Seating Charts Overview ..............................................................................................20 Creating a Seating Chart Template ..............................................................................22 Creating a New Seating Chart ......................................................................................26 Selecting a Seating Chart .............................................................................................28 Editing the Seating Chart .............................................................................................29 Using Student Nicknames ............................................................................................33 Pronunciation of Student’s Name .................................................................................34
CHAPTER THREE : TAKING ATTENDANCE .................................................................... 35 Attendance Notification ................................................................................................36 Taking Attendance By Chart.........................................................................................36 Taking Attendance By List ............................................................................................38 Viewing a Student’s Daily Attendance Record - Elementary .........................................40 Viewing a Student’s Period Attendance Record - Secondary .......................................42
CHAPTER FOUR : TAKING LUNCH & UNIVERSAL BREAKFAST COUNTS .......................... 44 Overview ......................................................................................................................45 Taking Lunch Counts ...................................................................................................45 Recording Universal Breakfast .....................................................................................47
CHAPTER FIVE : PRINTING REPORTS ........................................................................... 49 Overview ......................................................................................................................50 Printing Class Reports..................................................................................................50 Printing Individual Student Reports ..............................................................................52
CHAPTER SIX : COMMUNICATING USING TEACHERVUE................................................ 54 Sending Messages .......................................................................................................55 Formatting Messages .............................................................................................55 Sending Messages to a Class or Group .................................................................60 Sending Messages to Individual Students and Parents ..........................................63 Working with Previously Sent Messages ................................................................65 Using Streams to Communicate with Parents and Students ...................................66 Logging Contact Regarding a Student .........................................................................70 Scheduling Parent Teacher Conferences .....................................................................72
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Changing Parent Teacher Conferences..................................................................75 Using Notes About Students ........................................................................................77 Working with Notes.................................................................................................77 Leaving Instructions for Substitute Teachers ................................................................80
CHAPTER SEVEN : VIEWING TEST RESULTS & GRADES ................................................ 82 Viewing Test Group Analysis ........................................................................................83 Viewing Test Group Analysis 2 .....................................................................................84 Viewing Grades ............................................................................................................86 Updating Grades ..........................................................................................................87
CHAPTER EIGHT : VIEWING STUDENT RECORDS .......................................................... 89 Viewing a Student’s Demographic, Family, and Emergency Contact Information .........90 Viewing a Student’s Health Record ..............................................................................94 Viewing a Student’s Course History .............................................................................96
CHAPTER NINE : MANAGING DISCIPLINE...................................................................... 98 Creating an Incident Referral........................................................................................99 Viewing Previous Incident Referrals ...........................................................................101 Viewing a Student’s Discipline Record .......................................................................103
CHAPTER TEN : USING SPECIAL EDUCATION FEATURES............................................. 105 Referring a Student for Special Education Assistance ................................................106 Viewing a Student’s IEP .............................................................................................109 Viewing a Student’s IEP at a Glance ....................................................................110 Viewing a Student’s 504 Plan IEP ..............................................................................111
CHAPTER ELEVEN : ACCESSING STUDENTVUE & GRADE BOOK ................................ 112 Accessing StudentVUE ..............................................................................................113 Accessing Grade Book Student Summary..................................................................114
CHAPTER TWELVE : WORK SAMPLES ....................................................................... 115 Using Work Samples ..................................................................................................116 Adding Work Samples ..........................................................................................116 Editing Student Work Samples .............................................................................117
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ABOUT THIS MANUAL Edupoint Educational Systems develops software with multiple release dates for the software and related documentation. The documentation is being released in multiple volumes to meet this commitment. The table below lists the release date, software version, documentation volume number, and the content included in each volume of documentation to date.
Software and Document History Date
Edition
Revision
Content
August 2015
1
0
Initial release of this document
October 2015
1
0
No changes were required for release 10.01.
December 2015
1
0
No changes were required for release 10.02.
May 2016
1
1
Updated for release 10.03.
CONVENTIONS USED IN THIS MANUAL Bold Text
Bold Text - Indicates a button or menu or other text on the screen to click, or text to type. Tip – Suggests advanced techniques or alternative ways of approaching the subject. Note – Provides additional information or expands on the topic at hand. Reference – Refers to another source of information, such as another manual or website Caution – Warns of potential problems. Take special care when reading these sections.
BEFORE YOU BEGIN Before installing any of the Edupoint family of software products, please be sure to review the system requirements and make sure the district’s computer hardware and software meet the minimum requirements.
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Chapter One
Chapter One: OVERVIEW
In this chapter, the following topics are covered: ► Overview of the TeacherVUE Software ► Logging into TeacherVUE ► Viewing Announcements ► Selecting the Class Displayed
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OVERVIEW OF THE TeacherVUE SOFTWARE The TeacherVUE software gives teachers the ability to manage all aspects of their classes. Using TeacherVUE, the teachers perform basic, daily tasks, such as: • • • • •
Take attendance Enter lunch counts Communicate directly with students and parents Refer a student for special services Leave detailed instructions for substitute teachers.
This manual reviews all the functionality available in TeacherVUE. Your district manages which features are available to their teachers and related security settings. Reference: The companion manual to the User Guide, Synergy SIS – TeacherVUE Administrator Guide, illustrates how to setup and configure the TeacherVUE software. Throughout this manual, we use the following terms to describe features and locations within TeacherVUE.
Figure 1-1 TeacherVUE Home screen
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Reference: The following menus are used with functionality that can be added to TeacherVUE. For more information see the Synergy SIS manual for these features: • •
• •
Streams - Synergy SIS – Streams Collaboration Tool Guide Grade Book and Report Card – Synergy SIS – Grade Book User Guide – Elementary and Synergy SIS – Grade Book User Guide – Secondary Lesson VUE – Synergy SIS – LessonVUE User Guide Assessment – Synergy SIS – Assessment Administrator and User Guide
The Home and Student Detail menus used with TeacherVue are covered in this manual. The numbers indicate which chapter discusses the menu option.
Figure 1-2 - Home menu
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Student detail menu:
Figure 1-3 - Student Detail, Elementary
Figure 1-4 - Student Detail, Secondary
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LOGGING INTO TEACHERVUE You can log into TeacherVUE several different ways. How you access TeacherVUE depends on your role.
Logging in as a Teacher 1. On your district’s Synergy SIS home page, enter your login name and password.
Figure 1-5 – Synergy SIS Log In Page
2. Click Login. TeacherVUE opens and displays the announcements.
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Logging in as an Administrator with TeacherVUE Access 1. On your district’s Synergy SIS home page, enter your login name and password.
Figure 1-6 – Synergy SIS Log In Page
2. Click Login. Synergy SIS opens. 3. Click . A confirmation dialog displays.
Figure 1-7 - Synergy SIS main screen
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4. Click Leave Page. TeacherVUE opens and the class selection screen displays.
Figure 1-8 – Class or Group Selection screen
5. Select a Focus (school, teacher, terms, meeting days, period, etc). TeacherVUE opens and displays the announcements and the default seating chart for the selected class or group.
Figure 1-9 - TeacherVUE Home screen
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Logging in as a Substitute 1. On your district’s Synergy SIS home page, click the Substitute Teacher Login link. The screen updates with substitute login options.
Figure 1-10 – Synergy SIS Substitute Log In Page
2. Select the School Name and Teacher Name for which you are substitute teaching. 3. Enter the Password given to you by the district office. 4. Click Login. TeacherVUE opens and displays the announcements and the default seating chart for the selected class or group. 5. Click Close.
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6. Click the Substitute Instructions.
Figure 1-11 - TeacherVUE Home screen
The Substitute Instructions for the teacher display:
Figure 1-12 - Substitute Instructions
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Changing Your Password To change your password: 1. Select Change Password from the Home menu. The Change Password screen displays. 2. Enter your Current Password and the new password in the New Password and Confirm Password fields. 3. Click Save. Your password is changed and a confirmation message displays.
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VIEWING ANNOUNCEMENTS The system displays the District and School-wide announcements each time you log in to the TeacherVUE software. To review the announcements after you have closed the screen: 1. Select Announcements from the Home menu. The District and School Announcements screen displays.
Figure 1-13 - Accessing Announcements
2. Click Close to close the announcements.
Figure 1-14 - District and School Announcements screen
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SELECTING THE CLASS DISPLAYED By default, TeacherVUE opens to your current class. Once signed in, you can select another class or group assigned to you. 1. On the TeacherVUE home screen: •
Select the focus menu.
•
Select your name link.
Figure 1-15 - Home screen, Name link
•
Select Change Class from the Home menu.
Figure 1-16 - Change Class
The Class Focus/Group Focus window displays.
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2. Select the class or group. The TeacherVUE home screen displays the seating chart for the selected class or group.
Figure 1-17 - Class or Group Selection screen
Tip: To return to your current class, select the Go to Current Class from the Home menu.
Figure 1-18 - Go To Current Class
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Chapter Two: WORKING WITH SEATING CHARTS
In this chapter, the following topics are covered: ► Seating Charts Overview ► Creating a Seating Chart Template ► Creating a New Seating Chart ► Selecting a Seating Chart ► Editing the Seating Chart ► Using Student Nicknames ► Pronunciation of Student’s Name
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SEATING CHARTS OVERVIEW When you open TeacherVUE for the first time, the system displays a seating chart for the current class arranged in a grid that is in alphabetical order by last name. You can edit this seating chart or create a new one that reflects the layout of your room. Note: In secondary schools, students that are TAs are highlighted in yellow.
There are different types of charts available: •
Grid – Use to arrange students in a specific order such as how they are seated in the classroom or alphabetical order.
Figure 2-1 - Grid Seating Chart
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Freeform – Use to arrange students in students in any manner, such as study groups.
Figure 2-2 - Freeform Seating Chart
•
Templates – Use to create a layout of the classroom furniture that does not change from one class period to the next.
Figure 2-3 - Seating Chart Template
Tip: Use the slider to change how much of the room displays on the screen.
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CREATING A SEATING CHART TEMPLATE Create a seating chart template to represent the layout of the room. 1. Hover over Charts and select Templates. 2. Click Templates. 3. Select an option:
Figure 2-4 – Select Template
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To create a new template: a. Click New Template. b. Enter a Name. c. Go to step 4.
•
To view an existing template: a. Select an Available Template. b. Click View Template.
•
To edit an existing template: a. Select an Available Template. b. Click View Template. c. Click Edit. d. Go to step 4.
4. Click Furniture.
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5. Drag and drop Student Seating, Room Features, and Furniture to reflect the furniture arrangement in the classroom:
Figure 2-5 – Furniture and Features
a. Use the Desk and Chair icon and Chair icon interchangeably. They both represent the same property within the chart and students populate them the same.
Figure 2-6 – Furniture and Features
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b. Use
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at the top right corner of the icons to turn furniture to represent the room.
Figure 2-7 – Rotate Icon
c. Use
to delete an icon from the chart.
d. Use Ctrl + C to copy and Ctrl + V to paste an item. Pasted items are selected by default to move them easily. e. Use Ctrl + Click or Left Click and Drag to select multiple pieces of furniture. Caution: Do not use CTRL + Z or Esc. All changes not previously saved are lost.
Figure 2-8 – Select Icons
f.
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Additional furniture pieces have different size measurements when placed on the seating chart for ease of identification.
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Figure 2-9 – Furniture Identification
6. Click Save.
Figure 2-10 – Saved Template
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CREATING A NEW SEATING CHART Create seating charts by copying an existing seating chart or starting with a blank chart. Teachers can create multiple seating charts. The students can be displayed in a grid or freeform. Freeform charts may use an existing template. To create a new chart: 1. On the TeacherVUE home screen, hover over Charts. The seating chart options display.
Figure 2-11 - TeacherVUE Home screen
2. Select the type of chart to create: •
Add Grid – A blank grid chart displays with a list of students.
Figure 2-12 - Blank Grid Seating Chart
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Add Freeform o
Select an option:
Figure 2-13 – Select Template
Template from Available Templates drop down. The seating chart template displays. Click Use template or select another template.
Continue without Template. A blank seating chart displays.
Figure 2-14 - Blank Freeform Seating Chart
3. Edit the seating chart.
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SELECTING A SEATING CHART 1. On the TeacherVUE home screen, hover over Charts. The seating chart options display.
Figure 2-15 - Home Screen, Select Seating Chart
2. Select the seating chart. The selected seating chart displays.
Note: The selected seating chart is the default seating.
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EDITING THE SEATING CHART Caution: Do not use CTRL + Z or Esc. All changes not previously saved are lost. 1. On the TeacherVUE home screen, select the seating chart. 2. Click Edit.
Figure 2-16 - TeacherVUE Home screen
The Editing Seating Chart screen displays.
Figure 2-17 - Editing Seating Chart Screen, Grid Seating Chart
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Figure 2-18 - Editing Seating Chart Screen, Freeform Seating Chart
3. (Optional) Click Copy to create a copy of the selected chart. 4. (Optional) Edit the seating chart name. 5. Select the Seating Chart Configuration options.
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•
Select the Student Name Format.
•
Set the view options.
Always Alpha Sorted
Show Student Photos
Show Student ID
Show Gender and Grade
Show Current Mark
Show Course
Show Notifications
•
Set the location of the Front of Classroom. The front of the classroom is displayed on the seating chart.
•
Use the slide bars to set the Seating Chart Dimensions or the Grid Size.
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6. Arrange the students in the seating chart using one of the following methods: •
Drag and Drop:
Unassigned students - Drag an individual from the Unassigned Students list and drop them anywhere in the seating chart.
Figure 2-19 - Seating Chart, Unassigned Students, Grid Seating Chart
Figure 2-20 - Seating Chart, Unassigned Students, Freeform Seating Chart
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Assigned students - Drag an individual student from their current spot and drop them anywhere in the seating chart Tip: On the Freeform seating chart, use to lock students in their location and the to move the student to the unassigned list.
•
Sort - Sort the current students by name.
•
Randomize – Place the current students in random order.
•
Fill Alpha – the system places all the students in the seating chart in alphabetical order.
•
Fill Random – the system places all the students in the seating chart in random order. Tip: On the Grid seating chart, hide the configuration options by clicking the arrow. a. Student Fill Order - On the Freeform seating chart, select the fill order for the students.
7. Click Save.
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USING STUDENT NICKNAMES Record student nicknames or preferred names to have them display on the seating chart. 1. Select Student Nicknames from the Home menu. The Student Nicknames screen displays.
Figure 2-21 - Student Nicknames screen
2. Enter the students’ nicknames. 3. Click Save & Return. The Home screen seating chart displays. Tip: Select Nickname from the Student Name Format drop-down list to display nicknames on the seating chart.
Figure 2-22 - Using Nicknames
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PRONUNCIATION OF STUDENT’S NAME You can listen to the pronunciation of the student’s name. The parent or student records the student’s name using ParentVUE or StudentVUE mobile apps. If a recording of the student’s name is available, the
icon displays below the student’s image.
Figure 2-23 – Student Image
In the seating chart:
1. Hover over . The symbol changes to. 2. Click . The recording plays and the symbol changes to . 3. Click to stop listening.
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Chapter Three: TAKING ATTENDANCE
In this chapter, the following topics are covered: ► Attendance Notification ► Taking Attendance By Chart ► Taking Attendance By List ► Viewing a Student’s Daily Attendance Record Elementary ► Viewing a Student’s Period Attendance Record Secondary
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ATTENDANCE NOTIFICATION When you log into TeacherVUE, the system alerts you need to take attendance by highlighting the Attendance button in yellow. Districts may choose to take: • •
Positive attendance, marking students who are present Negative attendance to mark students who are not present such as absent or tardy
TAKING ATTENDANCE BY CHART 1. On the TeacherVUE home screen, hover over Attendance. The attendance options display.
Figure 3-1 - TeacherVUE Home screen
2. Click Chart. The Taking Attendance screen displays.
Figure 3-2 - TeacherVUE Home screen – Attendance options
3. If the class requires both morning and afternoon attendance, select the appropriate setting.
Figure 3-3 - Taking Attendance screen - AM and PM options
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4. Click on a student to toggle through attendance reasons. The color-coded and abbreviated reason code displays and the student’s name appears under Reason Types. Notes: Districts may take negative and/or positive attendance. • For negative attendance, mark students who are absent or tardy. All unmarked students are considered present. • For positive attendance, mark students who are present. • For both negative and positive attendance, mark each student appropriately.
Figure 3-4 - Taking Attendance screen - Chart
5. Click Save. The TeacherVUE Home screen displays and the Attendance button displays a green checkmark indicating that attendance was taken today.
Figure 3-5 - TeacherVUE Home screen - Attendance confirmation
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TAKING ATTENDANCE BY LIST Note: To test attendance functionality, prior to the start date of the school, staff may log into TeacherVUE and take attendance using List for the first day of school. 1. On the TeacherVUE home screen, hover over Attendance. The attendance options display. 2. Click List. The Taking Attendance screen displays.
Figure 3-6 - TeacherVUE Home screen – Attendance options
3. Select the appropriate date.
Figure 3-7 - Taking Attendance screen - List
Notes: • Depending on your district settings, you may be allowed to record attendance for past and future days. • Change how the dates are displayed by selecting Ascending or Descending under Attendance List Configuration>Calendar Display Order.
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4. Click the field for the student under the correct date to toggle through the attendance reasons. The color-coded and abbreviated reason code displays and the student’s name appears under Reason Types. Notes: Districts may take negative and/or positive attendance. • For negative attendance, mark students who are absent or tardy. All unmarked students are considered present. • For positive attendance, mark students who are present. • For both negative and positive attendance, mark each student appropriately.
Figure 3-8 - Taking Attendance screen - list
5. Click Save or Save & Return. The TeacherVUE Home screen displays and the Attendance button displays a green checkmark indicating that attendance has been taken today.
Figure 3-9 - TeacherVUE Home screen - Attendance confirmation
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VIEWING A STUDENT’S DAILY ATTENDANCE RECORD ELEMENTARY 1. On the Home screen seating chart, select a student. The student detail options display.
Figure 3-10 - TeacherVUE Home screen, Student options
2. Select Daily Attendance. The student’s daily attendance record displays. This information is read only. •
The Days of Activity tab lists the days the student has an absence code recorded.
Figure 3-11 - Daily Attendance screen - Days of Activity tab
•
Select a row and click Show Detail to view the details for that incident.
Figure 3-12 - Daily Attendance, Detail screen
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The Totals tab displays the student’s total number for each absence reason and type.
Figure 3-13 – Daily Attendance screen, Totals tab
•
The Letters tab lists the letters the system has sent regarding the student’s absences. For each letter, the following displays:
Letter Name - The type of letter
Threshold Achieved - The number of absences needed to reach the threshold for generating the letter.
Date Achieved - The date on which the threshold was met.
Figure 3-14 - Daily Attendance screen - Letters tab
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VIEWING A STUDENT’S PERIOD ATTENDANCE RECORD SECONDARY 1. On the Home screen seating chart, click on a student. The student detail options display.
Figure 3-15 - TeacherVUE Home screen, Student options
2. Select Period Attendance. The student’s period attendance record displays. This information is read only. •
The Days of Activity tab lists all days for which an absence was recorded for the student. Each absence is recorded with the:
Date of the absences
Absence code for each period
Absence code for the entire day.
An N/S in the period indicates the student was not scheduled for a class during the period.
Figure 3-16 - Period Attendance screen, Days of Activity tab
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Select a row and click Show Detail to view the details for that incident.
The Totals tab shows the total number of absences recorded for the student by Attendance Reason and Attendance Type for each Bell Period and overall Total.
Figure 3-17 - Period Attendance screen, Totals tab
•
The Letters tab lists all attendance letters the system generated for the student. For each letter, the following displays:
Letter Name - The type of letter
Threshold Achieved - The number of absences needed to reach the threshold for generating the letter.
Date Achieved - The date on which the threshold was met.
Figure 3-18 - Period Attendance screen, Letters tab
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Chapter Four: TAKING LUNCH & UNIVERSAL BREAKFAST COUNTS
In this chapter, the following topics are covered: ► Overview ► Taking Lunch Counts ► Recording Universal Breakfast
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OVERVIEW Depending on your district’s settings, you may be able to take lunch counts for your class or record your students’ participation in a Universal Breakfast program.
TAKING LUNCH COUNTS When you log into TeacherVUE, the system alerts you need to take lunch counts by highlighting the Lunch Counts button in yellow.
Figure 4-1 – TeacherVUE Home screen, Accessing Lunch Counts
1. Click Lunch Counts. The Taking Lunch Counts screen displays. There are two methods that may be selected for your school. 2. Enter the lunch counts: •
To take total count by lunch item, use the plus or minus buttons to enter the number.
Figure 4-2 - Taking Lunch Counts screen, Total Count per Item
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To make a selection for each student, use the drop down list to select a lunch choice for each student. The total lunch counts for each item displays.
Figure 4-3 - Taking Lunch Counts, Individual Orders
3. Click Save. The system intakes that lunch counts have been taken by displaying a green checkmark next to the Lunch Counts icon.
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RECORDING UNIVERSAL BREAKFAST Universal Breakfast is any program that offers free breakfast to all students, regardless of economic status. TeacherVUE enables teachers to note which students are taking advantage of Universal Breakfast. This information can then be used for planning future food purchases, or to track program participation against student performance and attendance data. The district must enable this feature. 1. Select Universal Breakfast from the Home menu. The Universal Breakfast screen displays.
Figure 4-4 - Accessing Universal Breakfast
Note: The Universal Breakfast screen display the students’ attendance codes for today. Do not mark students who are not present as having participated in Universal Breakfast today. 2. Select the student that participated in universal breakfast today. •
To select individual students, click the Universal Breakfast in the student’s row.
Figure 4-5 - Universal Breakfast screen, Select individual students
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To select all students, select the Universal Breakfast check box.
Figure 4-6 - Universal Breakfast, Select all students
3. Click Save & Return. The system displays a message indicating that Universal Breakfast has been recorded for today. The Universal Breakfast participation information also displays on the Synergy SIS > Student > Student Meal screen in.
Figure 4-7 - Student Meal Screen
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Chapter Five: PRINTING REPORTS
In this chapter, the following topics are covered: ► Overview ► Taking Lunch Counts ► Recording Universal Breakfast
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OVERVIEW TeacherVUE enables you to print reports for an individual student or for all the students in your class or group. The reports available to you depend on your district’s settings.
PRINTING CLASS REPORTS 1. On the TeacherVUE Home screen, click Reports. The list of available reports displays.
Figure 5-1 - TeacherVUE Home screen - Reports
2. Select a report output type, either PDF or TXT 3. Select the report. The status display at the top of the screen.
Figure 5-2 - Report Status screen
The report displays in the selected format.
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Figure 5-3 – Report
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PRINTING INDIVIDUAL STUDENT REPORTS 1. On the Home screen seating chart, click on a student. The student detail options display.
Figure 5-4 - TeacherVUE Home screen, Student options
2. Select the report from the student options. The status display at the top of the screen..
Figure 5-5 - Report Status screen
The report displays in the selected format.
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Figure 5-6 – Report
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Chapter Six: COMMUNICATING USING TEACHERVUE
In this chapter, the following topics are covered: ► Sending Messages ► Logging Contact Regarding a Student ► Scheduling Parent Teacher Conferences ► Using Notes About Students ► Leaving Instructions for Substitute Teachers
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SENDING MESSAGES You can send a message from TeacherVUE to: • •
Your assigned classes and groups and their parents. An individual student and their parents.
The system has an option to send the message to the parents of record. Pressing the Send button: • •
Posts the messages in ParentVUE/StudentVUE for the selected recipients. Sends an email to the selected recipients.
Formatting Messages This section describes the formatting window used to create messages.
Figure 6-1 – Formatting window
This table explains the formatting buttons available in the Message field. Source - Toggles HTML code on and off. New page – Inserts a new page Preview – Opens the message in preview mode Cut - Deletes the selected text from its current location. Use the Paste button to place the removed text elsewhere in the message.
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Copy - Copies the selected text for placement in another location in the message using the Paste button. Paste - Places the last copied or cut text in the current location of the cursor in the same format as when it was copied or cut. Paste as Plain Text - Inserts the last copied or cut text as text only without any previous formatting. Pastes as Word - Inserts text copied from Microsoft Word and allows you to edit the text to remove erroneous HTML code that Microsoft Word inserts. a.
Paste the text in the pop-up box.
b.
Check the box to Remove Styles definitions.
c.
Click OK.
Figure 6-2 – Paste From Word Box
Undo the last action. Redo the action that was previously undone. Find - Opens the Find and Replace pop-up box Find tab.
Figure 6-3 - Find and Replace Box, Find tab
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Replace – Opens the Find and Replace pop-up box Replace tab.
Figure 6-4 - Find and Replace Box, Replace tab
Select All – Selects all of the text. Remove Format - Removes all formatting from the selected text. Table - Inserts a table with the specifications entered in the Table Properties pop-up box.
Figure 6-5 – Table Properties Box
Insert Horizontal Line - Inserts a horizontal line.
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Insert Special Character – Opens the Select Special Character pop-up box.
Figure 6-6 – Select Special Character Box
Bold - Bolds the selected text. Italic - Italicizes the selected text. Underline – Underlines the selected text. Strike Through - Runs a line through the middle of the selected text. Subscript – Inserts subscript Superscript – Inserts superscript Insert/Remove Numbered List - Formats the selected text in a numbered list. Insert/Remove Bulleted List - Formats the selected text in a bulleted list. Decrease Indent - Reduces the indent of previously indented text. Increase Indent - Indents the selected text. Block Quote - Indents text to both the left and the right. Align Left, Center, Align Right, or Justify Link - Inserts a hyperlink to a website.
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Unlink - Removes a link to a website. Anchor - Creates an anchor or bookmark for the selected text to create a link from another part of the text. Formatting Styles - Select a preformatted custom text style from the drop-down arrow. Paragraph Format - Select a standard text style such as Heading 1 from the drop-down arrow.
Font Name - Select the font for the selected text.
Font Size - Select the size of the selected text.
Text Color – Changes the color of the selected text. Background Color Maximize - Opens message in a larger window to help when editing long messages. Show Blocks - Shows content inside of blocks
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Sending Messages to a Class or Group To send a message to assigned classes and groups: 1. Select Communication from the Home menu. The Communication screen displays.
Figure 6-7 - Communication screen
2. (Optional) Under From, select the Blind copy me on emails I send option to receive a copy of this email.
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3. Under To:
Figure 6-8 - Communication screen, To panel
•
To send to a group of students or parents: a. Select who should receive the email in the People drop-down list. •
Students
•
Parents
•
Both Students and Parents
b. Select the Class and or Group to receive the message. •
To send to specific students and parents: a. Select Specific Student(s) and/or Parent(s) in the People drop-down list. The selection page displays. b. Select specific people or select all by using
.
Figure 6-9 –Communication, Select specific students and/or parents
c. Click Done.
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4. Under Subject, enter the message subject.
Figure 6-10 - Communication screen, Subject and Message panel
5. Under Message, enter and format the message. 6. (Optional) Under Attachments, attach documents to the message: a. Click Select Files. b. Locate the file and click Open.
Figure 6-11 - Attaching files
Note: Click
to delete files.
7. Click one of the following: •
Send to remain on the Communication page
Send & Return to go to the Home screen. The system emails the message and posts the message to ParentVUE and StudentVUE of the selected recipients.
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The system displays a message indicating that the message has been posted. The message is stored in Message History.
Sending Messages to Individual Students and Parents You can send a message to an individual student and their parents through TeacherVUE. The message sends an email to the parents of record and posts a message in ParentVUE/StudentVUE. 1. Click on a student in the seating chart. The Student Options list displays.
Figure 6-12 - TeacherVUE Home screen, Student options
2. Select Communication. The Communication screen displays.
Figure 6-13 - Communication screen
3. (Optional) Under From, select the Blind copy me on emails I send option to receive a copy of this email. 4. Under To, select who should receive the email in the Student list.
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5. Under Subject, enter the message subject.
Figure 6-14 - Communication screen
6. Under Message, enter and format the message. 7. (Optional) Under Attachments, attach documents to the message: a. Click Select Files. b. Locate the file and click Open.
Figure 6-15 - Attaching files
Note: Click
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8. Click one of the following: •
Send to remain on the Communication page
•
Send & Return to go to the Home screen. The system emails the message and posts the message to ParentVUE and StudentVUE of the selected recipients. The system displays a message indicating that the message has been posted. The message is stored in Message History.
Working with Previously Sent Messages 1. Select Message History on the Communication screen.
Figure 6-16 - Communication, Message History
•
To view a message – The Communication History screen displays all messages you have sent, including the date, time, recipients, subject, and message. Tip: When viewing an individual student’s message history, all messages sent are listed including group/class messages and copies sent to parents.
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To remove a message from the Communication History list: a. Select the checkbox next to the message to delete or click all. b. Click Remove Selected. The system deletes the message from the Communication History list
Figure 6-17 - Communication History screen
Caution: The system does not recall the message or delete it from any servers. The message is deleted from the Communication History only. 2. Click Return to Seating Chart to exit Communication History.
Using Streams to Communicate with Parents and Students Streams facilitate communication with parents and students by allowing teachers to maintain a running dialog with parents and students. 1. Click Streams to begin or continue a Stream. The Streams screen displays with messages from parents and students in Private Messages.
Figure 6-18 - TeacherVUE Streams, Private Messages
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2. Click the private messge.
Figure 6-19 - TeacherVUE, View Private Message
3. To post a message to the Stream. a. Type your message in the box.
Figure 6-20 Streams Screen
b. Click Post.
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4. (Optional) Post a document to the Stream. a.
Click Post Document.
Figure 6-21 - Choose Document to Post
b.
Click Choose Document to locate the file on your computer.
c.
Select the file and click Open. File Ready - Name of Document displays in the box.
d.
(Optional) Enter a note that pertains to the document.
e.
Click Upload & Post. The document uploads. You name and the name, type, and size of the document, and time of upload display.
Figure 6-22 - Post Document to Stream
5. (Optional) To edit a post in a Stream. a. Click the Edit icon.
Figure 6-23 - Edit a Post
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b. Edit the post: •
Change the message by typing in the box and click Update.
•
Click Delete Post to delete the post and associated documents.
Figure 6-24 - Updating a Post
Tips: •
If the wrong document was posted, delete the post and create a new post.
•
To view posts older than 90 days, click Last 90 Days to view all posts. Click All to view the last 90 days’ worth of posts.
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LOGGING CONTACT REGARDING A STUDENT Create records when you make or attempt to make contact a parent or guardian regarding a student. The contact record displays on the Contact Log tab of the Student screen in TeacherVUE, Synergy SIS, and Synergy SE. 1. Click on a student in the seating chart. The Student Options list displays.
Figure 6-25 - TeacherVUE Home screen, Student options
2. Select Log Student Contact. The Contact Details screen displays.
Figure 6-26 - Contact Details screen
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3. The system automatically populates the Contact Date and Contact Time fields with the current date and time. Edit the fields as necessary. 4. Enter the Person Contacted. 5. Select the Outcome of the contact. 6. Enter a Comment regarding the reason and/or details of the contact. 7. Click Log Contact. The system logs the contact in TeacherVUE and in the student’s recond in Synergy SIS.
Tip: To view the log, a. Click Student in the Student Detail menu.
Figure 6-27 - Student Detail menu
The Student Contact Log displays. b. Select the Contact Log tab.
Figure 6-28 - Student screen, Contact Log tab
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SCHEDULING PARENT TEACHER CONFERENCES Schedule parent teacher conferences within TeacherVUE. Functionality depends on district settings. Note: The parent teacher conference recorded in TeacherVUE also displays on the Student Conference screen in Synergy SIS. 1. Select Parent Conference from the Home menu. The Parent Teacher Conference screen displays.
Figure 6-29 – Parent Teacher Conference screen
2. Select the Conference Date, Start Time, End Time, Duration, and Location. Notes: • The time displayed is in increments of the selected duration. • To schedule a conference at a different time, select a different day and time. 3. (Secondary only) Select which class to schedule.
Figure 6-30 - Secondary Teacher Class Selection for Conferences
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4. Select who is selecting the time: •
Teacher Assigned – The teacher selects a time for the parent conference. The selected time displays in the Conference tab in ParentVUE. a. Select individual students whose parents you are scheduling with or select the Schedule ALL check box at the top of the column to select all students. b. Select a time from the Choose Time drop-down.
Figure 6-31 - Teacher Assigned Conference
Note: After you select a time for the first appointment, you can populate the other time slots for the same time or in single, double, or triple the Duration setting by selecting a down arrow. c. Click Save Conference. •
Parent Choose – The parent selects a time from the Conference tab in ParentVUE. a. Click Update Grid. A confirmation dialog displays warning that any changes previously made will be cleared. b. Click OK.
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c. Select times that you do not want the parents to schedule conferences in the Time Unavailable column.
Figure 6-32 - Parent Scheduled Unavailable Times
d. (Optional) Enter Comments. e. Click Save Conference. The Parent Conferences tab in ParentVUE/StudentVUE displays the conference information. 5. Email parents that conferences were scheduled.
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Changing Parent Teacher Conferences 1. Select Parent Conference from the Home menu. The Parent Teacher Conference screen displays.
Figure 6-33 – Parent Teacher Conference screen
2. Locate the conference in the Conference Date calendar. The Parent Teacher Conference window opens.
Tip: Dates that have conferences are colored blue.
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To reschedule a conference: a. Select Reschedule next to the student. The Email parents window opens.
Figure 6-34 – Rescheduling a conference
b. Enter a note and click Reschedule. The time is marked Available. •
To delete a conference: a. Click Delete. A confirmation dialog displays.
Figure 6-35 - Deleting a conference
b. Click OK.
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USING NOTES ABOUT STUDENTS You can view, add, edit, and delete notes for a specific student. The note is accessible by any teacher in whose class the student is enrolled, unless the note is marked as private. Note: All notes about students entered in TeacherVUE are also available within Synergy SIS on the Notes tab of the Student screen. Student notes are specific to the school year.
Working with Notes 1. Hover over the student picture in the seating chart and select the Add Note icon.
Figure 6-36 - Add Note icon
•
If no previous notes exist for the current day, the View Note screen opens.
Figure 6-37 – View Note For screen
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Tip: To view notes from a different day, click Show History. The note history for the student displays.
Figure 6-38 - Notes For screen
•
If previous notes exist, the Notes For screen opens displaying the note history.
Figure 6-39 – Notes For screen
•
To view a long comment, hover over the Comment section.
Figure 6-40 - Viewing existing notes
•
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To add a note, click New. The View Note screen opens.
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•
To edit a note, click the edit icon
•
To delete the note, click the delete icon and click Yes in the confirmation dialog. The system removes the note the list. No further action is required.
.
2. Select the date and time of the note. The system defaults to the current date and time. 3. Check Do Not Share Comment with Other Teachers to mark note as private. Note: If notes are not marked as private, an icon displays on all TeacherVUE charts where this student appears and on the Notes tab of the Student screen with Synergy SIS. 4. Enter the text for the note. 5. Click Save. The Note icon changes to reflect the number of notes attached to a student today.
Figure 6-41 - Added Note icon
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LEAVING INSTRUCTIONS FOR SUBSTITUTE TEACHERS 1. Select Substitute Instructions from the Home menu. The Substitute Instructions screen displays.
Figure 6-42 - Substitute Instructions screen
2. Select the Instructions Date. You are leaving instructions for this day. 3. Select the I will be out on this date check box. The system indicates to the administrative staff that you require a substitute on this date. 4. Select the class or period. The formatting window displays.
Figure 6-43 - Substitute Instruction screen
5. Enter and format the instructions for the substitute.
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6. (Optional) Click Select files to include files for the substitute teacher. Note: The attachment cannot exceed 2 MB and can any electronic files such as a worksheet, test, resource, video 7. (Optional) To copy the instructions to multiple classes or periods, select Copy To and make a selection. •
All Courses – To copy the instructions to all of your courses including the ones that currently have Substitute Instructions.
•
All Blank Instructions – To copy the instructions to your courses that do NOT currently have Substitute Instructions.
•
Course Group – To copy instructions to a specific set of courses.
•
Periods – To copy instructions to a specific period.
8. Click Save and Return. The seating chart displays. When a substitute teacher logs in for your class on the selected date, the instructions display in the Substitute Instructions field.
Figure 6-44 - Seating Chart - Substitute Instructions
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Chapter Seven: VIEWING TEST RESULTS & GRADES
In this chapter, the following topics are covered: ► Viewing Test Group Analysis ► Viewing Test Group Analysis 2 ► Viewing Grades ► Updating Grades
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VIEWING TEST GROUP ANALYSIS The Test Group Analysis screen displays the class test results for a specific test such as a state-required test. The tests that display on the Test Group Analysis screen are determined by your district. 1. Select Test Group Analysis from the Home menu. The Test Group Analysis screen displays.
Figure 7-1 – Test Group Analysis
2. Use the filters to control the information displayed. •
Test Preferences
•
Highlight Performance Levels
•
Score Type Filter
3. Click Print to print the analysis results.
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VIEWING TEST GROUP ANALYSIS 2 The Test Group Analysis 2 screen displays the class test results in a graphical presentation for a specific test such as a state-required test. The tests that display on the Test Group Analysis screen are determined by your district. 1. Select Test Group Analysis 2 from the Home menu. The Available Test Results screen displays.
Figure 7-2 – Test Group Analysis 2
•
Select Student Breakdown to see a results by student.
Figure 7-3 - Test Group Analysis 2 - Student Breakdown
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Select View Raw Data to group or filter the data for analysis using one of the following methods:
Figure 7-4 - Test Group Analysis 2 - View Raw Data
•
Click the header to sort the column in ascending or descending order .
•
Enter a value to filter the column . For example Math.
•
Drag a column header into box to group the results
•
Export the results to Excel or a PDF .
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VIEWING GRADES Tip: If your district uses Grade Book, the grades display in TeacherVUE. Use Grade Book to make changes to grades. See the Synergy SIS – Grade Book Elementary User Guide and the Grade Book Secondary User Guide. 1. From the Home menu, select View Grades. The Grades For screen displays the grades for the current class.
Figure 7-5 - Grades For screen
2. Use the filters to control the information displayed. 3. Use the graphs to view the data compiled as charts.
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UPDATING GRADES Your district may allow you to edit grades and/or add comments through TeacherVUE. If this functionality is enabled, you see an edit button at the top of the Grades For: screen. Caution: If your district used Grade Book, update grades in Grade Book because: • Grades updated in TeacherVUE will not match Grade Book. • If grades are reposted in Grade Book, any changes made to grades in TeacherVUE are lost. 1. From the Home menu, select View Grades. The Grades For screen displays the grades for the current class.
Figure 7-6 - Grades For screen
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2. Click Edit. The Updating Grades screen displays.
Figure 7-7 - Updating Grades screen
3. Edit the grades as needed. Tip: Use the green arrow to use the same grade in any empty cells below the current cell in a column. 4. Enter comments: •
Select the comment from the Comment drop down, if available.
•
Enter a comment in the Free Form Comment field. Tips: •
Scroll to the bottom of the screen to view the available comments and their codes.
• Comments may be split into categories such as Conduct or Citizenship. • Click the green arrow to fill the comment down to all the other students.
5. Click Save.
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Chapter Eight: VIEWING STUDENT RECORDS
In this chapter, the following topics are covered: ► Viewing a Student’sDemographic, Family, and Emergency Contact Information ► Viewing a Student’s Health Record ► Viewing a Student’s Course History
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VIEWING A STUDENT’S DEMOGRAPHIC, FAMILY, AND EMERGENCY CONTACT INFORMATION 1. On the Home screen seating chart, click on a student. The student detail options display.
Figure 8-1 - TeacherVUE Home screen, Student options
2. Click Student. The Student record displays. This information is read only. •
The Demographics tab displays the student’s personal and contact information.
Figure 8-2 - Student screen, Demographics tab
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TeacherVUE User Guide
The Parent/Guardian tab displays the student’s parents and guardians, their contact rights, and any siblings in the district.
Figure 8-3 - Student screen, Parent/Guardian tab
o
Select a parent or guardian to display the demographic and access information for that individual.
Figure 8-4 - Student Parent/Guardian Detail screen, Demographics tab
When viewing a parent’s detail, additional tabs display depending on your security settings:
Demographics
Children
ParentVUE
Parent Contact
Survey
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The Emergency tab lists the student’s emergency contact information including physician’s information.
Figure 8-5 - Student screen, Emergency tab
•
The Classes tab lists the student’s current classes.
Figure 8-6 - Student screen, Classes tab
•
The Documents tab displays any documents the student has in the system. Click a document to display it.
Figure 8-7- Student screen, Documents tab
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The Access tab lists all the times the student has accessed the system via StudentVUE.
Figure 8-8 - Student screen, Access tab
•
The Contact Log tab lists all contact made regarding or on behalf of the student.
Figure 8-9 - Student screen, Contact Log tab
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VIEWING A STUDENT’S HEALTH RECORD 1. On the Home screen seating chart, click on a student. The student detail options display.
Figure 8-10 - TeacherVUE Home screen, Student options
2. Click Health. The student’s health record displays. This information is read only.
Figure 8-11 - Health screen, Nurse Visits tab
•
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The Nurse Visits tab lists information about each time this student has visited the school nurse, including: o
The date and time of the visit
o
The code assigned to the type of visit
o
Who referred the student to the nurse
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Select a nurse visit and click Show Details to view the details.
Figure 8-12 - Health Detail screen
•
The Conditions tab lists all medical alerts and health conditions for the student, including: o
The start and end date for the condition
o
The code assigned to the condition
o
A description of the condition is usually included in the Comments field
Figure 8-13 – Health Screen, Conditions Tab
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VIEWING A STUDENT’S COURSE HISTORY Secondary teachers can view a student’s course history, including all the previous courses that the student has taken, when they student took the course, and the grade they received. 1. On the Home screen seating chart, click on a student. The student detail options display.
Figure 8-14 - TeacherVUE screen, Student options
2. Click Student Course History. The student’s course history record displays. This information is read only.
Figure 8-15 - Student Course History screen
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3. Click Show Detail to view details about the course.
Figure 8-16 – Student Course History Detail
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Chapter Nine
Chapter Nine: MANAGING DISCIPLINE
In this chapter, the following topics are covered: ► Creating an Incident Referral ► Viewing Previous Incident Referrals ► Viewing a Student’s Discipline Record
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CREATING AN INCIDENT REFERRAL Teachers enter discipline incidents in the Incident Referral screen within TeacherVUE. The system forwards the referral to the appropriate staff member to handle and resolve with the student. 1. Select Incident Referral from the Home menu. The Incident Referral screen displays. 2. Enter the Discipline Incident Data. The Date and Time fields default to the current date and time.
Figure 9-1 - Incident Referral screen, Discipline Incident Data section
3. Select the Violations.
Figure 9-2 - Incident Referral screen, Violations section
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4. Select the Students Involved. The system displays students currently in your class. If the students involved are not in your class, use the search option.
Figure 9-3 - Incident Referral screen, Students Involved section
5. Select the student’s Role in the incident and add any necessary Comments.
Figure 9-4 - Incident Referral screen, Interventions section
6. Select the Interventions performed for the incident and add any necessary comments. 7. Click Save & Return. The system refers the incident to the staff member designated and adds it to the incident referral history. Tip: Administrative staff can access the incident record by navigating to either the Incidents screen or Student Incident screen in Synergy SIS.
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VIEWING PREVIOUS INCIDENT REFERRALS You can also view previous incident referrals. 1. Select Incident History on the Incident Referral screen.
Figure 9-5 - Incident Referral screen – Incident History
2. The Incident Referral History screen displays.
Figure 9-6 - Incident Referral History screen
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3. Expand an incident to see the full record. The record is read only.
Figure 9-7 - Incident Referral History screen
4. Click Return to Incident Referral or Return to Seating Chart.
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VIEWING A STUDENT’S DISCIPLINE RECORD The Discipline screen lists the student’s discipline records. The system displays the time and date of the incident, as well as a description of the incident and person who referred the student for discipline issues. 1. On the Home screen seating chart, click on a student. The student detail options display.
Figure 9-8 - TeacherVUE Home screen, Student options
2. Select Discipline Incident. The student’s discipline incident record displays. This information is read only.
Figure 9-9 - Discipline Incident screen
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3. Select an incident and click Show Detail to view the details.
Figure 9-10 - Discipline Incident, Details screen
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Chapter Ten: USING SPECIAL EDUCATION FEATURES
In this chapter, the following topics are covered: ► Referring a Student for Special Education Assistance ► Viewing a Student’s IEP ► Viewing a Student’s 504 Plan IEP
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REFERRING A STUDENT FOR SPECIAL EDUCATION ASSISTANCE If your district uses Synergy SE, you can use the Request for Assistance screen to refer a student for Special Education evaluation and determination of eligibility directly from TeacherVUE. Once you save the request, the system transfers the data to the GENAZ 01 Referral Document in Synergy SE. The special education team can then edit the information as necessary. 1. On the Home screen seating chart, click on a student. The student detail options display.
Figure 10-1- TeacherVUE Home screen, Student options
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2. Select Request for Assistance. The Request For Assistance screen displays.
Figure 10-2 - Request For Assistance screen
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3. Complete the fields: •
Select Submit in the Submit completed document for review drop-down list.
•
Enter your comments regarding the referral in Comment Teacher.
•
Enter your Reason for Referral.
•
Enter any issues the student may be experiencing with: o o o o o o o o
•
Reading Written work Spelling Math Content Area Communication Behavior Motor Skills
Enter any Interventions performed for this student.
4. Click Save. The form becomes read only.
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VIEWING A STUDENT’S IEP If your district uses Synergy SE and you have students receiving special education services in your class, you can view a student’s Individualized Education Program (IEP) in TeacherVUE. Caution: The Student IEP must be finalized before it becomes available through TeacherVUE. 1. On the Home screen seating chart, click on a student. The student detail options display.
Figure 10-3 - TeacherVUE Home screen, Student options
2. Select Student IEP. The student’s IEP displays in PDF format.
Figure 10-4 - Student IEP
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Viewing a Student’s IEP at a Glance IEP At A Glance provides the classroom teacher with an abbreviated version of the student’s Individualized Education Program (IEP). It contains critical elements from the IEP that may be useful in planning instruction in the classroom. Caution: The Student IEP At A Glance must be finalized before it becomes available through TeacherVUE. 1. On the Home screen seating chart, click on a student. The student detail options display.
Figure 10-5 - TeacherVUE Home screen, Student options
2. Select Student IEP At A Glance. The student’s IEP At A Glance displays in PDF format.
Figure 10-6 - Student IEP At A Glance
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VIEWING A STUDENT’S 504 PLAN IEP A 504 plan defines the modifications and accommodations needed for students with disabilities to have an opportunity perform at the same level as their peers. It may include such things as wheelchair ramps and blood sugar monitoring. 1. On the Home screen seating chart, click on a student. The student detail options display.
Figure 10-7 - TeacherVUE Home screen, Student options
2. Select 504 Plan. The student’s 504 plan displays in PDF format.
Figure 10-8 - 504 Accommodation Plan
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Chapter Eleven
Chapter Eleven: ACCESSING STUDENTVUE & GRADE BOOK
In this chapter, the following topics are covered: ► Accessing StudentVUE ► Accessing Grade Book Student Summary
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TeacherVUE User Guide
ACCESSING STUDENTVUE Accessing StudentVUE through TeacherVUE enables you to view what the student sees when they log into their StudentVUE account. Reference: For more information about the StudentVUE software, please see the Synergy SIS – ParentVUE & StudentVUE Parent & Student Guide. 1. On the Home screen seating chart, click on a student. The student detail options display.
Figure 11-1 - TeacherVUE Home screen, Student options
2. Select StudentVUE. StudentVUE for the student displays.
Figure 11-2 – StudentVUE
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ACCESSING GRADE BOOK STUDENT SUMMARY Accessing the Grade Book Student Summary through TeacherVUE presents a detailed overview of both student performance in your class and student performance in other classes (if scheduled to other sections). Reference: For more information about working with the Grade Book, please see the Synergy SIS – Grade Book Elementary User Guide and the Grade Book Secondary User Guide. 1. On the Home screen seating chart, click on a student. The student detail options display.
Figure 11-3 – TeacherVUE Home screen
2. Select Grade Book. The Student Summary for the student displays.
Figure 11-4 - Grade Book Student Summary Screen
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Chapter Twelve
TeacherVUE User Guide
Chapter Twelve: WORK SAMPLES
In this chapter, the following topics are covered: ► Using Work Samples
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USING WORK SAMPLES Work samples are representative samples of individual student work, such as a research paper, statistical experiment, or speaking presentation.
Adding Work Samples 1. Select Work Samples from the Home menu. The Class Work Samples screen displays.
Figure 12-1 - Class Work Samples screen
2. Click Add. The Add Class Work Sample screen displays.
Figure 12-2 - Add Class Work Sample screen
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3. Complete the fields: •
Title – Enter a title for the work sample
•
Section
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Level – Select from list
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Subject – Select from list
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Strand – If your district uses standards, select from list.
•
Select the dates from the calendar: o
Assign Date
o
Due Date
o
Completed Date
•
Staff Rater – Select a member of staff to rate the work samples.
•
Performance Level Type: o
Trait Scores -
o
Performance Level -
4. Click Save.
Editing Student Work Samples To enter performance levels or trait scores to Student Work Samples: 1. Select Work Samples from the Home menu. The Class Work Samples screen displays.
Figure 12-3 – Class Work Samples
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2. Select a Work Sample from the Class Work Sample History List. The student work samples display.
Figure 12-4 - Student Work Samples
3. (Optional) If the column headers display behind the Class and Display Options, click the arrow to close it.
Figure 12-5 - Close Work Sample Display Options
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4. Select a row. The row opens for editing.
5. Complete the fields. 6. Save the changes. •
Click Save to save the changes and remain on the Class Work Samples screen.
•
Click Save & Return to return to the seating chart
Tip: The edited Student Work Sample record also displays on the Student Work Sample History screen in Synergy SIS.
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