Support Services Department Architect Division Central Office

PRE-QUALIFICATION CUM TENDER NOTICE FOR APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR BUILD UP OF GREEN DATA CENTRE The Bank invites sealed applications in two bid system i.e pre-qualification cum price bid from reputed & eligible Project Management Consultant having expertise in setting up of State of Art Green Data Centre (24x7x365 days). The Data Centre will be build with end to end solutions for the works at Bank’s Premises at Powai, Mumbai.

For further details please visit Bank’s

website at www.unionbankofindia.co.in and www.govtenders.nic.in. The last date for submission of applications is 05.01.2015 at 15.00 hours. The Bank reserves the right to reject any or all applications without assigning any reasons whatsoever.

DY.GENERAL MANAGER

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

SIGN & SEAL OF CONSULTANT

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Support Services Department Architect Division Central Office NOTICE INVITING TENDER To,

Dear Sir, PRE-QUALIFICATION FOR APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR SETUP UP OF GREEN DATA CENTRE (24x7x365 days) The Bank intends to appoint a reputed & eligible Project Management consulting firm having expertise in providing end to end solution in Data Centre designing & implementation with its entire related works to build A State of Art Green Data Centre operating on 24x7x365 days of Tier III/IV level. The consultant must be conversant in designing & implementing Civil / Furnishing work, HT/LT Electrical Work, HVAC System (Precision Airconditioning, VRV/VRF Air-conditioning, In Row cooling system etc), DG sets, UPS system, IBMS System (CCTV, Access Control, Public Address System, Fire & Safety Systems and integrating it with Building Management System), Data Centre Infrastructure Management System (DCIM), Networking & IT system, Operation & Maintenance of the system installed & existing system at Bank’s Premises “Technology Centre”, Powai Mumbai.

The consultant

must be expert in Green Data Centre Build Up. It is requested to inspect the site and submit offer for providing Project Management Consultancy Services for the work in two-bid system (Prequalification & Price Bid) as per enclosed format; Annexure- I: Prequalification Bid and Annexure-II: Price Bid. APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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Brief History of the Site: The Bank has constructed building at Powai, which was commissioned in the year 2007. The Building has Basement + Ground + Upper 8 floors. There are two buildings namely; Administrative Building (including existing Data Centre) and Hostel Block of which occupancy details are as under: Administrative Building: Floor Basement

Area 6380 sft.

Ground Floor First Floor

6364.5 sft. 6364.5 sft. 6364.5 sft. 6364.5 sft. 6364.5 sft. 6364.5 sft. 6364.5 sft. 6364.5 sft. 6364.5 sft.

Second Floor Third Floor Fourth Floor Fifth Floor Sixth Floor Seventh Floor Eight Floor

Occupancy Currency Chest + UPS + Electrical Panel + DG Set Reception + Powai Branch + EPABX Room Lending Automation + Part of CMS + Canteen DIT (Administration Dept.). Data Centre (existing) expansion. DIT (Administration Dept.).

+

Proposed

DIT (Administration Dept.). Refugee Area + DIT (Administration Dept). STC Powai (Two Class Rooms Administrative Offices.) STC Powai (Library + Auditorium).

+

Hostel Building: Ground + Upper Two floors admeasuring 16648 sft. Accommodating 25 Hostel rooms on twin occupancy basis + dining hall + kitchen + recreation room. The existing Data Centre is housed on 3rd floor of the Building admeasuring 6364.5 Sq.ft. The Bank intends to develop Data Centre on 6th floor with the same area to house more than 100 Server Racks with heat load of approx. 26 lacs BTU/hr. The Building has its own 11 KV High Tension substation with 1600 KVA Transformer & LT distribution system wherein Reliance Infrastructure Ltd is power supply agency having their own substation in the premises. APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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Scope of the work: The Consultant appointed by the Bank shall study the entire electrical system and thereafter submit Design Base report considering and taking into account all the requirements required for setup of Data Centre on 6th floor.

The

scope of consultant is to design, implement & execute the new system required for Data Centre build up meeting the latest standards relevant for Green Data Centre operations on 24x7 basis and 365 days. The design will comprise of revamping / redesigning of existing HT/LT Electrical Infrastructure taking into consideration increase in electrical load & future requirements of the Bank. The new system designed should meet all Green Data Centre requirements such as Civil / Furnishing work, DG sets, UPS, HVAC (Air-conditioning in Precision, VRV/VRF system, In row cooling system etc) and providing all safety measures / gadgets such as CCTV, Access Control, Fire & Safety system. The Data Centre should be monitored & controlled through the Building Management System. The scope also includes designing of Data Centre Infrastructure management system (DCIM) for IT & non IT load, Networking and IT infrastructure. The consultant will also device methods of operating & maintaining the existing electrical / HVAC infrastructure with IBMS system. The appointed consultant will provide end to end solutions for build up new Green Data Centre. The Scope of work includes studying work feasibility, designing, planning, estimation, preparing tender documents, scrutiny of tenders and supervision during execution, certification of bill.

The scope consists of liasoning with

Reliance Infrastructure Limited for augmentation of power supply or any other requirement of the Bank, getting approval from EI office (Govt.of Maharashtra), Central Electricity Authority (CEA)

and other statutory

authorities, etc in co-ordination with the appointed contractor for the project work.

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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During execution of the work, appointed agency will provide graduate Engineer having 5 years work experience or as mentioned in the BOQ on full time basis for day to day supervision and co-ordination of work at site. Details of work: The Bank Premises is situated at Adi Sankaracharya Marg, Near Powai Garden, Opp. Powai Lake, Powai, Mumbai.

Bank intends to take the

following work as under: 1.

Re-engineering of HT/LT Electrical System with Data Centre Electrical System proposed on 6th floor and amalgamating existing DC system with new system.

2.

Civil / Furnishing work with foundations for electrical equipments, trenches etc.

3.

DG sets for new DC or system as designed taking into consideration existing & new DC system.

4.

UPS system.

5.

HVAC System (Precision Air-conditioning, VRV/VRF system. In row cooling system) of Data Centre, UPS battery room, NOC area, Electrical panel room etc.

6.

IBMS system.

7.

Fire & Safety System (GSS, WLD, Vesda, High sensitivity smoke detection system, Rodent Repellent etc) for New DC.

8.

Integrating the new installed system with existing Bank’s Building Management System.

9.

DCIM for IT and non IT load.

10.

Networking & IT system.

11.

Operation and Maintenance (for new system and existing system).

12.

Any other work to build up complete Green Data Centre with end to end solutions.

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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Procedure: Based on the details of the services, the Consultant will have to submit his credentials as per Annexure-I along with relevant documents for prequalification for the subject work and quote professional fee for the subject assignment as per Annexure-II. It may please be noted that the Bank will not be paying out-of-pocket expenses towards obtaining approval of plans from electrical authorities / other authorities. The offer should be submitted in two bid system wherein Envelop 1 to be superscribed

as

"Pre-qualification

for

Appointment

of

Project

Management Consultant for Data Centre Build Up for Union Bank of India, Mumbai" consisting of Bio-data, credentials, documents etc and envelop 2 to be superscribed as “Price Bid for Appointment of Project Management Consultant for Data Centre Build Up for Union Bank of India, Mumbai” consisting of Price Bid and both the envelops should be put into third envelop superscribed " Appointment of Project Management Consultant for Data Centre Build Up for Union Bank of India, Mumbai " and dropped in the tender box on 7th Floor on or before 05.01.2015 till 15.00 hrs. The Pre-Bid meeting will be held on 29.12.2014 on 2nd floor, Union Bank Bhavan, Nariman Point, Mumbai at 15.00 hrs. The Prequalification Bid will be opened on the same day i.e 05.01.2015 at 15.30 hrs in the presence of bidder or their representative and address to: The General Manager, Support Services Department, 7th Floor, Union Bank Bhavan, 239, Vidhan Bhavan Marg, Nariman Point, Mumbai – 400 021 The agencies qualifying in Pre-qualification bid as per pre-qualification criteria will only be eligible for opening of price bids. The opening of price bid will be intimated to successful agencies by separate communication.

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

The tender

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form can be collected from the office of "The Chief Manager, Architect Division, 2nd Floor, Support Services Department, Union Bank Bhavan, 239 Vidhan Bhavan Marg, Nariman Point, Mumbai - 400 021" during office hours from 15.12.2014 to 05.01.2015. Tender form fees: `. 1500/- (`. Fifteen hundred only) to be submitted in the form of pay order / Demand Draft from Nationalized Bank / Scheduled Commercial Bank payable at Mumbai in favour of “Union Bank of India” and to be submitted at the time of collecting tender form from our office or if downloaded to be submitted along with the Prequalification Bid. Tender form fees is non refundable. The tender without Tender form fees is liable to be rejected. Earnest Money Deposit (EMD): `. 50,000/- (`. Fifty thousand only) by way of Pay order / Demand Draft from Nationalized / Scheduled commercial Bank, payable at Mumbai and in favour of “Union Bank of India” and to be submitted along with the Volume-I : Prequalification Bid. The EMD of unsuccessful bidders will be refunded, whereas the EMD of the successful bidder will be retained and will be released along with Consultant’s final payment only after completion of the defects liability period of the work and satisfactory rectification of the defects by the contractor. The EMD will not bear any interest. Union Bank of India reserves the right to reject any or all applications without assigning any reasons.

DY.GENERAL MANAGER

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

SIGN & SEAL OF CONSULTANT

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Support Services Department Architect Division Central Office PRE-QUALIFICATION FOR APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR SETUP UP OF GREEN DATA CENTRE (24x7x365 days) 1. General Information The Bank Premises is situated at Adi Sankaracharya Marg, Near Powai Garden, Opp. Powai Lake, Powai, Mumbai.

Bank intends to take the

following work as under: 1.

Re-engineering of HT/LT Electrical System with Data Centre Electrical System proposed on 6th floor and amalgamating existing DC system with new system.

2.

Civil / Furnishing work with foundations for electrical equipments, trenches etc.

3.

DG sets for new DC or system as designed taking into consideration existing & new DC system.

4.

UPS system.

5.

HVAC System (Precision Air-conditioning, VRV/VRF system. In row cooling system) of Data Centre, UPS battery room, NOC area, Electrical panel room etc.

6.

IBMS system.

7.

Fire & Safety System (GSS, WLD, Vesda, High sensitivity smoke detection system, Rodent Repellent etc) for New DC.

8.

Integrating the new installed system with existing Bank’s Building Management System.

9.

DCIM for IT and non IT load.

10.

Networking & IT system.

11.

Operation and Maintenance (for new system and existing system).

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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12.

Any other work to build up complete Green Data Centre with end to end solutions.

2. Duties / scope of work expected from the Project Consultant 2.1

Proper studying and identifying existing electrical load, additional load, projecting

future

load,

Calculating

Demand,

Additional

load

requirement and accordingly design of Electrical Distribution System at HT/LT side as per latest Electrical Standards and applicable for Buildings comprising of Green Data Centre. The Project Consultant to be appointed shall provide professional services for designing of New Green Data Centre as per latest standard in Tier III/IV level working on 24x7 / 365 days basis with energy efficient methods.

It should

comprise of the completed Electrical Distribution Network for new Data Centre, DG sets as back up power supply for new DG or system as designed taking into consideration existing & new DC system, UPS system, HVAC, IBMS, DCIM, Networking & IT infrastructure.

The

consultant shall be conversant in design of Civil/Furnishing work required for new DC with its equipment foundations, trenches etc. The work will also comprise of new DC floor, UPS/Battery Room, Electrical panel room lighting with energy efficient lighting fixtures (LED Type), power (AC) and computer work stations, Emergency Supply system, type of air-conditioning system for UPS/Battery Room, Provision of CCTV for monitoring floor and critical areas, Access Control System, PA System, Fire & Safety System comprising of high sensitivity smoke detection system, water leakage detection system, Gas Suppression System, Rodent Repellent, Vesda and integrating complete system with existing Building Management System to record & monitor the installed system. The consultant will device the way for effective operation & maintenance of the new system and existing system.

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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2.2

Taking the instructions from Bank, visiting the sites, preparing sketch design, Single line diagrams, General Arrangement of Equipments, which shall be in accordance with local governing codes / standards, regulations, etc. (including carrying out necessary revisions till the sketch

designs

are

finally

approved

by

the

Bank),

making

approximate estimate of cost by cubic measurements, square meter or otherwise and preparing reports on the scheme so as to enable the Bank to take a decision on the sketch designs. 2.3

Submitting a proper PERTCHART / Bar Chart incorporating all the activities required for the completion of the project well in time i.e. preparation of working drawings, detailed drawings, SLDs, Estimates, BOQ, Tender Documents, calling tender, etc. The programme should also include various stages of services to be provided by the Project Consultant.

2.4

Submitting required drawings to the Municipality, CEA and other local authorities

in

co-ordination

with

the

appointed

contractor

and

obtaining their approval. 2.5

Preparing working drawings, electrical load calculations, projected load list, working load list, Demand calculation, critical load list and drawings for HT System, Main LT Room, Floor distribution for lighting, power & computer workstations, Emergency Supply System, trenches, foundations, trenches, HVAC system, Civil / furnishing layouts, CCTV on floors and critical area, Access control system, PA System, Fire & Safety

system,

electrical

installations,

telephone

installations,

furnishing plans, cross sections, etc., detailed estimates and all such other particulars as may be necessary for preparation of bill of quantities. 2.6

Preparing pre-qualification documents and carrying out scrutiny for calling tenders.

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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2.7

Preparing detailed tender documents for various trades complete with articles of agreement, special conditions, conditions of contract, specification, bill of quantities, including detailed analysis of rates based on market rates, time and progress charts, etc.

2.8

Preparing tender notices for issue by Bank for inviting tenders by the Bank, as the case may be for all trades and submitting assessment reports thereon, together with recommendations specifying abnormally high and low rated items, comparative statements, justification for acceptance of contract.

Preparing contract documents for all trades

and getting them executed by the concerned contractors. 2.9

The assessment report shall be based on proper analysis of rates with constants from an approved Standard Hand Book and market rates of materials and labour for major items of works costing about 90% of the estimated cost of the work.

2.10

All commercial conditions shall be evaluated in financial terms instead of merely saying whether a condition may be accepted or not.

2.11

When conditions are not susceptible of evaluation, the alternative procedure of calling all the tenderer for negotiation and asking them to submit a final bid based on the terms and conditions acceptable to the Bank may be adopted.

2.12

Preparing for the use of the Bank, the contractor and site staff, copies of

contract

documents

for

all

trades

including

all

drawings,

specifications and other particulars. Preparing such further details and drawings as are necessary for proper execution of the works. 2.13

Assuming full responsibility for supervision and proper execution of all works by General and Specialist Contractors who are engaged from

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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time to time, including control over quantities during the execution to restrict variation, if any, to the minimum. 2.14

No deviations or substitutions should be authorized by the Consultant without working out the financial implication, of any, to the contractor and obtaining approval of the Bank.

However, where time does not

permit and where it is expedient, the Consultant may take decisions on behalf of the Bank, the total cost of the item/deviation of which should not exceed Rs.10,000/-.

This deviation shall be got subsequently

ratified from the Bank duly justifying his action at the earliest. 2.15

Working out the theoretical requirement and actual consumption any other material specified for each bill.

2.16 2.17

Deploy a full time Site Engineer for supervision of proposed work. Checking measurements of works at site. Checking contractor’s bills, issuing periodical certificates for payments and passing and certifying accounts, so as to enable the Bank to make payments to the contractors and adjustments of all accounts between the contractors and the Bank.

Consultants shall assume full responsibility for all

measurements certified by them. It shall be mandatory on the part of the Consultant to check the measurements of various items to the extent of 100% of each item of work claimed, in each running bill. 2.18

The Consultant to issue certificate of payment as under: Certified that the various items of work claimed in this _______ running bill / final bill by the contractors _______ have been completed to the extent claimed and at appropriate rates and that the items are in accordance with and fully conforming to the standard / prescribed specifications and drawings.

We further certify that we

have checked the measurements to the extent of 100% of each item

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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claimed in this bill.

Hence the bill is recommended for payment of

Rs.________. ________________________ Date _________ (Signature of the Consultant) 2.19

The Consultant shall endorse the above certification in the relevant Measurements Books also.

2.20

The

Consultant

shall

certify

all

tests

(as

per

standards)

at

manufacturing site, pre & post commissioning tests & final inspection and check as the case may be towards the completion of the work and / or satisfactory functioning of the system in services and utilities, as the case may be. 2.21

Submitting a detailed account of materials received at site and certifying the quantities utilized in the works.

2.22

Obtaining / securing permission of EI Office (Govt. of Maharashtra), Central Electricity Authority (CEA) and such other authority for the electrical installation through the concerned contractors and assisting in obtaining refund of deposit, if any, made by the Bank to any such other authority.

For the Electrical work wherever permission is

required from Municipal, CEA / other authorities, the same shall be arranged by the Consultant through the concerned contractors.

The

liasoning expenses for obtaining the permission shall be borne by the contractor/consultant. The Bank will pay deposit / scrutiny fee. 2.23

On completion of the project, prepare “as made” completion drawings of electrical and other services along with a brief report on the project and submitting 4 copies of the same for the records of the Bank. A

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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soft copy of the drawings as well as tender document shall also be submitted to the Bank. 2.24

Further, the Consultant shall verify and confirm that identification marks are made on all service installations/cables/wiring, etc. for easy identifications to carry out maintenance jobs.

2.26

The Consultants shall be wholly responsible for the successful completion of the project in all respects consistent with safety and structural stability from the inception upto the handing over for occupation to the Bank.

2.27

The Consultants shall assist the Bank in all arbitration proceedings between the contractors and the Bank and also defend the Bank in such proceedings.

2.28

The Consultant shall furnish one complete set of designs, SLDs, calculations and drawings for the Bank’s record.

2.29

Any other services connected with the works usually and normally rendered by the Consultants, but, not referred to herein above.

2.30

The Consultant / Consultant shall also assist the Bank in inspection and replying to the queries raised by vigilance / audit authorities.

2.31

The supervising staff deployed by the Consultant / consultant shall maintain following registers on daily basis i.e. Daily Progress Report, Site Order Book, Material testing record, High Value Material Receipt Register, Hindrance Register, etc.

2.32

The Consultant / Consultant should conduct site meetings on weekly basis to be attended by the Bank / contractor’s representative.

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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2.33

Any other services connected with the works usually and normally rendered by the Consultants but not referred to herein above.

2.34

In case it is established that due to fault of the Consultant /Consultant, the Bank has to pay any extra amount due to over-run of the project, over measurements – faulty description of tender item or any other lapse on the part of the Consultant / consultant necessary recovery may be effected from the Consultant’s /Consultant’s fee as per provision of section 73 of Indian Contract Act 1872 under Section 30 of Consultants Act 1972 (Central Act No.20 of 1972), besides Bank’s taking recourse to proceed against the Consultant / Consultant for recovery of the extra amount incurred by the Bank. The Consultant’s liability may be however limited to 10 % of the fees paid to him.

2.35

In the event of any dispute, difference or question arising out of or touching or concerning assignment given to you at any of the field office, the same shall be referred, at the option of either party, to the arbitration of a sole Arbitrator mutually agreed upon and in default of such agreement both the parties shall appoint one arbitrator each and both the arbitrators shall appoint one presiding arbitrator (umpire). All the arbitrators shall be the Fellows of the Indian Institute of Consultants or the Institution of Engineers (India).

The said

arbitration proceeding shall be under the provision of the Indian Arbitration and Conciliation Act, 1996 together with any statutory modifications thereof. The award of the arbitrator(s) or umpire, as the case may be, shall be final and binding upon the parties. 2.36

The Consultant shall take proper care in estimating the quantity of work required and shall not increase quantum of work after acceptance of contractor’s bid. The professional fee to be paid to the Consultant shall be as per payment terms & conditions.

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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2.37

The Consultant shall not be recommending mobilization advance to any of the contracting agency. In case if the advance is to be paid, the same shall carry interest at the rate of PLR and again submission of Bank Guarantee for equal amount from the Prime Bank.

2.38

Under no circumstance you will be submitting recommendations of contract other than lowest.

3. Project Management Services The Consultant shall deploy qualified Engineer preferably graduate with 5 years experience / Diploma holder with 8 years experience at site as full time basis to discharge following functions broadly. 3.1

Responsibilities of Site Engineer: The site engineer is responsible for the following:

i)

Obtaining working drawings of the project stage by stage from the Consultants and implementing the same after getting them approved by the Competent Authority.

ii)

Ensuring that details are made available at site before the need for them arises.

iii)

Ensuring that the competent authority approves samples of materials for workmanship and finishes and of fittings and that their display and safe custody at site are arranged.

iv)

Ensuring that the contractor observed laws pertaining to labour and wages paid are not less than the minimum stipulated.

v)

Ensuring that the contractor has taken out the requisite insurance policies to cover workmen under the Workmen's Compensation Act, loss/damage caused by accidental collapse / fire / earthquake (as

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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applicable) to partially constructed work, materials and plant at site and against claims (third parties) for injury / damage. vi)

Ensuring that the work progresses smoothly, bottlenecks anticipated and effectively removed with the aim of successfully completing the project within the time schedule.

vii)

Assisting the contractors or an appropriate work agency in establishing contact with the Local Authorities viz. Municipal, Electric Supply, Central Electricity Authority etc., to facilitate early availability of electricity connections (as the case may be) at the time of their actual need.

viii)

Ensuring that decisions on various aspects in connection with site works are obtained from the Competent Authority well in advance of the actual commencement of the items of work by the contractor including any addition to or alteration of, substitution to or deletion of or any item or part thereof with or without the incidence of extra items.

ix)

Ensuring that instructions received verbally or in writing from the Competent Authority are properly complied with. It shall also be seen that verbal instructions given by visiting officers are confirmed in writing by the concerned officers.

x)

Ensuring

that

floors

under

preparation

of

DC/UPS/Electrical

Room/Terrace are not overloaded with stacks of material or plant. xi)

Ensuring that holes for anchors / conduits / pipes are left in masonry or concrete at appropriate time and anchors / conduits / pipes are embedded or built in as required without causing any damage to the floors or creating leakages and affecting water proofing.

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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xii)

Ensuring that partially installed work is cased in or protected from damage.

xiii) xiv)

Keeping the Bank informed of the site events once a fortnight. Maintaining good and healthy relations with and between the various contractors / agencies working at site.

xv)

Ensuring that the contractors do not feel that the site staff of the Bank is unjust and unreasonable.

xvi)

Ensuring that all operations are carried out with complete safety to life and property.

xvii)

Maintaining safe custody of site records and office equipment.

3.2

Duties of Site Engineer: The duties of Site Engineer are as follows:

i)

To make a thorough study of contract documents, drawings and other details so as to bring out ambiguities / discrepancies between them and to obtain clarification from the Competent Authority well in time to avoid delays.

ii)

To render a certificate to the Competent Authority to the effect that he has studied the contract documents, drawings and specifications.

iii)

To take charge of objects of value and antiquity found on site or in excavations, immediately, after their discovery, to hold them in safe custody and to hand them over to the Competent Authority of the Bank for further action.

iv)

To ensure that the quality of materials and workmanship as laid down in the contract is maintained and the accuracy of dimensions shown on drawings is attained in the execution.

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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v)

To watch the validity of the building permission issued by the Local Authority and to ensure that the revalidation, if necessary, is obtained well in time.

vi)

To maintain the under noted records at the site of work, in addition to normal routine requirements of an office: a) b) c) d) e) f) g) h) i) j) k) l)

m) n)

o) p)

q)

r) s)

Daily Progress Record. Work Site Order Book. Instruction by Bank's Officers. Costly Material Register. Test Registers of other materials / fittings, fixtures, equipments as stipulated in the tender. Register of Drawings and Working Details. Log Book of Defects. The Site Engineer should maintain a Hindrance Register giving details of commencement and removal of each hindrance. Dismantled Materials Account Register. Supply and consumption registers of scarce / costly materials. To record measurements of completed work jointly with the contractor and to process them in running account bills. To receive running account bills from the contractor and to forward them after checking, to the Competent Authority with his comments and recommendations and accompanied by all supporting documents. To submit to the Competent Authority the Progress Report Fortnightly. To watch that the concerned contract does not lapse for want extension of time. Therefore, to keep it alive and in operation from point of consideration that "Time is the essence of contract". To ensure that progress on every contract is in accordance with the appropriate stage of its Time and Progress Chart. To prevent contractor from proceeding with any work on which the contractor has got intentions of raising claims of extra / deviated items, until the Competent Authority approves the work to continue. To receive the Final Bill from the contractor, to check it, and forward it with his comments and recommendations to the Competent Authority with all the supporting documents duly attached. To submit the final summary of costs for the project to the Competent Authority. To submit to the Competent Authority authentic information on and the under noted records pertaining to the completed work

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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in order to enable the Competent authority to finalise them in the due course: 1. Record i.e. as completed drawings. 2. Record of Standard Measurements for periodical services. 3. Inventory of fittings and fixtures. vii)

To hand over to the Competent Authority a "first draft" of "A Note of

Comprehensive Information to the User", containing detailed instructions on how to use and maintain the completed building to the best advantage of the Bank. viii)

The terms of Payment to the consultant was as under:  10% of the estimated cost of the work on presentation of Design Base Report, Estimate, Drawings, SLDs for approval of the Bank.  Next 10% on award of the tender by the Bank after scrutinization of the tender documents, submission of comparative statement, analysis of tenders & recommendations.  Balance 70% on pro-rata basis for the work completed in three bills.  Balance 10% on completion of the work to the satisfaction of the Bank and settlement of final bills of the contractors and payable after completion of the defects liability period of the work and satisfactory rectification of the defects by the Contractor..

Please Note: If the Design, Drawings and Tender document is provided by the Bank then the payment terms will be revised as under:  10% on award of the tender by the Bank after scrutinization of the tender documents, submission of comparative statement, analysis of tenders & recommendations.  Balance 70% on pro-rata basis for the work completed in three bills.  Balance 10% on completion of the work to the satisfaction of the Bank and settlement of final bills of the contractors and payable after completion of the defects liability period of the work and satisfactory rectification of the defects by the Contractor.. 3.3

Before filling the up the tender, the bidder may note the following: a. The bid shall remain valid and open for acceptance for 3 months from the date of opening of technical bid.

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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b. The Bank reserves all rights to accept or reject any / all tender/s in part or whole of any firm / firms without assigning any reasons thereof.

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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Annexure-I BIO – DATA OF CONSULTING FIRM 1. Name of the firm Address (Head Office): Registered Office in Mumbai

:

Telephone No. : Office: Residence: Mobile: Fax: E-Mail : 2 a) whether proprietary/partnership/: Pvt. Ltd. / Public Ltd. (certificate of registration / partnership deed to be enclosed as Annexure-I). b) Name of the Proprietor: Partners, Directors I) II) III) c) Year of establishment: 3. Registration with Tax Authorities: i)

Income-tax (PAN) No.:

ii)

Service tax no.:

iii)

EPF Regn. No. :

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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(Copies of certificates of registration with relevant authorities to be enclosed as Annexure-II-A, II-B, II-C and are mandatory) 4. Names of the Bankers with address & telephone Numbers: I) II) 5. Whether registered with Council of Engineers/Consultants, if so, please mention the number. (copy of certificate to be enclosed as Annexure-III) 6.

Enclose copies of audited balance-

:

Sheet and Profit & Loss A/C. for the last 3 years as Annexure IV-A, IV-B and IV-C) 7. Certificate of Registration with Govt. / Public Sector / Banks (certificate of Registration to be enclosed as Annexure V) Name of the Organization

Year since empanelled

8. Give details if at present involved in litigation in similar type of contracts Sr.

Name of

Name of

Nature

Work

Date of

Value

No.

Project

Employe

of work

order

completio

Rs.

dated

n of work

r

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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9. Details of civil suit, if any, that arose

:

during execution of contract in the past 10 years. 10. Specify maximum value of single

:

value project executed during the last three years. 11. Name & relation, if any, with the staff: member of Union Bank of India. 12. Details of work executed during the last 3 years: Work executed Type of

for

Nature

work

(name of

of

Locatio

the

work

n

Institutio

(in

n / Body)

brief)

Duration of work

If work left

Valu

with dt.

incomplete

e Rs.

Commence

or

completion

terminated (give reasons)

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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Note: Copies of work orders / appointment letters along with Xerox copies of relevant TDS certificate, satisfactory completion certificate obtained from the client to be enclosed as Annexure-VI.

Please note without the copies of

certificates, your application is liable to be rejected. 13. Details of work on hand (photocopies of performance certificate, work orders issued by valued clients, preferably Banks, Govt., Semi-Govt. Bodies should be enclosed as Annexure-VII). Type work

of Work

Nature

executed

of

work

Location

Value

Duration

Rs.

of work, stage

for (name (in brief)

stipulate

of

d time

the

Present of

work

Institutio n / Body)

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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14. LIST OF NAME/S OF PROPRIETOR / PARTNERS & EMPLOYEES Name

Qualification

Experienc

Particulars

s

e

of

Employed

work in

done

Value of work

your done

firm since

15. Turnover in last 5 years: Sr.

Year

No. 1

2009-10

2

2010-11

3

2011-12

4

2012-13

5

2013-14

Turnover

Income-tax

(Rs.in lacs)

paid

Service Tax paid

Copies of income-tax returns / assessment orders for each year to be enclosed as Annexure-VIII A, B, C, D & E)

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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16. PRE-QUALIFICATION CRITERIA: (For Estimated Cost of `. 15.00 Crores and above) Sr.

Criteria

No.

Weigh

Self

tage

rating marks

1

Should have provided Project Consultancy in building a Data Centre of Tier III level and above during last 7 years (Including Green Data Centre in last 2 years). The consultant must have provided end to end solution in building the Data Centre for the single project costing `.15 crores & above. consultant

must

have

undertaken

all

The work

required for building a state of art Data Centre with its required infrastructure for end to end solution as under – (Overall marks 60 distributed as under)

a) The consultant must have implemented and executed

work

for

electrical

20

installation

comprising of HT/LT work, DG sets, UPS, HVAC Air-conditioning (PAC & VRV/VRF, In row cooling system or equivalent). b) Civil / Furnishing

05

c) IBMS

05

d) Fire & Safety System (Fire alarm system, Gas

10

suppression

system,

VESDA,

CCTV,

Access

Control, Rodent repellent, Water leak detection system) e) DCIM solution for IT and non IT load.

05

f) Networking & IT infrastructure.

05

g)

Developing

ways

&

means

for

effective

10

operation & maintenance of Data Centres.

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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2

Should have received average professional fee of

20

`. 15 lacs and above in last three financial years for the Project Management Consultancy in Data Centre Build up works. 3

Should have adequate in-house infrastructure of Engineer / Architects / HVAC engineers / system Designers etc Electrical / Civil / Architects / HVAC designers /

10

Engineers equal to or more than 10 Nos. OR Electrical / Civil / Architects / HVAC designers /

05

Engineers equal to or more than 05 Nos. 4.

Site Visit of Data Centre designed & implemented

05

by the Consultant meeting Bank’s requirement (item No.1) 5.

The Data Centre build is having Power utilization

05

efficiency (PUE) between 1.5 to 1.6 NOTE: Criteria mentioned above is minimum requirement. The Bank at its discretion may upgrade the criteria. No complaint on this account will be entertained. Firms scoring 80 marks & above will only be considered for prequalification. Firms themselves have to fill in self-rating marks column in the above table. It is mandatory that the Consultant is having completed Data Centre Work and having registered office in Mumbai.

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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17. DETAILS OF PRE-QUALIFYING WORK SATISFYING THE ADVERTISEMENT CRITERIA: (Attach separate sheet for more than one work). 1

Name of Client with address,

name

of

contact persons and telephone numbers

2

Name & Location of the site

3

Description

of

Works completed 4

Type of Project

5

Cost of Work

6

Duration of Work

Date of Commencement: Date of Completion:

7

Delay from original schedule

8

Whether

any

penalty imposed / Civil

Suit

/

Arbitration 10

Enclose photographs of the work

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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18. FORMAT OF CONFIDENTIAL REPORT To: The General Manager Union Bank of India, Support Services Department, 239, Vidhan Bhavan Marg, Nariman Point, Mumbai - 400 021 Sir, Confidential Report M/s.___________________________________

on

This is to certify that M/s._________________________, having Office at________________________________________________________ have completed the work of ________________________________________________________. Confidential Report for our project executed is as under: 1.

DETAILS

OF

PROJECT

EXECUTED BY THE FIRM 2.

DATE OF COMMENCEMENT OF PROJECT

3.

DATE

OF

COMPLETION

OF

PROJECT 4.

TOTAL

VALUE

OF

PROJECT

EXECUTED 5.

QUALITY

OF

SERVICE

RENDERED 6.

COMPETENCE

TO

HANDLE

WORKS 7.

INTEGRITY AND RELIABILITY OF THE FIRM

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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8.

DEALING

IN

EXECUTION

OF

WORK 9.

WHETHER TIME SCHEDULE IS ADHERED TO

10. WHETHER

ANY

PENALTY

IMPOSED FOR THE DELAY 11. GENERAL

ATTITUDE

OF

THE

FIRM 12. ANY

OTHER

INFORMATION

WHICH YOU CONSIDER WILL HELP

US

IN

TAKING

OUR

DECISION PLACE:

SIGNATURE

:

__________________ _____ NAME

: _______________________

DATE: DESIGNATION: _______________________

OFFICE SEAL

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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19. LIST OF ENCLOSURES: ANNEXURE

PARTICULARS

TICK IF

NO. I

ENCLOSED Certificate

of

registration

of

Company

/

partnership deed. IIA, IIB, IIC Certificates of registration with Income Tax, Service Tax, EPF authorities. III

Certificate of membership from the Council of Consultants.

IVA,

Audited Balance Sheet & Profit & Loss A/c.

IVB,IVC

Statement for 2011-12, 12-13 and 13-14.

V

Certificates of Registration with Govt. / Public Sector / Banks.

VI

Copies of work orders along with Xerox copies of relevant TDS certificate, satisfactory completion certificate mentioning value of work.

VII

Copies of performance certificate, work orders issued by valued clients, preferably Banks, Govt., Semi-Govt. Bodies.

VIII

Copies of income-tax returns / assessment orders for each year from 2009-10 to 2013-14.

IX

Sealed envelopes containing Confidential reports from clients in the above format.

Note: In absence of any of the above enclosures, your application is likely to be rejected. PLACE: SIGNATURE: NAME & DESIGNATION: DATE: SEAL OF ORGANISATION

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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DECLARATION

1.

I / We have read the instructions appended to the Proforma and I / We understand that if any false information is detected at a later date, any future contract made between ourselves and Union Bank of India, on the basis of the information given by me / us can be treated as invalid by the Bank and I / We will be solely responsible for the consequences.

2.

I / We agree that the decision of Union Bank of India in selection of contractors will be final and binding to me / us.

3.

All the information furnished by me is correct to the best of my knowledge and belief.

4.

I / We agree that I / we have no objection if enquiries are made about the work listed by me / us in the accompanying sheets.

5.

I / We agree that I / we have not applied in the name of sister concern for the subject empanelment process.

PLACE: SIGNATURE: NAME & DESIGNATION: DATE: SEAL OF ORGANISATION

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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PRICE BID (On Consultant Letter Head) ANNEXURE-II To, The General Manager, Union Bank of India, Support Services Department, 239, Vidhan Bhavan Marg, Nariman Point, Mumbai – 400 021 Dear Sir, APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR BUILD UP OF GREEN DATA CENTRE FOR UNION BANK OF INDIA, MUMBAI We have gone through the duty list as furnished by the Bank and we have understood requirement of the works. We are interested in undertaking the subject work on the following terms: 

Professional fee will be ____% (_________________ percent) of the actual value of the work done (excluding readymade items not designed by us).



Service Tax @______________________



Any other levy (`.)_____________________



Charges

towards

full

time

deployment

of

Site

Engineer

`._________________ per month plus applicable service tax during the actual execution of work.

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

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Note: 1. The total fees payable is subject to ceiling of 110% of the worked out on the accepted tender cost. 2. The professional charges shall be inclusive of -

Getting approval from statutory authorities in coordination with appointed contractor and no out-of-pocket expenses will be paid by the Bank for the approval of plans/installation.

-

Consultant will have to visit Office as and when called.

-

Consultant to visit site once in a week or more when the work is in progress.

The total fee quoted is inclusive of all visit charges and Bank will not be paying separately on this account. I am aware that the Bank will not be paying me out of pocket expenses towards getting approval of plans from Municipal authorities, Augmentation of Power supply from agency, EI Office, Central Electricity Authority and no expenses will be paid towards visiting the site. We understand that Principal Consultant will visit the site on weekly basis while the work is in progress. Failure for not visiting the site an amount of `. 5,000/- per visit will be recovered by the Bank as penalty from fees payable.

Place: Signature of the Consultant with Seal Date:

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANT FOR DC WORK AT UNION BANK OF INDIA, POWAI, MUMBAI

SIGN & SEAL OF CONSULTANT

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