STATE OF NORTH CAROLINA DANBURY, NORTH CAROLINA

REGULAR SESSION

STOKES COUNTY APRIL 18, 2017

The Stokes County Board of Education met in a regular session on Tuesday, April 18, 2017, at 6:00 p.m., at the Stokes County Schools Administrative Office in Danbury, North Carolina. Board Members Present: Ms. Becky Boles, Chairperson; Mrs. Pat Messick, Vice-Chairperson; Mrs. Sonya Cox, member; and Mrs. Cheryl Knight, member. Mr. Jamie Yontz, member, was absent. Administration Present: Dr. Brad Rice, Superintendent; Mr. Tony George, Assistant Superintendent; Mrs. Ann Robertson, Administrative Assistant; Mrs. Pam Bolejack, Administrative Assistant; Ms. Ann Sliger, Director of Student Information; Mr. Brad Lankford, Director of Transportation; Mr. David Burge, Executive Director of Operations; Mr. Doug Rose, Director of 6-12 Education; Ms. Lanette Moore, Executive Director of Finance; Mrs. Lisa Dillon, Director of Child Nutrition; Mrs. Marsha Erskine, Director of K-5 Education; Ms. Melisa Jessup, Executive Director of Human Resources; Mr. Michael Sands, Director of Testing and Accountability; Mr. Ricky Goins, Director of Maintenance; Mrs. Sarah Wood, Director of Media and Technology; Mrs. Terri Collins, Director of Special Programs; and Mr. Greg Ottaway, Principal of Lawsonville Elementary. Mr. Fred Johnson, School Board Attorney, was also present. At 6:00 p.m., Ms. Boles called the meeting to order. Dr. Rice stated discussion Item D – Proposed Revision to Policy 4600: Student Fees should be removed from the discussion agenda, until Attorney Fred Johnson had an opportunity to discuss this item with board members in closed session. Mrs. Cox made a motion to approve the agenda as amended. The motion was seconded by Mrs. Messick and approved 4-0, Yontz absent. Board Spotlight: Mr. Cody Beasley, Lawsonville Elementary School’s fourth/fifth grade math teacher and Lawsonville’s 2017-2018 Teacher of the Year shared information on MAPPS with board members. MAPPS, is a Math and Problem/Project-based Learning for Student Success federal grant that includes partners at Wake Forest University, University of Texas-Dallas, Dr. Larry Coble and ten school

districts across the Piedmont Triad Education Consortium region. The grant allows facilitators to teach K-8 teachers about quality instructional standards for inquiry-based learning, as well as, problem and project-based learning in the area of math. Mr. Beasley stated problem/project based learning focuses on the students. Fifth grade students from Mr. Beasley’s class shared their thoughts on five instructional standards and Mr. Beasley’s approach to teaching them math. Public Comments: Ms. Janis Henderson-Hunsucker talked about NCAE’s Schools Our Students Desire Campaign and a state-wide week of action to be held May 8-13 that will focus on two goals – passage of HB13 to save the jobs of arts, music, PE and world languages teachers and to increase per-pupil funding to at least the national average.

Page 2

April 18, 2017

Consent Agenda Board members had no questions or concerns with items on the consent agenda. Mrs. Messick made a motion to approve the consent agenda and the motion was seconded by Mrs. Knight. The motion was approved 4-0, Yontz absent. The March 20, 2017 regular session minutes and the April 3, 2017 work session minutes were approved as part of the consent agenda. The following fund raiser requests were approved or were shared as information items as part of the consent agenda: The following fund raiser request has an estimated profit of more than $2,500.00. This request required board approval. School Date Sponsor Activity Estimated Profit South Stokes

April 22

Cheer

BBQ Plate Dinner to Pay School

$4,500

The following fund raiser requests have an estimated profit of no more than $1,000.00. These requests have been approved by the schools’ principals and were provided for board members’ information. School Date Sponsor Activity Estimated Profit Piney Grove April 3-7 EC Spring Basket Raffle $200 for EC Supplies Piney Grove March 31-April School Raffle for T-Shirts & $200 21 Comic Book for Student Benevolence Fund South Stokes April 7-19 Health Services World’s Finest $500 Chocolate for Relay for Life South Stokes April 27-28 Health Services School Sweep for $100 Donations for Relay for Life South Stokes April 7-30 Health Services Footprint for Relay $25 for Life South Stokes June 3 Cheer Yard Sale for Cheer $1000 Miscellaneous Needs The following field trip request was approved: School and Sponsor Chestnut Grove Middle School Rhodes

Trip Location/Date/Cost Kings Dominion Band Festival Doswell, VA April 22-23, 2017 Cost to Students: $105

# Students/Transportation 72 students/19 Adults Charter Bus

Page 3

April 18, 2017

The following summer camp request was approved: School and Sponsor North Stokes High Anderson

Trip Location/Date/Cost Catawba Basketball Camp June27-29, 2017 $190

# Students/Transportation 20 Students/Activity Bus

Policy Revision: A revision to Policy 7811 – Plans for Growth and Improvement of Licensed Employees was approved as part of the consent agenda. Coaching Salary Schedule Changes: The following recommendations were approved: 1. Increase the top of the scales from 16-19 years to 20 plus years. 2. Increase the First Responder for Fall Season from $1,000 to $2,000 due to the requirement of a Responder being at football practices as well as games. 3. Move Soccer and Volleyball from the Volleyball Scale to the Baseball and Softball Scale. 4. Delete the Middle School Mat Maids. 5. Correct the scales for consistency between years. 6. Increase the Middle School Athletic Director $250.00 for each step. Budget Amendment: Federal Fund Budget Amendment #3 was approved as part of the Consent Agenda. Child Nutrition Meal Price Increase for 2017-2018: In order to be in compliance with Section 205 of the Healthy-Hunger Free Kids Act (HHFKA) of 2010, school lunch prices must be increased until the average meal cost for paid lunches is equal to or exceeds the difference of free to paid lunch, reimbursement rates, which is $2.78. A meal price increase for 2017-18 must be $.10 to meet an average meal price of $2.65. Elementary New Lunch Prices $2.60 $2.60 + $2.70/2 = $2.65 average price per meal

Middle/High $2.70

There will be no breakfast price increase for 2017-2018. Bid for Security Cameras at South Stokes: The $21,167.59 bid from Commercial Sound to upgrade the existing 32 cameras, add an additional 16 cameras, and allow room for an additional 40 cameras at South Stokes High School was approved as part of the consent agenda.

Page 4

April 18, 2017

DPI Plant Operations: On March 22, 2017 board consensus was to approve working with Matthew Ward, a mechanical engineer with DPI Plant Operations, on engineering for the air conditioning gym projects at North Stokes High School and South Stokes High School. This was formally approved as part of the April 18, 2017 consent agenda. Discussion Agenda Discussion of Coffee Time: Mrs. Terri Collins, Special Programs Director, discussed the Stokes County Schools Autism Coaching Team with board members. The team is made up of teachers and therapists who volunteer their time and meet monthly after school. The team works with teachers, principals and parents to help address the needs of students with autism throughout the county. They have also started a library that parents and staff can use for autism support. Ms. Amy Juergens, Speech Language Pathologist and Autism Coaching Team Chair, shared two information sessions (Coffee Time) occurring in May with board members. She shared that the first session is May 23, 2017 at the King Public Library from 6:30-8:00 and the second session is May 25, 2017 from 6:30-8:00 at the Walnut Cove Public Library. The team’s focus with these two sessions is to reach out to parents to let them know the team exist and they do have resources to share. There is no Autism Support Group for parents in Stokes County and this will also give the parents an opportunity to network and support each other. Board members expressed their appreciation for this team’s work and offered suggestions on how to get the word out to parents on the two upcoming meetings. Discussion of Update on Proposed Air Conditioning Gyms at North and South: Mr. David Burge, Executive Director of Operations, reported on Matthew Ward’s visit to North Stokes and South Stokes to discuss air conditioning options for the gyms at both schools. (Mr. Ward is a mechanical engineer with DPI Plant Operations.) Mr. Ward will make a recommendation on the design for both North Stokes and South Stokes once he has had an opportunity to look at all of the plans and work with structural engineers. He will also be looking at the electrical service that is available to determine if we have enough electrical or if we will have to do any additional electrical service to support the HVAC units. His goal is to have the design and bid documents ready by July 1. Mr. Ricky Goins, Maintenance Director, stated when discussing options they also discussed the age of the existing air handlers. The air handlers (heat) are over fifty years old and we discussed taking those out and putting a hot water coil in the duct work of the existing new systems so basically you will be getting a new heating and air system and doing away with fifty year old equipment at the same time. Mr. Burge will update board members whenever he hears from Mr. Ward.

Page 5

April 18, 2017

Discussion of the 2017-2018 Capital Outlay and Current Expense Budget: Mr. David Burge, Executive Director of Operations, discussed procedures that were followed to determine the 2017-2018 Capital Budget Priorities. He shared a list of all capital outlay requests that were received with board members. The format of the report was discussed and board consensus was to show the HVAC projects at North Stokes and South Stokes separate from the other capital budget requests. Ms. Lanette Moore, Executive Director of Finance, stated board members need to know that requests labeled Priority 1-37 is what was taken to the commissioners for approval. Unless board members make changes, none of the remaining requests will be taken to the commissioners for their consideration. Dr. Rice stated our principals asked for a lot of things, but we tried to look at the 37 things that we thought were critical for this year. (A copy of the 2017-2018 Capital Budget Priorities (first reading) are attached to these minutes. Ms. Lanette Moore, Executive Director Finance, provided board members with information on the 2017-2018 State Planning Allotment to help them understand why some requests were in the current expense budget request. She explained the State Planning Allotment is just an estimated allotment from the state. The 2017-2018 allotment is based on an ADM of 6058. Our 6th month PMR is 5901 students, without PreK. We already know the state has used a higher ADM than what we think we are going to see. Ms. Moore stated before we could even start with current expense, Dr. Rice had to look at what to expect from the state, with the understanding that this is subject to change. The following were noted in the 2017-2018 State Planning Allotment Review when compared to the 2016-2017 Planning Allotment: Total Position Allotments Months of Employment

-7 (6 Classroom Teachers and 1 Instructional Support) -25 (14 months School Building Admin. and 11 months CTE)

Central Office Administration Non-Instructional Support Driver’s Training Career and Technical Edu-Prog Disadvantaged Students Teacher Assistants Low Wealth Children with Special Needs Academically Intellectually Gifted Limited English Classroom Materials & Supplies At-Risk Student Services Textbooks Total Dollars

Use Same Allotment as 2016-2017 -$31,803.00 (Custodian/Clerical) $8,151.00 Increase -$2,759.00 -$71,809.00 (Teacher Coaches) -$48,991.00 $46,422.00 Increase -$43,216.00 -$8,900.00 -$1,612.00 -$16,225.00 $57,323.00 Increase -$44,698.00 -$158,117.00

Page 6

April 18, 2017

2017-2018 Current Expense First Draft Summary 1.

2.

3. 4. 5. 6. 7.

Salary Increases: 05% Teachers;10% Principals/Assistant Principals;03% Other Employees (The above salary increases have been applied to any employee paid from local dollars, because of the unknown. The state plans to do an adjustment to principal and assistant principal salaries.) Additional Positions: 1- Eleven Month Elementary Assistant Principal and 2 Technology Positions (The assistant principal is a new position and the technology positions maintain what we have.) Certified/Classified Supplement: Based on 4% of 2017-2018 Salaries (Dr. Rice and board members wanted to catch the supplement up and figure it on current salaries.) State Shortage: 6 Teachers;14 Months Employment (Principal & Assistant Principal); 2 Clerical; 3 Part-Time Custodians Employee Benefit Increase: Retirement and Hospitalization Technology (There is an increase in the technology request due to lower E-Rate funding.) Charter Schools (137 students)

Ms. Moore stated the total dollar increase from the 2016-2017 budget for salaries and benefits is $923,265.00. She added that this is basically why there is an increase in the 2017-2018 budget request. There is very little change in the rest of the budget request. Ms. Moore reminded board members that the county commissioners have special funding for Poplar Springs utilities. We have to bring that to the commissioners in a separate request.

Grand Total without Poplar Springs Grand Total Poplar Springs Grand Total

2016-2017 $10,962,893.00

2017-2018 $11,902,117.00

Increase/Decrease $939,224.00

$95,440.00

$94,570.00

-$870.00

$11,058,333.00

$11,996,687.00

$938,354.00

Ms. Moore stated when last year’s budget was finalized, the Board of Education made over $500,000.00 worth of cuts. The commissioners wanted this board to do over $700,000.00 in cuts. This board could not come up with ways you felt that amount could be cut and you went back to the commissioners and made a special request. The commissioners gave this board additional funding and this board put funding from your fund balance with that additional funding. Last year the Board of Education put $724,255.00 of your fund balance into the budget to balance the budget. The commissioners wanted this board to use their fund balance. In this budget, when you look at your county appropriation you see $10,012,838.00 in county appropriations for 2016-2017. When you look at 2017-2018 you see $11,693,317.00 in county appropriations. That is an increase of $1,680, 479.00. The reason for that increase is because we don’t have the $724,255.00 in fund balance to balance it. When we met with the commissioners last year, it was understood that we would not have that kind of money again. This budget request is going to hit our county appropriations much harder than what the budget has actually increased. This board’s actual budget increase is $938,354.00.

Page 7

April 18, 2017

Dr. Rice stated the increase in requested funding for local personnel is due to DPI cutting positions we want to keep in place and the salary and benefits increases that we do not control. The other increase moves employees’ supplement to their current salaries and not their 2013 salaries. That is just to try and stay competitive. A lot of surrounding counties are at 5% or higher and we are trying to get to a full 4%. Dr. Rice stated we do not know where we will end up with the class size allotment. We have tried to look at this creatively and keep it to as limited a number an impact as possible. We have been told that we can expect some change, but we don’t know what that will be. We are in a holding pattern on that. To follow the class size allotment we would need 29 teachers, which is about $1.75 million dollars on top of our local budget request. We know that is not going to happen. Classroom Teacher Positions: Kindergarten Grade 1 Grades 2-3 Grades 4-6 Grades 7-8 Grade 9 Grades 10-12 Math/Science/Computer Teachers

1 Per 18 in ADM 1 Per 16 in ADM 1 Per 17 in ADM 1 Per 24 in ADM 1 Per 23 in ADM 1 Per 26.5 in ADM 1 Per 29 in ADM 1 Per County

Dr. Rice stated we have looked at how many combination rooms we could have making the least amount of impact as possible, if we are held to this. All of our elementary schools had combination classes, when we looked at this. We will have no other choice. Dr. Rice stated everything is not in the local budget request that he would like to see. Our classified employees have been on a frozen pay scale for a while and I was hoping to have that fixed in this budget. I don’t want those employees to feel we do not appreciate them, but that would be another quarter of a million dollars to fix. I just don’t think we’re in the place this year to do that. They would benefit from the supplement increase. One thing Stokes County classified employees need to realize is that not everyone gets the full supplement in other districts. Discussion of Germanton Elementary Roof: Mr. David Burge reported that roofing materials were delivered last week and they will be starting this week, if weather permits. Their goal is to be finished by June 30. Information and Announcements The Board of Education scheduled the following meetings: May 1, 2017 May 15, 2017 June 5, 2017 June 14, 2017

Work Session 8:30 AM Regular Session 6:00 PM Work Session 8:30 AM Joint Session with 3:00 PM Board of Commissioners

Administrative Office Administrative Office Administrative Office County Administrative Office

Page 8

April 18, 2017

Assistant Superintendent Tony George made the following announcements: Battle of the Books: April 19, 2017

Elementary Finals at Nancy Reynolds at 9:30

DARE Graduations: April 19, 2017 April 21, 2017

Walnut Cove Elementary at 9:00 Lawsonville Elementary at 9:00

AT&T Virtual Reality Simulator – It Can (All) Wait Behind the Wheel April 19, 2017 West Stokes High School at 8:45 and 10:20 Stokes County Special Olympics: West Stokes High School April 21, 2017 from 10:00-1:30

Rain Date: April 28, 2017

Soil and Water Environmental Awareness Days: Hanging Rock State Park Dates: April 25, 26, 27 Time: 9:00 AM-11:50 AM April 25: King, Lawsonville, Germanton and Pine Hall April 26: Poplar Springs, Nancy Reynolds, London and Pinnacle April 27: Mt. Olive, Sandy Ridge and Walnut Cove Retirement Celebration: Thursday, May 4, 2017, 5:30-7:30 PM at South Stokes High School

At 7:35 p.m., Mrs. Cox made a motion to enter closed session as allowed by NC General Statute 143-318.11(a)(1)(3)(6). The motion was seconded by Mrs. Knight and approved 4-0, Yontz absent. [Closed Session] At 8:30 p.m., Mrs. Cox made a motion to return to open session. The motion was seconded by Mrs. Knight and was approved 4-0, Yontz absent. Personnel and Coaching: Mrs. Cox made a motion to approve the personnel, administrator contracts and coaching reports. Mrs. Knight seconded this motion and it was approved 4-0, Yontz absent. (The approved personnel and coaching recommendations are attached to these minutes.) At 8:30 p.m., Mrs. Cox made a motion to adjourn. The motion was seconded by Mrs. Knight and was approved 4-0, Yontz absent.

_________________________ Chairperson

_________________________ Secretary

Personnel Report April 18, 2017 Leave of Absence: Betty Ann Fisher Ashley Johnson Norma Carmella Shelton Pamela Wilson New Hire – Permanent: Felipa Anthony New Hire – Temporary no benefits: Maria Cecilia Hoyos Doug Hutchens Wendi Wilson

Resignation: Ann Thomas

Retirement: Margaret Monteith Sherry Wagoner Rebecca Weldon Karen Westmoreland

Recommendations: Pamela Bolejack

Benny Bullins

For Information: Ashley Rierson

Teacher London Elementary Teacher South Stokes High Teacher Assistant Germanton Elementary Custodian South Stokes High

Effective 3/27/17-6/13/17

Child Nutrition Worker Chestnut Grove Middle

Effective 4/19/17

Substitute Child Nutrition Systemwide Substitute Teacher Systemwide Substitute Teacher Systemwide

Effective 4/19/17

Bus Driver Mount Olive Elementary

Effective 3/7/17

Teacher Mount Olive Elementary Teacher Assistant Southeastern Middle Office Support Chestnut Grove Middle Child Nutrition Worker Mount Olive Elementary

Effective 7/1/17

Effective 8/17/17-1/15/18 Effective 4/12/17-6/13/17 Effective 3/14/17-6/2/17 LOA Extended

Effective 4/19/17 Effective 4/19/17

Effective 8/1/17 Effective 8/1/17 Effective 7/1/17

Office Support Effective 6/1/17 HR Dept. to Superintendent’s Office Board Polled 4/11/17 Bus Mechanic Effective 5/1/17 Nancy Reynolds to Bus Garage

Teacher Southeastern Middle

Was to report 4/7/17; Surry County holding until 4/14/17

Administrator Contract List April 18, 2017 Renewal List The following administrator contracts were approved: Christopher Bottoms David Durham Kristine Mitchell Heather Pendleton Doug Rose Michael Sands Sarah Wood

Assistant Principal Principal Principal Principal Director of High Schools & Vocational Director of Testing Director of Media & Technology

4 years 4 years 4 years 4 years 4 years

Renewal 6/30/2021 Renewal 6/30/2021 Renewal 6/30/2021 Renewal 6/30/2021 Renewal 6/30/2021

4 years 4 years

Renewal 6/30/2021 Renewal 6/30/2021

Coaching Report April 18, 2017 - Regular Session

The following coaching recommendations were approved by consensus at previous meetings: SCHOOL: SEASON:

Chestnut Grove Spring

Consensus Softball Asst/ Mentor for Hicks Softball Asst Softball Asst

Sandy Rhodes

Non-Emp-Paid

4/3/17

Formal Approval 4/18/17

Daniel Chad Jones Ashley Hicks

Non-Emp-Vol Emp-Paid

4/3/17 4/3/17

4/18/17 4/18/17