Standard Logistic Requirement Specification

Standard Logistic Requirement Specification Standard Logistic Requirement Specification For the HBPO Group worldwide Version 005; 08/2013 [Source: h...
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Standard Logistic Requirement Specification

Standard Logistic Requirement Specification For the HBPO Group worldwide

Version 005; 08/2013 [Source: http://www.hbpogroup.com/]

HBPO-F-082 / standard logistic requirement specification/ AUG-31-2012

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Standard Logistic Requirement Specification version

date

author

remark

001

07.02.2005

A. Sprenger / M. Blochwitz

002

20.02.2007

M. Blochwitz

002

18.09.2008

M. Blochwitz

003

02.09.2011

N. Urban

004

31.08.2012

N. Urban

005

20.08.2013

M. Blochwitz

creation of version 001 European and American Version combined, system days diagram changed No change to main text, only update of LO Team table in appendix 11.1 Update of links in chapter 1 & 3.2.1.2, update of Incoterms in chapter 2, update of LO Team Table in chapter 11.1 Update of links in chapter 1 & 3.2.1.2, update of LO Team Table in chapter 11.1, update VDA versions, update corporate design Addition of chapter 7.3

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Standard Logistic Requirement Specification

Contents 1 General ........................................................................................................................................... 4 2 Delivery concept .............................................................................................................................. 4 2.1 Variations overview.................................................................................................................... 4 2.2 Delivery Conditions .................................................................................................................... 5 2.3 Delivery cycle ............................................................................................................................ 6 2.4 Packaging ................................................................................................................................. 6 2.4.1 Returnable packaging ......................................................................................................... 6 2.4.1.1 Cont ainer volume ......................................................................................................... 6 2.4.1.2 a - Returnable Special container, provided by supplier .................................................... 7 2.4.1.3 b - Returnable Special container, provided by HBPO ...................................................... 7 2.4.1.4 c - Returnable Standard container, provided by HBPO .................................................... 7 2.4.1.5 d - Returnable Standard container, provided by supplier ................................................. 7 2.4.1.6 e - Returnable Standard container, rented from servic e provider...................................... 7 2.4.2 Expendable/ non returnable packaging .................................................................................. 7 2.5 Broadcast.................................................................................................................................. 8 2.5.1 1 – Broadcast and/or short term broadc ast ........................................................................... 8 2.5.2 2 - Kanban.......................................................................................................................... 8 2.5.3 3 – Sequential broadcast ..................................................................................................... 8 2.5.4 4 – Delivery and stock controlled by supplier ......................................................................... 8 2.6 Calculation of the logistic costs ................................................................................................... 8 3 Packaging........................................................................................................................................ 9 3.1 Agreement packaging ................................................................................................................ 9 3.2 Returnable and expendable/non ret urnable packaging ................................................................. 9 3.2.1 Returnable packaging ....................................................................................................... 10 3.2.1.1 Standard containers ................................................................................................... 10 3.2.1.2 Special containers ...................................................................................................... 10 3.2.2 Expendable/ non returnable packaging ................................................................................ 11 3.3 Overseas packaging ................................................................................................................ 11 4 Cont ainer labeling .......................................................................................................................... 12 5 Change Management ..................................................................................................................... 13 6 Delivery papers .............................................................................................................................. 13 6.1 Delivery note ........................................................................................................................... 13 6.2 CMR – waybill / Bill of leading................................................................................................... 14 6.3 Customs papers ...................................................................................................................... 15 7 Information flow.............................................................................................................................. 15 7.1 Communication supplier – HBPO.............................................................................................. 15 7.2 EDI ......................................................................................................................................... 15 7.3 Submitting of the delivery advice notes (EDIFACT DESADV ) ..................................................... 16 7.4 Web-EDI ................................................................................................................................. 16 7.5 Production- and Mat erial release .............................................................................................. 16 8 Receipt of goods ............................................................................................................................ 17 9 Trans port ....................................................................................................................................... 17 9.1 Milk run ................................................................................................................................... 17 9.2 Direct delivery ......................................................................................................................... 17 9.3 Cons olidated transport ............................................................................................................. 18 9.4 Special trip .............................................................................................................................. 18 10 Emergency concept ........................................................................................................................ 18 11 Logistic service providers (VMI etc.) ................................................................................................ 18 12 Appendix ....................................................................................................................................... 20 12.1 Cont act................................................................................................................................ 20 12.2 Manufacturers of standard containers (Europe only) ............................................................... 21 12.3 Service providers for container pools (Europe only) ................................................................ 21

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Standard Logistic Requirement Specification 1

General

This Standard Logistic Requirement Specification defines the requirements of HBPO to the supplier and secures the process of the supply chain. It is valid in connection with the main delivery contract. The actual valid version can be downloaded from: http://www.hbpogroup.com/ (-> Competences -> Logistics -> >>> PDF download Standard Logistics Requirement Specification) The supplier will be held liable for costs arising from disregard to regulation of this Standard Logistic Requirement Specification by HBPO.

2

Delivery concept

The delivery to HBPO is based on agreements stated in the Standard Logistic Requirement Specification respectively the delivery contract. Example:

DDP

2

Deliverycondition Delivery cycle Packaging Production call

a

DDP 2 a 1

1

DDP according to Incoterms® 2010 Delivery by truck with full load every 2 days Returnable - Special box, provided by the supplier call off and /or short term call off

HBPO has the right to change the terms of delivery within a one month notice.

2.1

Variations overview

Terms of delivery Delivery condition

Delivery cycle

short form Description FCA

FCA according to Incoterms® 2010

DAT

DAT according to Incoterms® 2010

DAP

DAP according to Incoterms® 2010

DDP

DDP according to Incoterms® 2010

CIF

CIF according to Incoterms® 2010

FOB

FOB according to Incoterms® 2010

0 1-n

HBPO-F-082 / standard logistic requirement specification/ AUG-31-2012

Several times per day Delivery every n-th working-day

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Standard Logistic Requirement Specification Packaging

Production call

a

Returnable – Special container, provided by supplier

b

Returnable – Special container, provided by HBPO

c

Returnable – Standard container, provided by HBPO

d

Returnable – Standard container, provided by supplier

e

Returnable – Special container, rented from service provider

f

Expendable/non returnable

1

Broadcast and/or short term broadcast

2

Kanban

3

Sequential call

4

Delivery and stock controlled by supplier

Following an explanation of these agreements

2.2

Delivery Conditions

FCA

Free Carrier.... (named place of delivery)

The seller has to handover the goods to the forwarder of the buyer at the named place at the named time. He has to pay for loading of the truck. The buyer pays for all costs and is responsible for all dangers arising after loading. Rule for any mode of transport

DAT

Delivered at Terminal…. (named terminal at port or place of destination)

The seller pays for carriage to the terminal, except for costs related to import clearance, and assumes all risks up to the point that the goods are unloaded at the terminal. Rule for any mode of transport

DAP

Delivered at Place…. (named place of destination)

The seller pays for carriage to the named place, except for costs related to import clearance, and assumes all risks prior to the point that the goods are ready for unloading by the buyer. Rule for any mode of transport

DDP

Delivered Duty Paid.... (named place of destination)

The seller must handover the shipment to the buyer at the named place in the named land at the named time and duty paid at his expense. Rule for any mode of transport

CIF

Cost, Insurance and Freight.... The seller must pay the costs and freight to bring the (named port of destination) goods to the port of destination. The buyer is responsible for all dangers after the goods passed the rail of the ship in the starting port. The seller must in addition procure and pay for the insurance. Rule for sea and inland waterway transport

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Standard Logistic Requirement Specification FOB

Free On Board…. (named port of shipment)

The seller must load the goods on board the vessel and clear the goods for export. The buyer must instruct the seller the details of the vessel and the port where the goods are to be loaded. Cost and risk are divided when the goods are actually on board of the vessel. The term is applicable for maritime and inland waterway transport only but not for multimodal sea transport in containers.

When using returnable material (see 2.4 Packaging on page 6) the returning transport has to be considered as well.

2.3

Delivery cycle

If the supplier delivers frequently, meaning between 1 and 5 days, the delivery must be one complete load. The type of transport (Jumbo, Mega trailer etc.) has to be stated in the logistic cost calculation (HBPO -F-053, is available through the HBPO logistic contact persons ).

2.4 2.4.1

Packaging Returnable packaging

The process of agreement regarding packaging and container purchasing as well as the logistical process are described in chapter 3 on page 9. 2.4.1.1 Container volume The supplier has to calculate and agree with HBPO on the necessary amount of containers. The calculation is based on the days of circulation. The supplier is obliged to fill in the result of his calculation into the HBPOform “System Days” (HBPO-F-075, is available through the HBPO logistic contact persons).

Basis of the calculation is the average use of containers per day. It is calculated by dividing the average numbers of products by working day per year (est. 240, can vary by location).

daily part usage  HBPO-F-082 / standard logistic requirement specification/ AUG-31-2012

volume  usage in %  parts per module w orking days per year page:

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Standard Logistic Requirement Specification The used containers per day are calculated by dividing the average use of containers per day through the container content.

container use per day 

daily part usage density of primary container

If the supplier wants to use collapsible containers he has to compare the prices for non collapsible containers and collapsible containers. This calculation has to include invest for more containers vs. lower transport costs. 2.4.1.2

a - Returnable Special container, provided by supplier

The supplier has to pay the costs for purchasing the container for the whole process. The investment has to be stated as a part of the logistic cost price with the defined values (depreciation, imputed interest, maintenance). Container needs due to requirements in the production of the supplier, e.g. lot sizes, are not part of the logistic costs, but have to be stated as part of the price per piece. 2.4.1.3

b - Returnable Special container, provided by HBPO

HBPO has to pay the costs for purchasing the container for the whole process . Container needs due to requirements in the production of the supplier, e.g. lot sizes, are not part of the logistic costs, but have to be stated as a part of the price per piece and be paid by the supplier. HBPO transfers the information about the supplier of the containers to the supplier of the parts and offers him to use the same conditions for the purchasing of containers as HBPO. 2.4.1.4

c - Returnable Standard container, provided by HBPO

HBPO has to pay the costs for purchasing the container for the whole process . Container needs due to requirements in the production of the supplier, e.g. lot sizes, are not part of the logistic costs, but have to be stated as a part of the price per piece and be paid by the supplier. HBPO transfers the information about the supplier of the containers to the supplier of the parts and offers him to use the same conditions for the purchasing of containers as HBPO. 2.4.1.5

d - Returnable Standard container, provided by supplier

The supplier has to pay the costs for purchasing the container for the whole process . The investment has to be stated as a part of the logistic cost price with the defined values (deprec iation, imputed interest, maintenance). The supplier has to follow the HBPO guidelines while choosing containers. Addresses see appendix. 2.4.1.6

e - Returnable Standard container, rented from service provider

The costs for rented packaging refer to the time the container is tied to the process. Every involved party has to pay for the timeframe it is responsible for (delimitation analogue to the delivery conditions, e.g. using condition DDP the supplier pays for the timeframe until the container reaches the HBPO plant, HBPO pays for the timeframe between receipt and use). Addresses see appendix. 2.4.2

Expendable/non returnable packaging

The costs for the disposal of the expendable/non returnable packaging have to be paid proportional by HBPO and the supplier. They have to be stated in the logistic cost calculation. For further guidelines see Chapter 3 “Packaging” on page 9.

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Standard Logistic Requirement Specification 2.5

Broadcast

2.5.1

1 – Broadcast and/or short term broadcast

HBPO is ordering parts via broadcast and/or short term broadcast at the supplier. The standard data transfer takes place via EDI using VDA-Standard; email transfer can be used as an alternative. HBPO`s delivery schedules dates indicates the arrival date at HBPO plant. The supplier has to take into account bank holidays of countries between origin and destiny in order to keep those delivery dates. Information about the use of WEB-EDI is given in Chapter 7.3. The delivery of the parts has to be of one kind. 2.5.2

2 - Kanban

The broadcast of the parts is oriented on the consumption via EDI. A broadcast and/or short term broadcast can be generated by HBPO and sent to the supplier additionally. These data are only for information and planning purposes. The Kanban broadcast deletes the broadcast / short term broadcast. The delivery of the parts has to be of one kind. 2.5.3

3 – Sequential broadcast

The broadcast of the parts occurs via sequential broadcast. An additional broadcast and/or short term broadcast is generated by HBPO and sent to the supplier. These data are only for information and planning purposes. The Sequential broadcast deletes the broadcast / short term broadcast. Delivery has to be in sequence. The parts have to be marked according to the sequence. A detailed layout of the sequential process will be performed within the project and documented in a JIT- Handbook. 2.5.4

4 – Delivery and stock controlled by supplier

The supplier is able to inspect the stock of his goods at HBPO. It is the supplier’s responsibility to supply the HBPO plants. For every HBPO plant, HBPO and the supplier agree upon a minimal stock for all different supplies. The supplier is not allowed to fall below that volume.

2.6

Calculation of the logistic costs

Base for the decision on the delivery condition is the examination of the logistic costs calculation form filled in by the supplier (HBPO-F-053). It is not allowed to mention costs twice. For example: part and supplier are fixed and it is agreed that the expendable/non returnable packaging is part of the price per piece, this has to be stated in written form in the logistic costs calculation. Definition: The piece price contains all internal logistic effort of the supplier. Affected are efforts from material and information flow including packing of the parts into the containers and loading of the trucks. Content of the logistic costs are    

Costs for Container and additional packing material Transport costs Toll costs Further costs starting at the ramp of the supplier e.g. customs duty, external warehouse.

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Standard Logistic Requirement Specification The different parts of the logistic costs have to be stated separately and with the particular amount in the logistic cost calculation by the supplier. The owner of the containers is responsible for the maintenance of the containers. Containers purchased by the supplier have to be spread to the piece price. The spreading has to be done according to the specifications in the logistic costs calculation form for deprec iation, imputed interest and maintenance.

3

Packaging 3.1

Agreement packaging

The predefinition of the packaging is done in 10 steps: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.

development of the packaging concept by the part supplier approval of the packaging concept by HBPO construction and prints+material specs approval of the drawing by HBPO Step 3 – 7 is relevant for prototype build / first article Special containers only review of the prototype / first article approval of the prototype by HBPO presentation of the production container release of the production container by HBPO production and delivery of the production container

The decision if the part supplier is also supplier for the containers will be made by HBPO. The part supplier has to create a packaging concept. This concept will be released by HBPO. The container dimensions developed are to optimize the volume of the transport means. By choosing or constructing the containers the parts supplier assures the optimal use of the transport space. The supplier of the containers hands out the construction prints (see step 3) to HBPO. An economic analysis will have to be done on the steps 2, 4, 7 and 9. It is possible that HBPO performs a market research. A packaging instruction will be created by the supplier, following the HBPO guidelines and will be released together. Deliveries not matching these agreed packaging instructions will cause additional costs for handling, processing, etc. which will be passed on to the supplier.

3.2

Returnable and expendable/non returnable packaging

As a basic principle only returnable packaging will be used. If the supplier can proof the economic advantage of expendable/non returnable packaging to returnable packaging, HBPO will be able to provide a written permission for using the expendable/non returnable packaging. The costs for disposal of the expendable/non returnable packaging have to be paid partly by the supplier and have to be considered in the economic analysis.

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Standard Logistic Requirement Specification EUROPE Accepted gross weights: carton/container < 15 kg, handling unit/pallet < 1.000 kg. If the supplier uses pallets with the dimensions 1.200 mm x 800 mm, he has to make sure only to use exchangeable euro-pallets. The supplier is responsible only to use undamaged and useable euro-pallets according to the rules of the European Pallet Association (http://www.epal-pallets.org). NORTH AMERICA Accepted gross weights: carton/container < 33 lb, handling unit/pallet < 2.200 lb. The supplier should use pallets with the standard dimensions 48’’ x 45’’. The suppl ier is responsible only to use undamaged and useable pallets. In order to avoid problems in the warehouse and during the transport it is not allowed to exceed the outer dimensions of the pallet. The top layer of each pallet has to be a plane surface. The content of the containers has to be protected against contamination e.g. by using a cover plate, cartons/containers with cover or covering sheets for special containers. The containers in a handling unit have to be protected against movement by using plastic ribbons made out of PP. It is not allowed to use shrink wrap or metal bands. If the container/cartons can be damaged, edge protection has to be used. The agreed packaging has to be supplied in an adequate volume by the supplier. Unused empties are stored by the supplier. Maintenance and cleaning is the responsibility of the supplier. 3.2.1

Returnable packaging

The management of the returnable container stocks (standard and special containers) has to be taken care of by HBPO and the supplier. A balance of the empties stock account between HBPO or a third person which is ordered by HBPO and the supplier has to be done monthly. Complaints must be placed within 14 calendar days at the responsible HBPO container management, otherwise the account is accepted. Differences must be actively solved by the supplier, with support of the HBPO container management. Missing items will have to be paid by the causer on the base of the replacement value. 3.2.1.1

Standard containers

The supplier should prefer to use containers which can be managed in pools. Alternatives have to be agreed upon with HBPO. The supplier has to proof economic advantage. EUROPE The supplier should preferably use containers according to VDA 4500 (KLT-system). Alternatives to the VDA-System have to be agreed upon with HBPO. 3.2.1.2 Special containers Planning and construction of the special containers will be processed by the supplier, approval and release is processed by HBPO together with the supplier. The costs for planning and construction are charged to the supplier. A more detailed guideline about special containers is the “HBPO-F-084 Specification Sheet Special Containers”. (Download: http://contao.hbpo-group.com/tl_files/hbpo_layout/PDFs/HBPO-F084_Specification%20sheet%20special%20containers.pdf ) HBPO-F-082 / standard logistic requirement specification/ AUG-31-2012

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Standard Logistic Requirement Specification 3.2.2

Expendable/non returnable packaging

The use of expendable/non returnable packaging is allowed with the prior release by HBPO (see chapter 3.2) only. The costs for the disposal of the expendable/non returnable packaging have to be paid by HBPO and proportionally the supplier. The following basic standards have to be fulfilled by expendable/non returnable packaging:  Damage protection of the content  Easy handling  Handling units must be stackable at least twice  Low flammability of the package (without use of flame stoppers)  Easy part handling  Protection against penetrating humidity  Optimized content Recyclable cardboard is the preferred material for expendable/non returnable packaging. The use of composite materials is not allowed. The supplier has to ensure an easy recycling of the expendable/non returnable packaging, especially bags, separation layers or protection chips. EUROPE The used materials must be marked according to DIN 6120-1 (icon with letter symbol).

3.3

Overseas packaging

Standard packaging for oversea shipments is either a wooden box or a pallet handling unit c onsisting of cardboard cartons. The design of the packaging must seek for an optimal use of the transport space in a standard sea container (20 ft or 40 ft). The packaging must be stackable at least twice and offer protection against mechanical damage. The dimensioning of the out- / inside packaging must be planned for a 3 week sea trip with containers on deck and additional 2 weeks forerun / trail each. The supplier has to take steps against intruding humidity (e.g. use of drying agent). The efficiency of the chosen action has to be proven to HBPO. If massive wood is used in packaging, the supplier must observance the IPPC-Standard. This standard requires treatments by approved proceedings, either heat treatments (marking HT) of at least 30 minutes with a core temperature of at least 56°C or by disinfection with methyl bromide (marking MB). The correct treatment has to be documented with markings on two opposite sides according to the IPPC-Standard. Additionally, wooden boxes have to meet juridical base of the respective importing country, independ ent of the rules of this specification. The supplier is obliged to all valid changes of the IPPC-Standards or the legal basis in the different countries.

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Standard Logistic Requirement Specification 4

Container labeling

EUROPE The labeling of the containers is standardized by VDA 4902 (latest version) or Odette and must contain at least the following data:           

Supplier (4) customer (1) HBPO-part number (8) quantity (9) shipping date (13) tare-weight of the container (5) gross-weight of the container (incl. parts) delivery note number (3) remark (10) change index (14) batch number (16)

NORTH AMERICA The labeling of the containers must follow the rules of AIAG-B-10 and has to content at least the following data: 

Part Number



Quantity



Supplier Number



Serial Number

For a detailed label spec. refer to the : HBPO-I-722 Standard Logistic Label Requirement Specification NAFTA

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Standard Logistic Requirement Specification The label has to be placed on the smallest packing unit and in addition the handling unit has to be labeled with a master label. All information on the labels has to be stated in plain writing and with barcode type 39, depending on the specification. EUROPE Mixed pallets must be marked with a special label.

NORTH AMERICA Mixed pallets are not allowed for NAFTA region.

The labeling must allow a failure free reading from the outside, either by hand or machine. It is not allowed that the labels violate the outlines of the packaging. Also it is not allowed that labels are covered by parts of the packaging. The texture of the labels must withstand environmental or transport influences and has to support the readability. Any additional label has to be agreed upon with and released by HBPO. Used labels and fixations (label holder, bags, etc.) must be removed. For the fixation of the labels on returnable containers stickers must be easy and clean removable. Existing label holders on the containers must be used. It is not allowed to glue labels directly to returnable containers. The labels must be disposable together with normal waste and must support the recycling of the packaging. Principle change of the labels (e.g. different format or standard, use of transponders, etc.) have to be agreed with and released by HBPO in written form.

5

Change Management

The supplier agrees the volume and time frame with HBPO before supplying the parts with a new technical index. The supplier has to present or obtain all needed releases from or to the responsible HBPO departments / plants. The technical index has to be stated in the standard labels and - if agreed with HBPO - a special change label has to be placed on the packaging. It is not allowed to combine parts with different technical indices within one box or handling unit. After first delivery of the parts with a new technical index, a redelivery of the old index is not allowed without prior written permission of HBPO. The first delivery of part numbers with new index has to be previously communicated to the material handling department of the involved HBPO plant.

6

Delivery papers

According to the agreed delivery condition the supplier has to prepare the needed transport papers (e.g. delivery note, customs papers) and has to ensure that all customs duties are paid. The supplier has to prepare the following documents:

6.1

Delivery note

It has to contain the following data: HBPO-F-082 / standard logistic requirement specification/ AUG-31-2012

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Standard Logistic Requirement Specification EUROPE According to VDA  supplier  costumer  shipment date  HBPO-part number  quantity  quantity and type of containers  remark  ZGS  gross and net weight of the container NORTH AMERICA According to AIAG  supplier  customer  shipment date  HBPO-part number  Revision-number  partial quantity  quantity and type of container  gross and net weight of container  a quick receive label or barcode on delivery is required Delivery notes without above mentioned data cannot be processed by HBPO and cause higher effort to book the delivery. Missing data on the delivery note to container type and quantity cause a wrong container balance, thus problems in the distribution of the container will result. Arising costs for higher booking effort will be charged to the supplier’s account. If papers are incorrect or missing, HBPO will not be able to ensure correct payment. The supplier has to proof the correct delivery to HBPO.

6.2

CMR – waybill / Bill of leading

It has to contain the following data:      

Delivery address Loading bay, if necessary full address Supplier- no. Shipment- No. Kind of packaging Quantity of containers

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Standard Logistic Requirement Specification The correct state of the goods and the completeness of the delivery have to be stated by the driver or the forwarder by signing the papers. Missing Information on the CMR-waybill will cause problems at the registration of delivery. Arising costs will be charged to the supplier.

6.3

Customs papers

The supplier prepares all customs relevant documents like export / import customs declaration, certificate of origin, EUR1 and all required information. The supplier has to provide the documents and information to the forwarder. The supplier informs HBPO prior to the first delivery about, as well as in case of changes to, data or expiry of existing documents about customs tariff number, country of origin, and customs tariff preference data of every delivered good. The customs tariff preference data of the delivered goods should be stated by using a log. term supplier declaration. The supplier has to respect customs laws of the different countries during the preparation of customs related papers and information. If necessary the supplier has to use the help of local custom s authorities or agents. Costs, including all follow up costs, caused by incorrect customs related documents or information will be charged to the supplier.

7

Information flow 7.1

Communication supplier – HBPO

Prior to the first delivery the supplier has to name a contact person to HBPO, his/her superior, a backup person and an emergency contact person. The following information is needed from every person: address, phone-, fax number and e-mail address. The communication will be held in local language of the HBPO plant or English. The contact person for HBPO does have to be available between 8:00 a.m. and 5:00 p.m. Afterwards an emergency contact does have to be available on office or cell phone. It has to be a competent person wh o has the ability to start emergency actions.

7.2

EDI

EUROPE Data are exchanged according to the VDA-Standard. If the supplier is not able to use EDI, the delivery of the data can be done by e-mail. Supplier The supplier does have to be able to receive a broadcast according to VDA 4905 as well as VDA 4915 and credit note according to VDA 4908. The supplier does have to be able to send a delivery not e according to VDA 4913. Forwarder The forwarder does have to send the transport data according to VDA 4921.

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Standard Logistic Requirement Specification

NORTH AMERICA Data are exchanged via EDI. Supplier The supplier does have to be able to receive a release type 830/862 and an ASN. The supplier does have to be able to send an ASN according to EDIFACT–Standard. Variation of this data flow e.g. on JIS- or Kanban-deliveries must be agreed between all involved parties.

7.3

Submitting of the delivery advice notes (EDIFACT DESADV)

The supplier has to send delivery advice notes only on request of the receiving HBPO plant. The supplier sends as pre information a delivery advice note according to VDA 4913 at the time the shipment leaves his dock. The content of the delivery advice note has to respect the standardized formats. In case of missing, incorrect or not in time submitted delivery advice notes, HBPO reserves the right to charge the supplier the arising cost.

7.4

Web-EDI

Alternatively to the classic EDI, HBPO offers the supplier to communicate with web-EDI. After agreement with HBPO, web-EDI can be installed by an IT-service-provider for all HBPO plants. The arising costs will be charged partly to the supplier.

7.5

Production- and Material release

EUROPE HBPO time standard for production release is 4 weeks and additional 4 weeks for material release. In this time frame HBPO will buy the goods ordered respectively the disposed material. HBPO has the right to install an individual release time frame for each HBPO plant and/or supplier. NORTH AMERICA HBPO time standard for production release is 4 weeks and additional 4 weeks for material release. In this time frame HBPO will buy the goods ordered respectively the disposed material. HBPO has the right to install an individual release time frame for each HBPO plant and/or supplier based on authority issued by the OEM. The date of the broadcast marks the beginning of the release time frame, which will step forward one day every day. All quantities ahead of this release time frame are only for the information of the supplier; HBPO grants no release for production or purchase. The date of delivery is always oriented to the latest delivery schedule. All deliveries of the supplier which have not been received by HBPO must be subtracted from this schedule. The supplier has to balance the progress numbers in the broadcast and to resolve differences together with the HBPO personnel.

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Standard Logistic Requirement Specification 8

Receipt of goods

Receipt of goods at HBPO is done by checking the quantity of containers delivered, as well as condition and kind of packaging. Delivery must follow the FIFO-principals (First in - first out), based on the production date. If HBPO discovers, at unloading or afterwards, differences between expected and actual condition of goods, the shipment will either be accepted provisionally or rejected. Differences will be documented by HBPO and will have effect on the supplier rating same with statistic of errors (ppm value). All arising costs, including follow-up costs, will be charged to the supplier. The supplier must take back the objected parts of a shipment and perform a replacement delivery, all free of charge. The supplier must establish appropriate countermeasures, document the results and present them to HBPO, if problems occur at the receipt of goods.

9

Transport

Single packages have to be combined with the pallet to a save transport handling unit. The handling unit has to be fixed appropriately against movement during transport. To avoid damage during loading, unloading and during the transport the outline of the pallet must not be exceeded. Loading of the truck should be with one kind of goods only, if possibly by volume. EUROPE Pallets with mixed goods have to be marked with a label “mixed pallet”. The top layer on a pallet has to be a plain area. If handling units are stacked, the maximal dynamic stacking height must not be exceeded. The supplier has to ensure that every person loading and unloading the trucks avoids damage of the goods and uses the transport space in an optimal way. The supplier has to load the agreed packaging fully according to the packaging regulations, partial deliveries are not allowed. The supplier has to store the goods in a proper way until the arrival of the forwarder (protection against weather, dirt and damage) Arrival time of deliveries must be the time defined by HBPO in the broadcast. HBPO has the right to choose the forwarder, in cooperation with the supplier. Transfer of risk, responsibility and payment of the transport costs arise from the agreed delivery conditions (Incoterms ® 2010) between HBPO and the supplier. HBPO has different transport strategies, depending on delivery point, delivery concept and packaging dimensions:

9.1

Milk run

A truck drives at fixed dates to different suppliers, to load one part of the truck with goods of the respective supplier.

9.2

Direct delivery

A truck loads only goods of one supplier and goes directly to the HBPO plant and if necessary back to the supplier with empties.

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Standard Logistic Requirement Specification 9.3

Consolidated transport

The supplier advises the forwarder the quantity of goods and the pickup date. The forwarder picks the goods up and combines them with goods of other customers equally directed and delivers them on the agreed date to HBPO.

9.4

Special trip

The fulfillment of special transports is usually accomplished under the responsibility of the supplier. HBPO and the supplier agree on the nomination of the forwarder. The costs for the special transport will be charged to the responsible party. HBPO will only pay for a special trip if the supplier has obtained a written release by the responsible HBPO dispatcher prior to the special trip.

10 Emergency concept To guarantee deliveries to HBPO the supplier must create an emergency concept and has to name a con tact person, who is able to start emergency actions. The emergency concept must list all possible breakdowns, the planned actions of the supplier, the contact partners and the time frame related with the times needed to overcome the problems. The supplier details the actions for ensuring the supply of HBPO until the emergency concept can show effect and the first usable part arrive at the HBPO plant. If necessary, the supplier has to install a safety stock close to the HBPO production site. The supplier grants HBPO access to the numbers of the safety stock and is responsible to inform the affected HBPO plant if stocks are running low. The supplier must present an emergency concept which has to be settled with HBPO before start of production. The supplier has to investigate the reasons for arising problems immediately and has to proof the lasting removal of the problems and their reasons.

11 Logistic service providers (VMI etc.) For optimization of logistic costs, HBPO aims a one step stock together with the supplier. Therefore HBPO operates a stock at or near to the HBPO plant for the delivered goods. The delivered goods are property of the supplier and HBPO stores them.

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Standard Logistic Requirement Specification Basis for the delivery of the stock by the supplier is the broadcast transferred by HBPO as well as the stated delivery dates and volumes. Only full loads are accepted. The needed storage space has to be agreed between the supplier and HBPO in written form. HBPO performs the receipt of goods based on the delivery note transferred via EDI and books the goods to the IT-system if the delivery is correct. The broadcast to the supplier will be released by the booked numbers. If the delivery is incorrect, the supplier and if necessary the forwarder will be informed immediately in written form. Chapter 7 of this specification is valid. The withdrawal of the goods normally is performed by HBPO according to the FIFO-principle and in form of full containers or handling units. Changes to this principle have to be agreed and stated in written form between HBPO and the supplier. The transfer of the property of the goods happens after build in at the production line. The transfer of the withdrawals will be done via EDI on a daily bases. The payment of build in goods is based on the transferred withdrawals. The passage of risk from the supplier to HBPO is not linked to the transfer of property and is oriented to the agreed delivery conditions (Incoterms® 2010). The supplier has the right to check or withdraw his goods in the working hours of the HBPO plant. The supplier is obliged to do his inventory on the stock at HBPO. It is possible that the inventory is performed by the HBPO personnel.

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Standard Logistic Requirement Specification 12 Appendix 12.1 Contact Contact persons HBPO Europe: Logistics Name

Phone

Fax

E-Mail

Adrian, Stefan

+420 326/770-181

+420 326/771-204

[email protected]

Blochwitz, Michael

+49 2941/2838-357

+49 2941/2838-9357

[email protected]

Jungius, Martin

+49 2941/2838-393

+49 2941/2838-9393

[email protected]

Tiggemann, Julia

+49 2941/2838-420

+49 2941/2838-9420

[email protected]

Urban, Nicole

+49 2941/2838-419

+49 2941/2838-9419

[email protected]

Wortmann, Jens

+49 2941/2838-422

+49-2941/2838-9422

[email protected]

Contact persons HBPO North America: Facility / Name

Phone Number

Fax Number

Email

Troy, MI / USA Steve Walmer

+1 248 635 5309

+1 248 247 2976

[email protected]

Windsor,ON / Canada Rupinder Banwait +1 519 251- 4303

+1 519 251-4310

[email protected]

Puebla / Mexico Jacqueline Ramírez

+52 222 273 8404

+52 222 210 5606

[email protected]

Toluca / Mexico Alma Gutierrez

+52 722 275 4176

+52 722 199 2934

[email protected]

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Standard Logistic Requirement Specification 12.2 Manufacturers of standard containers (Europe only) Enclosed a list with manufacturers and distributors of standard containers: suppliername

street

town

phone-no.

Allibert Transport- und Lagertechnik GmbH & Co. KG

Südring 1-5

D-63165 Mühlheim

06108/9791-0

06108/9791-44 www.allibert-equipment.com

Arca Systems GmbH

Sacktannen

D-19057 Schwerin

0385/6452-0

0385/6452-222

www.arcasys.com

bekuplast GmbH

Industriestrasse 1

D-49824 Ringe

05944/9333-0

05944/9333-50

www.bekuplast.com

Cabka Plast GmbH

Anne-Fink-Strasse 1

D-07806 Weira

0711/248998-0

0711/248998-18

www.cabka.com

Collico GmbH

Am Blumenkampshof 80

D-47059 Duisburg

0203/9306501

0203/9306505

www.collico.de

Georg Utz GmbH

Nordring 67

D-48465 Schüttorf

05923/805470

05923/805800

www.georgutz.com

Kiga Kunststofftechnik GmbH

Gießener Strasse 3

D-57234 Wilnsdorf

02739/8971-0

02739/2259

www.kiga-gmbh.de

Schötmarsche Strasse 22

D-32107 Bad Salzuflen

05222/970-0

05222/970-126

www.linpac.com

Kölner Strasse

D-57610 Altenkirchen

02681/807-01

02681/807-208

www.werit.de

LINPAC Materials Handling Germany WERIT Kunststoffwerke W. Schneider GmbH & Co.

fax-no.

internet

12.3 Service providers for container pools (Europe only) Service provider for container pools with knowledge of the automotive business:

comepack GmbH Carl-Benz-Str. 6 - 8 D - 69502 Hemsbach Telefon: +49 (0) 6201 - 4981 - 0 Telefax: +49 (0) 6201 - 44133 E-Mail: [email protected] www.comepack.com

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