STAFF JOB DESCRIPTIONS EXECUTIVE DIRECTOR’S OFFICE Job title: Personal Assistant Reports to: Executive Director (ED) Job Purpose To provide executive personal support and facilitation for a more efficient and effective functioning of the Executive Director’s office. Key Responsibilities: 1. Keeps the Executive Director’s dairy, (preparing itineraries as and when required) 2. Arranges meeting appointments in liaison with the Executive Assistant and briefs the ED accordingly to ensure that the ED keeps them 3. Writes Executive Director’s speeches based on researched facts and information on the relevant subject matter 4. Handles various correspondences in the ED’s office including replies to letters/queries and emails and updates the ED in an appropriate and timely manner 5. Makes travel arrangements for the ED including flights, visas and accommodation, and ensures availability of appropriate information concerning the business of the trip. 6. Prepares for Management team meetings 7. Supports the preparation of technical, management and board papers 8. Works closely with the Executive Assistant to produce documents, briefing papers, reports and presentations NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
9. Accompanies the ED on business trips as and when required 10. Handles queries and requests directed to the ED as and when appropriate 11. Performs any other duties that may be assigned from time to time by the ED and/or Executive assistant Person Specification: a. Possession of an honors Degree in Business related field, Public Administration, Law, Social Sciences or other relevant field from a recognized university b. At least three (3) years relevant work experience in a reputable Government or public institution c. High level of integrity and professionalism d. Excellent communication skills and report writing e. High level of organizational skills with keen attention to detail f. Proactive and able to work with minimal supervision g. Computer literacy
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
THE PUBLIC RELATIONS & CORPORATE AFFAIRS UNIT Job title: Public Relations Officer Reports to: Manager Public Relations & Corporate Affairs Overall Job Purpose To provide support in building, maintaining and managing the reputation of NIRA to the public Key Responsibilities & Duties 1. Supports the development and implementation of the public relations strategy and plans for the NIRA 2. Develops materials for implementing the public relations strategies and plans 3. Develops work plans and budgets for public education activities 4. Develops and sustains a harmonious working relationship with the media, collating and analyzing media coverage 5. Writes and edits in-house magazines, speeches, articles and annual reports 6. Develops, designs and produces public education and communication strategies in line with the departmental mandate 7. Prepares and/or supervises the production of publicity brochures, handouts, promotional videos, photographs and multimedia programmes etc 8. Supports in the organization of Authority events to ensure adequate publicity 9. Complies with and supports the implementation of the client care standards in all NIRA offices and or service centers 10. Receives client complaints, counters negative publicity and keeps management informed as appropriate 11. Organizes and facilitates meetings of visiting delegations to NIRA and with partners 12. Performs any other duties that may be assigned from time to time by the Manager, PR & Corporate Affairs
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
Person Specifications a. A Bachelor’s Degree with Honors in Mass Communication or Social Sciences from a recognized University b. Post graduate qualification in Public Relations would be an added advantage c. At least 3 years relevant work experience in a reputable public or private organization d. Public relations, lobbying and advocacy skills e. Writing and editorial skills f. Communication and negotiation skills g. IT Literate/ Computer skills h. Highly organized with keen attention to detail
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
THE PUBLIC RELATIONS & CORPORATE AFFAIRS UNIT Job title: Client Relations Officer Reports to: Manager Public Relations & Corporate Affairs Overall Job Purpose To ensure client facing processes and procedures are efficient and that clients receive quality customer service Key Responsibilities & Duties 1. Establishes thorough knowledge, understanding and appreciation by all stakeholders, of the objectives, role, outputs, outcomes, benefits, obligations and sanctions, under of civil and citizenship registrations legislations, systems and procedures 2. Liaises with clients to ensuring proper customer services and client satisfaction; and to generally manage clients relationships 3. Receives clients’ complaints, questions and queries about the regulations, procedures and processes for registration 4. Conducts research and surveys to establish service gaps, clear understanding of services offered and developing creative solutions and opportunities for improved service delivery 5. Makes presentations to clients as well as management and staff on customer satisfaction and client relationships Person Specifications a. A Bachelor’s Degree with Honors in Social Sciences or related field from a recognized University b. A Post graduate qualification in a related field would be an added advantage c. At least 3 years relevant work experience in a reputable public or private organization d. Customer care and client relations skills e. Excellent Communication and interpersonal skills f. IT Literate NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
THE DEPARTMENT OF PROCUREMENT AND DISPOSAL Job title: Procurement Officer Reports to: Senior Procurement Officer Overall Job Purpose Assists the Head of Procurement and Senior Procurement Officer in carrying out the Procurement function of the Authority Key Responsibilities & Duties 1. Invites potential suppliers for bidding and participates in prequalification evaluation exercises 2. Participates in preparation, issue and receipt of bid documents 3. Attends to procurement inquiries from potential and actual suppliers 4. Liaises with stores to receive supplies ascertain that what is delivered corresponds with specifications the bid and offer documents or samples provided. 5. Liaises with the Finance department to ensure that suppliers are paid for actual goods/services delivered 6. Liaises with the Legal Officer in preparation of procurement contracts to ensure that legal details are not overlooked 7. Liaises with Finance and Administration department to prepare schedules for motor vehicle and other assets insurance as well as worker men’s Compensation policy in line with NIRA Policy 8. Performs any other duties that may be assigned from time to time by the Senior Procurement Officer. Person specifications a. A Bachelor’s Degree with Honors in Procurement, Commerce or Business Administration with specialization in purchasing and supplies or any other relevant field from a recognized University b. Membership of a relevant and recognized professional body such as Institute of Procurement Professionals of Uganda (IPPU) or Chartered Institute of Purchasing & Supplies (CIPS) NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
c. At least 3 years of experience in procurement operations in a reputable public or private organization d. Computer Literacy and proficiency in financial and purchasing software systems e. Strategic, conceptual thinking and analytical skills f. Demonstrated high Level of integrity.
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
DIRECTORATE OF FINANCE AND ADMINISTRATION Job title: Accountant Reports to: Senior Accountant Overall Job Purpose To provide financial and accounting services in NIRA in accordance with financial regulations. Key Responsibilities & Duties 1. Writes cash books and ensures daily entries are posted 2. Prepares payment vouchers ensuring that all supporting documents are attached therewith 3. Carries out daily financial adjustments from vouchers and ledgers 4. Prepares lists of outstanding debtors and creditors and forwards the same to the Accountant 5. Assists in stock taking exercises 6. Provides relevant information and guidance to customers so that financial guidelines and requirements are correctly followed 7. Liaises with HR department to prepare on a timely basis the Authority’s pay roll in accordance with relevant guidelines 8. Processes payments for goods and services effected in accordance with payment and other relevant guidelines 9. Carries out daily financial adjustments from vouchers. 10. Ensures staff payments are prepared and effected in a timely manner 11. Requisitions for stationery to be used in accounts section 12. Supervises Accounts Assistants performance to deliver efficient support to the Finance and Accounts function 13. Performs any other duties as may be assigned from time to time by the Accountant. Person Specifications a. A Bachelor’s Degree with Honors in Commerce, Accounting or Business administration from a recognized University b. Membership of the ICPAU is an added advantage. NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
c. A certificate in CPA, CPK, ACCA or any accounting profession is an added advantage. d. Knowledge of Finance or Accounting packages. e. At least three (3) years’ work experience in a busy accounts office in a reputable private institution or Public authority. f. Excellent Computer literacy skills including experience in use of Microsoft Office Word, Excel and Outlook. g. High level of integrity
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
DIRECTORATE OF FINANCE AND ADMINISTRATION Job title: Administrative officer Reports to: Manager Administration Overall Job Purpose To carry out tasks and activities which enhance the administration function of NIRA Key Responsibilities & Duties 1. Assists the Administration Manager to review and implement administrative policies and procedures 2. Identifies and advises the Administration Manager on the required facilities, furniture, tools and/or equipment 3. Identifies office requirements and works closely with the procurement department to have them acquired following due process 4. Ensures that office premises and furniture are tidy and cleaned regularly as required and other services such as reception, catering and refreshments, utilities and messenger services, are provided 5. Liaises with the Procurement officer for purposes of engaging service providers to carry out maintenance, repair and servicing works of NIRA Assets. 6. Monitors the availability and use of utilities and reports any associated problems to the Administration Manager in a timely manner 7. Supervises contractors and service providers carrying out repairs on the premises or servicing machines and equipment to ensure deliverables are met 8. Requisitions for office stationery from the store and distributes it as required to respective Directorates/Departments 9. Ensures dispatch/ delivery and/or collection of official mail and parcels 10. Performs any other duties that may be assigned from time to time by the Administration Manager Person Specifications a. A Bachelor’s Degree with Honors in Business Administration, Social Sciences or other relevant qualification from a recognized University NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
b. A minimum of three (3) years related work experience in a reputable public or private organization. c. Computer literacy including experience in use of Microsoft Office packages d. Supervisory skills with keen attention to detail e. Good analytical and problem solving skills f. High level of integrity
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
DIRECTORATE OF FINANCE AND ADMINISTRATION
Job title: Transport & Logistics Officer Reports to: Manager Administration Overall Job Purpose To manage the Authority’s fleet and ensure an efficient logistics service delivery. Key Responsibilities & Duties 1. Develops driver and transport safety programs and ensure safe driving practices of NIRA transport staff 2. Develops the dispatch and trucking plans in liaison with the warehouse and field staff 3. Coordinates the preparation and approval of the distribution plans based on the updated Authority information 4. Inspects commodity delivery trucks and ensures that they are in good and safe mechanical condition 5. Coordinates the transport of staff and goods to support efficient service delivery 6. Facilitates contracting of all services relating to transport within the Authority 7. Ensures proper filing of all the contract documents (Transport agreements, vehicle insurance as well as service level agreements with vendors) 8. Coordinates servicing of vehicles and works in liaison with management to design necessary service contracts based on Authority guidelines 9. Provides oversight management of logistical support services programmmes 10. Provides supervision to all logistics requirements of the Authority 11. Reviews vehicle movement, fuel usage and prepares vehicle monthly reports 12. Works with the manager to ensure that Authority’s fleet is safe and well managed
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
13. Ensures safe custody of vehicles and motorcycles both at the national office and in the field 14. Performs any other duties that may be assigned from time to time. Person Specifications a. A Bachelor’s Degree with Honors in Mechanical Engineering or other relevant field from a recognized University b. A post graduate qualification in Transport and Logistics management or an equivalent qualification is an added advantage. c. At least 3 years relevant work experience in a reputable public or private organization d. Computer literacy e. High level of integrity f. High level of organization and attention to detail
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
DIRECTORATE OF FINANCE AND ADMINISTRATION Job title: Records Officer Reports to: Administration Manager Job Purpose To provide administrative support in the day to day activities of the Department Key Responsibilities & Duties 1. Keep the Registry and all official NIRA documents 2. Ensures safe custody and proper use of all institutional records in accordance with the Information Act and other relevant policies and procedures of the Organization 3. Ensures completeness of all NIRA records and access only to authorized persons and advises management on good retention procedures 4. Notifies management of adequacy of NIRA’s records policy or ay gaps thereof in order to update it in line with the evolving laws and regulations and the needs of the organization 5. Opens and Keeps up-to date files for all staff including all HR related documents, i.e. staff bio date, pay information, contract addendums, discipline records, training and development, leave records etc. 6. Ensures that no record or file leaves the registry without proper authorization 7. Performs any other duties which may be assigned from time to time by the Administration Manager Person Specifications a. A Bachelor’s Degree with Honors in Library and Information Science, records management or archive management or a related field from a recognized University b. Three years (3) relevant working experience in a reputable public or private organization. c. High level of integrity and confidentiality NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
d. Excellent organization skills and ability to supervision e. Good communication and interpersonal skills f. IT literacy
work
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
with
minimal
DIRECTORATE OF FINANCE AND ADMINISTRATION Job title: Accounts Assistant Reports to: The Accountant Overall Job Purpose To perform routine accounting activities involving data entry, financial records keeping, sorting and verifying documentations and preparing books of accounts. Key Responsibilities & Duties 1. Writes cash book and post entries to produce correct balances to each account and to every control account 2. Writes revenue and payment vouchers and ensures that all supporting documents are attached thereto 3. Keeps petty cash and ensures that it is replenished regularly 4. Secures appropriate signatures on all vouchers as per set guidelines 5. Files and takes custody of accounting records 6. Periodically compiles a trial balance 7. Posts the vouchers and produces correct balances to each account and to every control account. 8. Secures supporting documents and/or authority to back all expenditure vouchers 9. Performs any other duties as may be assigned from time to time Person Specifications a. A Bachelor’s Degree with Honors in Commerce, Business Administration or Accounting from a recognized University b. At least 3 years relevant working experience. c. Practical experience in using computerized financial accounting packages. d. Computer literacy including experience using Microsoft Office packages e. High level of integrity
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
DIRECTORATE OF FINANCE AND ADMINISTRATION
Job title: Administrative Assistant Reports to: Administration Manager Overall Job Purpose To provide administrative support in the day to day activities of the Directorate and/or Department Key Responsibilities & Duties 1. Provides administrative support in organizing meetings and events in the office 2. Receive visitors, directs them appropriately and attends to inquiries, including telephones 3. Ensures that office premises and furniture are tidy and cleaned regularly as required and other services such as reception, catering and refreshments, utilities and messenger services, are provided for 4. Liaises with the Procurement officer for purposes of engaging service providers to carry out maintenance, repair and servicing work 5. Facilitate travel of staff to various places for NIRA activities. 6. Requisitions for office stationery from the store and distributes it as required 7. Ensures dispatch and delivery of official mail and other parcels 8. Types both confidential and non-confidential correspondences, documents and reports. 9. Controls office stationery and office equipment issued to the Directorate/Department 10. Assists in organizing information and other inputs required for meetings and other activities of the Departments. 11. Performs any other duties that may be assigned frorm time to time by the Administration Manager.
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
Person Specifications a. A Bachelor’s Degree with Honors in Business Administration, Office Management, Hospitality or any other related area from a recognized institution. b. 2 years relevant working experience c. High level of organizational skills d. High level of confidentiality and willingness to learn e. Computer literacy
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
DIRECTORATE OF FINANCE AND ADMINISTRATION Job title: Driver Reports to: Transport & Logistics Officer Overall Job Purpose To provide safe driving and logistical support Key Responsibilities & Duties 1. Drives Authority vehicle for official travel and business as assigned both in and outside Kampala 2. Ensures the vehicle assigned is maintained in a good running condition 3. Ensures the vehicle is clean and maintains a high standard of services to both internal staff and external guests 4. Maintains a vehicle movement log: daily mileage, gas consumption, oil changes etc 5. Ensures punctual and safe transport services 6. Ensures the vehicle is kept secure and performs regular/day-to-day maintenance checks: oil, water, battery, tyres etc 7. Maintains a vehicle service log and advises the Supervisor when the vehicle is due for service 8. Reports any defects to the Supervisor and in case of an accident reports immediately to the Supervisor and the Police 9. Ensures vehicle has necessary accessories including a spare tyre and that these are kept safely at all times 10. Ensures vehicle insurance is valid/ updated at all times 11. Fuels vehicle as instructed and keeps a good record of all expenses 12. Observes road and traffic laws and regulations 13. Ensures safe driving practices are adhered to including local driving codes and internally agreed standards 14. Performs any other duties as may be assigned from time to time by the Supervisor
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
Person Specifications a. A Uganda Certificate of Education b. A valid driving license for classes B, CM, CH and DL. Possession of classes DM, DH & E is an added advantage. c. At least 3 years of driving experience in a reputable public or private institution d. A clean driving record e. Additional training in defensive driving is an added advantage f. Ability to communicate well in English (oral and written)
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
DIRECTORATE OF FINANCE AND ADMINISTRATION Job title: Store Keeper Reports to: Warehouse/Stores Supervisor Overall Job Purpose To control NIRA’s main store and assist in the procurement and safe custody of supplies. Key Responsibilities & Duties 1. Initiates the procurement of store materials in accordance with the established reorder levels 2. Receives materials /items into the main stores, opens store cards for the various items and updates them regularly 3. Issues materials to users – departments, sections as assigned 4. Prepares accounting entries to denote inflows, outflows and dead stocks from store as per set policies and guidelines 5. Custody/Update of the stores register 6. Ensures stores are kept in good condition and are tidy 7. Inspects the physical condition of commodities/items in stores on a regular basis 8. Raises stores requisition for item replenishment 9. Compiles list of all assets due for disposal 10. Performs any other duties as may be assigned from time to time by the Warehouse/Stores Supervisor Person Specifications a. A Bachelor’s Degree with Honors in Supplies and Stores Management or equivalent from a recognized University OR A Bachelor’s Degree with Honors in Social Sciences with a diploma in Stores Management b. At least 3 years relevant work experience in a busy store in a reputable public or private organization NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
c. Additional qualification/certification in supplies and stores management will have added advantage d. IT literacy e. Excellent organization skills f. High level of integrity
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
DIRECTORATE OF FINANCE AND ADMINISTRATION Job title: Office Assistant Reports to: Administrative Assistant Overall Job Purpose To provide general office support services and maintains a clean, safe and attractive office environment. Key Responsibilities & Duties 1. Cleans utensils, offices and related facilities and maintains a clean working environment 2. Provides support in photocopying, scanning and reproduction of documents 3. Performs simple filing duties as instructed 4. Provides support in organizing for meetings and similar activities 5. Prepares and/or serves tea and refreshments to assigned office/offices 6. Delivers mail and other documents to and from the offices as instructed 7. Carries out any other duties as may be assigned from time to time by the Administration Manager Person specifications a. Uganda Advanced Certification of Education. b. At least 3 years relevant experience in a busy reputable public or private organization c. Ability to communicate well in English d. An amiable and sociable character e. High level of integrity f. Hardworking and highly organized character
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
DIRECTORATE OF LEGAL SERVICES
Job title: Legal Officer Reports to: Manager, Legal Overall Job Purpose To provide legal support services to the Authority Key Responsibilities & Duties 1. Provides legal advisory services to the Authority including but not limited to drafting legal opinions, memoranda and other related legal documents 2. Drafts contracts and other related legal documents for review and finalization 3. Drafts pleadings, follows up on legal proceedings in court and provides updates 4. Ensures compliance with applicable Laws of Uganda 5. Provides technical input in the development and implementation of compliance processes and procedures 6. Actively participates in the review of existing legislation governing the operations of NIRA and advises on areas for amendment 7. Conducts legal research and due diligence as may be directed 8. Brings to the attention of the Manager Compliance and Enforcement areas where the Authority is not fully complying with established laws and recommendations for improvement 9. Performs any other duties as may be assigned from time to time by the Manager, Legal. Personal Specification a. An Honors’ University degree in Law and a Post Graduate Diploma in Legal Practice from a recognized University b. Must be enrolled as an Advocate of the Courts of judicature NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
c. A current Practicing Certificate from the Uganda Law Council will be of added advantage d. At least three (3) years relevant work experience in a busy reputable public and private organization e. Computer literacy skills f. Skills in conflict resolution and arbitration g. Good Communication and Interpersonal skills
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
DIRECTORATE OF REGISTRATION AND OPERATIONS Job title: Registry Officer/Supervisor Reports to: Manager, Registration and Operations- Head Quarters Job Purpose To take full responsibility and accountability of the Registry and related processes and procedures with the aim of delivering an efficient and incident free Registry service. Key responsibilities & duties 1. Keeps all official NIRA documents pertaining to registration and operations 2. Ensures that client records are kept confidentially and used only for official use 3. Ensures completeness of all client records and advises management on good retention procedures 4. Ensures registry processes and procedures are followed strictly to avoid damage or loss of documents or other related risks 5. Advises management about the adequacy of client records policy or any gaps thereof in order to up-to date it in line with the evolving laws and regulations and the needs of the organization 6. Maintains up-to date files for all clients containing all client related documents 7. Tracks the movement of files and ensures that no record or file leaves the registry without proper authorization 8. Performs any other duties which may be assigned from time to time by the Manager, Registration and Operations- Head Quarters Person Specifications a. A Bachelor’s Degree with Honors in Library and Information Science, records or archive management or other related field from a recognized University
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
b. Three (3) years relevant working experience in a reputable public or private organization. c. High level of integrity and confidentiality d. Ability to work independently with minimal supervision e. Good communication and Interpersonal skills f. Highly organized with keen attention to detail g. IT Literacy
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
DIRECTORATE OF REGISTRATION AND OPERATIONS Job title: Assistant Registry Officer Reports to: Registry Officer Job Purpose To Assist the Registry Officer in maintaining the registry in the Directorate of Registration and Operations Key Responsibilities & duties 1. Files all documents that come to the registry after examining them 2. Labels/numbers all documents on each file as instructed by the Registry Officer 3. Records all files leaving the registry on the authorization of the Registry Officer 4. Handles inquires that are made at the Registry 5. Checks databases and systems, regularly updates them, and archives repeated files or information that is inactive, or no longer relevant 6. Classifies files for ease of storage 7. Helps clients fill record requests for documents 8. Performs any other duties as may be assigned from time to time by the Registry Officer Person Specifications a. A Bachelor’s Degree with Honors in Library and Information Science, Records or archives management or other related field from a recognized University b. High level of integrity c. Highly organized with keen attention to detail d. Ability to work independently with minimal supervision e. Good communication and interpersonal skills f. IT Literacy
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
DIRECTORATE OF REGISTRATION AND OPERATIONS Job title: Citizenship Verification Officer Reports to: Manager, Registration and Operations Job Purpose To verify the authenticity of registration applicants and determine their citizenship as will be instructed by the Manager Registration and Operations Key Responsibilities & Duties 1. Performs detailed Citizenship Verification as per set processes and guidelines 2. Examines the documentation attached to applications/requests, ensures they meet requirements and make queries as appropriate 3. Checks and ensures correctness of data captured 4. Authenticates and authorizes the right date of production upon decision of citizenship made 5. Performs any other duties that may be assigned from time to time by the Manager Registration and Operations Person specifications a. A Bachelor’s Degree with Honors in Law, Social Sciences or other related field from a recognized University b. At least three (3) years relevant work experience in a reputable public or private organization c. Computer literacy is a must d. Prior experience in Citizenship verification of at least one year
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
DIRECTORATE OF REGISTRATION AND OPERATIONS
Job title: Registration Officer - General Reports to: Senior Registration Officer – General Job Purpose To register births and deaths of persons in accordance with civil registration regulations and legal requirements and register clients for the purposes of obtaining National Identity Cards in accordance with established laws, policies and regulations. Key Responsibilities & Duties 1. Supervises the manual recording and electronic data capture in to the registration data bank / register and process quality assurance 2. Registers births and deaths, prepares correspondences, search reports and verification and certification of registration documents / certificates 3. Implements the civil registrations regulations and ensures compliance with the legal requirements by all applicants for birth and death certificates 4. Ensures the appropriateness of assessments and collection of non tax revenue accruing from civil registrations 5. Conducts public awareness campaigns and information dissemination on the legal requirement, obligation and benefits of registration 6. Implements and supervises the enrollment, registration operations for citizens and non citizens, residents in the country and issuance of national identity cards 7. Supervises and ensures appropriate use of electronic registration equipment (biometric systems) for verification and identification of physical characteristics of enrolled and registered persons 8. Supervises the deployment of biometric systems, ensuring performance standards within the operating environment in order produce appropriate person registers 9. Ensures that the registration data is embedded in the biometric system appropriately interfaces with the main database at the ICT centre NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
10. Determines realistic threats to registration data embedded in the biometric system in collaboration with stakeholders and agencies responsible for risk mitigation 11. Performs any other duties that may be assigned from time to time by the Senior Registration Officer-General Person Specifications a. A Bachelor’s Degree with Honors in Law with a post graduate Diploma in Legal practice or degree in Social Sciences or other related field from a recognized University b. Knowledge in usage of Biometric features in Identification will be an added advantage. c. At least three (3) years relevant work experience in a reputable public or private organization d. IT literacy and Computer software applications skills e. Good interpersonal and communication skills
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
DIRECTORATE OF REGISTRATION AND OPERATIONS Job title:
Registration Officer - IDs
Reports to: Senior Registration Officer IDs Supervises: Assistant Registration Officers Job Purpose To register ID applicants in accordance with the relevant legal requirements Key Responsibilities & Duties 1. Implements and supervises the enrollment, registration operations for citizens and non citizens, residents in the country and issuance of national identity cards 2. Supervises and ensures appropriate use of electronic registration equipment (biometric system) for verification and identification of physical characteristics of enrolled and registered persons 3. Answers all queries related to issuance, usability and issuance of ID cards 4. Supervises the deployment of biometric systems, ensuring performance standards within the operating environment in order produce appropriate person registers 5. Ensures that the registration data embedded in the biometric system appropriately interfaces with the main database at the ICT centre 6. Determines realistic threats to registration data embedded in the biometric system in collaboration with stakeholders and agencies and is responsible for risk mitigation 7. Performs any other duties that may be assigned from time to time by the Senior Registration Officer (ID) Person Specifications a. A Bachelor’s Degree with Honors in Computer Science, Information Technology, Information Systems or related field from a recognized institution. NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
b. At least three (3) years relevant work experience in a reputable public or private organization c. Good interpersonal and communication skills d. Ability to liaise and network with other Government Departments e. Ability to effectively motivate and lead teams
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
DIRECTORATE OF ICT Job title: Systems Administrator Reports to: Manager MIS
Overall Job Purpose To serve as a technical expert in the area of system administration for all hardware and Software forming the NIRA ICT infrastructure. S/he will investigate and analyze feasibility of system requirements and develop system specifications. S/he will identify methods, solutions and provide leadership in providing a high level of service. Key Responsibilities & Duties 1. Provides ICT support services 2. Monitors performance of both hardware and software in the processing of Authority’s work 3. Institutes and regularly takes corrective action on ICT infrastructure 4. Carries out internal ICT training and support for new staff 5. Monitors and ensures regular servicing of Authority‘s ICT hardware 6. Carries out assessment of Authority’s ICT needs and recommends suitable hardware and software configurations as well as ensuring proper use of ICT facilities by the Authority staff 7. Monitors and ensures regular servicing of Authority‘s ICT hardware 8. Performs any other duties as may be assigned from time to time by the Manager ICT Person Specifications: a) A Bachelor’s Degree with Honors in Computer Science, Information Technology, Information Systems or a related field is required. b) Recognized professional ICT qualifications in UNIX/Linux and Microsoft such as HP-UX CSA, MCSA, MCSE, RHCSA, and RHCE is an added advantage.
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
c) At least three (3) years’ experience in system administration with a reputable public or private organization. d) Knowledge of Programming languages and operating systems; current equipment and technologies in use e.g. virtualization, storage systems; UNIX/Linux system administration, enterprise backup and recovery procedures, and system performance monitoring tools. e) Ability to Plan, organize and document complex system design activities and to configure systems to be consistent with institutional policies/procedures f) Ability to communicate technical/complex information both verbally and in writing g) Ability to establish and maintain cooperation, understanding, trust and credibility h) Ability to perform multiple tasks concurrently and respond to emergency situations effectively.
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
DIRECTORATE OF ICT Job title: Network Administrator Reports to: Manager MIS Overall Job Purpose To design, organize, modify, install, and support NIRA Local Area Networks, Wide Area Networks, Internet and intranet systems, and network segments. The network administrator will perform a variety of complex professional and technical duties related to the installation and maintenance of NIRA’s computer network and communications hardware and software systems including but not limited to Servers, Routers, Firewall, LAN, WAN and voice systems. Key Responsibilities & Duties 1. Maintains an efficient information network system in NIRA i.e. Local Area Networks (LAN) or Wide Area Networks (WAN), email, and all Internet services 2. Maintains Network servers, routers, switches, and related software 3. Maintains server rooms in a tidy manner and ensure that devices and network points are properly identified with labels 4. Maintains an inventory of all IT related equipment showing the physical location, the user, a clear description and specification details 5. Maintains the disaster recovery site Network Infrastructure and ensure business continuity in times of crisis 6. Conducts and documents the quarterly tests of the Business Continuity Plan 7. Maintains documentation of all components of the Authority’s Network infrastructure 8. Updates network diagrams/plans, procedures and manuals as appropriate specifically by end of every June and December 9. Liaises with third party suppliers and vendors to ensure that all ITrelated equipment and networking operating systems operate to specifications NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
10. Sets up, installs and configures all IT related software and hardware 11. Conducts staff training in Networking, Software and Hardware as planned form time to time 12. Provides networking assistance to users including help with network connections and passwords etc 13. Monitors network traffic and makes necessary recommendations for additional resources and/or hardware 14. Performs any other duties as may be assigned from time to time by the Manager ICT. Person Specifications: a. A Bachelor’s Degree with Honors in Computer Science, Information Technology, Information Systems or a related field is required. b. Recognized professional ICT qualifications in networking such as CCNA and CCNP will be an added advantage. a) At least three (3) years’ experience working with networking infrastructure and WANs with a reputable public or private organization. b) Working knowledge of LAN and WAN topologies and architecture, including Multi VLAN architecture. c) Must be able to construct, operate and maintain LAN and WAN Networks. d) A complete knowledge of Gigabit and Ethernet topology interfacing with network IP phone systems. Must be able to research and solve associated problems. e) Good working knowledge of network equipment such as switches, routers, hubs, and associated equipment and how to construct and maintain networks. Must also have a working knowledge of the software control systems for networks. f) Working knowledge of Server and PC operating systems, hardware and components including processors, mother boards, accessories, cards, peripherals etc. g) Must have knowledge of Firewall servers and basic rule setting programming.
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
h) Understands, installs and configures network equipment utilizing varied protocols such as TCP/IP, Microsoft protocols and NMS. i) Must have a working knowledge of IP Telephony and QOS service implementation for network based phone systems. j) Ability to train users on network concepts and methodologies as well as specific application utilization and configuration.
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
DIRECTORATE OF ICT Job title: Database Administrator Reports to: Manager MIS
Overall Job Purpose To be responsible for the performance, integrity and security of all NIRA databases. The DBA will as well be responsible for designing methods to store, analyze, utilize and organize data. S/he will set up computer databases after identifying user needs as well as lead the migration of data from old systems to new system if needed. Key Responsibilities & Duties 1. Designs, implements and enforces comprehensive maintenance procedures for NIRA’s database systems. 2. Manages database and file systems including space usage. 3. Performs data recovery in the event of disk crashes. 4. Provides support to all existing software applications in use by NIRA. 5. Monitors system and database logs and activity of all users within the system and provides solutions to database problems faced by the users. 6. Assists in the running of end-of-day (EOD) and end-of-month (EOM) processes. 7. Performs any other duties as may be assigned from time to time by the Manager ICT Person Specifications a) A Bachelor’s Degree with Honors in Computer Science, Information Technology, Information Systems or a related field is required. b) Recognized professional ICT qualifications in database administration such as OCA, OCP, MCTS SQL and MCDBA will be an added advantage. c) At least three (3) years’ experience working with a structured query language (SQL) database with a reputable organization.
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
d) Working knowledge of database tasks including database performance tuning, database security, database backups, promoting process improvement, database management, and data maintenance. e) Strong analytical and organizational skills. f) A good understanding of procedural and structured query languages. g) Knowledge of 'relational database management systems' (RDBMS), 'object oriented database management systems' (OODBMS) and XML database management systems. h) Working knowledge of Server and PC operating systems. k) Ability to train users on database concepts and methodologies as well as specific application utilization and configuration.
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
DIRECTORATE OF ICT Job title: Data EXIM Officer Reports to: Manager MIS Overall Job Purpose To coordinate and manage data from and to district field offices while ensuring that this data is consistent with required formats. The Data Import/Export officer will be responsible for importing registration data from the field into the central system and exporting issuance data and feedback from the central system to the district servers. Key Responsibilities & Duties 1. Receives data from District level field offices 2. Checks data coming from the field for quality control 3. Liaises with Field Officers to ensure accuracy of data submitted to headquarters 4. Imports quality checked data to the main central system 5. Prepares information to be dispensed to Internal and External stake holders of NIRA as authorized 6. Exports quality checked data from central system to the field offices 7. Maintains stock of the removable and flash disks used to transfer data to and from the field offices 8. Performs any other duties as may be assigned from time to time by the Manager ICT Person Specifications
a. A Bachelor’s Degree with Honors in Information Technology or Computer Science or Software Engineering b. At least three (3) years relevant work experience in a reputable public or private organization b. Experience working in handling and transferring data between media c. High degree of attention to detail NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
DIRECTORATE OF ICT Job title: Data Processing Officer Reports to: Manager Data Processing and Production Overall Job Purpose The data processing officer at NIRA will be responsible for inputting, organizing, and cataloguing data as well as performing quality control checks, identifying job problems, and ensuring that job orders are completed according to schedule. S/he will be responsible for performing data processing activities that may include but not limited to Image Enhancement, Citizenship Verification, Identification and quality control checks. Key Responsibilities & Duties 1. Receives and processes data for all the applicants 2. Performs National Identification Register data correction tasks 3. Processes data in citizenship, identification, quality control and warehousing sections. 4. Prepares monthly/quarterly/yearly reports and statistics for submission to Manager Data Processing and Production. 5. Performs any other duties as may be assigned from time to time by the Manager Data Processing and Production Person specifications a. A Bachelor’s Degree with Honors in a computer related field or Social Sciences is required. b. At least 3 three years relevant work experience in a reputable public or private organization c. Knowledge and experience in working with biometric data will be an added advantage d. IT literacy and Computer software applications skills
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
DIRECTORATE OF ICT Job title: Data Production Officer Reports to: Manager Data Processing and Production Overall Job Purpose To produce documents (cards and /or certificates) while ensuring strict adherence to quality and other set standards, processes and procedures. Key Responsibilities & Duties 1. Plans, implements and oversees the national identity cards production systems, procedures 2. Organizes and conducts business studies and surveys to improve production methods, systems and procedures and carries out physical inventories to optimize the production cycle 3. Plans, develops, publishes and updates standard production manuals and other documentation related to the production process 4. Ensures the production quality and cost control 5. Monitors production, responds to any technical queries and provides support as needed 6. Authorizes access to the production area ensured adherence to security and safety guidelines 7. Performs any other duties that may be assigned from time to time by the Manager, Data Processing and Production. Person Specifications 1. A Bachelor’s Degree with Honors in Industrial Technology, Industrial Engineering, Business Administration, Business Management, Computer Science, Information Technology, Information Systems or related field will be required. 2. At least 3 three years relevant work experience in a reputable public or private organisation 3. IT literacy and Computer software applications skills
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
DIRECTORATE OF ICT Job title: Engineer Reports to: Manager Data Processing and Production Overall Job Purpose To provide technical advice in the designs of electrical systems and acquisition of equipment and tools Key Responsibilities & Duties 1. Ensures proper day-to-day running of personalization machines 2. Maintains stock of cache of personalization Machine spares 3. Performs preventive and corrective maintenance of ID card production machines 4. Maintains a log of any fault events that happen during the personalization process 5. Manages the maintenance, repairs, replacement and extension of production machinery, equipment and supply of machine spares 6. Plans, develops, publishes and updates standard maintenance manuals and other documentation related to the production process 7. Ensures the production quality and costs control 8. Monitors production, responds to any technical queries and provides support as needed 9. Performs any other duties that may be assigned from time to time by the Manager, Data Processing and Production Person Specifications a. A Bachelor’s Degree with Honors in Industrial, Electrical, Computer, Mechanical or Electronics Engineering from a recognized institution b. At least 3 years relevant work experience in a reputable public or private organization c. Good communication and Interpersonal skills d. Ability to work with minimum supervision e. IT literacy and Computer software applications skills NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
DIRECTORATE OF ICT
Job title: Cyber Security Officer Reports to: Manager Cyber Security Overall Job Purpose To ensure physical and electronic protection of data which will amongst others include access control, intrusion detection, virus protection, certification, audit, incident response, security engineering, and development & implementation of security policies and procedures. The Cyber Security Officer will provide technical expertise on the development and support of all activities, processes, and tools needed to preserve information security. Key Responsibilities & Duties 1. Designs, implements, maintains and reports on an appropriate systems security. 2. Ensures staff compliance with ICT security policy and standards 3. Facilitates the periodic revision of ICT security strategy, policies and standards as per the business requirements to ensure an up to-date business plan for continuity. 4. Ensures the help-desk functions meet the set call resolution targets. 5. Assists in development of Software Specifications and participates in Software solution acceptance testing. 6. Assists in conducting tests of the disaster recovery plan and participates in indecent responses, e.g. compliance of networks, servers and security events. 7. Runs end-of-day (EOD) and end-of-month (EOM) processes. 8. Performs any other duties as may be assigned from time to time by the Manager Cyber Security.
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
Person Specifications a. A Bachelor’s Degree with Honors in Computer Science, Engineering, Information Security, Information Technology, Information Systems or a related field is required. b. Possession of a recognized professional Information Security certification like GIAC, CEH and GCFE will be an added advantage. c. At least three (3) years of information security experience with particular emphasis on incident response, computer forensics, technical investigations, vulnerability scanning, penetration testing and IT audits in a reputable public or private organization. d. Demonstrable knowledge of information systems security standards and practices (e.g., access control, system hardening, system audit and log file monitoring, security policies, and incident handling). e. Experience and knowledge of computer and network forensics, multiple operating systems including Microsoft Windows, Linux and UNIX variants and knowledge of security vendors and toolkits. f. Knowledge of network and server infrastructure technologies and devices including firewalls, routers, and switches. g. Demonstrable knowledge and experience with SIEM, IPS/IDS, vulnerability scanner, malware analysis, penetration testing, and APT methodologies. h. Strong analytical and organizational skills.
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
THE HUMAN RESOURCE DEPARTMENT Job title: Human Resource Officer- (Payroll and Employee Relations) Reports to: Manager, Human Resource Overall Job Purpose To coordinate the payroll and administration of other staff benefits Key Responsibilities & Duties 1. Assists in the preparation and processing of the payroll for all company employees, ensuring comprehensiveness, timeliness and accuracy 2. Collates and inputs of all relevant information for monthly payroll (including new starters, leavers, benefits, contract changes etc.) and ensuring appropriate documentation and authorization 3. Works with the Finance department to ensure timely tax returns and other statutory returns and remittances 4. Handles queries and provides guidance to staff and managers in relation to pay, insurance, statutory deductions, staff benefits and related policies and procedures 5. Maintains detailed records and documentation of payroll functions for audit /compliance purposes, in accordance with statutory and/or other requirements 6. Monitors and maintains information in relation to employee records – leave, overtime, HR trends etc. Participates in the preparation of HR reports as required from time to time 7. Assists in the administration of employee programmes (e.g. health benefits, Gratuity, pension, and so on) 8. Liaises with insurers/service providers on issues of medical, workman’s compensation and related claims and/or queries 9. Supports the department in compilation and submission of salary survey or other staff survey data 10. Continually monitors and updates HR statistical data to ensure trends are accurately reported
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
11. Works in collaboration with department managers and supervisors to plan Leave and manage the annual leave calendar in line with the Leave Policy and procedures 12. Participates in the development and maintenance of HR Information systems as updated from time to time 13. Supports HR Department in handling staff issues related to welfare including health, death and other staff benefits 14. Coordinates the provision of adequate welfare services and facilities to all employees and advise the HR Manager on staff discipline and other HR legislations according to the organization policy 15. Performs any other duties which may be assigned from time to time by the Manager Human Resource or other authorized party. Person Specifications a. An Honor’s Bachelor Degree in Human Resource or Organizational Psychology, Social Sciences, Business Administration or other relevant field from a recognized University b. A Post graduate qualification in Human Resource Management would be an added advantage c. A minimum of three years (3) relevant working experience in a reputable public or private organization. Previous experience administering payroll in a busy environment is a plus d. Computer literacy – working knowledge of MS office with medium to advanced Excel skills e. High level of integrity and confidentiality in dealing with payroll and other HR related issues f. Excellent Communication and interpersonal skills g. High sense of accuracy and attention to detail h. Organization and time management skills i. Ability to work with minimal supervision to meet deadlines
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
THE HUMAN RESOURCE DEPARTMENT Job title: Records Officer Reports to: Manager, Human Resource Overall Job Purpose To keep and maintain the Human Resource Registry Key Responsibilities & Duties 1. Keep the Registry and all official NIRA documents. 2. Ensures safe custody and proper use of all institutional records in accordance with the Information Act and other relevant policies and procedures of the Organization 3. Ensures completeness of all NIRA records and access only to authorized persons and advises management on good retention procedures 4. Notifies management of adequacy of NIRA’s records policy or ay gaps thereof in order to update it in line with the evolving laws and regulations and the needs of the organization 5. Opens and Keeps up-to date files for all staff including all HR related documents, i.e. staff bio date, pay information, contract addendums, discipline records, training and development, leave records etc. 6. Ensures that no record or file leaves the registry without proper authorization 7. Performs any other duties which may be assigned from time to time by the Manager Human Resource Management Person Specifications a. A Bachelor’s Degree with Honors in Library and Information Science, records management or archive management or a related field from a recognized University b. Three years (3) relevant working experience in a reputable public or private organization. c. High level of integrity and confidentiality
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
d. Excellent organization skills and ability to supervision e. Good communication and interpersonal skills f. IT literacy
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NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
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THE DEPARTMENT OF PLANNING AND STRATEGY Job title: Monitoring & Evaluation Officer Reports to: Manager, Monitoring & Evaluation Officer Overall Job Purpose To carry out monitoring and evaluation of NIRA operations, programmes and activities as assigned. Key Responsibilities & Duties 1. Maintains the M&E system and tracks performance indicators 2. Retrieves and analyses data from the management information systems and writes reports for management for use in decision making 3. Supports the process of defining, developing and revising the Monitoring and Evaluation (M&E) system as it applies to the NIRA 4. Builds capacity of team and implementing Partners on M&E tools, analysis, data management and reporting in the NIRA management systems 5. Monitors and evaluates projects implemented by the different Units and writes reports to the Head, Planning and Strategy as delegated 6. Renders support in assembling relevant reports to Management and other development partners 7. Advises on manual data management like file coding, data to be filed and ensuring ease of access to information by implementing partners 8. Performs any other duties as may be assigned from time to time by Manager, Monitoring and Evaluation. Person Specifications a. A Bachelor’s Degree with Honors in Statistics, Economics, Development Studies or a related field from a recognized University b. A Post Graduate Qualification in Monitoring and Evaluation or any of the above fields would be an added advantage
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
c. Recognized certification in Planning or Project Management is an added advantage d. A minimum of three (3) years of relevant experience in Monitoring & Evaluation in a reputable Public or Private Organization e. IT literacy (working knowledge if advanced excel, SPSS and Atlas TI is essential)
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
THE DEPARTMENT OF PLANNING AND STRATEGY Job title: Policy Analysis / Planning & Development Officer Reports to: Manager, Planning and Strategy Overall Job Purpose To actively participate as part of the team to develop plans, policies, and resources to ensure the achievement of the NIRA Strategy and overall mandate. Key Responsibilities & Duties 1. Facilitates and documents strategic and annual planning processes for NIRA 2. Develops a statistical unit capable of collecting and analyzing trends in NIRA’s various lines of business and to supply accurate statistics as when required 3. Develops and maintains a planning mechanism to give direction to the effective implementation of the NIRA Strategy 4. Participates in the strategic planning and other business planning activities 5. Coordinates development of annual and quarterly NIRA work plans and budgets with Heads of Directorates and departments. 6. Responds to policy enquiries 7. Provides relevant policy advice and information supported by evidence based data and consults with key stakeholders 8. Reviews existing policies and recommends them for improvement 9. Researches, consults and documents quality Policy 10. Carries out any other duties as may be assigned from time to time by the Manager Planning and Research or other authorized party. Person Specifications a. A Bachelor’s Degree with Honors in Statistics, Business Administration, Commerce or other related field from a recognized University b. Post graduate qualifications in related fields would be an added advantage NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
c. At least 3 years in a planning or policy role within the Public Service, private sector or similar organization d. Strong Analytical Skills e. Understanding of strategic planning and business planning principles f. IT literacy and Computer software applications skills g. Good communication and interpersonal skills h. Good presentation skills including power point presentation
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
THE DEPARTMENT OF PLANNING AND STRATEGY Job title: Research Officer Reports to: Manager, Planning and Strategy Job Purpose To undertake research, planning and documentation of activities to enable NIRA achieve its mandate and goals Key Responsibilities & Duties 1. Undertakes planning and coordinates the initiation of research study protocol, and establishment of operating policies and procedures in line with in the Authority’s overall policy framework. 2. Ensures the smooth and efficient day-to-day operations of research, data collection and documentation activities within the Authority. 3. Serves as the primary point of contact and acts as the principal operational liaison on behalf of the Manager planning and strategy for all research related issues 4. Provides a monthly technical brief on the status of the operations maintains and runs the research data base. 5. Plans research programmes in areas that are pertinent to NIRA and ensures implementation of such programmes 6. Compiles and analyses data as may be required 7. Writes papers, reports and research summaries for internal and external audiences as appropriate 8. Performs any other duties as may be assigned from time to time by the Manager Planning and Research or other authorized party. Personal Specifications a. A Bachelor’s Degree with Honors in Economics, planning or development studies from a recognized institution b. A Post Graduate Qualification in a relevant field would be added advantage
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
c. Should have a minimum of 3 years relevant work experience in a reputable public or private organization. d. Computer literacy especially Basic skills in computer office applications and specialized computer programme in project planning e. Good analytical (quantitative and qualitative) and report writing skills f. Good communication and interpersonal skills.
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
THE DEPARTMENT OF INTERNAL AUDIT Job title: Internal Auditor Reports to: Senior Internal Auditor Overall Job Purpose To support the Internal Audit team to do continuous auditing of the accounting systems, internal controls and operations of the Authority. Key Responsibilities & Duties 1. Participates in and contributes to the preparation of annual Audit work plans and programmes 2. Carries out on-going audit of the systems, programmes and the operations of the Authority and submits monthly reports to the Head Internal Audit on work covered as assigned from time to time 3. Conducts reviews of payment and accountability documents to ascertain their accuracy and appropriateness 4. Carries out physical verification of assets and participates in the annual stocktaking exercises 5. Follows-up on management audit queries to ensure they are resolved in a timely manner 6. Provides technical and professional support to management in the development and implementation of governance and accountability frameworks 7. Assesses the reliability and effective use of internal controls and assists in reviewing administrative procedures 8. Assists the Senior Internal Auditor in reviewing management and final accounts and supporting schedules for truthfulness and fairness 9. Supports internal audit team to work with External Auditors when they are conducting the annual audit of Final Accounts 10. Performs any other duties as may be assigned from time to time by the Head of Internal Audit or Senior Internal Auditor.
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
Person specifications a. A Bachelor’s degree with Honours, in Commerce, Business Administration, Accounting or related field from a recognized University. b. At least partial qualification in professional certification in accounting or auditing such as CIA, CPA or ACCA c. Audit experience of at least three (3) years working in a reputable organization or audit firm d. Computer literacy and ability to work with accounting packages i.e., Sage, Navision, Tally, QuickBooks etc. e. Interpersonal skills and ability to get along with different types of people f. Good writing, reporting and oral communication skills
NIRA PHASE 2, STAGE 3 RECRUITMENT - STAFF JOB DESCRIPTIONS - JULY, 2016
