ESTIV 2014

June 10-13, 2014 Egmond aan Zee The Netherlands

ESTIV 2014 Sponsorship prospectus The 18th International Congress on In Vitro Toxicology ESTIV2014

www.estiv2014.org

Table of content

Visit our website at www.estiv2014.org

Message from the organisers

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About ESTIV congresses

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About the organisers

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ESTIV2014 local organising committee

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Scientific committee

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ESTIV2014 congress secretariat

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Programme information

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Congress venue and facilities

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Sponsorship oppurtunities and return packages

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Exhibition

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Additional sponsorship options

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General information for sponsors

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Terms and Conditions

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Sponsorship Contract

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ESTIV 2014

Message from the organisers Dear Sponsor/Exhibitor, The European Society for Toxicology In Vitro (ESTIV) cordially invites you to participate in the ESTIV2014 congress. ESTIV2014 is the 18th International Congress on In Vitro Toxicology, to be held in Egmond aan Zee, 10-13 June, 2014. ESTIV is the leading organization in Europe that strengthens the scientific network of in vitro toxicologists and promotes in vitro toxicology, both scientifically and educationally in all countries of Europe. The International Society for In Vitro Methods (INVITROM) is the local organiser of ESTIV2014. The mission of INVITROM is to promote of the development, application and acceptance of in vitro models in the biomedical research. Both ESTIV and INVITROM activities contribute to (3Rs-)alternatives to animal experimentation. The ESTIV2014 Congress strives to have an attractive scientific program that focuses around the slogan: “Making sense of in vitro methods”. Special emphasis will be given on how to strengthen the interpretation and application of in vitro methods in toxicological research and risk assessment.

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ESTIV 2014

In vitro toxicology is a growing discipline in which new developments regarding cell and tissue culture methods will become increasingly important for toxicological research, risk assessment and the replacement and reduction of animal experiments. This event is therefore an excellent opportunity for companies and organisations dealing with all aspects of in vitro test methods to gain and enforce contacts with new and current clients: cell and tissue suppliers; medium suppliers; manufacturers or suppliers of microscopes, hoods, incubators; biotechnology industry, etc. In addition, sponsoring this event demonstrates that your company takes corporate social responsibility seriously. The exhibition will take place in the poster area, where lunches and coffee will also be served, allowing intensive interaction with participants. We are looking forward to welcome you in Egmond aan Zee. Jan van der Valk President local organising committee ESTIV2014

The ESTIV congresses are known to attract both young and senior scientists and inspire them to interact in a friendly atmosphere. The upcoming congress will follow the tradition of former congresses by having the meeting and accommodation of the participants in one venue and stimulating interaction both among each other as well as with sponsors and exhibitors. In addition to the scientific program, there will be a social event along the picturesque coastline of the city of Egmond aan Zee.

www.estiv2014.org

www.estiv2014.org

Chantra Eskes President ESTIV

ESTIV 2014

ESTIV 2014

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About ESTIV congresses

About the organisers

Together with a local organising committee, the European Society of Toxicology In Vitro (ESTIV) organises an ESTIV congress every other year to promote the development of in vitro methods in toxicology. The 2014 congress is jointly organised with the International Society of In Vitro Methods (INVITROM). ESTIV and INVITROM aim to create a forum of scientists in a unique atmosphere for discussions and exchange of knowledge. The objective of the congress is to promote the interaction between junior and senior researchers, students and toxicologists from European companies, governments and universities involved in the development and use of in vitro methods in toxicology and toxicity testing.

ESTIV (www.estiv.org) The European Society of Toxicology In Vitro (ESTIV) is an expanding society formed to strengthen links between organisations and individuals with interests in the many different aspects and applications of in vitro toxicology throughout Europe. ESTIV is active in the promotion of regular exchange of information on in vitro toxicology by organising meetings (including the well-established INVITOX workshops, now ESTIV congresses), publishing a newsletter and the ESTIV website. Furthermore, ESTIV encourages and extends research and education in in vitro toxicology in Europe, is active in other organisations and societies concerned with in vitro approaches to toxicology, facilitates communication between professionals in government, business and academia to promote effective application of in vitro methods for hazard identification and risk assessment, and develops other activities that are pertinent to in vitro toxicology. ‘Toxicology In Vitro’ is the official journal of ESTIV.

Past ESTIV Congresses Year 1980 1982 1984 1986 1988 1990 1992 1994 1996

Venue Soesterberg, The Netherlands Hasseludden, Sweden Urbino, Italy Crieff, United Kingdom Schloss Elmau, Germany Seillac, France De Haan, Belgium Karthauseen Ittingen, Switzerland Papendal, The Netherlands

Chantra Eskes, PhD, President of ESTIV ([email protected])

1998 2000 2002 2004 2006 2008 2010 2012

Sparsholt, United Kingdom Pueblo Acantilado, Spain Formia, Italy Zegrze, Poland Ostend, Belguim Stockholm, Sweden Linz, Austria Lisbon, Portugal

INVITROM (www.invitrom.org) The International Society for In Vitro Methods (INVITROM) is a society with a wide array of members from academia, industry and non-governmental organisations. It actively promotes the development, the application and the acceptance of in vitro models in the biomedical research. It also believes that in vitro approaches in combination with other, preferably animal-free, test methods may lead to effective new strategies and paradigms in toxicity testing for human risk assessment. The society promotes its cause by stimulating collaborations between research institutes and industry and by informing regulatory bodies. It organises workshops and congresses promoting in vitro methods and it actively updates members by email and via its website about workshops, symposia, meetings and other related activities in the field of in vitro methodologies. Jan van der Valk, PhD, President of INVITROM ([email protected])

www.estiv2014.org

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ESTIV 2014

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ESTIV 2014

ESTIV2014 local organising committee President: Jan van der Valk, PhD Senior consultant at the Netherlands Knowledge Centre on Alternatives to animal use (NKCA), coordinator 3Rs-Centre Utrecht Life Sciences, and president of INVITROM Phone: +31 (0)30 253 2163 Email: [email protected]

Communications officer: Ans Punt, PhD Assistant professor in Toxicology Division of Toxicology Wageningen University and Research Centre Phone: +31 (0)317 484 936 Email: [email protected]

Treasurer: Sjeng Horbach, PhD CEO of Sjeng Horbach Consultancy in In Vitro Toxicology and Drug Development Phone: +31 (0)6 4426 2101 Email: [email protected]

Sponsor coordinator: Nynke Kramer, PhD Assistant professor in Toxicology Institute for Risk Assessment Sciences Utrecht University Phone: +31 (0)30 253 5314 Email: [email protected]

Scientific director: Prof. Bas Blaauboer, PhD Doerenkamp-Zbinden Chair in Toxicology Institute for Risk Assesssment Sciences Utrecht University Phone: +31 (0)30 253 5330 Email: [email protected]

Scientific committee

www.estiv2014.org

Bas Blaauboer (chair, IRAS, The Netherlands) Jan van der Valk (NKCA, The Netherlands) Chantra Eskes (SeCAM, Switzerland) Mathieu Vinken (Dept. Toxicology, VUB, Belgium) Laura Suter-Dick (University of Applied Sciences & Art Northwestern, Switzerland) Alison Gray (Thor Personal Care SAS, France) Greet Schoeters (VITO, Belgium) Maria Laura Scarino (INRAN-CRA, Italy)

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ESTIV2014 congress secretariat Sanne van den Biggelaar and Frencis van den Nieuwenhof Congress & Meeting Services Holland P.O. Box 957 NL-5600 AZ Eindhoven, The Netherlands Phone: +31 (0)40 213 2222 Fax: +31 (0)40 213 4010 Official Website: www.estiv2014.org Official e-mail contact: [email protected]

The ESTIV2014 congress will be a four-day event with ample opportunities to learn about shifts in research and interact with delegates in the field of in vitro toxicology. The draft programme includes five key elements: An exposition hall for sponsors Themed platform sessions Scientific poster viewing breaks Social event, dinner and party Special debate on testing strategies relying solely on non-animal methods The congress starts at midday, Tuesday, June 10, 2014, with the first set of platform and poster presentations and a keynote lecture during the opening ceremony. The congress ends Friday, June 13, 2014. The scientific programme is centred around the theme:

“Making sense of in vitro methods” Emphasis will be specifically on how new technologies can strengthen the interpretation and application of in vitro methods in toxicological research and risk assessment. Six to eight topics will be highlighted during the platform presentations and include: Advanced in vitro models Body-on-a-Chip Stem Cell Research New paradigms in toxicological risk assessment New molecular biotechnology in toxicology Nanotoxicology Peer-reviewed proceedings of the congress will be published in a special issue of Toxicology In Vitro. Please refer to the website, www.estiv2014.org, for detailed information on invited speakers and selected oral presentations.

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Congress venue and facilities Hotel Zuiderduin To maximise the interaction between congress delegates, the congress and delegate accommodation will be in the same location: Hotel Zuiderduin in Egmond aan Zee, The Netherlands. The hotel offers several business facilities, like an internet corner in the lounge and free Wi-Fi throughout the hotel and accommodates small and large meeting rooms. The hotel is situated at 100 meters from the beach and has a cosy English pub, bowling alley, dance floor, spa centre, gym, squash court and swimming pool. Egmond aan Zee and surroundings Egmond aan Zee is a small seaside resort is in the middle of the dunes and houses an iconic lighthouse. The resort is one of the many beach towns in the province of Noord Holland of the Netherlands. This province wraps around Amsterdam and boasts some of the Netherlands’ most classic sights. It includes elegant, old-world cities like Haarlem, fine sandy beaches all along its west coast and including the beach at Egmond aan Zee, quaint cheese-producing towns as Alkmaar and iconic windmills. Despite the Netherlands being known for its wet temperate climate, the weather in this region in June is typically sunny, averaging about 19°C.

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Sponsorship opportunities and return packages

The organisers are offering companies, institutes and associations the opportunity to promote their organisation during ESTIV2014, as sponsor or exhibitor or both. This will allow them the opportunity to increase their visibility and build relationships with the key decision makers in the field of in vitro toxicology.

Possibilities to promote your company, institute or association are offered through sponsoring of different materials related to the Congress. We are sure that you will be able to find an item on the list that fits your specific interest and budget. Of course you are welcome to make your own suggestions.

The organizing committee offers a broad spectrum of sponsorship opportunities by which companies can contribute to the success of ESTIV2014. Sponsors may decide to become one of the main sponsors as listed on pages 16 and 17 (Gold or Silver) or participate as either a contributor or supporting sponsor (pages 19-21). Besides the main, contributing or supporting sponsors, a company can also sponsor single items as indicated. Some sponsor options are limited and sponsorship is on a first come, first served basis.

Sponsoring of the ESTIV2014 Congress will provide the following benefits:

Sponsors will be clearly presented on the congress website and in the final programme. The organizers wish to encourage sponsors and exhibitors to confirm their participation for ESTIV2014 as early as possible.

www.estiv2014.org

instant recognition and association with the most influential people in the animal welfare organisations, regulatory agencies, research institutes, universities or chemical, cosmetics, pharmaceutical and toxicity testing industry; an increase in customer contacts, business opportunities and standing in the in vitro toxicology fields; international industry exposure at this well-established congress; contact with professionals who are at the primary point of developing and/or using in vitro toxicology methodologies; recognition as an organisation that takes corporate social responsibility seriously by stimulating developments that lead to better science and reduce animal experimentation.

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16 GOLD SPONSOR

8500 EUR – max three

As one of the Gold Sponsors of the ESTIV2014, your company will receive an excellent forum to promote its activities. Ensure your presence stands out and increase your exposure through the following benefits: Acknowledgement as a Gold Sponsor including the sponsor’s logo in all Congress publications (excl. the Proceedings) and the Programme Acknowledgement as a Gold Sponsor on the ESTIV2014 website, including the sponsor’s logo with a link to the company’s home page Company logo printed on participants’ bags (large size) Company brochure or leaflet inserted in participants’ bags Company writing paper block, over-head name card holder, and pen inserted in participant’s bags (to provide by sponsor, limited to one item type per sponsor) Company logo on audio-visual slides before and after the plenary Opening Lecture and in between the sessions 6 m2 Exhibition space and priority of booth location choice Three free congress registrations for guests or company staff Three admission tickets to the Congress Dinner. Registration included in the sponsor package does not include accommodation. Accommodation for the whole congress, incl. all lunches, meals, etc. is € 350 p.p.

SILVER SPONSOR

The Silver Sponsor packages have been designed to ensure your company’s exposure to delegates throughout the Congress. Your company will receive recognition at the ESTIV2014 through the following benefits: Acknowledgement as a Silver Sponsor including the sponsor’s logo in all Congress publications (excl. the Proceedings) and the Programme Acknowledgement as a Silver Sponsor on the ESTIV2014 website, including the sponsor’s logo with a link to the company’s home page Company brochure or leaflet inserted in participants’ bags Company logo printed on participants’ bags (small size) 6 m2 Exhibition space and priority of booth location choice (after Gold Sponsors have made their choice) Two free congress registration for company staff Two admission ticket to the Congress Dinner. Registration included in the sponsor package does not include accommodation. Accommodation for the whole congress, incl. all lunches, meals, etc. is € 350 p.p. Silver sponsors are kindly requested to hand in their space requests, if possible, by 1 February 2014. After this deadline, assignment on preferred locations can not be guaranteed.

Gold sponsors are kindly requested to hand in their space requests, if possible, by 1 February 2014. After this deadline, assignment on preferred locations can not be guaranteed.

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6000 EUR – max five

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Exhibition

Additional sponsorship options

An industrial exhibition will be organized in the same room where the poster sessions, lunch and coffee breaks will be held throughout the entire Congress.

These sponsors will be mentioned as Contributing Sponsors in all Congress documentation (excl. the Proceedings) and on the ESTIV2014 website. In return for the respective sponsorship options, following additional benefits are granted:

The minimum available booth space is 6m2. Dimensions of the standard booth space are 3m width x 2m depth. No shell scheme stand construction is included. Exhibitors are free to use their own constructors. Exhibition spaces will be assigned first to the Gold and Silver Sponsors. Major sponsors are kindly requested to hand in their space requests if possible by 1 February 2014. After this deadline, assignment on preferred locations cannot be guaranteed. For allocation of space to other exhibitors, contracts will be taken into account on a “first come, first served” basis. Standard booth space of 6m2 Booth space of 8 m2 Booth space of 10m2 Additional booth space per m2

€ 1500 € 2000 € 2500 € 250

Prices do not include registration fees.

www.estiv2014.org

Congress Dinner € 5000 – max one Company logo printed on table signs and the opportunity to provide napkins featuring the company logo (provided by the sponsor) Company banner or freestanding signage may be displayed during the Congress Dinner. Banner or freestanding signage should be provided by the sponsor One page company brochure or leaflet inserted in participants’ bags 50% discount on Exhibition booth price One free congress registration for company staff Four admission ticket to the Congress Dinner Registration included in the sponsor package does not include accommodation. Accommodation for the whole congress, incl. all lunches, meals, etc. is € 350 p.p. Lunch € 3500 – max two Company logo printed on table signs and the opportunity to provide napkins featuring the company logo (provided by the sponsor) Company banner or freestanding signage may be displayed during the lunch Banner or freestanding signage should be provided by the sponsor One page company brochure or leaflet inserted in participants’ bags 30% discount on Exhibition booth price One free congress registration for company staff One admission ticket to the Congress Dinner Registration included in the sponsor package does not include accommodation. Accommodation for the whole congress, incl. all lunches, meals, etc. is € 350 p.p

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Welcome Reception € 3500 – max two Company logo printed on table signs and the opportunity to provide napkins featuring the company logo (provided by the sponsor) Company banner or freestanding signage may be displayed during the reception. Banner or freestanding signage should be provided by the sponsor One page company brochure or leaflet inserted in participants’ bags 30% discount on Exhibition booth price One free congress registration for company staff One admission ticket to the Congress Dinner Registration included in the sponsor package does not include accommodation. Accommodation for the whole congress, incl. all lunches, meals, etc. is € 350 p.p. Coffee Break € 2500 – max four Company logo printed on table signs and the opportunity to provide napkins featuring the company logo. Table signs or napkins should be provided by the sponsor Company banner or freestanding signage may be displayed during the refreshment break (provided by the sponsor) One page company brochure or leaflet inserted in participants’ bags One free congress registration for company staff One admission ticket to the Congress Dinner Registration included in the sponsor package does not include accommodation. Accommodation for the whole congress, incl. all lunches, meals, etc. is € 350 p.p.

Congress Session € 3000 – max eight Company logo on audio-visual slides before and after the sponsored session One free congress registration for company staff One page company brochure or leaflet inserted in participants’ bags One admission ticket to the Congress Dinner Registration included in the sponsor package does not include accommodation. Accommodation for the whole congress, incl. all lunches, meals, etc. is € 350 p.p. Advertising Placing an advertisement to promote your company in the final programme that will be distributed during ESTIV2014. Outside back cover (full colour) € 2250 Inside front cover (full colour) € 1800 Inside back cover (full colour) € 1800 Website link € 1500 A direct link to the sponsor’s homepage can be provided via their logo at the congress website at www.estiv2014.org. The website is on-line as per April 2013 and will remain on-line until 6 months after ESTIV2014. One page company brochure or leaflet inserted in participants’ bags Insert in congress bag One promotion leaflet will be included in the congress bag of all delegates.

€ 500

Special Requests If you have a particular idea as to how you would like to present your company at the ESTIV2014 Congress, please contact the organizers at [email protected].

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General information for sponsors Target audience Between 250 and 300 participants are anticipated to attend the ESTIV2014 Congress in Egmond aan Zee. The target audience for this congress includes researchers and policy makers working with in vitro technologies in academia, industry and regulatory agencies. Congress language The official congress language will be English. Venue ESTIV2014 will be held at: Hotel Zuiderduin, Zeeweg 52, 1931 VL Egmond aan Zee, The Netherlands, http://www.zuiderduin.nl/en/ Payment Participation as a sponsor will be invoiced by Congress & Meeting Services Holland. The balance of the full payment is due and payable of 100% before 1 February 2014. The organisers wish to encourage sponsors and exhibitors to confirm their participation during ESTIV2014 as early as possible. Registration included in the sponsor package does not include accommodation. Accommodation for the whole congress, including all lunches, meals, etc is € 350. Extra sponsor employees need to be registered as full participant.

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Cancellation Any request to cancel sponsored items should be submitted to Congress & Meeting Services Holland in writing. The effective date of cancellation or reduction of sponsor items will be the date at which the Congress Organiser receives the written notice. Cancellation schedule 6 months before the congress date 30% of the amount of the invoice. 3 months before the congress date 50% of the amount of the invoice. 2 months before the congress date 70% of the amount of the invoice. After 1 May 2014 no refunds will be made. Liability The organisers accept no responsibility for any damage if the sponsored event is not performed due to any obstacle or hindrance outside the control of the organisers, which they could not reasonably have foreseen when signing this contract and which the organisers could not have avoided at a reasonable effort of cost. Such obstacles and hindrances include, but are not limited to, the outbreak of war, civil riots, governmental or other obstacles for the freedom of travel, union actions, natural disasters, fire, flooding and any other circumstances that fall within the meaning of the above.

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25 Terms and conditions

Sponsorship application procedure Please complete the sponsor contract on page 26 and send it before 1 January 2014 by post, fax or email to the congress secretariat. Digital versions of the form are available from the website www.estiv2014.org. If you have any questions or queries regarding sponsoring, please do not hesitate to contact: Nynke Kramer, the sponsor coordinator at [email protected], or Sanne van den Biggelaar at [email protected] Congress Secretariat Congress & Meeting Services Holland P.O. Box 957 NL-5600 AZ Eindhoven, The Netherlands Phone: +31 (0)40 213 2222 Fax: +31 (0)40 213 4010 Official Website: www.estiv2014.org Official e-mail contact: [email protected]

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1. The Exhibitor agrees to abide by all regulations and rules adopted by the Congress Organizing Committee in the best interests of the exhibition and agrees that the Congress Organizing Committee shall have the right to amend and add to or delete from any and all rules and regulations at any time, in the sole discretion of the Organizing Committee. 2. All electrical wiring and outlets used by the Exhibitor in excess of the standard electrical outlet provided by the Organizing Committee or its appointed agents shall be at the Exhibitor’s sole risk and expense. 3. Space contracted by the Exhibitor may not be sublet without the prior written permission of the Congress Organizing Committee or its appointed agents. 4. The Exhibitor is responsible for the placement and cost of insurance related to his participation in the exhibition. 5. It is understood that the Congress Organizing Committee or its appointed agents has sole discretion in the assignment of booths. The Organizing Committee reserves the right to alter or change the Exhibitor’s assigned location at any time if deemed in the best interests of the exhibition. 6. The Congress Organizing Committee or its appointed agents reserves the right at any time to reject, prohibit, alter or remove exhibits or any part there of, including printed materials, product, signs, lights or sound, and to expel exhibitors or their personnel if, in the Organizing Committee’s opinion, their conduct or presentation is objectionable to other show participants. 7. The Exhibitor agrees to confine his presentation within the contracted space only, and within the maximum height set by the exhibition. rules and regulations and to maintain staff in the assigned booth during exhibition hours. 8. All goods shipped to the exhibition must be clearly marked with the name of the Exhibitor and the number of his allocated space. Goods must not be shipped to the exhibition with shipping charges to be paid on arrival as these will not be accepted by the Congress Organizing Committee. The Organizing Committee assumes no responsibility for loss or damage to goods belonging to the Exhibitor before, during the period of the exhibition, or after its closing. 9. The Exhibitor agrees that no display may be dismantled nor may any goods be removed during the entire run of the exhibition. The Exhibitor also agrees to remove his exhibit, equipment and appurtenances from the exhibition building by the final move out time limit, or in the event of failure to do so, the Exhibitor agrees to pay for such additional costs as may be incurred by the Congress Organizing Committee. 10. The Congress Organizing Committee reserves the right, at its sole discretion, to change the date or dates upon which the exhibition is to be held and shall not be liable in damages or otherwise by reason of any such change. In addition, the Congress Organizing Committee shall not be liable in damages or otherwise for failure to carry out the terms of this Agreement in whole or in part where such failure is caused directly or indirectly by or in consequence of fire, storm, flood, war, rebellion, insurrection, riot, civil commotion, strike, or by any cause whatsoever beyond the control of the Congress Organizing Committee whether similar to or dissimilar from the causes enumerated here in. 11. The Congress Organizing Committee reserves the right to cancel this contract and to withhold possession of exhibit space if the Exhibitor fails to perform any material condition of this contract or refuses to abide by the exhibition rules and regulations, in which case the Exhibitor shall forfeit as damages all space rental payments made by him and any further occupancy of such space. 12. Gold Sponsors have first choice and Silver Sponsors second choice. All other sponsors will be treated on a ‘first come, first served’ basis. 13. Sponsors are not allowed to promote their products or stage their own events parallel to the Congress events without consulting the Congress Secretariat.

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Sponsorship contract Company name ______________________________________________________________________________________ Contact person __________________________________________ Initials

______________________________ m/f

Postal Address _____________________________________________________________________________________ Postal code

_________________________________ Place

___________________ Country _________________

Telephone

________________________________ Cell Phone____________________ Fax

E-mail

_____________________________________________________________________________________

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Invoice address _____________________________________________________________________________________ Contact person __________________________________________ Initails

_______________________________ m/f

Postal Address _____________________________________________________________________________________ Postal code

_________________________________________ Place

Advertisement in Final Programme Outside Back Cover (full colour) Inside Front Cover (full colour) Inside Back Cover (full colour) Insert in congress bag Website link

€ 2.250 € 1.800 € 1.800 € 500 € 1.500

Total costs ‘Sponsorship opportunities € ______ Please mark the required facilities and fill out the total amount. By signing the contract the signatory declares to be familiar with the content of the Sponsor Prospectus and agree with the terms & conditions of ESTIV2014. Date:

Total costs ‘Additional sponsorship options € ______

Total amount

______________________________________

Place: ______________________________________ Signature: ______________________________________

_____________ Country _______________

Purchase number _____________________________________________________________________________________ ____________________________________________________________________________________________________ Above mentioned company participates in ESTIV2014 and returns this form to book the following facilities: Sponsorship opportunities Gold Sponsor (max. 3) € 8.500 Silver Sponsor (max. 5) € 6.000 Standard booth space of 6 m2 € 1.500 Standard booth space of 8 m2 € 2.000 Standard booth space of 10 m2 € 2.500 Additional booth space p/m2 (€ 250)_____m2 = € ______

Additional sponsorship options Contributing Sponsors Congress Dinner (max. 1) Lunch (max. 2) Welcome Reception (max. 2) Coffee Break (max. 4)

€ € € €

Supporting Sponsors Congress Sessions (max. 8)

€ 3.000

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5.000 3.500 3.500 2.500

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€ ______

ESTIV 2014

Visit our website at www.estiv2014.org