SPONSORSHIP, DISPLAY & ADS PACKAGE

ANNUAL GENERAL MEETING NIAGARA FALLS ON JUNE 7-10, 2017

Promote, Connect and Partner with Canada’s Co-op Housing Movement Every year, CHF Canada’s Annual General Meeting brings together housing co-op managers, members and board directors. Over 700 participants from across Canada attend the AGM to learn, network and discuss the issues facing the co-op housing sector. The AGM is your way to promote your business, connect with decision makers, and partner with Canada’s co-op housing movement.

Who attends the CHF Canada Annual Meeting? Our Annual Meeting attracts co-op housing members, board directors, co-op housing managers and management company staff, goods and services providers, media, and representatives from all three levels of government.

Breakdown by registration

Major conference event attendance

Members

400

Welcome Reception

350

Managers

150

Members’ Networking Lunch

140

Government

25

Other

140

Co-operative Management Conference Opening Plenary and Lunch

150

Annual Meeting Lunch

650

AGM Dinner and Dance

700

Contents About CHF Canada  1 Sponsorship Opportunities  2 Key Dates and Guidelines  10 Additional Information  11 Display Booths  12 Advertising  15

  About CHF Canada CHF Canada is the nationwide umbrella organization for co-op housing and Canada’s link with co-op housing around the world. We exist to unite, represent and serve the co-op housing community across Canada. We bring together more than 1,000 members and associates, including almost 900 non-profit housing co-operatives, as well as organizations that are closely linked with housing co-operatives. We are proud to support our members in providing safe, secure, affordable housing to over 250,000 Canadians. Collectively, the CHF Canada membership represents nearly 90,000 housing units, billions of dollars in housing assets, and hundreds of millions in annual operating budgets related to the development and maintenance of co-op housing. To learn more about CHF Canada, please visit our website at www.chfcanada.coop. chfcanada

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Sponsorship Opportunities CHF Canada members continually look for information on programs, goods and services that will help them build, maintain and manage a better co-op housing community. The AGM represents a unique opportunity for you to engage directly with members and promote your organization’s values and unique benefits. We are committed to providing you with the recognition you deserve for supporting our AGM. For each level of sponsorship, you are entitled to add one of the events, activities or items on the following pages.

Partner $10,000*  Advocate $7,500*  Supporter $5,000* *Plus HST

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Sponsorship Options

Partners $10,000

Partners choose one. Options based on availability. • Delegate kit bags THE item that all delegates tote along during and after the conference. Great souvenir and long-term visibility for your organization. Includes coloured logo and set-up. OR

• Pre-dinner reception Members mingle for light snacks and cocktails before the highlight of the AGM, the AGM dinner, begins. Includes logo on dinner cards, logo on-screen, and two to three minutes’ speaking time at the pre-dinner reception. OR

• Award for Co-operative Achievement Presented during the AGM Dinner, the Award for Co-operative Achievement is presented to a member co-op who has accomplished something inspiring during the past year. Includes presentation of award, logo on-screen, and remarks to delegates during dinner.

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Sponsorship Options

Advocates $7,500

Advocates choose one. Options based on availability. • Member Networking Lunch Always popular, the member networking lunch provides members the chance to connect and discuss a topic over a delicious lunch. Includes recognition from the podium. OR

• Local Sightseeing and Co-op Tour This event sells out quickly and is a hit with AGM attendees. A great way for members to see local co-ops and landmarks in Niagara Falls. Includes recognition from the tour leaders and logo in AGM materials. OR

• Member Loyalty Reception An exclusive reception for member co-ops receiving their 20, 30 or 40 year Loyalty Award. Includes recognition from the podium, on-site signage and on social media.

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Sponsorship Options

Supporters $5,000

Supporters choose one. Options based on availability. • Co-operative Management Conference Opening Plenary and Lunch Sponsor the kickoff event for over 150 co-op managers. Includes title sponsorship, opportunity to address participants, and leading an icebreaker. OR

• Co-operative Management Conference Coffee Breaks (four in total, sponsor chooses one) Co-op managers need their java fix. Be forever thanked for sponsoring one of four coffee breaks in total: Wednesday afternoon, Thursday morning, Thursday afternoon or Friday morning. Recognition on signage during breaks. OR

• Member Education Forum Coffee Breaks (three in total, sponsor chooses one) Sponsors choose one of three coffee breaks: Thursday morning, Thursday afternoon or Friday morning. Recognition on signage during breaks.

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Sponsorship Options

À la Carte

Choose from any of the items below. Top up your package, or simply choose an item. • Welcome reception $5,000 All AGM attendees are invited to the Welcome Reception to kick things off. Includes two to three minutes’ speaking time at the reception, hors d’oeuvres, and on-site signage.

• Conference lanyards $3,500 Worn by all AGM attendees, the lanyards are a huge visibility boost to your organization. Includes one colour logo design and set-up.

• National business meeting snack $2,500 (or in-kind) Sponsor a much-needed snack for 700 attendees during the national business meeting. Includes logo in AGM materials and on website.

• Ontario business meeting snack $2,000 Sponsor a refreshing snack for over 450 members during their Ontario business meeting. Includes logo in AGM materials and on website.

• Workshop leaders’ reception $1,500 A reception that recognizes the incredible workshop leaders who contribute so much to the conference. Includes logo recognition and thanks from the evening’s host.

• Wellness activity: Dance break $1,000 A chance for AGM attendees to re-energize during a break in the Saturday business meeting. Includes logo on AGM screen during exercise and podium recognition.

• Young member bursary $650 each Young members form a key part of our movement, and are the current and future leaders. Help a young person (under 30) attend the AGM by sponsoring a young member bursary. Includes logo recognition in the AGM Dinner slides.

• Co-operative Management Conference reception and mini trade show (open to eight exhibitors only) $300 each Mingle with over 150 co-op managers in this exclusive mini trade show.

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Entitlements Par tner $10,000

Advocate $7,500

Suppor ter $5,000 Your choice of one:

Your choice of one:

Your choice of one:

• Delegate kit bags

• Networking lunch

OR

Check marks (ü) indicate what is included in each level

OR

• Pre-dinner reception

• Member Loyalty Reception

OR

OR

• Award for Co-op Achievement

• Sightseeing/co-op tour

• Co-operative Management Conference opening plenary and lunch OR

• Co-operative Management Conference coffee break OR

• Member Education Forum coffee break

Logo in AGM conference guide

ü

ü

ü

Hyperlinked logo on AGM website

ü

ü

ü

ü(4)

ü(3)

ü(2)

Logo on all AGM banners and on-site signage

ü

ü

ü

Logo displayed on rotating slides during Friday night dinner

ü

ü

ü

Logo displayed on rotating slides during business meeting

ü

ü

ü

Complimentary tickets to the Guest Reception

ü(4)

ü(3)

ü(2)

Complimentary full conference registrations

ü(4)

ü(2)

Recognition from the podium during business meeting

ü

ü

Display table

ü

ü(at cost)

ü(half page, colour)

ü(1/4 page, black and white)

Complimentary AGM Dinner tickets, at a reserved table

Advertisement in AGM Meeting Information Book One social media post1

ü

Preferred trade show booth location section

ü

Full-page insert in the delegate bags

ü

1  CHF Canada will develop content and check with sponsor prior to posting.

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Sponsorship Order Form Organization: Contact name: Address:

Phone: Fax: Email:

Sponsorship ¨  Partner $10,000 (choose one) ¨ Delegate kit bags ¨ Pre-dinner reception/AGM Dinner ¨ Award for Co-operative

¨  Advocate $7,500 (choose one) ¨  Member networking lunch ¨  Member loyalty reception ¨  Local sightseeing and co-op tour

Achievement

¨  Supporter $5,000 (choose one) ¨ Co-operative Management Conference coffee break

¨ Co-operative Management Conference opening plenary and lunch

¨ Member Education Forum coffee break

¨  À la carte ¨  Welcome reception – $5,000 ¨  Conference lanyards – $3,500 ¨  National business meeting snack – $2,500 ¨  Ontario business meeting snack – $2,000 ¨  Workshop leaders’ reception – $1,500 ¨  Wellness activity: Dance break – $1,000 ¨  Young member bursary – $650 ¨ Co-operative Management Conference reception and mini trade show – $300

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Total Sponsorship Charges Subtotal $ 13% HST

$ (Certain items exempted. CHF Canada will note this on the invoice.)

Total $

Payment An invoice will be issued to you by email. Please issue payment by cheque within 30 days of receipt.

If you have any questions, please contact: Cynthia Mitchell [email protected] 1-800-465-2752 ext. 226

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Key Dates and Guidelines

Sponsors: Complete the attached order form by January 15, 2017 Reserve your sponsorship opportunity by completing the attached application form and email to [email protected]

Email your company logo and URL link by January 15, 2017 Email a jpeg and vector file (Adobe Illustrator eps) of your company’s logo (in both colour and black and white) and URL link to [email protected]

Participant registration All approved exhibitor/sponsor representatives planning to attend as a conference participant will need to register. You will be contacted by Gaye Bissett for registration information. If you have any questions about registration, please contact Gaye at [email protected].

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Additional Information Eligibility CHF Canada will make every effort to meet sponsor requests. CHF Canada will determine the eligibility and suitability of any application to participate in the 2017 CHF Canada AGM, display booth, or advertising program in the meeting information book. If for any reason an application is denied, refunds will be made in full.

Confirmation Please remit your completed application form to Cynthia Mitchell, [email protected] to secure your sponsorship. Applications received after the deadline of January 15, 2017 may not secure their first choice. Sponsorship choices are allocated on a first-come, first-served basis, with some options held back for previous year’s sponsors.

Payment You will be invoiced by email prior to the AGM. Please submit payment no later than 30 days from receipt of invoice.

Accessibility policy CHF Canada is committed to providing barrier-free access and full accessibility at all of our events. Our suppliers are required to ensure that their displays and materials are barrier-free and accessible to all participants.

Privacy policy CHF Canada respects the privacy of our members, sponsors, exhibitors and advertisers. Please visit our website for more information.

Photo policy CHF Canada takes photographs and videos at its conferences and events. By participating as a conference sponsor at the 2017 CHF Canada AGM from June 7 to 10, you consent to being photographed and/or filmed, and authorize CHF Canada to use the photograph or film in print, digital, video or web-based format for its promotional needs and its archives. You may revoke this consent by contacting CHF Canada in writing or by email at [email protected].

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Display Booth

Display booths at our annual meeting connect you with our members and are a great way to showcase your products.

Fees Partner Level sponsor

Included in sponsorship

Co-ops / Non-profits / Advocate Level sponsors

$600 + HST

Supporter Level sponsors / Others

$1,600 + HST

Display booth schedule Move-in

Display hours

Move-out

Friday, June 9 7:00–8:30 a.m.

Friday, June 9 8:00 a.m.–4:45 p.m. Saturday, June 10 8:30 a.m.–3:30 p.m.

Saturday, June 10 3:30 p.m.

Included in your booth price: • 8-foot draped table and two chairs, or equivalent space. Not included in the price: Audio-visual equipment, booth set-up, exhibitor insurance, food, and material handling. Premium booth spots are reserved for Partner Level sponsors.

Cancellation Cancellations must be submitted by email to Salam Kawadri, at [email protected]. Cancellations received after March 31, 2017 may be subject to full payment. Space is limited on a first-come, first-served basis.

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Display Booth Policy

a. CHF Canada must receive full payment two weeks prior to the annual general meeting. b. CHF Canada will decide whether or not you can set up a display. CHF Canada may refuse display space if we feel that a display: • Might offend people attending the conference • Is taking a partisan political position • Is contrary to CHF Canada’s principles and objectives c. CHF Canada will supply display space to our Partner level sponsors. CHF Canada may also supply free space for educational displays organized or requested by CHF Canada. d. Display spaces will be on a first-come, first-served basis, with priority placement of tables given to Partner level sponsors. e. CHF Canada will not be responsible for theft or damage to displays. f. CHF Canada will contact you before the meeting to let you know: • Where to put your display • When to set up your display • When to take down your display g. If a dispute about anything in this policy comes up during the annual meeting, CHF Canada will decide how to resolve it.

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Display Booth Order Form Contact Information Organization: Contact name: Address:

Phone: Fax: Email:

Return by March 30, 2017 to [email protected]. Please choose one. I wish to rent:

¨  A display table OR

¨  An area for a free-standing display (must fit within an 8' x 8' space)

Display Information Nature of display (e.g. contents):

Payment An invoice will be issued to you by email. Please issue payment by cheque within 30 days of receipt.

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Advertising Share your story with our members by advertising in our AGM Meeting Information Book. The meeting book is distributed to all AGM attendees in their conference kit bags. It serves as a critical communication vehicle that includes important meeting details as well as materials that members must vote on at the business meeting on June 10, 2017. Final ads are due by April 10, 2017.

Description

Size (w x h)

Location

¼ page

3.625" x 4.875"

Inside pages

$560

Inside pages

$875

Inside front cover

$1,065

Inside back cover

$1,000

Inside facing back cover

$915

Inside pages

$1,300

Inside front cover

$1,710

Inside back cover

$1,565

Inside facing back cover

$1,425

½ page (wide)

7.5" x 4.875"

OR

½ page (tall)

Full page

3.625” x 10”

7.5" x 10"

Business card (3.5" x 2", wide only, inside pages)

Rate

Total

$400

Added value

Colour

¼ page

add $ 245

½ page

add $ 295

Full page

add $ 365 Subtotal + 13% HST Total

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Advertising Order Form Contact information Organization: Contact name: Address:

Phone: Fax: Email:

Return By April 10, 2017 to [email protected].

Accepted formats High resolution jpeg, tiff or PDF (at least 300 dpi resolution). Ensure that the dimensions meet those specified on the rate sheet provided.

Include a flyer insert or swag item into our delegate kit bags Inser t type Flyer insert

Postcard insert Promotional item

Kit bags $250 + HST (if flyer is provided) $500 + HST (if flyer is not provided) $250 + HST (if postcard is provided) $500 + HST (if postcard is not provided) Free

Flyers cannot exceed 8.5" x 11", one page only

4.25" x 5.5" Subject to approval

Payment An invoice will be issued to you by email. Please issue payment by cheque within 30 days of receipt.

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ANNUAL GENERAL MEETING NIAGARA FALLS ON JUNE 7-10, 2017