Sponsorship and Exhibition Prospectus

Sponsorship and Exhibition Prospectus TABLE OF CONTENTS Welcome Letter ................................................................................
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Sponsorship and Exhibition Prospectus

TABLE OF CONTENTS Welcome Letter ................................................................................................................................... 2 General Information ............................................................................................................................ 3 About Lyon .......................................................................................................................................... 4 The European Atherosclerosis Society (EAS) ....................................................................................... 5 Committees ......................................................................................................................................... 6 Previous EAS Congress Statistics ......................................................................................................... 7 EAS 2012 Sponsors and Exhibitors ...................................................................................................... 9 Preliminary Scientific Program .......................................................................................................... 11 Plenary Sessions ................................................................................................................................ 12 Workshop Sessions ........................................................................................................................... 13 Sponsorship Items ............................................................................................................................. 14 Exhibition .......................................................................................................................................... 22 Additional Information For Sponsors & Exhibitors ........................................................................... 25 Booking Procedures And Payment Information ............................................................................... 26 Sponsorship Booking Form .............................................................................................................. 27 Exhibition Booking Form and Contract ............................................................................................ 28 VAT Information ............................................................................................................................... 29 Terms and Conditions ...................................................................................................................... 30

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WELCOME LETTER Dear Colleagues, It is our pleasure to invite you to the 81st EAS Congress in Lyon, France, from 2 to 5 June 2013. The Congress is hosted by the New French Society for Atherosclerosis. The local Organizing Committee and the EAS Scientific Program Committee, have worked together to prepare a program that will include the latest developments in the field of atherosclerosis, together with timely reviews presented by outstanding plenary speakers. The EAS meeting remains a unique opportunity to bring together the various actors in the field of atherosclerosis. For EAS 2013 the program should attract the interest of both junior and established basic scientists, as well as of clinical researchers and practitioners. The meeting will promote interactions between these different groups, and will provide cutting-edge basic research translatable into disease prevention and treatment. More than 800 posters are expected and will be organized for interesting and interactive poster sessions. The Congress will be held in the Lyon Convention Center, designed by Renzo Piano, located downtown on the banks of the Rhone River. Lyon, named a UNESCO Humanities World Heritage Site, is famous not only for world-class landmarks and thousands of years of history but also for its gorgeous food. Ranked among the top European cities for quality of life, Lyon in June provides an excellent opportunity to discover the charm of this unique location. On behalf of the Organising Committee, we welcome you to Lyon. Join us for the 81st EAS Congress in 2013 - a stimulating meeting offering enjoyable and rewarding interactions between basic and clinical researchers in the field of atherosclerosis.

Philippe Moulin EAS 2013 Congress Chair

Petri Kovanen Chair of the Scientific Programme Committee

John Chapman EAS President

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GENERAL INFORMATION Date

Congress Organizer

June 2-5, 2013

Kenes International EAS 2013 1-3 Rue de Chantepoulet P.O. Box 1726 CH-1211 Geneva 1 Switzerland Tel: +41 22 908 0488 Fax: +41 22 906 9140 E-mail: [email protected] Website: www.kenes.com/eas

City/Country Lyon, France

Venue Cité, Le Centre de Congrès de Lyon 50 Quai Charles de Gaulle 69462 Lyon cedex 06 Tél. : +33 (0)4 72 82 27 77 Fax : +33 (0)4 72 82 27 15

Participants 1,800 Expected

Sponsorship/Exhibition Louise Thomsen Tel: +41 22 908 0488 ext: 816 Fax: +41 22 906 9140 Email: [email protected]

EBAC Accreditation An application will be made to the European Board for Accreditation in Cardiology (EBAC) to provide accreditation to the EAS Main Scientific Program for medical specialists. The application for EBAC Credit will be made once the EAS scientific program is finalised. Further details on guidelines for EBAC Accreditation for sponsored / special sessions will be available on the Congress website: www.kenes.com/eas

Liability and Insurance The Congress Secretariat and organizers cannot accept liability for personal accidents or loss of or damage to private property of participants, either during or indirectly arising from the 81st EAS Congress.

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ABOUT LYON Lyon is France's second largest city and capital of the Rhône-Alpes region. Combining an exceptional historic heritage with a natural liking for good food, Lyon is an ideal city for discovering all the charm of the French way of life. A stage for more than 2000 years of history, the city has a remarkable architectural heritage. Expanding towards the east throughout the centuries, without destroying the existing areas, 500 hectares of its city centre became a Unesco World Heritage Site in 1998. Wandering around Lyon is like embarking on a fascinating journey through time. In each district Lyon displays an astonishing variety of architecture, from the roman theatres and the medieval district, via the elegant peninsula situated between the Rhône and the Saône, to the contemporary and original creations by Renzo Piano, Jean Nouvel and Santiago Calatrava. The city also has a strong academic profile with 120, 000 students (12, 500 foreigners) spread in 3 universities, with a rich medical history from Rabelais, to Claude Bernard, Alexis Carrel, Charles Merieux … and was a cradle of pharmaceutical industry. All year round at nightfall, the city is lit up thanks to its "Lighting Plan" that shows off some 325 monuments. For night owls, the city is teeming with festive, friendly places, with trendy bars from the Old Lyon to barge-restaurants moored on the banks of the Rhône, not to forget the wine bars on the peninsula. For more information regarding the several famous museums, the public bicycle rental system, the more than 2,000 restaurants, and much more please visit http://www.lyon-france.com/.

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Committees Congress Chair Philippe Moulin, Lyon, France

Executive Committee John Chapman, President Alberico L. Catapano, President Elect Lale Tokgözoglu, Vice President Petri Kovanen, Secretary and Scientific Committee Chair Jan Borén, Treasurer Olivier Descamps Luís Masana Arnold von Eckardstein

Scientific Programme Committee Petri Kovanen, Finland, Chair Philippe Moulin, EAS 2013 Chair Alberico L. Catapano, Italy Jesus Millan, Spain Lale Tokgözoglu, Turkey Bart Staels, France Wolfgang Schneider, Austria Borge Nordestgaard, Denmark Marju Orho-Melander, Sweden Jan Kuivenhoven, The Netherlands Gabriele Riccardi, Italy Matti Jauhiainen, Finland

Local Organizing Committee Philippe Moulin, Lyon, Chair Jacques Bonnet, Bordeaux, Co-Chair Eric Bruckert, Paris John Chapman, Paris Geneviève Derumeaux, Lyon Alain Gadeaux, Bordeaux Michel Krempf, Nantes Michel Lagarde, Lyon Pierre Morange, Marseille Agnes Sassolas, Lyon Bart Staels, Lille

Congress Committee Marja-Riitta Taskinen, Finland, Chair Olov Wiklund, Sweden Jan Borén, Sweden Alberico L. Catapano, Italy Philippe Moulin, France Jesus Millan, Spain 6|Sponsorship and Exhibition Prospectus

PREVIOUS EAS CONGRESS STATISTICS 80th EAS Congress May 25-28, 2012 Milan, Italy Participants by Professional Expertise

Participants by Work Place Laboratory 3%

Private Practice 5%

Research Institute 13%

University Hospital 29%

Industry 14%

Hospital 15%

University 21%

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Participants by Professional Role

Industry\Corporate Professional 13% Epidemiology\Statist ics 3%

Clinician Researcher 17%

Student 11% Other 10%

Clinical Practitioner 24%

Basic Science Researcher 25%

Resident\Research Fellow 5%

Participants by World Regions

East Asia& Pacific 12%

North America 6%

Eastern Europe 17%

Central& Rest South of the America World 6% 2%

Western Europe 57%

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Health Administrator 1%

Nurse Healthcare Practitioner 1%

EAS 2012 SPONSORS AND EXHIBITORS Gold Sponsors

Silver Sponsors

Sponsors

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Exhibitors

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PRELIMINARY SCIENTIFIC PROGRAM *Subject to change

Sunday June 2

Monday June 3

Tuesday June 4

Wednesday June 5

Plenary Session

Plenary Session

Plenary Session

Coffee break and Exhibition

Coffee break and Exhibition

Coffee break and Exhibition

Workshop Sessions

Workshop Sessions

Workshop Sessions

09.00 09.30 10.00 10.30 11.00 11.30 12.00 12.30 13.00 13.30

Registration

Poster Exhibition

14.00

Educational Symposium

14.30 15.00

EAS General Assembly

Educational Symposia

Poster Exhibition Educational Symposium

How To... Session

Workshop Sessions

15.30

16.30

Workshop Sessions

Coffee break and Exhibition

Young Investigator session

Coffee break and Exhibition

Educational Symposia

17.30

Educational Symposia

Educational Symposia

18.00 18.30 19.00 19.30

Opening Ceremony, Anitschkow Lecture

20.00 20.30

Moderated Poster session Debate

Meet the Expert

16.00

17.00

Moderated Poster session

Moderated Poster session

Welcome Reception

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Close

PLENARY SESSIONS

Monday, June 3, 2013: PLAQUE INSTABILITY AND ATHEROTHROMBOSIS Biomarkers of plaque instability Jean-Baptiste Michel, France New insights into the role of hemodynamics in plaque instability Yiannis Chatzizisis , Greece Advances in visualizing the unstable plaque Patrick Serruys, The Netherlands Prevention and treatment of plaque thrombogenicity Gilles Montalescot, France Tuesday, June 4, 2013: PUSHING THE FRONTIERS IN CARDIOVASCULAR BIOLOGY Role of the gut in modulating lipoprotein metabolism Gary Lewis, Canada Micro-RNA and epigenetic control of atherogenesis Kathryn Moore, USA Therapeutic options to induce regression of coronary atherosclerosis Steven Nissen, USA Pharmacological targets identified by genetic approaches François Cambien, France Wednesday, June 5, 2013: LIPIDS AND LIPOPROTEINS: EMERGING RISK FACTORS AND THERAPIES Tailoring treatment according to lipid phenotype Anton Stalenhoef, The Netherlands Lipidomics – a novel tool for biomarker discovery Robert Gerszten, USA Lipid signaling and lipotoxicity Rudolf Zechner, Austria Emerging therapeutic approaches to treat dyslipidemias Chris Packard, UK

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Workshop Sessions Vascular biology of the arterial wall  Endothelial dysfunction in atherothrombosis  Cellular growth, death, trafficking, and microvesiculation in atherogenesis  Infection, inflammation, and immunity in atherogenesis  Adventitia and perivascular fat Lipid and lipoprotein metabolism  Regulation of cellular lipid metabolism in atherogenesis  Role of lipases in lipid and lipoprotein metabolism  Hepatic regulation of lipid and lipoprotein metabolism in cardiometabolic disorders  Metabolic regulation of apoliprotein A-I-containing lipoproteins Risk factors, epidemiology, prevention, and treatment of cardiovascular disease  Evaluation and treatment of cardiovascular risk factors in the young and the elderly  Lifestyle factors and cardiovascular disease  Cardiovascular disease and its prevention in patients with chronic inflammatory and chronic kidney disease  Primary and familial dyslipidemias Advanced Clinical Seminars  Evaluation and management of low HDL: why and how?  When statins alone are not tolerated or are not sufficient: how to handle the problem?  Clinical utility of non-invasive imaging in CVD risk stratification  Do new biomarkers have any added value in clinical decision making?

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SPONSORSHIP Corporate Partners Priority choice of Educational Symposia slots, exhibition and sponsorship items will be provided to the Corporate Partners of the EAS Society Webcasting / Recording It is possible to webcast or record your Educational Symposium. We have a preferred supplier for this service – please contact the Congress Secretariat for more details. Policy for webcasting /recording of company supported sessions and lectures during EAS Congress Sponsorship category

Webcasting/recording of presentation

Distribution of presentation

Company is both an EAS Corporate Partner and Congress Sponsor (Platinum, Gold or Silver)

Can be arranged via EAS/Kenes. The cost of the webcasting/recording should be covered by the company, and is in addition to the fee for sponsorship of the Congress.

In the form of a webcast, the presentation(s) to be made available via the EAS website at no further cost. Access level (e.g., presentation is available to all/EAS members/Congress delegates) to be determined by the company.

Company is Congress Sponsor: Platinum

Can be arranged via EAS/Kenes. The cost of the webcasting/recording should be covered by the company, and is in addition to the fee for sponsorship of the Congress.

In the form of a webcast, the presentation(s) to be available via the EAS website at a further cost (to be agreed with EAS). Access level (e.g., presentation is available to all/EAS members/Congress delegates) to be determined by the company.

Company is Congress Sponsor: Gold or Silver

Can be arranged via EAS/Kenes. The cost of the webcasting/recording should be covered by the company, and is in addition to the fee for sponsorship of the Congress.

Distribution of the webcasted/recorded presentation(s) via the company’s own means.

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Categories of Sponsorship Sponsors may select any number of individual items from the sponsorship opportunities listed on pages 10-14. Each item is individually priced. Sponsors will be given a sponsorship category status according to the total amount of sponsorship (symposium, advertisements, etc.) booked. Platinum and Gold sponsors receive additional benefits as outlined in the table below. Please note that if a company purchases exhibition space only, the following categories will not apply and the company will be recognized as an exhibitor. Status will be allocated as follows: PLATINUM SPONSOR

Total Sponsorship contribution from € 95,000 (+VAT*) and above

GOLD SPONSOR

Total Sponsorship contribution between € 65,000 and € 94,999 (+VAT*)

SILVER SPONSOR

Total Sponsorship contribution between € 40,000 and € 64,999 (+VAT*)

Level of Sponsorship

Complimentary Registrations

Platinum Sponsor

10

Gold Sponsor

5

Silver Sponsor

3

Additional Benefits  Two promotional posters in the Congress venue (in coordination with the organizer and subject to the approval of the Executive Committee), to be provided by the Sponsor  Promotion of Educational Symposium through a link of the Congress website as well as through a webmail sent by the organizers  One promotional poster in the Congress venue (in coordination with the organizer and subject to the approval of the Executive Committee), to be provided by the Sponsor

Acknowledgements

 Sponsor's logo will appear on the Congress Website with a hyperlink from the logo to a website of their choice  Acknowledgement on Sponsors’ Board on-site according to sponsorship level  A printed acknowledgement in categories in the :  Call for Papers**  Final Program**

**subject to receipt by publishing date

SPECIAL REQUESTS Tailored packages can be arranged to suit your objectives. Please feel free to contact the Sponsorship and Exhibition Sales Department to discuss your needs (Contact information provided in the “General Information” section)

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INDIVIDUAL SPONSORSHIP OPPORTUNITIES PLENARY LUNCHTIME EDUCATIONAL SYMPOSIUM  Opportunity to organise an Official Educational Symposium in a Plenary Hall, up to 90 minutes, program subject to the approval of the Congress Executive Committee.  Includes: hall rental, standard audio/visual equipment, display table  Permission to use the phrase: “81st European Atherosclerosis Congress”  Symposium programs will be included in the Final Program (subject to receipt by publishing deadline)  Distribution of Sponsor’s symposium invitation together with the participants’ bags (insert to be provided by Sponsor)*  Sponsor’s logo on Congress website  Sponsor will be acknowledged in the Final Programme  Acknowledgement on Sponsor’s Board on-site  Timeslots are allocated on a “first come, first served” basis: TBA *The distribution arrangement for promotional inserts may change. Companies will be advised accordingly.  Speakers will be invited by the Sponsor. Travel costs, accommodation and registration fees of the speakers will be covered by the Sponsor. This also applies in cases where the speakers have already been invited by the Congress.

PARALLEL EDUCATIONAL SYMPOSIUM  Opportunity to organise an Official Educational Symposium in a Parallel Hall, up to 90 minutes, program subject to the approval of the Congress Executive Committee.  Includes: hall rental, standard audio/visual equipment, display table  Permission to use the phrase: “81st European Atherosclerosis Congress”  Symposium programs will be included in the Final Program (subject to receipt by publishing deadline)  Distribution of Sponsor’s symposium invitation together with the participants’ bags (insert to be provided by Sponsor)*  Sponsor’s logo on Congress website  Sponsor will be acknowledged in the Final Programme  Acknowledgement on Sponsor’s Board on-site  Timeslots are allocated on a “first come, first served” basis: TBA *The distribution arrangement for promotional inserts may change. Companies will be advised accordingly.  Speakers will be invited by the Sponsor. Travel costs, accommodation and registration fees of the speakers will be covered by the Sponsor. This also applies in cases where the speakers have already been invited by the Congress.

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SPECIAL LECTURES Special lectures of 45 minutes in parallel can also be sponsored. These should be lectures of high scientific quality given by a well-known investigator on a frontline subject. These lectures are primarily offered to our corporate partners or to sponsors of an educational symposium. However, in exceptional circumstances, other sponsors may also be accepted if the lecture is of very high scientific quality and interest.  Sponsor’s logo on Congress website  Sponsor will be acknowledged in the Final Programme  Acknowledgement on Sponsor’s Board on-site  Timeslots are allocated on a “first come, first served” basis: TBA  Speakers will be invited by the Sponsor. Travel costs, accommodation and registration fees of the speakers will be covered by the Sponsor. This also applies in cases where the speakers have already been invited by the Congress.

MEET THE EXPERT MORNING SESSIONS An expert chosen by the sponsoring company (approved by the Congress Scientific Committee) discusses a topic to a small audience of participants (up to 100) for up to 45 minutes. The Sponsor will be responsible for the expert’s costs and optional breakfast refreshments for the participants.  Advertising of Sponsor’s session invitation* to the Congress participants (invitation to be provided by Sponsor)  Meet the Expert sessions will be included in the congress materials  Sponsor’s logo on Congress website  Sponsor will be acknowledged in the Final Programme  Acknowledgement on Sponsor’s Board on-site  Timeslots are allocated on a “first come, first served” basis: TBA *The distribution arrangement for promotional inserts may change. Companies will be advised accordingly.

For the above Educational Symposium packages, Special Lectures and Meet the Expert Sessions, the following applies:   



Special time slots will be designated and will be allocated on a “first-come, first-served” basis. The sponsoring company for the Educational Symposia, Special Lecture or Meet the Expert Session may select speakers and topics. The sponsoring company, in addition to the sponsorship fee, must cover all speakers’ expenses, including registration fees, accommodation and travel expenses. This also applies in the case where the speakers have already been invited by the Congress. Educational Symposia, Lecture and Session programs are subject to approval by the scientific committee of the Congress. In case where the scientific committee will disapprove the program, each party will be entitled cancel the booking without paying any penalty for the cancellation or for any damages caused by the cancellation to the other party. Accordingly upon such cancellation neither of the parties will have any claims, demands, suits, towards the other.

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Q4U Upgrade your Educational Symposium with Q 4 U  Q 4 U is an advanced system that integrates web and cellular technology to enable instant question-and-answer exchanges or quizzes in real time during Sponsor’s session. EDUCATIONAL GRANT IN SUPPORT OF AN EXISTING OFFICIAL SCIENTIFIC SESSION An existing scientific session accepted or invited by the Executive Committee and supported by a grant from Industry.  Sponsor’s support will be acknowledged in the Final Program alongside the session as “Supported by an Unrestricted Educational Grant from...”  Sponsor’s logo on Congress website  Acknowledgement in the Sponsors’ List in the Final Program (subject to receipt by publishing date)  Acknowledgement on Sponsors’ Board on-site CONGRESS BAGS The Congress Bags will be made of recycled material. Organizer will provide the participants’ Congress Bags as per the number of Congress participants.  The bags will bear the Sponsor’s logo and the Congress logo  Sponsor’s logo on Congress website  Acknowledgement in the Sponsors’ List in the Final Programme (subject to receipt by publishing date)  Acknowledgement on Sponsors’ Board on-site NOTEPADS AND PENS Sponsor will provide the participants' notepads and pens* in addition to a fee.  The notepads and pens will bear the Sponsor's name/company logo and will be distributed in the participants’ Congress bags  Sponsor’s logo on Congress website  Acknowledgement in the Sponsors’ List in the Final Programme (subject to receipt by publishing date)  Acknowledgement on Sponsors’ Board on-site *This item must be approved by Kenes International as well as the Congress’ Organizing Committee prior to the production. Otherwise, Kenes International will have the right to produce these items and charges will be covered by the Sponsoring Company. *It will be the company’s responsibility to pay the relevant tax, shipping and any other extraneous charges. Shipment should be coordinated with congress organiser.

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CYBER CENTER There will be a Cyber Center equipped with workstations where attendees may check e-mails. Your company’s logo will be prominently displayed.  Opportunity to display company logo on screen saver and background  Opportunity to distribute mouse pads and related promotional gifts from the Center  Opportunity to provide your company’s letterhead for the Cyber Center’s printers  Opportunity to place your own carpet for branding  Sponsor’s logo on Congress website  Acknowledgement in the Sponsors’ List in the Final Programme (subject to receipt by publishing date)  Acknowledgement on Sponsors’ Board on-site HOSPITALITY SUITES An opportunity to hire a room at the Congress venue that will be used as a Hospitality Suite. Sponsor will be able to host and entertain its guests throughout the Congress. Sponsors will have the option to order catering at an additional cost.  Opportunity to brand the hospitality suite  Acknowledgement on directional signage outside suite  Sponsor’s logo on Congress website  Acknowledgement in the Sponsors’ List in the Final Programme (subject to receipt by publishing date)  Acknowledgement on Sponsors’ Board on-site WELCOME RECEPTION (Sole Sponsorship) Sponsor will have the opportunity to promote itself through a Welcome Reception on the first evening to which all Congress attendees are invited.  Sponsor’s logo on sign at the entrance to the Welcome Reception  Sponsor’s logo on Congress website  Acknowledgement in the Sponsors’ List in the Final Programme (subject to receipt by publishing date)  Acknowledgement on Sponsors’ Board on-site COFFEE BREAKS Coffee will be served during breaks on each day of Congress sessions. Sponsorship will be acknowledged on-site and in the Final Program.  Sponsor will be given the opportunity to brand the napkins (at an extra cost)  Sponsor’s logo on Congress website  Acknowledgement in the Sponsors’ List in the Final Programme (subject to receipt by publishing date)  Acknowledgement on Sponsors’ Board on-site

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LUNCH BREAKS Lunch will be served during breaks on each day of Congress sessions.  Sponsorship will be acknowledged on-site and in the Final Program.  Sponsor will be given the opportunity to brand the napkins (at an extra cost)  Sponsor’s logo on Congress website  Acknowledgement in the Sponsors’ List in the Final Programme (subject to receipt by publishing date)  Acknowledgement on Sponsors’ Board on-site EAS MEMBERS’ LOUNGE (Sole Sponsorship) The EAS Members’ Lounge will be a special designated area where EAS Members will congregate during breaks between Conference sessions. This area will provide recreational facilities, including laptops and WI-FI and will provide an excellent opportunity for your company to gain exposure with the next generation of scientists.  Sponsor’s name/or company logo will appear on signage of this room  Sponsor’s logo will appear on the EAS Members’ Lounge entry card  Opportunity to provide Sponsor’s mouse pad at each workstation  Opportunity to display Sponsor’s logo on screensavers at each workstation  Sponsor’s logo on Congress website  Acknowledgement in the Sponsors’ List in the Final Programme (subject to receipt by publishing date)  Acknowledgement on Sponsors’ Board on-site POSTER BOARDS Congress Posters will be displayed in parallel to the scientific sessions and will be viewed during breaks.  Sponsor acknowledgment at the entrance to the poster area  Sponsor’s logo will be displayed on the poster header boards  Sponsor’s logo on Congress website  Acknowledgement in the Sponsors’ List in the Final Programme (subject to receipt by publishing date)  Acknowledgement on Sponsors’ Board on-site

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INFORMATION KIOSKS  Exclusive Sponsorship of an easy to use touch screen application.  Provides the participant with the power to choose, plan and make the most out of the Congress, with smart searching options for easy access to data sources ie: per day, per hall, per topic.  Opportunity to place your own carpet  Opportunity to place signage at the Information Kiosk  Opportunity to show your own slide between screen changes (to be provided by Sponsor)  Sponsor’s logo on Congress website  Acknowledgement on Sponsors’ board on-site  Acknowledgement on the List of Sponsors in the Final Programme

MOBILE APPLICATION  Company’s logo on header of each screen of Mobile App, alongside Congress logo, indicating “platform is sponsored by…”.  Company icon linking to an educational symposium invitation as part of the Mobile Application.  A branded application installation station will be provided on site to enable participants to download the application directly to their smart phone via bar code.  Acknowledgment that the “platform is sponsored by…” [the Company] on all of the following:  Congress website (wherever the Mobile App is mentioned)  Acknowledgement on Sponsors’ board on-site  Printed Acknowledgment in the Final Programme

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EXHIBITION The commercial/technical Exhibition will be held in the Cité, Centre De Congrès. The Exhibition Floor Plan will be posted online shortly. In the meantime, as companies are expressing an interest in securing their preferred exhibition spaces, we are pleased to receive your preliminary bookings. All spaces will then be allocated based on the reservations received, on a first-come, first-served basis. SPACE ONLY RENTAL (Minimum of 12 sqm) The space only rental includes: 

Exhibitors’ badges



100 word company / product profile in the Program



Cleaning of public areas and gangways



Invitation to the Welcome Reception for registered exhibitors

SHELL SCHEME RENTAL The shell scheme rental includes: 

Exhibitors’ badges



Shell scheme frame, basic lighting



Fascia panel with standard lettering



100 word company / product profile in the Program



Cleaning of public areas and gangways



Invitation to the Welcome Reception for registered exhibitors

ADDITIONAL BENEFITS: When you exhibit your company will receive the following additional benefits:  Listing as an Exhibitor on the Website prior to the Congress with link to the Company website  Listing and profile in the On-Site Programme/ Exhibitor Guide  Company name on Exhibition signage during Congress **Please note: Space only / shell scheme rental does not include any furniture, electrical usage or stand cleaning. All these services and others will be available to order in the Exhibitors’ Technical Manual.

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DEVICE DEMONSTRATION AND EXHIBITION Sponsor has the opportunity to present their equipment/device to the Congress delegates during one coffee break for up to 15 minutes  Sponsor will receive a 9 sqm shell scheme booth within a designated area for equipment/ device companies  Sponsor must supply the equipment for the Workshop and the booth  Workshop speaker is chosen by the Sponsor with approval by the committee  Sponsor’s logo on Congress website  Acknowledgement in the Sponsors’ List in the Final Programme  Acknowledgement on Sponsors’ Board on-site  Travel costs, accommodation and registration fees of the speaker will be covered by the Sponsor. This also applies in cases where the speaker has already been invited by the Congress.

ALLOCATION OF EXHIBITION SPACE Space Allocation will be made on a “first come, first served" basis. A completed Exhibition Booking Form and Contract should be faxed / emailed to ensure reservation of a desired location. Upon receipt of the Exhibition Booking Form and Contract, space will be confirmed and an invoice will be mailed. Please note that three alternative choices should be clearly indicated on the application form. Space allocations will be made in the order in which application forms with payment are received. EXHIBITOR REGISTRATION All exhibitors are required to be registered and will receive a badge displaying the exhibiting company name. Two exhibitor badges will be given for the first 9 sqm booked and one additional for each 9 sqm after. Any additional exhibitors will be charged an exhibitor registration fee. Companies can purchase a maximum number of exhibitor registrations as follows: Booths of up to 60 sqm – 15 exhibitor registrations Booths larger than 60 sqm – 25 exhibitor registrations Exhibitor registrations allow access to the exhibition area only and shall be used by company staff only. An exhibitor registration form will be included in the Exhibitor’s Manual. EXHIBITORS’ TECHNICAL MANUAL An Exhibitors’ Technical Manual outlining all technical aspects of exhibiting will be circulated 3 months prior to the Congress. It will include the following:  Technical details about the Venue  Final exhibition details and information  Contractor details  Services available to exhibitors and order forms 23 | S p o n s o r s h i p a n d E x h i b i t i o n P r o s p e c t u s

DISPLAY MATERIALS  Please note that all materials entering the venue incur a handling charge. This includes materials for display.  In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the “Pre-Advise” form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals. SITE INSPECTIONS Exhibitors and Sponsors are free to visit the Congress venue at their convenience. Please contact the venue directly to arrange this. Contact information can be found in the “General Information” Section. EXHIBITOR PROFILE Upon receipt of the booking form, you will be asked to please upload a 100-word Exhibitor Company/Product profile to [email protected]. This will be published in the list of exhibitors in the Final Program. EXHIBITION TERMS & CONDITIONS The Terms and Conditions of exhibiting are included in this Prospectus. Please note that signing of the EXHIBITION BOOKING FORM AND CONTRACT indicates acceptance of these Terms and Conditions. The Exhibition Booking Form will be held as a valid liable contract, by which both parties will be bound. Hermes-Merkur has been elected as the exclusive handler for all Kenes congresses in 2013. The exclusivity of Hermes-Merkur for the handling needs of congresses refers specifically to work inside the venue. Exhibitors may use their own couriers up to the venue door and from outside of the venue door at the end of the congress. This organizational decision has been made for the safety and efficiency benefits to exhibitors and for the successful flow of the congress. Further details will be included in the Exhibition Technical Manual.

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ADDITIONAL INFORMATION FOR SPONSORS & EXHIBITORS Applications for Sponsorship and/or Exhibition must be made in writing with the enclosed booking enquiry form.

CONTRACTS & CONFIRMATION SPONSORS Once a Sponsorship Booking Form is received a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment for the Sponsorship. Upon receipt of the Sponsorship Booking Form the organizer will reserve the items listed in it. Completion of the Booking Form by the Sponsor shall be considered as a commitment to purchase the items. EXHIBITORS Once an Exhibition Booking Form is received a confirmation of exhibition will be mailed to you with an accompanying invoice. SPONSORSHIP TERMS & CONDITIONS Terms and Conditions of Sponsorship are included in this Prospectus and will be included in the Sponsorship agreement.

Please note that it is the Exhibitor’s / Sponsor’s responsibility to comply with the local authority’s regulations, EFPIA (European Federation of Pharmaceuticals Industries & Associations) www.efpia.org and IFMPA (International Federation of Pharmaceutical Manufacturers & Associations) www.ifpma.org Code of Practice on the Promotion of Medicines.

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BOOKING PROCEDURES AND PAYMENT INFORMATION TERMS OF PAYMENT 60% upon receipt of the sponsorship agreement and first invoice 40% by January 14, 2013 All payments must be received before the start date of the Congress. Should the Sponsor fail to complete payments prior to the commencement of the Congress, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below. PAYMENT METHODS Option 1: Payment by check. Please make checks payable to: Kenes International Organizers of Congresses Ltd, EAS 5/2013 Congress, France Option 2: Payment by Bank Transfer. Please make drafts payable to: Kenes International Organizers of Congresses Ltd, EAS 5/2013 Congress, France Bank Account: Credit Suisse Bank Geneva, 1211 Geneva 70, Switzerland Bank Code: 4835 Swift No.: CRESCHZZ80A Account Number: 693980-52-375 IBAN CODE: CH35 0483 5069 3980 5237 5 Bank charges are the responsibility of the payer CANCELLATION / MODIFICATION POLICY: Cancellation/modification of Sponsorship and exhibition items must be made in writing to: EAS 2013 Attn: Ms. Louse Thomsen Kenes International 1-3 rue de Chantepoulet 1211 Geneva 1 Switzerland Tel: +41 22 908 0488 ext: 816 Fax: +41 22 732 2850 Email: [email protected] The organizers shall retain:  10% of the agreed package amount if the cancellation/ modification is made before September 28, 2012, inclusive  50% of the agreed package amount if the cancellation/ modification is made between September 29, 2012 – January 28, 2013 inclusive  100% of the agreed package amount if the cancellation/ modification is made after January 28, 2013

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SPONSORSHIP BOOKING FORM Please complete all details and send to: Ms. Louise Thomsen, EAS 2013 Kenes International, 1-3 Rue de Chantepoulet, CH 1211 Geneva 1, Switzerland Tel: +41 22 908 0488 ext: 816 Fax: +41 22 906 9140 Email: [email protected] CONTACT AND COMPANY NAME: ..................................................................................................................... NAME (as to appear in all Congress publications): ............................................................................................. ADDRESS: .........................................................................CITY: ........................................................................ POST / ZIP CODE: .............................................................COUNRTY: ............................................................... TELEPHONE: .....................................................................FAX: ........................................................................ EMAIL: ..............................................................................WEBSITE: ................................................................ VAT NUMBER: ................................................................... I would like to book the following Sponsorship Items: Sponsorship item

Price



Plenary Lunchtime Educational Symposium Parallel Educational Symposium Special Lectures Meet the Expert Morning Sessions Q4U Educational Grant in Support of an Existing Official Scientific Session Congress Bags Notepads and Pens Cyber Center Hospitality Suites Welcome Reception (Sole Sponsorship) Coffee Breaks Lunch Breaks EAS Members’ Lounge (Sole Sponsorship) Poster Boards Information Kiosks Mobile Application Total Amount (please complete) VAT of France is currently at 19.6% - VAT charges are subject to change  Provisional Booking – The item will be released if not confirmed within 14 days  Please call me to discuss our sponsorship package  Please send me a sponsorship contract and 100% invoice Signature.................................................................... Date ............................................................................

Note: Should the reservation be made less than 30 days prior to the commencement of the congress, the client will be requested to send credit card details as a guarantee.

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EXHIBITION BOOKING FORM AND CONTRACT Please note that all acknowledgements of your company and listing of company name and address will be generated from the following information. Please complete and send to: Ms. Louise Thomsen, EAS 2013 Kenes International, 1-3 Rue de Chantepoulet, CH 1211 Geneva 1, Switzerland Tel: +41 22 908 0488 ext: 816 Fax: +41 22 906 9140 Email: [email protected] CONTACT NAME: ................................................................................................................................. NAME OF COMPANY: .......................................................................................................................... NAME (as to appear in all Congress publications): .............................................................................. ADDRESS: ................................................................. CITY: ................................................................. POST / ZIP CODE: ..................................................... COUNRTY: ........................................................ TELEPHONE: ............................................................ FAX: .................................................................. EMAIL: ..................................................................... WEBSITE: .......................................................... VAT NUMBER: .......................................................... WE HEREBY APPLY TO BOOK EXHIBITION SPACE ONLY / SHELL SCHEME SPACE Choice Stand No Space Only/ Shell Scheme No. of Square Metres st

Total Price

1 Choice



2nd Choice



3rd Choice



Exhibition item

Price



Device Demonstration and Exhibition

VAT of France is currently at 19.6% - VAT charges are subject to change ** Please ensure that your VAT number appear on the booking form & contract, in order to allow VAT reclaim. Special notes: Please indicate if your stand must be located adjacent to or opposite the following companies, or if special configuration is needed .....................................................................................  Provisional Booking – The booth will be released if not confirmed within 14 days  Payment has been made by cheque/transfer, please forward me final confirmation and invoice  Please send me a first deposit invoice for 60% of the total amount due We accept the contract terms and conditions (listed in this Sponsorship and Exhibition Prospectus) and agree to abide by the Guidelines for Industry Participation for the Congress. I am authorised to sign this form on behalf of the applicant/Company. SIGNATURE:.............................................................. DATE............................................................... Note: Should the reservation be made less than 30 days prior to the commencement of the congress, the client will be requested to send credit card details as a guarantee.

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VAT INFORMATION VAT (Subject to Change) All Sponsorship prices are exclusive of VAT, and are subject to VAT at the local rate which will be added to the invoice. Where applicable VAT fees can be claimed through:

Mr. Richard Asquith TH/IF VAT Services Managing Director +44 (0) 870 067 8881 Work +44 (0) 79 777 23645 mobile [email protected] Dolphin House’ 2-5 Manchester Street Brighton BN2 1TF, United Kingdom

**The above informative details are indicated for your convenience and do not imply any responsibility on part of the organizer** ** Please ensure that your VAT number appears on the booking form & contract**

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TERMS AND CONDITIONS These terms are the contractual agreement between the Organizer and the Exhibiting / Sponsoring Firm (Exhibitor/s / Sponsor/s). Application to Participate Application to participate will be considered only if submitted on the appropriate forms, duly completed. Registration will be confirmed insofar as space is available. Applicants will be informed in writing of the acceptance or refusal of their application. In case of refusal, all payments shall be fully refunded. In case of acceptance Sponsors/Exhibitor will be bound by the Terms and Conditions listed in the prospectus and/or contractual agreement. Obligations and Rights of the Exhibitor/Sponsor Registration implies full acceptance by the Exhibitors/Sponsors of the exhibition / sponsorship regulations. Any infringement of these regulations may lead to immediate withdrawal of the right to participate in the Congress without compensation or refund of sums already paid, and without prejudice to the Exhibitor/Sponsor. By submitting an application to participate, the Exhibitor /Sponsor make a final and irrevocable commitment to occupy the space /items allocated and to maintain his/her installation until the date and time fixed for closure of the event. The Exhibitor/Sponsor may only present on his/her stand or space the materials, products or services described in the application to participate. No advertising on behalf of firms not exhibiting is permitted in any form whatsoever. Transfer or sub-letting of all or part of the allocated spaces is prohibited. Obligation and Rights of Organizer The Organizer undertakes to allocate exhibition space/sponsorship items space as far as possible on the basis of the preference expressed by applicants. Application will be considered in order of receipt of application forms accompanied by payment. The Organizer reserves the right, in case of absolute necessity, to modify the positioning of stands, with no obligation to provide compensation to Exhibitors/Sponsors. The Organizer reserves the right to offer to a different firm any stand, space or sponsorship item that has not been occupied by the event of the opening of the Congress, with no obligation to provide compensation to the defaulting Exhibitor / Sponsor. Liability Insurance Equipment and all related display materials installed by Exhibitors / Sponsors are not insured by the Organizer, and the Organizer under no circumstances will be liable for any loss, damage or destruction caused to equipment, goods or property belonging to Exhibitors / Sponsors. The Exhibitor / Sponsor agrees to be responsible for his property and person and for the property and persons of his employees and agents and for any third party who may visit his space. The Exhibitor/Sponsor shall hold harmless the Organizer from any and all damages/claims including those usually covered by a fire and extended – coverage policy. The Sponsor/Exhibitor will purchase insurance policies for the above listed damages.

All exhibits are to be displayed so as to avoid blocking aisles, obstructing adjoining booths, damaging the premises or the leased equipment. Exhibitors are kindly requested to allow sufficient see-through areas, which ensure clear views of surrounding exhibits. In standard booths, height is restricted to 246cm. Exhibitors are responsible for the cost and execution of the design, installation and delivery of their display to (and its removal from) the exhibition site. Flammable materials are not to be used. Equipment displayed or demonstrated must be installed with strict adherence to safety measures. Exhibitors undertake to observe the timetable designated for completion of their display before the exhibition opening and its dismantling at the close of the exhibition. No dismantling or packing of the display before the designated hour. It is the Exhibitor’s responsibility to pack and remove or consign for shipment all items of value prior to leaving their exhibit unattended, otherwise the Organizer will arrange for their removal at the Exhibitor’s risk and expenses. Exhibitors are obliged to ensure that their stands are permanently staffed during the exhibition opening hours. Payment is to be made in accordance with the conditions of payment listed in the prospectus. Should the Exhibitor /Sponsor fail to make a payment on time, the Organizer is entitled to terminate the contract, withdraw confirmation of acceptance, make other arrangements for the stand/ sponsorship items or seek compensation for non-fulfilment of contract. Participation by Exhibitors/Sponsors is dependent upon compliance with all rules, regulations and conditions stated herein. Access to the exhibition is authorized on presentation of a badge issued by the Organizer. Exhibitors’ badges will not be mailed in advance and may be collected from the Exhibition Manager’s desk. The Organizer ensures daily cleaning of the aisles. Exhibitors /Sponsors are responsible for the cleaning of their stands. The provision of refreshments for the participants by Exhibitors is only permitted if the catering regulations of the exhibition building concerned are observed. Exhibition areas and fittings made available to Exhibitors must be handed back in their original condition. In case of damage or loss of equipment provided, or damage to areas occupied, repair and replacement will be charged to the Exhibitor. Any special decoration or fittings must be submitted to the Organizer for prior authorization. Advertising panels and display are not permitted outside the exhibition areas allotted to Exhibitors. The Organizer will not approve stands, which do not comply with the accepted standards, until the necessary changes have been made. Code of Practice

Exhibition Regulations The Exhibition Manager, acting under direction of the Organizing Committee, has the final decision as to the acceptability of displays. Exhibitors are not to share with others any space allotted to them without prior written consent by the Exhibition Manager. The Organizer reserves the right to alter the general layout or limit the space allotted to each Exhibitor / Sponsor, postpone the exhibition or transfer it to another site if unforeseen circumstances warrant such action. Should any contingency prevent the holding of the exhibition, the Organizer will not be held liable for expenses incurred other than the cost of exhibit space rental fees.

It is the Exhibitor’s / Sponsor’s responsibility to comply with the local authority’s regulations, EFPIA (European Federation of Pharmaceuticals Industries & Associations) www.efpia.org and IFMPA (International Federation of Pharmaceutical Manufacturers & Associations) www.ifpma.org Code of Practice on the Promotion of Medicines. Failure to comply with these regulations may not be used as a ground to declare the contract void. Failure to comply with the Rules and Regulations will not expose the Organizer to any suits, demands by the Sponsors/Exhibitor/any third party.

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