Special Initial Clothing Allowance Authoritative Sources: Department of Defense 7000.14-R, Vol. 7A, Chapter 29 Department of Defense 7000.14-R, Vol. 7A, Chapter 57 JFMIP SR-99-5 Human Resources & Payroll Systems Requirements, Chapter 14
Business Process Standards: A business process standard was not directed by law or DoD policy.
Business Rule Standards: Special_Initial_Clothing_Allowance_Computation_18_004_02 To support auditability, the military payroll system shall maintain a pay history by pay period showing Special Initial Clothing Allowance payroll computation factors and results as follows: 1. Branch of Service - The DoD Military Service member's organizational categorization based on subdivisions recognized by the defense community (Army, Marine Corps, Navy and Air Force). See code below: A = Air Force B = Army C = Navy D = Marine Corps G = Coast Guard M = State Department 2. Duty Status - Member Duty Status captures the state of a DoD Military Service member relevant to his or her availability for duty; (i.e. confinement, separated, deceased, Unauthorized Absence, desertion, excess leave, etc.). The member's duty status is used with the Tour Pay Type to determine if the member is authorized pay and allowances for such duty status and the number of days payable 3. Gender Type - Gender is the allowable demographic classes of a Person's sex 4. Pay Grade - Used by the uniformed services of the United States to determine wages and benefits based on the corresponding military rank of a member of the services. While different titles or ranks may be used among the seven uniformed services, pay grades are uniform and equivalent between the services and can used to determine seniority among a group of members from different services. Pay grades are divided into three categories: Enlisted (E), Warrant Officer (W), and Officer (O). Enlisted pay grades are E-1 through E-9; Warrant Officer pay grades are W-1 through W-5; and Officer pay grades are O-1 through O-10. Not all of the uniformed services use all of the grades; for example, the Navy does not use the grade W-1, the Air Force discontinued use of the warrant grades in the 1960s, and both the Public Health Service and National Oceanic and Atmospheric Administration do not use any of the enlisted or warrant grades. 5. Payroll Calendar Date - Used to identify the pay period the entitlement or deduction was computed to determine the member's gross or net pay for the pay period. For example: BAH With Dependent Rate is processed on April 29, 2011 with effective date April 25, 2011. The transaction was input after the cutoff date for the end-of-month April 2011 pay period; therefore, monies were computed in the mid-month May 2001 pay period. The Payroll Calendar Date is May 15, 2011. Note: Any date can be used as long as the date is unique and identifies a specific pay period. In this example, May 15, 2011 is used to identify the mid-month May 2011 pay period (May 1, 2011 to May 15, 2011) and May 31, 2011 is used to identify the end-of-month May 2011 pay period (May 16, 2011 to May 31, 2011). 6. Service Component Type - Service Component denotes specific components within a Uniformed Service Branch (i.e., Active, Reserve and Guard) 7. Special Initial Clothing Allowance Amount - The total amount computed for a specific pay, allowance, debt, deduction, allotment, tax, etc. for the pay period 8. Special Initial Clothing Allowance Assignment Type - Identifies the member's tour of duty or status that requires the wear of uniform clothing (other than special dress uniforms) of a style different from uniforms customary for most enlisted members of the same Service 9. Special Initial Clothing Allowance Begin Date - The start date used to determine the member's eligibility for As of September 30, 2014
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Special Initial Clothing Allowance (1) pay, allowances, bonuses, debts and deductions, or (2) the member's election for tax withholding, allotments, addresses, EFT, etc. 10. Special Initial Clothing Allowance End Date - The end date used to determine the member's eligibility for (1) pay, allowances, bonuses, debts and deductions, or (2) the member's election for tax withholding, allotments, TSP, mailing addresses, EFT, etc. 11. Special Initial Clothing Allowance Payment Type - Indicates if the member is due Special Initial Clothing Allowance at the Full rate or Partial rate 12. Tour Pay Type - The tour pay type in conjunction with the member's Duty Status used to determine the number of days the military member is authorized pay and allowances for the tour period and if the member is due pay and/allowance during a tour period. For example, drill tour, short tour and long tour. References: Department of Defense 7000.14-R, Vol. 7A, Chapter 29 Department of Defense 7000.14-R, Vol. 7A, Chapter 57 JFMIP SR-99-5 Human Resources & Payroll Systems Requirements, Chapter 14 CHRIS: Member Member Member Member Member Member Member
Clothing Allowance Type Clothing Allowance Type Amount Clothing Allowance Type Start Date Clothing Allowance Type Stop Date Duty Status Permanent Military Unit Assignment Reason Reserve Component Active Duty Type
Special_Initial_Clothing_Allowance_Computation_18_004_03 To support payroll computation, the military payroll system shall maintain a Special Initial Clothing Allowance rate table as follows: 1. Branch of Service - The DoD Military Service member's organizational categorization based on subdivisions recognized by the defense community (Army, Marine Corps, Navy and Air Force). See code below: A = Air Force B = Army C = Navy D = Marine Corps G = Coast Guard M = State Department 2. Gender Type - Gender is the allowable demographic classes of a Person's sex 3. Pay Grade - Used by the uniformed services of the United States to determine wages and benefits based on the corresponding military rank of a member of the services. While different titles or ranks may be used among the seven uniformed services, pay grades are uniform and equivalent between the services and can used to determine seniority among a group of members from different services. Pay grades are divided into three categories: Enlisted (E), Warrant Officer (W), and Officer (O). Enlisted pay grades are E-1 through E-9; Warrant Officer pay grades are W-1 through W-5; and Officer pay grades are O-1 through O-10. Not all of the uniformed services use all of the grades; for example, the Navy does not use the grade W-1, the Air Force discontinued use of the warrant grades in the 1960s, and both the Public Health Service and National Oceanic and Atmospheric Administration do not use any of the enlisted or warrant grades. 4. Service Component Type - Service Component denotes specific components within a Uniformed Service Branch (i.e., Active, Reserve and Guard) 5. Special Initial Clothing Allowance Assignment Type - Identifies the member's tour of duty or status that requires the wear of uniform clothing (other than special dress uniforms) of a style different from uniforms customary for most enlisted members of the same Service 6. Special Initial Clothing Allowance Full Rate - The daily, monthly or annual rate for a specific earning. The rate is used to compute the amount payable for the pay period based on eligibility dates, contract dates, tour pay type, duty status and the number of days in the pay period.
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Special Initial Clothing Allowance 7. Special Initial Clothing Allowance Full Rate Begin Date - The first day the daily, monthly or annual rate for a specific earnings if effective or authorized. The begin date changes based on legislation and annual pay raises, and is used to determine the rate of pay used when computing the amount payable for current month and retroactive pay changes. 8. Special Initial Clothing Allowance Full Rate End Date - The last day the daily, monthly or annual rate for a specific earnings if effective or authorized. The end date changes based on legislation and annual pay raises, and is used to determine the rate of pay used when computing the amount payable for current month and retroactive pay changes. 9. Special Initial Clothing Allowance Partial Rate - The daily, monthly or annual rate for a specific earning. The rate is used to compute the amount payable for the pay period based on eligibility dates, contract dates, tour pay type, duty status and the number of days in the pay period. 10. Special Initial Clothing Allowance Partial Rate Begin Date - The first day the daily, monthly or annual rate for a specific earnings if effective or authorized. The begin date changes based on legislation and annual pay raises, and is used to determine the rate of pay used when computing the amount payable for current month and retroactive pay changes. 11. Special Initial Clothing Allowance Partial Rate End Date - The last day the daily, monthly or annual rate for a specific earnings if effective or authorized. The end date changes based on legislation and annual pay raises, and is used to determine the rate of pay used when computing the amount payable for current month and retroactive pay changes. 12. Special Initial Clothing Allowance Payment Type - Indicates if the member is due Special Initial Clothing Allowance at the Full rate or Partial rate References: Department of Defense 7000.14-R, Vol. 7A, Chapter 29 CHRIS: DoD Military Pay Entitlement Rate Start Date DoD Military Pay Entitlement Rate Stop Date DoD Military Pay Entitlement Rate Type Member Clothing Allowance Type Member Pay Grade Member Permanent Military Unit Assignment Reason Member Uniformed Service Branch Member Uniformed Service Component Type Person Sex Special_Initial_Clothing_Allowance_Computation_18_004_04 The military payroll system shall determine the Special Initial Clothing Allowance Amount for the pay period based on: 1. Member’s Pay Grade 2. Member’s Branch of Service 3. Member’s Service Component 4. Member’s Gender 5. Member’s Special Initial Clothing Allowance Assignment 6. Member's Special Initial Clothing Allowance entitlement (begin date)
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Special Initial Clothing Allowance 7. Special Initial Clothing Allowance Rate Begin Date 8. Special Initial Clothing Allowance Rate References: Department of Defense 7000.14-R, Vol. 7A, Chapter 29 Department of Defense 7000.14-R, Vol. 7A, Chapter 57 Special_Initial_Clothing_Allowance_Computation_18_004_05 The military payroll system shall pay Special Initial Clothing Allowance Amount as a one-time payment based on the Effective Start Date. References: Department of Defense 7000.14-R, Vol. 7A, Chapter 29 Department of Defense 7000.14-R, Vol. 7A, Chapter 57
Appendix A: Common Human Resource Information Standards DoD Military Pay Entitlement Rate Start Date DoD Military Pay Entitlement Rate Start Date is the calendar date on which a DoD military pay entitlement rate type begins. DoD Military Pay Entitlement Rate Stop Date DoD Military Pay Entitlement Rate Stop Date is the calendar date on which a DoD military pay entitlement rate type ends. DoD Military Pay Entitlement Rate Type DoD Military Pay Entitlement Rate Type is the classification of a DoD military pay entitlement rate.
Member Clothing Allowance Type Member Clothing Allowance Type is a specific type of clothing allowance for which a DoD Military Service member has been determined to be eligible. Member Clothing Allowance Type Amount Member Clothing Allowance Type Amount is the dollar amount of the allowance for a DoD Military Service member for a clothing allowance type. Member Clothing Allowance Type Start Date Member Clothing Allowance Type Start Date is the calendar date on which a DoD Military Service member's entitlement to a clothing allowance of a specific type begins. Member Clothing Allowance Type Stop Date Member Clothing Allowance Type Stop Date is the calendar date on which a DoD Military Service member's entitlement to a clothing allowance of a specific type ends. Member Duty Status Member Duty Status is the classification assigned to a DoD Military Service member with regard to his/her availability for duty within an assigned organization. Member Pay Grade Member Pay Grade is the personnel class and pay level on which a DoD Military Service member's basic pay is based. Member Permanent Military Unit Assignment Reason Member Permanent Military Unit Assignment Reason is a classification of permanent assignment as documented on a personnel order for a DoD Military Service member within a unit. Member Reserve Component Active Duty Type Member Reserve Component Active Duty Type is the classification of an active duty period for which a Reserve Component DoD Military Service member performs. As of September 30, 2014
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Special Initial Clothing Allowance Member Uniformed Service Branch Member Uniformed Service Branch is the subordinate organization within the United States Department of Defense in which a DoD Military Service member is affiliated. Member Uniformed Service Component Type Member Uniformed Service Component Type is a specific category of a Uniformed Service Branch in which a DoD Military Service member is affiliated. Person Sex Person Sex is the set of biological traits that identify a person as male or female.
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