SORTED COUNSELLING SERVICES (A company limited by guarantee) REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2014

Charity No: 1141928 Company No: 07437471

SORTED COUNSELLING SERVICES FOR THE YEAR ENDED 31 MARCH 2014

CONTENTS

Pages 1

Legal and administrative information

2-5

Report of the Trustees

6

Independent Examiner’s Report

7

Statement of Financial Activities

8

Balance Sheet

9 - 13

Notes forming part of the Financial Statements

SORTED COUNSELLING SERVICES FOR THE YEAR ENDED 31 MARCH 2014

Legal and administrative information Constitution Sorted Counselling Services is a company limited by guarantee and a registered charity governed by its memorandum and articles of association. Charity Registration number:

1141928

Company registration number: 07437471

Registered office Grove Corner 76A High Street North Dunstable Bedfordshire LU6 1LE Independent Examiner Mr Gary Farnes ACA FCCA Mercer & Hole Chartered Accountants 420 Silbury Boulevard Central Milton Keynes MK9 2AF

1

SORTED COUNSELLING SERVICES FOR THE YEAR ENDED 31 MARCH 2014

Report of the Trustees The trustees present their report and financial statements for the year ended 31 March 2014. Legal status, governance and management Charity Name:

Sorted Counselling Services

Charity Registration number:

1141928

Company registration number: 07437471 Registered Office:

Grove Corner 76A High Street North Dunstable Beds LU6 1LE

Trustees: Susan Ash Deborah Judge Wendy Millgate Janet Tonge Anne Devine Peter Ablett

Chair (resigned June 2014) (resigned August 2013) (appointed 31 January 2014) (appointed 31 January 2014)

New Trustees are either recommended by existing Trustees or personally apply and undergo an interview process. Induction training is provided for all new trustees, where appropriate, and all trustees are encouraged to attend courses and conferences that would benefit them as trustees. Staff: Elizabeth Gillespie Rebecca O'Shea Julian Mauger Ann Day Kelly Scott Patrick Carroll

Director of Services Office Manager Deputy Director (resigned December 2013) Clinical Manager (appointed January 2014) Specialist Counsellor (appointed September 2014) Database Administrator (appointed September 2014

Bankers:

Barclays Bank, High Street, Dunstable

The governing document is the Memorandum & Articles dated 14 March 2011. Management is through an executive committee up to a maximum of 12, nominated from members and elected at the AGM. Trustee meetings are held on a bi-monthly basis. Objects of the charity Our charitable objectives are to promote the relief of poverty, sickness and distress amongst young persons between the ages of 5 to 25 year olds. The charity meets its objects through the provision of one to one counselling, group work, workshops and school drop-ins. To carry out these activities in the year to 31 March 2014 the organisation employed, parttime, a Director of Services, Deputy Director, Office Manager, Clinical Manager and 16 volunteer counsellors. We also employed a small number of counsellors on a sessional basis to deliver contracted services. Public Benefit The Trustees consider the charities activities, as set out in this report, are in compliance with their duty to ensure the public benefit. The positive impact of the Charity's activities on the lives of young people by improving their mental health enables young people to make informed decisions, and through developing life skills, not only benefits them but also benefits the wider community. 2

SORTED COUNSELLING SERVICES FOR THE YEAR ENDED 31 MARCH 2014

Report of the Trustees (Cont’d) Review of the period Starting on a sorrowful note, we were saddened during the year to hear of the deaths of our two previous long-standing trustees, Ann Squires and Lynn Jenkins. Both had been committed supporters of the organisation for many years and they will be sadly missed. Wendy Millgate resigned from the committee in September, due to other commitments, but in January 2014 we were pleased to welcome Anne Devine and Peter Ablett as new Trustees. Both Anne and Peter have a long involvement with the organisation. This was a year of consolidating of existing contracts, taking on new ones, and of forming new partnerships, particularly with Relate Bedfordshire and Luton. The Directors’ report below covers this in more detail. Our income reached new high at just over £116,000. Although our expenditure at £125,000 exceeded our income, we had sufficient reserves to cover this and our Designated Funds remained intact. Our anticipated income for 2014-15 is in excess of £140,000, so we are moving forward with increased confidence and stability. Approximately £10,000 of our expenditure was put towards the costs of setting up a second office at 81 High Street North (HSN). This provided a much needed administrative base, leaving Grove Corner premises as solely for the co-ordination and provision of the counselling service. In addition this provides us with additional meeting/training space and two counselling rooms, available for rent to other organisations and counsellors offering a private counselling service. In the long term it is intended that will provide some additional income for the organisation. Regent Counselling was set up as a user group for the private practitioners intending to make use of the rooms at 81 HSN, and they have decided the membership criteria, which stipulates that counsellors must also undertake a minimum number of hours counselling for Sorted, and that the private service will extend the aims and objectives of Sorted by focusing on young people’s issues. This private service will, however, be available to parents or other adults, as well as young people themselves, with fees set at an affordable level. During the year Sorted Counselling Services helped 647 young people, providing 2,221 hours of counselling. The level and standards of the service we provide is of course entirely due to the commitment and hard work of our volunteers and staff, and we thank them for their continued support for the aims of Sorted. Directors’ Report I am very pleased to report that Sorted Counselling Service has continued to grow despite the continued austerity and public spending cuts. In part this was following on from the pilot contracts awarded last year by Central Bedfordshire Council, dealing with Emotional Well Being and vulnerable young people, working in partnership with Relate Bedfordshire and Luton and the Domestic Violence contracts. The Emotional Wellbeing and Vulnerable Children’s partnership with Relate Bedfordshire and Luton has been a complete success and targets were met by both services delivering one to one counselling to young people 10-17 years across Bedfordshire. In the latter part of the year following on with the successful partnership with Relate Bedfordshire and Luton, a contract was secured in Luton delivering one to one counselling for 12-21year old children and young people. The work is delivered in the new Youth Hub called the Tokko Centre and, although in its first year, has already gained further funding for next year’s delivery. 3

Report of the Trustees (Cont’d) At the same time Sorted Counselling Service has developed an expertise and niche area in delivering play therapy to children, 5-13 years old, who have experienced domestic violence. During National Domestic Violence Awareness week the service held an art exhibition of the work produced from children who had witnessed or experienced domestic violence. The exhibition captured the children’s feelings, in abstract picture form, of fear, anxiety, anger, sadness and loss. This was exhibited at the County Council offices and various venues, and, needless to say, had the desired impact. It has continued to be used to demonstrate the vast array of emotional difficulties children are left with when out of domestic violence situation. The numbers of parent/ carers who have experienced domestic violence have continued to grow, and more referrals are coming through, with the majority completing the twelve week one to one intervention. It is not clear at this time if further funding will be obtained for next year. The service would like to thank the small but dedicated team of counsellors who have sustained this invaluable piece of work, as feedback from parents/carers who have had the opportunity to have this support bears out. The NHS and local BCCG and Child and Adolescent Mental Health Service have continued to fund Sorted and we are an established part of CAMHs tier 2 delivery services for Bedfordshire. As contracts in CAMHs will be up for tendering next year it is unclear if Sorted will continued to be commissioned. The Director of Services has been part of the new CAMHs strategic planning with other members of the therapeutic third sector services in Bedfordshire. Continued training and development for the volunteers and sessional workers has meant that the service has built on its capacity. We have taken on 4 more volunteers to deliver one to one counselling, Play Therapy, and the development of group work to children in Central Bedfordshire and Luton. There are now 18 volunteer therapists, three are studying for their final year. This has had an impact on the core open door work that is central to the ethos of Sorted. Three of our volunteers have succeeded in obtaining their accreditation, and it is hoped that, as part of our desire to have a robust competent and professional team, more volunteer counsellors will be mentored and supported to apply for accreditation next year. The expansion of the core service, commissioned projects and contracts has led to the need to develop better reporting, data collection and collation mechanisms. So, parallel to the development of service delivery, has been the development of our data base. Over the past year, working with data web provider Sales Force, the office manager and a young volunteer have been developing a data base as part of our smart reporting plan. This is nearing completion but still needs some ‘tweaking’. We are immensely proud that the service has been able to negotiate the current financial climate and still stay true it’s ethos and objectives. That is; “all children and young people should have open free self-referral access to talking therapy”. Sorted has a small but dedicated team whose mission is to aid the mental health and wellbeing of children and young people in Bedfordshire and will continue to strive to meet this aim. Elizabeth Gillespie Director of Services

Financial Review and Reserves Policy At 31 March 2014 we held cash at bank of £69,333 (2013: £127,719). The charity had restricted funds of £nil and unrestricted funds of £70,964 (2013: 79,632) of which £60,000 are designated. The accounts have been prepared on a going concern basis which the Trustees believe is appropriate.

4

Risk Management The Trustees keep the charity’s activities under review, particularly with regard to any major risks that may arise from time to time. The major risks that are identified by this process have been mitigated to an acceptable level by internal control systems and other factors as appropriate. We would like to extend our appreciation to Bedfordshire NHS and Houghton Regis Town Council for their continued financial support and to the Lloyds TSB Foundation for the grant for the Outreach project. Particularly we would also like to thank Dunstable Town Council for their continued support through provision of our office premises and utilities.

Approved by the Trustees and signed on their behalf on 7 October 2014 by:

Susan Ash – Chair

5 SORTED COUNSELLING SERVICES

FOR THE YEAR ENDED 31 MARCH 2014

Independent Examiner’s Report I report on the accounts of the above company for the year ended 31 March 2014 which are set out on pages 7 to 13. Respective responsibilities of trustees and examiner The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this period under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity is required by company law to prepare accrued accounts and I am qualified to undertake the examination by being a qualified member of both the Institute of Chartered Accountants and the Association of Chartered Certified Accountants. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:   

examine the accounts under section 145 of the 2011 Act; follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and state whether particular matters have come to my attention.

Basis of independent examiner’s statement My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below. Independent examiner’s statement In connection with my examination, no matter has come to my attention: 1

which gives me reasonable cause to believe that, in any material respect, the requirements: 

to keep accounting records in accordance with section 386 of the Companies Act 2006; and



to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities

have not been met; or 2

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Mr Gary Farnes ACA FCCA Mercer & Hole Silbury Court 420 Silbury Boulevard Central Milton Keynes MK9 2AF

Date : 7 October 2014 6

SORTED COUNSELLING SERVICES

FOR THE YEAR ENDED 31 MARCH 2014 STATEMENT OF FINANCIAL ACTIVITIES Notes

UnRestricted General £

UnRestricted Designated £

Restricted Funds £

12 Months ended 31 March 2014 £

16 Months ended 31 March 2013 £

Incoming Resources Income from Generating Funds Investment Income Rental income

46 247

-

-

46 247

22 -

113,118 3,000 _______ 116,411 _______

_______ _______

_______ _______

113,118 3,000 _______ 116,411 _______

100,685 6,300 ______ 107,007 ______

Income from Charitable Activities Counselling Services Transition Fund Grant Income

3 3

Resources Expended Charitable Activities Furthering Charitable Objectives Support costs

4 4

100,810 21,863

-

-

100,810 21,863

98,068 8,276

Governance Costs

4

2,406 _______

_______

_______

2,406 _______

2,296 ______

125,079 _______

_______

_______

125,079 _______

108,640 ______

(8,668) _______

_______

_______

(8,668) _______

(1,633) ______

(8,668)

(1,633)

Total Resources Expended

Net (outgoing) Resources

Net movement in funds for the Year

9

(8,668)

-

-

Transfer between funds

9

(30,000)

30,000

-

-

-

Balances brought forward

9,10

49,632 _______

30,000 _______

_______

79,632 _______

81,265 _______

Balances carried forward at 31 March 2014

9,10

10,964

60,000

-

70,964

79,632

____ ___

____ ___

_______

_______

_______

All of the above results are derived from continuing activities. All gains and losses recognised in the period are included above. The notes on pages 9 to 13 form part of these financial statements

7

SORTED COUNSELLING SERVICES BALANCE SHEET AS AT 31 MARCH 2014

Note

31 March 2014 £ 684

31 March 2013 £ 138

Fixed Assets

7

Current Assets Debtors Cash at bank and in hand

8

9,073 69,333 _______ 78,406

127,719 ______ 127,719

Creditors: Amounts falling due within one year

9

8,126 ______

48,225 ______

Net current assets

70,280

79,516

Net assets

70,964

79,632

10,964 60,000 -

49,632 30,000 -

70,964

79,632

Represented by: Unrestricted funds – General – Designated Restricted funds

10,11 10,11 10,11

In preparing these financial statements for the year ended 31 March 2014 the charity was entitled to exemption under Section 477 of the Companies Act 2006. No members have requested the charity to obtain an audit of its financial statements for the period in question in accordance with Section 476. The directors acknowledge their responsibilities for : (i) ensuring that the company keeps accounting records which comply with Section 386 of the Companies Act 2006, and (ii) preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial period and of its profit or loss for the financial year in accordance with the requirements of Sections 394 and 395, and which otherwise comply with the requirements of this Act relating to accounts, so far as applicable to the company. These financial statements have been prepared in accordance with the provisions of the Companies Act 2006 applicable to companies subject to the small companies regime. The financial statements were approved by the Trustees on 7 October 2014 and were signed on its behalf by:

Susan Ash

Chair

Janet Tonge

Trustee

Company number: 07437471

Charity number: 1141928

The notes on pages 9 to 13 form part of these financial statements.

8

SORTED COUNSELLING SERVICES FOR THE YEAR ENDED 31 MARCH 2014 NOTES TO THE FINANCIAL STATEMENTS

1.

Accounting policies

The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice, Accounting and Reporting by Charity (SORP 2005), applicable accounting standards and the Companies Act 2006. The principal accounting policies adopted in the preparation of the financial statements are as follows: Incoming resources All incoming resources are included in the statement of financial activities when the Charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income. Investment income is included when receivable. Incoming resources from grants, where related to performance, are accounted for as the Charity earns the right to consideration by its performance. Interest receivable Interest is included when receivable by the charity. Resources expended Resources expended are included in the Statement of Financial Activities on an accruals basis, inclusive of any VAT which cannot be recovered. Cash Flow The company qualifies as a small company under section 382 of the Companies Act 2006. As a consequence it is exempt from the requirements to publish a cash flow statement. Fund accounting General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. Restricted funds comprise funds donated for specific purposes. The aim and use of each fund is set out in the notes. Investment income and gains are allocated to the appropriate fund.

Fixed assets and depreciation Depreciation is provided to write off the cost less the estimated residual value of tangible fixed assets by equal instalments over their estimated useful economic lives as follows: Office equipment

-

33 1/3% on cost

9

SORTED COUNSELLING SERVICES FOR THE YEAR ENDED 31 MARCH 2014 NOTES TO THE FINANCIAL STATEMENTS (Cont’d) 2.

Legal status of the charity

The charity is a company limited by guarantee and has no share capital. The liability of each member in the event of winding up is limited to £1.

3.

Income 12 Months to 31 March 2014

16 Months to 31 March 2013

£

£

Counselling Services Bedfordshire Primary Care Trust Lloyds TSB Foundation Smile Central Bedfordshire Bin-It Schools and other Relate YVP Relate Tokko

10,725 44,625 22,270 18,900 16,598 _______ 113,118 _______

Grant Income

12 Months to 31 March 2014

16 Months to 31 March 2013

£

£

Houghton Regis Town Council

3,000 ______ 3,000 ______

14,004 7,500 6,600 54,875 17,706 ______ 100,685 ______

6,300 _____ 6,300 _____

10

SORTED COUNSELLING SERVICES FOR THE YEAR ENDED 31 MARCH 2014 NOTES TO THE FINANCIAL STATEMENTS (Cont’d)

4.

Analysis of total resources expended Further charitable objectives General

Staff costs Sessional staff costs Training

£ 65,231 34,024 1,555 ______ 100,810 ______

Restricted

£ _______ _______

Support costs

Premises costs Stationery Database Publicity Insurance Subscriptions Volunteer’s travel Miscellaneous Depreciation

12 Months to 31 March 2014 Total £ 65,231 34,024 1,555 ______ 100,810 ______

12 Months to 31 March 2014

16 Months to 31 March 2013 Total £ 75,190 19,877 3,001 ______ 98,068 ______

16 Months to 31 March 2013

General £ 13,132 1,159 3,667 943 879 535 743 326 479 _______ 21,863 _______

Restricted £ _______ _______

Total £ 13,132 1,159 3,667 943 879 535 743 326 479 _______ 21,863 _______

Total £ 637 983 1,180 1,088 887 2,317 848 336 ______ 8,276 ______

2,406 _______

_______

2,406 ______

2,296 ______

Governance Costs Accountancy fees

11 SORTED COUNSELLING SERVICES FOR THE YEAR ENDED 31 MARCH 2014 NOTES TO THE FINANCIAL STATEMENTS (Cont’d)

5.

Taxation

The company considers it is entitled to exemption from income tax under Section 505 Income and Corporation Taxes Act 1988 as it was established for charitable purposes only. 6.

Staff number and expenses

There was no trustees’ remuneration paid during the financial period. No expenditure was reimbursed to trustees during the period. During the period there were three employees (2013:four) 7.

Tangible Fixed Assets Office Equipment £

Cost Brought forward Additions At 31 March 2014 Depreciation Brought forward Charge for period At 31 March 2014 Net Book Value At 31 March 2014 At 31 March 2013

8.

710 1,025 _____ 1,735

572 479 _____ 1,051

684 _____ 138 _____

Debtors 31 March 2014 £

Accrued Income

31 March 2013 £

9,073

-

______ 9,073 ______

______ ___ ___

12 SORTED COUNSELLING SERVICES FOR THE YEAR ENDED 31 MARCH 2014 NOTES TO THE FINANCIAL STATEMENTS (Cont’d)

9.

Creditors

Accruals Deferred income

10.

31 March 2014 £

31 March 2013 £

8,126

3,600

______ 8,126 ______

44,625 ______ 48,225 ___ __

Reconciliation of accumulated funds Unrestricted General Funds

Unrestricted Designated Funds £ 30,000

Restricted Funds

Total Funds

£ -

£ 79,632 (8,668)

Balance brought forward

£ 49,632

Movement in period

(8,668)

-

-

Transfer between funds

(30,000) ______

30,000 ______

______

______

Balance at 31 March 2014

10,964 ______

60,000 ______

______

70,964 ______

Unrestricted Designated Funds £ -

Restricted Funds

Total Funds

11.

Analysis of net assets between funds

Unrestricted General Funds £ Fixed assets

684

£ -

£ 684 78,406

Current assets

18,406

60,000

-

Creditors due within one year

(8,126) ______

______

______

(8,126) ______

Balance at 31 March 2014

10,964 ______

60,000 ______

______

70,964 ______

13