Tender for

Solar Water Heating System for Boys’ Hostel at COEP (Ref No: TEND/COEP/MED-MEDA/Hostel-SWHS/2011/2)

[Second Call]

Invitee

COLLEGE OF ENGINEERING, PUNE [An Autonomous Institute of Govt. of Maharashtra]

Shivajinagar, Pune -411 005

Cost of bid document: Rs. 2000

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College of Engineering, Pune [Au Autonomous Institute of Govt. of Maharashtra]

NAME OF WORK : Solar Water Heating System for Boys‟ Hostel [I–C-D-E-F blocks] at COEP

(Ref No: TEND/COEP/MED-MEDA/Hostel-SWHS/2011/2) [ Second Call] TENDER DOCUMENT AVAILABLE TO DOWNLOAD ON WEB SITE

: 02/11/2011 TO 14/11/2011

LAST DATE AND TIME FOR RECEIPT OF BIDS

: 15/11/2011 TIME 12.00 noon

TIME AND DATE OF OPENING OF BIDS

: 15/11/2011 TIME 1.00 PM

COST OF TENDER

: Rs. 2,000 [Non-refundable]

PLACE OF OPENING OF BIDS

: Office of the Director, College of Engineering, Pune

OFFICER INVITING BIDS

: Director, College of Engineering, Pune

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TENDER NOTICE

COLLEGE OF ENGINEERING, PUNE [An Autonomous Institute of Govt. of Maharashtra] Shivajinagar, Pune-411 005

Ph: 020-25507000/006/ 043, Fax: 020-25507299

email: bwc@coep. ac.in

Title: Installations of Solar Water Heating Systems and Electrical Equipments at COEP Hostel Campus Ref: COEP / BWC / GHB / Solar /106 /2011 dated 17/10/2011 [Second Call] College of Engineering, Pune (COEP) invites tenders for following installations [Solar Water Heating Systems and Electrical Equipments] on item rate basis from reputed qualified contractors. The interested bidder shall have average annual turnover of Rs. 100 lacs during the last 3 years. Sr. No.

Name of Work

EMD

Cost of Bid Document

Rs.

Period of Completion in Months

Rs. [Non Refundable} 01

Solar Water Heater System for

20,000=00

2,000=00

2

New Girls‟ Hostel at COEP

02

Solar Water Heating System

20,000=00

2,000=00

2

03

for Boys Hostel at COEP Energy Efficient Lighting at COEP Hostel Campus

10,000=00

1,000=00

2

The cost of blank tender forms shall be paid by demand draft drawn in favour of “Director, College of Engineering, Pune”. The bidders can download the tender documents from Web site www.coep.org.in and in such cases, while submitting the bid document, the cost of blank tender in the form of DD as described above shall be submitted.

Date: 02/11/2011 Prof. Anil Sahasrabudhe Director, C.O.E., Pune.

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INDEX Sr.

Title

No.

Page No.

1)

Invitation for tenders

4

2)

Instructions to Bidders

6

3)

Letter of acceptance cum notice to proceed with the work

15

4)

articles of agreement

16

5)

Financial Bid

21

6)

Drawings

23

7)

Appendix-1

30

8)

List of Documents attached by the Bidder

31

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INVITATION FOR TENDERS [ Second Call]

Title : Solar Water Heating System for Boys‟ Hostel COEP To --------------------------------------------------------------------------------------------------------------------------------Sub: - Solar Water Heating System for Boys‟ Hostel COEP

(Ref No: TEND/COEP/MED-MEDA/Hostel-SWHS/2011/2) Dear Sir, 1) You are invited to submit your most competitive tender along with qualification documents for the following works:Brief Description of works Design, Supply, Installation, Commissioning and Subsequent Maintenance of assortment of Flat Plate Collector based Solar Water Heating Systems on turnkey basis in the hostel campus of College of Engineering Pune. [I –C-D- E-F

EMD in Rs.

20,000 = 00

Period of completion

60 days from the date of LOI/Works Order.

Blocks.]

2) To assist you in the preparation of your tender, we are enclosing the following i) Layout drawing of the works ii) Detailed Bill of Quantities iii) Instructions to Bidders iv) Draft Contact Agreement format, which will be used for finalizing the agreement for this contract. 3) You are requested to provide your offer by the date & time indicated in the notice & the tender. TENDER/COEP/MED-MEDA/Hostel-SWHS/2011/2 [ Second Call]

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4) Tenders will be opened in the presence of Bidders or their representatives who choose to attend on the time & date given in the notice & the tender, in the office of the Director, College of Engineering, Pune. 5) We look forward to receiving your tenders and thank you for your interest in this project. 6) This tender document is available on website: www.coep.org.in

Yours Sincerely,

Sd/Director College of Engineering, Shivajinagar, Pune -.411005. Ph: (020) 25507000 Fax : (020) 25507299

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Instructions to Bidders [ Second Call] SECTION –A 1) Scope of works The Director, College of Engineering, [An Autonomous Institute Govt. of Maharashtra] Shivajinagar, Pune .411005, (Employer) invites the tenders for Solar Water Heating System for Boys‟ Hostel at COEP as detailed in the table given bellow. Brief Description of works Solar Water Heating System for Boys‟ Hostel – [I –C-D- E-F Blocks.]

EMD in Rs.

20,000=00

Period of completion

60 days from the date of LOI/Work Order.

The successful bidder will required to complete the works by the intended completion period specified above.

2) Qualification of the bidder: shall include :-

The bidder shall provide qualification information which

a) The average turnover of the agency in the field of Solar Water Heating System for the last 3 years should not be less than 100 lakhs b) Contractor should be register contractor, registered under Government / Semigovernment organization / Public undertakings. Reputed Contractors who dose not have a formal registration with any government body but having excellent proven work experience in this field can also be eligible. c) Copy of Income tax return for previous 3 years. d) Details of any litigation, current or during the last 3 years in which the bidder is involved, the parties concerned and disputed amount in each case. e) A Demand Draft towards the EMD of specified amount, drawn on any nationalized or scheduled Bank, against EMD in the name of „The Director, College of Engineering, Pune, should be deposited with this bid. 3) To qualify for award of the contract the bidder :

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a) Should have satisfactorily executed [proof to be attached], as a main supplier/agency at least three similar assignments of Solar Water Heating systems. The value each one should not be less than Rs. 20, 00,000, or two similar assignments, each of value not less than Rs. 25,00,000 or one similar assignment of value not less than Rs. 40, 00,000/- in the last three years. Certified Xerox copy of the certificate / completion report from the concerned should be attached b) Bids from Joint ventures are not acceptable. c) Even though the bidders are pre-qualified, they are subject to be disqualified if they have: made misleading or false representations in the forms, statements and attachments submitted in proof of the qualification requirements; and/or record of poor performance such as abandoning the works, not properly completing the contract, inordinate delays in completion, litigation history, or financial failures etc.; and/or Participated in the previous bidding for the same work and had quoted unreasonably high bid prices and could not furnish rational justification to the employer. d) The tenders will be evaluated on technical qualification and reputations. After meeting the technical criteria, the most competitive response of the agency will the basis of award of the contract.

4) Bid price : a) The contract shall be for the complete work as described in the bill of quantities, drawing and technical specifications. b) Corrections, if any, shall be made by crossing out, with signature. c) All duties, taxes and other levies involved under the contract shall be included in the total price except Octroi. As applicable, employer will give Octroi exemption certificate(s) to the successful bidder, if required. d) The rates quoted by the bidder shall be fixed for the duration of the contract / satisfactorily completion of the project and shall not be subject to adjustment on any account. e) The rates should be quoted in Indian Rupees. f) The bidder shall bear all costs associated with the preparation and submission of his Bid, and the Employer will in no case be responsible & liable for those costs. g) The Bidder, at the Bidder‟s own responsibility and risk & cost, is encouraged to visit and examine the site of Works and its surroundings and obtain all information that may be necessary for preparing the Bid and entering into a contract for the Works.

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For having clear and better idea of quantum and nature of work, prospective bidders are urged to visit the site with prior appointment and discuss the modalities beforehand. For visit, Contact: Prof S. D. Suryawanshi (Mobile No.9423080717), Email: [email protected] OR Shri Vinod Mali or Shri Vedpathak in the COEP Hostel office. h) The bidder will offer the comprehensive warranty for three years, which shall include the spare parts, labour and service or any taxes for the period of warranty. No payment is applicable during the period. i) The bidder should also quote separately for annual maintenance contact in percent of cost of the project. 5) Submission of Tenders a] Each bidder shall submit only one tender. Submission of more than one tender by the same bidder shall automatically lead to disqualification of the bidder. b] The tender submitted by the bidder shall comprise the following details; Qualification documents along with EMD and bidder‟s signature on each page of bid. On the cover of the tender envelope, mention the title : Tender for Solar Water Heating System for Boys‟ Hostel – [I- C-D-E-F blocks ] Put the tender ref number at the right hand corner of the envelope. (Ref No: TEND/COEP/MED-MEDA/Hostel-SWHS/2011/2) [Second Call ] Write on envelope : Do not open before 15st November 2011 , 1.00 Pm,

c] Tender must be received in the office of the Director, College of Engineering, [An Autonomous Institute Govt. of Maharashtra] , Shivajinagar, Pune- 411005; not later than the time and date given in the letter of invitation .If the specified date is declared as a holiday, tenders shall be received up to the appointed time on the next working day.

d ] Any tenders received by the Director, College of Engineering, [An Autonomous Institute Govt. of Maharashtra] , Shivajinagar, Pune- 411005 after the deadline for submission of tender will be rejected and no communication in this regard will be made.

6) Validity of Tenders Tender shall remain valid not less than 45 days after the deadline date specified for submission. 7) Opening of Tenders TENDER/COEP/MED-MEDA/Hostel-SWHS/2011/2 [ Second Call]

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Tenders will be opened in the presence of bidders or their representatives who choose to attend on the date & time and the place specified in the letter of invitation.

8) Information relating the evaluation of tenders & recommendations for the award of contract shall not be disclosed to bidders or any other persons not officially concerned with the process until the award to the successful bidder is announced. 9) Evaluation of Tenders The owner will evaluate & compare the tender determined to be substantially responsive i.e. which a) Meet the technical qualification & evaluation criteria specified. b)

Are properly signed

c)

Conform to the terms and conditions, specification & drawing without material deviations.

10) Award of contract The Employer will award contract to the bidder whose tender has been determined to be substantially responsive and who meets the specified qualification criteria. Notwithstanding the above, the Employer reserves the right to accept or reject any tenders & to cancel the bidding process and reject all tenders at any time prior to the award of contract, without giving any reason thereof. 11) Performance Security Within 15 days of receiving letter of acceptance, the successful bidder shall deliver to the Director, College of Engineering, [An Autonomous Institute of Govt. of Maharashtra], Shivajinagar, Pune 411005, the performance security (Either a bank guarantee or a bank draft in favour of the employer) for an amount equivalent of 5% of the contract price. The performance security shall be valid till the expiry of the period of maintenance of the work, specified in the clause 12. 12) Period of Maintenance: The “Period of Maintenance (defect liability)” for the work is Three Years from the date of taking over possession. During the period of maintenance [Warranty period]; the contractor will be responsible for rectifying any defects in working. This will be done by the contractor at his own expenses.

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(13) Special Conditions: 1. For Technical data / detail & specifications if in doubt /unclear /mismatch, the same are to be clarified with COEP: [email protected]., [email protected] 2. The employer reserves the option to allot the work partly or totally to single or different Contractors. The employer also reserves the right to supply some of the material. The scope of work for such items will be limited to erection only. 3. The employer reserves the right to call explanations from any bidder regarding the calculations / clarifications on any details. They may also visit the office of the bidder / various works carried out by him. The necessary Cooperation in this regard is envisaged from the bidder. 4. The Contractor is responsible for the due & proper execution of all the works as per terms & conditions stipulated under this Contract. The contracting agency should study the design details and understand clearly prior to quoting. The responsibility of performance will be with the contractor. 5. The contractor may have to use additional supports, materials, accessories, hardware, equipments, labor, etc. for proper execution & performance, required stability of complete system, fulfilling the design requirements, following best engineering practice, executing the additional instructions given by the employer during the work. No additional cost/charges will be paid for this. 6. The bidder shall make no changes in the tender form or in the specifications & schedule. 7. The employer/ their representatives shall have access to the workshop /Manufacturing facilities of the bidder so as to assure themselves of the quality of the material & workmanship. 8. The successful bidder [contractor] shall submit a detailed bar chart within 5 days of award of work. 9. In order to complete the work, within the stipulated time limit of contract , the contractor may have to work in more than one shift. 10. The contractor shall make their own arrangements for security of their materials / tools/labours, etc. 11. Employer reserve the right to split the items and scope of work without assigning any reason thereof. 12. In case of any controversy, the decision of the Employer shall be final & binding on contractor. 13. Verbal instructions given by the employer, if any, will be confirmed in writing by the contractor within 2 days & before execution thereof. 14. One qualified engineer/professional on behalf of contractor, capable of handling/understanding all the technical points & act accordingly, should be available on site at all the time. TENDER/COEP/MED-MEDA/Hostel-SWHS/2011/2 [ Second Call]

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15. In case of conflict in specifications or terms in tender/ drawings, general engineering practice, national & international codes, more stringent among the all will be applicable. 16. It is mandatory on the part of prospective bidder to inspect and repair existing solar water heating systems (14) Technical Specifications: Flat Plate Solar Thermal Collector (FPC) with separate storage tank with MNRE approved.

Sr. No 1

2

3

Item System Specification: System Capacity System type

Specifications BIS approved collector

12,000 LPD FPC

System Output Temperature

60°C ± 5° C (On a normal Sunny day)

System type No. of Collectors Overnight temperature drop Water Hardness handling capacity System height from the base Min Height of OHT from terrace Min Area required for installation Minimum Assured life Collector Specification

Forced circulation, closed loop without At least 96 heat exchanger in the tank 3 - 5 °C ~ upto 250 - 300 ppm upto 6 feet upto 8 feet 3.0 sq. mt /100 LPD Minimum 15 years

Collector Collector Frame Finish Glass Retaining Angle Finish Bonding between Riser & Fin Selective Coating Absorptivity Back Sheet

Selectively coated. Aluminum Extrusion Powder Coated Aluminum Black Powder coated copper Brazing Selective coated „NALSUN‟ or 0.92 ± 0.05 equivalent Aluminum Reflector foil

Glass Grommets Flanges

Toughened glass, 4mm thick EPDM rubber Brass, round with four bolt holes.

Collector Insulation Tank specification Type

Rock wool pads for side & bottom. Horizontal with PUF Insulation

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4 5

6

End fittings Tank Inner Material

SS 304 SS 304

Tank stand Welding System Internal Piping Material Insulation specification ( piping) Material Thickness System External Piping Material Insulation

MS - Painted Argon Welding GI(B class) /Composite Pipe /PPR as required Rockwool /Superlon 25 mm GI /Kitec Composite Pipe or as required Rockwool / Superlon

i.

All equipment shall be of professional grade suitable for long term, heavy-duty application and shall be as per recommended makes by the client.

ii.

Solar flat plate collector must have BIS approval as per IS: 12933(part 1) with amdt. No.1 & 2 and IS: 12933(Part 2)/2003. Collector box top cover plate should be of toughened glass with thickness of 4.0 mm (min.) Finned tube absorber made of copper

iii.

Sheet and copper tube. Desirable weight of a single collector box will be 45-48 kg. Bottom side of the collector box should be insulated with rock wool of 48-kg/m3 density. Gaskets and Grommets shall conform to sec.5 of IS: 12933 (pt-2)/2003. Insulated hot water storage tank size for each system will be as per the requirement of each hostel considering 10% buffer. The thickness of the water storage tank shall be uniform. The tank shall be non-pressure type and made of SS-304 with sacrificial anode. Tank insulation must be rock wool of density 48 kg/m3 with (more than 100 mm thick) appropriate thickness clad with aluminum sheet outside. Robust tank stand assembly shall be made of MS angle or tubular structure with Powder coating shall be provided.

iv.

The work shall be carried out as per specifications. Any deviations from the Specifications, either on account of manufacturing or installation practices or for any other reasons, shall be clearly mentioned in the separate letter explaining in detail each and every departure the contractor proposes to make from the tender specifications. Unless specifically mentioned it will be considered that the bidder agrees to supply all equipment as specified. No deviation is accepted unless it is approved by the employer.

v.

The layout and installation of the equipment shall be carried out confirming the best engineering practices.

vi.

The installation of the various equipment and wiring shall be such as easily accessible for maintenance and routine checkups.

vii.

The rates quoted for various items included in this tender, shall be inclusive of the cost of necessary framework, scaffolding, lifting of materials etc.

viii.

The contractor shall furnish the following in due course a. Drawings showing complete connection layout of the equipments.

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b. As built wiring diagram. c. Original catalogues & manuals of equipments. d. Performance test reports by performing all requited tests. e. Operating instruction sheets/Manuals. ix.

The contractor shall guarantee that all the equipment shall be free of defects and that equipment shall operate satisfactory and that the performance and efficiencies of the equipment shall not be less than the guaranteed values.

x.

The guarantee of the total system shall be Onsite & the guarantee period shall not be less than 36 months or the period of guarantee offered by manufacturer, whichever is the maximum from the date of completion & handover of the system.

xi.

Important: All the Solar Water Heating Systems shall be warranted for a minimum period of 3 years from the date of installation and commissioning against any manufacturing and design defects,[ which includes material, spare and service ] .

(15) Systems Specifications:As per the requirement of various hostels.

Sr.No.

Hostel

Quantity LPD

Available

Reference

2

block

area(m )

02.

E

3000

103.668

Figure No. 2

01.

F

1000

42.10

Figure No. 3

03.

*I

8000

354

Figure No.4

* 3500 LPD to ‘C’ block through hot water transportation system refer fig No.7 and *2500 LPD to’ D’ block through hot water transportation system refer fig No.7 (16) Important Note Important note about hot water transportation from Hostel block ‘I’ to Hostel block ‘C’ and ‘D’: It is planned to supply hot water to „C‟ and „D‟ from „I‟ as shown in Fig.5,6 and 7.The approximate distances and location of „C‟ and „I‟,„C‟ and „D‟ are shown in the same fig. The bidder is required to lay insulated hot water piping (B class G.I.Pipe) as per the scheme mentioned in fig. 7.A single pipe of 1.5 inch diameter will carries hot water from I‟, to „C‟. A single pipe of 1 inch diameter will carry hot water From „C‟ to „D‟ Before casting the concrete for mounting „C‟ channel pillars, the steel bar for concrete must be welded to steel bar in the slab of present terrace. Similar method is to be used for anchoring wire rope (multi strand) to the terrace which supports the pillar. One turn buckle is necessary in one wire rope for adjusting the tension. Proper clamping arrangement is necessary to install the turn buckle and ends of the wire rope to pillar and hot water pipe. No welding is allowed at GI hot water pipe for clamping purpose. Steel Wire Rope Slings must adhere for dimensional accuracy and high strength. Manufactured in line with ISO, CE marketing, BIS and ISI quality standards, the splicing preferably as follows; TENDER/COEP/MED-MEDA/Hostel-SWHS/2011/2 [ Second Call]

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Mechanical Splicing / Hydraulic Pressing - Steel Wire Rope is formed into both ended looped sling and locked using an aluminum compound Ferrule which is further subjected to load under a hydraulic press of suitable capacity exerting exactly the desired load according to the rope Dia. This results in a permanent locked ferrule thereby forming the loop. This procedure is in adherence to IS5245 Party II. Manual Splicing / Hand Splicing - A sling is locked manually using its own strands interlocked to form a permanent loop. This procedure is in adherence to IS5245 Party I (for details refer Appendix-I) In case of any clarification in arrangement and for minor changes you are requested to contact: Prof S. D. Suryawanshi (Mobile No.9423080717), Email: [email protected]

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LETTER OF ACCEPTANCE CUM NOTICE TO PROCEED WITH THE WORK

College of Engineering, [An Autonomous Institute of Govt. Of Maharashtra]

Shivajinagar, Pune –411 005 Ph: 020-25507000, Fax : 020-25507299

Dated :___________ To : _____________________________ (Name and address of the Contractor) _____________________________ _____________________________ _____________________________ Dear Sirs, This is to notify you that your Tender dated _____________________for execution of the ____________________________________________________________ for the contract price if Rupees ______________________________________________(Amount in words & figures), is hereby accepted by us . You are hereby requested to finish performance security for an amount of Rs.__________________ (Equivalent to 5% of the contract price) within 15 days of the receipt of the letter. The performance security in the form of Bank guarantee or a Bank draft in favour of Director, College of Engineering, Pune, shall be valid till the expiry of the period of maintenance i.e. upto ________________.Failure to furnish the performance security will entail cancellation of the award of contact. You are the also requested to sign the agreement from & proceed with the work not latter than______________________________under the instruction of the engineer, ___________________________________& ensure its completion within the contract period. With the issuance of this acceptance letter & not furnishing the performance security, within specified time frame, contract for the above said work stands cancelled.

Yours faithfully,

Director, College of Engineering, Pune TENDER/COEP/MED-MEDA/Hostel-SWHS/2011/2 [ Second Call]

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ARTICLES OF AGREEMENT 1)

This deed of agreement is made in the form of agreement on _______________day __________________ month _____________200___________, between (the referred to as the first party) and _____________________ (Name of the contractor), S/O ___________________ resident of _________________(hereinafter referred to as the second party), to execute the work of construction of _____________________ (hereinafter referred to as works) on the following terms & conditions.

2)

Cost of contract The total cost of the works (hereinafter referred to as the “total cost”) is Rs._______as reflected in Annexure -1.

3) Payments under its contract:

Payments to the second party for the construction work will be released by the First party in the following manner:-

On delivery of all the equipments & accessories at site, 50 % of total cost of the material/Equipment amount, on prorata basis. On completion of the work &submission of the completion report approved by the client (i.e. final Bill)

:

As per the certified bill of the contractor based on the measurements along with certification of completion to the satisfaction by the First Party As per the certified bill of the contractor based on the measurements along with certification of completion to the satisfaction by the First Party

4) Payment will be made by the first party: a)

On the second party submitting an invoice for an equivalent amount along which the certified copy of the bill of quantities & measurements;

b)

On certification of the invoice by the engineer nominated by the first party with respect to quality of works .

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5) Notice by Contractor to Engineer The second party, on the works reaching each stage of installation, issue a notice to the first party or the Engineer nominated by the first party (who is responsible for supervising the contractor, administering the contract, certifying the payment due to the contractor, issuing & valuing variations to the contract, awarding extensions of time etc.) to visit the site for certification of the stage completion. Within 15 days of the receipt of such notice, the first party or the contractor nominated by it, will ensure issue of stage completion certificate after due verification. 6) Completion time The work should be completed in Two months from the date of this Agreement. In exceptional circumstances, the time period stated in this clause may be extended in writing by mutual consent of both parties. 7)

8)

If any of the compensation events mentioned below would prevent the work being completed by the intended completion date, the first party will decide on the intended completion date being extended by a suitable period : a.

The first party does not give access to the site or a part thereof by the agreed period.

b.

The first party orders a delay or does not issue completed drawing, specifications or instructions for execution of the work on time.

c.

Ground conditions are substantially more adverse than could reasonably have been assumed before issue of letter of from information provided to second party or from visual inspection of the site.

d.

Payments due to the second party are delayed without reason.

e.

Certification for stage completion of the work is delayed unreasonably.

Any willful delay on the part of the second party in completing the construction within the stipulated period will render him liable to pay liquidated damages. @ 0.5 % of the total work value per weak, this will be deducted from payment due to him. The first party may cancel the contract and take recourse to such other action as deemed appropriate once the total amount of liquidated damages exceeds 5% of the contract amount.

9) Duties & responsibilities of the first party a)

The first party shall be responsible for providing regular & frequent supervision & guidance to the second party for carrying out the works as per specifications. This will include written guidelines & regular site visit of the authorized personal of the first party, for checking quality of material & construction to ensure that it is as per the norms.

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b)

Possession of the site will be handed over to the second party within 10 days of signing of the agreement.

c)

The engineer or such other person as may be authorized by the first party should be meeting once in a week where a second party or his representative at site will submit the latest information including progress report & difficulties if any , in the execution of the work. The whole team may jointly inspect the site on a particular day to take stock of activities.

e)

The engineer shall record his observations/instructions at the time of his site visit in a site register maintained by the second party. The second party will carry out the instructions & promptly rectify any deviations pointed out by the engineer. If the deviations are not rectified, within the time specified in the engineer‟s notice, the first party as well as the engineer nominated by it, may instruct stoppage or supervision of the construction rectified at the cost of the second party.

10) Duties & Responsibility of the second party. The second party shall: a)

Take up the works & arrange for its completion within the time period stipulated in clause 6;

b)

Employ suitable skilled persons to carry out the works;

c)

Regularly supervise & monitor the progress of work;

d)

Abide by the technical suggestions / direction of supervisory personal including engineers etc. regarding building construction;

e)

Be responsible for bringing any discrepancy to the notice of the representative of the first party & seek necessary clarification;

f)

Ensure that work is carried out in accordance with specifications, drawing & within the total of the contract amount without any cost escalation;

g)

Keep the first party informed about the progress of work;

h)

Be responsible for all security & watch & ward arrangements at site till handing over of the project to the first party.

i)

Maintain necessary insurance against loss of material / cash etc. or workman disability compensation claims of the personal deployed on the works as well as third party claims.

j)

Pay all duties, taxes and other levies payable by construction agencies as per law under the contract (First party will effect deduction from bill in respect of such taxes as may be imposed as may be under the law)

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11) Variations / Extra Items

The works shall be carried out by the second party in accordance with the approved drawing & specifications or directives from the engineer in –charge. 12) Securities The Performance Security shall be provided to the Employer no later than the date specified in the Letter of Acceptance and shall be issued in an amount and form and by a bank or surety acceptable to the Employer, and denominated in Indian Rupees. The Performance Security shall be valid until a date 28 days from the date of expiry of Defects Liability Period [ 3 Years] and the additional security for unbalanced bids shall be valid until a date 28 days from the date of issue of the certificate of completion . 13) Termination 13.1) The Employer may terminate the contract if the other party causes a fundamental branch of the contract. 13.2) Fundamental branches of contract include, but shall not be limited to the following (a)

The contractor has stopped the work for 15 days & stoppage has not been authorized by the engineer.

(b)

The contractor has become bankrupt or goes into liquidation other than for a reconstruction or amalgamation;

(c)

The engineer gives notice that failure to correct a particular defect is a fundamental branch of contact & the contractor fails to correct it within a reasonable period of time determined by the engineer.

(d) The contractor does not maintain a security which is required; 13.3) Notwithstanding the above, the Employer may term the contract for convenience.

13.4) If the contract is terminated the contractor shall stop work immediately, make the site safe & secure & leave the site as soon as reasonably possible. TENDER/COEP/MED-MEDA/Hostel-SWHS/2011/2 [ Second Call]

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14) Payment upon Termination 14.1 If the contractor is terminated because of a fundamental branch of contract by the contractor, the engineer shall issue a certificate for the value of the work done less advance payment received up to the date of the issue of the certificate, less than other recoveries due in terms of the contract, less taxes due to deducted at sources as per applicable law. 14.2 If the contract is terminated at the Employer„s convenience, the engineer shall issue a certificate for the value of the work done, the responsible cost of removal of equipment, repatriation of the contractor„s personal employed solely on the works & the contractor‟s costs of protecting & securing the work & less advance payments received up to the date of the certificate, less other recoveries due in terms of the contract & less taxes due to be deducted at source as per applicable law. 15) Dispute settlement If over the works, any dispute arises between the two parties, relating to any aspects of this Agreement, the parties shall first attempt to settle the dispute through mutual & amicable construction. In the event of agreement not being reached, the matter will be referred for arbitration by a sole Arbitrator not below the level of retired Superintending Engineer, PWD to be appointed by the first party. The Arbitration will be conducted in accordance with the Arbitration & Conciliation Act 1996. the decision of the Arbitrator shall be final & binding on both the parties.

TENDER/COEP/MED-MEDA/Hostel-SWHS/2011/2 [ Second Call]

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Financial Bid To, The Director, College of Engineering, Pune – 411005 Sub: Bid for Solar Water Heating System for Boys‟ Hostel – [I- C-D-E-F blocks ] Ref: TEND/COEP/MED-MEDA/Hostel-SWHS/2011/2 [ Second Call ] Sir, I/We submit our most competitive offer in response to a letter as referred above in accordance with the conditions of contracts. Our offer is given below. Part A: Item

Description of item

Unit

Quantity

No.

Rate in

Amount in

Rs.

Rs.

1 : Installation of Solar water heater systems : Design, Supply, Installation, Commissioning and Subsequent Maintenance of assortment of Flat Plate Collector based Solar Water Heating Systems with all necessary details of components on turnkey basis in the hostel campus - [I- C-D-E-F blocks ] of College of Engineering Pune 1.1 1.2 1.3

Terrace of Hostel block E Terrace of Hostel block F

*Terrace of Hostel block I(Three hot water

LPD LPD

3000 1000

LPD

8000

meter

20

meter

20

Nos.

4

meter Nos.

90 20

tanks of capacity -3000 +3000 + 2000 )

2 Hot transportation system 2.1

G.I. pipe one and half inch dia. With PUF insulation „I‟ to „C‟ G.I. pipe one inch dia. With PUF

2.2

insulation „C‟ to „D‟

2.3 2.4 2.5

Clamps for hot water pipe on Terrace of Hostel blocks „I‟, „C‟ and „D‟ **Wire rope (6.5 mm Dia.) **Clamps

TENDER/COEP/MED-MEDA/Hostel-SWHS/2011/2 [ Second Call]

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2.6 2.7 2.8 2.9 2.10 2.11 2.12 2.13 2.14 2.15 2.16

„C‟ Section(Four pieces) Concrete Steel bar,( 10mm) Steel bar,( 6mm) Eye foundation bolt # Alloy steel pipe AISI304 Gusset plate to weld to Item.No.2.11 Anchor bolts to fix Gusset plate on Turn Wall buckle Welding Miscellaneous

meter m3 meter meter Nos. meter Nos. Nos. Nos.

12 3.4 40 60 4 24 4 16 12

Total 3.1 3.2

Add VAT. Add. Service Tax Grant Total

In words- Rs. * 3500 LPD to ‘C’ and 2500 LPD to ‘D’ block through hot water transportation system (refer fig. No.7), remaining 2000 LPD for self ‘I’ block ** For details see Appendix-I # End at hot water pipe side should be flattened for attachment Part B : The AMC charges after the warranty period are …………………… percent of total value of the work. We hereby confirm that above offer is inclusive of all taxes and levies and considering the warranty period as mentioned in the terms and conditions of contract.

Yours faithfully,

Authorized Signature Name & Title of Signatory: Name of Bidder /office stamp Address:

TENDER/COEP/MED-MEDA/Hostel-SWHS/2011/2 [ Second Call]

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3. DRAWINGS

Fig.1Plan of COEP Hostel Campus TENDER/COEP/MED-MEDA/Hostel-SWHS/2011/2 [ Second Call]

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Fig.3. ‘E’ block terrace plan (CAPACITY-3,000LPD) TENDER/COEP/MED-MEDA/Hostel-SWHS/2011/2 [ Second Call]

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ALL DIMENSIONS ARE IN METERS

Fig.2 ‘F’ block terrace plan (CAPACITY-1,000LPD) TENDER/COEP/MED-MEDA/Hostel-SWHS/2011/2 [ Second Call]

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ALL DIMENSIONS ARE IN METERS

Fig.4 ‘I’ block terrace plan (CAPACITY-8,000LPD) TENDER/COEP/MED-MEDA/Hostel-SWHS/2011/2 [ Second Call]

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Fig.5 Schematic of Hot Water Transportation Arrangement From ‘I’ to (‘C’ and ‘D’) Hostel Blocks For details Refer fig .7 TENDER/COEP/MED-MEDA/Hostel-SWHS/2011/2 [ Second Call]

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Fig.6 Schematic of Hot Water Transportation Arrangement From ‘I’ to ‘C’ Hostel Block For details of ‘A’ and ‘B’ Refer fig .7 Approximately similar arrangement for Hot Water Transportation from ‘C’ to ‘D’ Hostel Block TENDER/COEP/MED-MEDA/Hostel-SWHS/2011/2 [ Second Call]

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Fig.7 Hot Water Transportation Arrangement from ‘I’ to ‘C’ Block Approximately similar arrangement for Hot Water Transportation from ‘C’ to ‘D’ Hostel Block TENDER/COEP/MED-MEDA/Hostel-SWHS/2011/2 [ Second Call]

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Appendix-I

Anchor Bolts TENDER/COEP/MED-MEDA/Hostel-SWHS/2011/2 [ Second Call]

Wire rope slings “EVERY WATT IS PRECIOUS”

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List of Documents attached by the Bidder

Sr.No. Particulars

1.

Details of registration

2.

Income tax returns ( Last three years)

3.

Turns over details( Last three years)

4.

Experience certificate of similar work

5.

D.D. towards EMD

Number of

Checked by the

pages

bidder

Above documents are checked and submitted by us along with this tender

Signature of bidder

TENDER/COEP/MED-MEDA/Hostel-SWHS/2011/2 [ Second Call]

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