AMY SEVELL-NELSON, M.ED. Educational & Organizational Consulting 283 Spring Street

Manchester CT 06040

(860) 646-2282 [email protected]

October 3, 2011 6:30-9 PM KPRSD School Committee Retreat In attendance: School Committee Members: Anna Tupper, Matt Grey, Wendy Pobeson, Charlene McEntee, Pat Francomano, Paul Schaefer, Ann-Marie Martin, Lynn Derochers, Matt Hootstien – Student Representative, Elizabeth Zielinski – Superintendent, Lisa Whitkus – Administrative Assistant. Not in attendance: Linda Andrews , Kim Carr, Bob Chipman Minutes Vision Statement will function as the grounding and the basis for the School Committee work Goal Setting – The intent of our work at this session was to develop SMART Goals for the School Committee, informed by and aligned with both the work of this committee to date, and the Superintendent’s Goals 2011-2012, in 4 Key categories, including the additional category added by the School Committee (District Operations). During this successful work session, the School Committee developed SMART Goals for the first 3 (of 4) Key categories, and began addressing the final category. The following represents the discussions of the group. Committee members did not have ample time to review, revise nor come to consensus on these initial goals and they will, therefore, function as a DRAFT of the goals.

SMART Goals in Key Categories I. Curriculum, Instruction, and Assessment 1. Review and update of process that aligns curriculum & instruction with Common Core Standards SMART Goals (3 Goals) 1. The School Committee will develop a time line for reporting of progress, by the Administrative Team to the School Committee, on the development, implementation and progress of the curriculum, instruction and assessment Action Plan. Action Steps and Time line November 7, 2011 – the Administrative Team and School Committee Chair will develop time line for reporting to the committee. Once presented, the School Committee members will be asked to comment, accordingly.

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2. The School Committee will receive instruction from the Assistant Superintendent to define, operationalize, and form common understandings about language and aspects that drive all of the components of the curriculum, instruction and assessment. This will include information regarding the identification of each component, where KPRSD stands regarding each, and what the implications are for the district, including:  Common Core Standards & MA Frameworks: specifically, but not limited to - how many there are, how they are aligned with one another, what is working and what needs to improve.  AYP: what it means, where KPRSD stands, etc. This can function as the needs assessment to inform  Formative and Summative assessments  Content assessments 3. As an outcome of acquiring the above information, the School Committee will be prepared to make informed budgetary decisions for the school district to address identified needs related to curriculum, assessment and instruction. Action Steps and Time line October 7, 2011: Pat and Liz will arrange the tutorials with the Assistant Superintendent and determine a Timeline for the tutorials November 7, 2011 – first tutorial (agenda TBA) The following area was deemed the responsibility of the superintendent vs. the School Committee. As such, no goal was developed. Developing 2-3 year curriculum, instruction assessment Action Plan – articulated with instructional teaching staff.

II. Human Capital 1. Review and revise the hiring and induction practices of the district by establishing Human Resources protocols hires, induction and retention - Deemed the responsibility of the superintendent vs. the School Committee. 2. Develop & implement a staff recognition program SMART Goal (2 goals) 

School Committee members will take due diligence to assist and/or attend school related events throughout the academic year in a show of support for the staff who head-up the events.

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School Committee will develop a staff recognition program – details to be developed

Action Steps and Time line October 17, 2011 – School Committee will place on the agenda for further discussion and development

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3. Revise & update teacher and administrator evaluation processes to align with new state guidelines SMART Goal School Committee will receive instruction from the Administrative Team and/or DESE on the new teacher and administrator evaluation requirements. The intent will be to define, operationalize and form common understandings of School Committee members, and prepare them for making informed decisions in their Collective Bargaining efforts. 4. Review and revise current job descriptions & roles to reflect current and future needs of the district SMART Goal School Committee will develop a time line to review and approve current job descriptions and roles to reflect current and future needs of the district. Action Steps and Time line: Time line: This will take place quarterly beginning January 2012. The presentations will be designed to rotate through all job descriptions beginning with the most dated and/or as deemed appropriate by the superintendent. SMART Goal 5. (New item) – School Committee will review and approve a completed district-wide Personnel Handbook (which will include a Teacher Handbook) Action Steps and Time line: May 7, 2012 – all School Committee members will receive and review a DRAFT of the Handbook June 4, 2010 – School Committee will discuss for approval at their meeting

III. Climate and Culture 1. Establish an open and collaborative relationships among KPRSD School Committee, Administration, KP Educational Association and the Teacher Union SMART Goal (2 Goals) 

The Labor and Management sub-committee (comprised of School Committee members and KPTA Unit A members and a facilitator from the Labor Relations Board, will continue to meet to establish open collaborative relationships with each other.

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The School Committee will continue to facilitate a means of communicating with parents and the community-at-large about School Committee activities and decisions. This will include the development of mechanisms for regularly scheduled dissemination of messages.

Action Steps and Time line: October 30, 2011 – School Committee members will generate ideas of potential mechanisms for information dissemination and get these to Pat and Liz. November 7, 2011 – School Committee will place this on their agenda for discussion and decision-making.

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2. Opportunities for the School Committee and district leadership to interact with association leaders regarding district priorities – prior to and during FY 2013 – I DO NOT HAVE ANY DATA FOR THIS.

IV. District Operations (Initiative #I Action) - including consideration of:

*= indicates a Superintendent Strategic Action 1. Prior to the School Committee FY 2013 budget hearing, all appropriate parties will meet to discuss instructional priorities to inform the development of school-based budgets (this item is from the Superintendents Goals 2011-2012) - WE DID NOT ADDRESS THIS, AS YET. 2. Ensure district facilities are safe, clean, and secure and promote healthy environments conducive to teaching and learning – WE DID NOT ADDRESS THIS, AS YET. 3. Build parental & community-wide support for appropriate levels of funding to promote practices and provide programs that will improve teaching and learning SMART Goal To make their presence known and to disseminate information regarding budget, achievements of various curricular, co-curricular and extra-curricular organization, School Committee members will have representation at community-wide (vs. school-based, only) events. To do so, they will have a table at each event with information as well as signage such as “Ask Me About…” to encourage informal and information conversation with community members. Sites for presence include, but not limited to:     

Wrenthem Community Day Norfolk Festival Plainville Fall Festival Wrenthem Strategic Meeting Other – to be determined

Action Steps and Time line: June 2012 – Norfolk Festival September 2012 – others, noted above December 19, 2011 - Additional relevant venues will be defined by the School Committee and placed on their calendar. Matt Hootstien (School Committee Student Representative and Vice President of the LEO Club) will get a list of potential venues to Pat – date TBA. 4. Build parental, community and district governance support by fiscally supporting programs and practices that best promote student learning for all - WE DID NOT ADDRESS THIS, AS YET. 5. Establish quarterly joint school committee meetings to work towards curriculum and alignment SMART Goal School Committee will collaborate with the three-town: Board of Directors, Finance Committees and Elementary Committees for the purposes of discussing common successes and obstacles. 6. Assessment of efficient use of facilities - WE DID NOT ADDRESS THIS, AS YET. 7. Teacher contracts - WE DID NOT ADDRESS THIS, AS YET.

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Next Steps October 10, 2011 School Committee Meeting 1. Each School Committee member has been asked to review this document - and be ready to discuss and finalize the SMART Goals work, including addressing the outstanding components of Key category 4 District Operations 2. Without the support of an external facilitator, the School Committee will complete Goal setting and come to consensus on this document. 3. It was agreed that ‘Defining the School Committee Roles and Accountability procedures’ – will be addressed by participation in the DGSP Collaborative Project

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KPRSD Vision (adopted 6/27/11)

The vision of the King Philip Regional School District extends our student-focused mission into a commitment to excellence. Our vision is that students reach their highest potential and are well prepared for the future because of a consistent set of 21st century standards and high expectations for teaching and learning. Teachers, administration, and staff work together as a professional team whose collective priority is the students’ education. King Philip Regional Middle and High Schools are a hub, in a community of learners that extends from pre-K to higher education and career. The KP community understands and embraces the district’s expectations and results. The district is widely recognized for excellence and as a model for educational leadership. Our mission is to foster an educational community where students come first and every child has the opportunity to achieve to his or her fullest potential. This will be accomplished by embracing the values of respect, individual and collective responsibility, creativity, and enthusiasm for learning.

Vision Statement will function as the grounding and the basis for the School Committee work.

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