Six Year Facilities Master Plan Fiscal Years 2018-2023 Published December 2, 2016
SIX YEAR FACILITIES MASTER PLAN FISCAL YEARS 2018 - 2023
TABLE OF CONTENTS I.
INTRODUCTION .......................................................................................................... 1
II.
BACKGROUND............................................................................................................ 1
III.
SIX YEAR ENROLLMENT PROJECTIONS ........................................................................ 3
IV.
CAPACITY AND UTILIZATION ANALYSIS ......................................................................10
V.
ATTENDANCE ZONE ANALYSIS ...................................................................................12
VI.
STRATEGIES TO OPTIMIZE FACILITIES’ SUPPORT OF PROGRAM OF STUDIES ...............13
VII.
DEFERRED MAINTENANCE NEEDS ..............................................................................14
VIII.
AMENDMENTS TO CAPITAL CONSTRUCTION PROJECTS PREVIOUSLY APPROVED........15
IX.
RECOMMENDED NEW PROJECTS FOR FY23 ................................................................17
X.
FY18 BUDGET ESTIMATES FOR SCHEDULED PROJECTS ................................................17
XI.
SUMMARY ................................................................................................................17
TABLES Table 1 – Year-to-Date Certificates of Occupancy....................................................................... 6 Table 2 – Enrollment Projections................................................................................................. 7 Table 3 – Average Number of Students Per Class ..................................................................... 10 Table 4 – School Program Capacities......................................................................................... 10 Table 5 – Facilities Master Plan ................................................................................................. 18
TABLE OF EXHIBITS Exhibit 1 – Important Agreements between York County School Board and York County Board of Supervisors Affecting the Physical Plant................................................................. 25 Exhibit 2 – York County Planning Division Summary of Residential Data Affecting School Enrollment ............................................................................................................................. 26 Exhibit 3 – Active Residential Developments in School Attendance Zones .......................... 32 Exhibit 4 – Planned Residential Developments by Attendance Zone ................................... 33 Exhibit 5 - School Building Assessment Reports .................................................................... 34
ATTACHMENT A School Attendance Zone Maps .................................................................................................. 59 Map 1 - Bethel Manor Elementary School................................................................................. 1 Map 2 - Coventry Elementary School ........................................................................................ 2 Map 3 - Dare Elementary School .............................................................................................. 3 Map 4 - Grafton Bethel Elementary School .............................................................................. 4 Map 5 - Magruder Elementary School ....................................................................................... 5 Map 6 - Mount Vernon Elementary School ............................................................................... 6 Map 7 - Seaford Elementary School .......................................................................................... 7 Map 8 - Tabb Elementary School ............................................................................................... 8 Map 9 - Waller Mill Elementary School ..................................................................................... 9 Map 10 - Yorktown Elementary School .................................................................................... 10 Map 11 - Bruton High & Queens Lake Middle School .............................................................. 11 Map 12 - Grafton High & Middle School .................................................................................. 12 Map 13 - Tabb High & Middle School ....................................................................................... 13 Map 14 - York High & Middle School ....................................................................................... 14
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I.
INTRODUCTION The Six Year Facilities Master Plan (FMP) addresses the requirements of the York County School Division (YCSD) for new or expanded facilities and major maintenance of existing facilities. Such needs are driven by student population, changes in academic programs and the age of existing facilities. The focus of each edition of the FMP is the list of recommended capital construction projects and capital maintenance projects to be included in the next year’s Capital Improvement Program (CIP). Recommendations for new classroom facilities are derived from an analysis of both demographic projections, prepared by York County staff, and current attendance zone boundary lines for specific schools. Recommendations for capital maintenance projects are based on relevant machinery and system histories and observed conditions of each school’s building and campus.
II.
BACKGROUND Starting with Fiscal Year 2008, the FMP implemented a recommendation by MGT of America in their Efficiency Review of YCSD conducted in late 2005. As a result, the FMP compiles all data and analysis and related information on CIP recommendations into one document. Important agreements between the York County School Board and the York County Board of Supervisors also shape the FMP. These agreements are summarized in Exhibit 1. The pace of residential development in York County drives planning for additional classroom capacity. Most additional capacity for the past two decades has been attained by additions to existing schools. Coventry Elementary School (CES) was the last new property added to the elementary school inventory, opening in 1989. Magruder Elementary School was rebuilt using the CES design and opened in 1990. Grafton Middle School and Grafton High School were the last secondary schools built, opening in September 1996. The School Board owns property at Kiln Creek which is currently being leased to the Board of Supervisors for use as a park and athletic fields. This property will accommodate a two story middle school, should such a need materialize. With the completion of construction of additional classrooms at existing schools, as scheduled in the FY17 edition of the CIP, nearly all current school sites will be developed to the maximum extent practical. The sites will not easily accommodate any further expansion of the school buildings. The highest potential for future residential development lies west of Lightfoot Road. Residential development will gain momentum subsequent to a proposal to extend public utilities to that section of York County. In such a case, the School Board should work with the Board of Supervisors to ensure that developers seeking rezoning of land 1
for residential development proffer appropriate resources for use by the School Board for building schools needed for the expanding enrollment. The current YCSD physical plant cannot support extensive residential development west of Lightfoot Road. The Schools section of the Community Facilities Chapter of the York County Comprehensive Plan provides a formal statement of long range enrollment trends through 2035. “Fill in” residential development east of Lightfoot Road poses increased capacity demands on the existing schools located in the western section of York County: Bruton High School (BHS), Queens Lake Middle School (QLMS), Magruder Elementary School (MES), and Waller Mill Elementary School (WMES). This demand will be met with a combination of permanent new classrooms, revised attendance zone boundary lines, and temporary facilities as needed. The attendance zones for BHS, QLMS and MES were modified in FY09 to provide short-term relief from increased enrollment demands. Planned residential development activity remains the most intense in the attendance zones for Grafton Bethel Elementary School (GBES), MES, Yorktown Elementary School (YES) and WMES. The addition of classrooms at YES in FY09 provided some mid-term relief to capacity demands on this school and on MES. Should residential development in the YES and MES attendance zones unfold as the developers hope, a new elementary school will be needed because of increased enrollment. The location of a new elementary should be determined through an examination of suitable sites. It is important to note that School Board property next to the Yorktown Middle School campus is insufficient in size for an elementary school. The request to change an age restriction designation of a development (The Reserve) in the WMES attendance zone to multi-family and the application to amend the York County Zoning Map by reclassifying 113 acres of land (The Marquis South Pod Property) and the approval of the Whittaker’s Mill development in the MES attendance zone will impact enrollment in these schools. Also, the construction of a multi-use development (Commonwealth Green) and the Townhomes at Martin Farms in the GBES attendance zone increases the possibility of overcrowding at this school. However, the ultimate effect of residential occupancy in Commonwealth Green is unknown at the time this edition of the Facility Master Plan was published. The build out of the Running Man neighborhood generated more students for Mount Vernon Elementary School. This development warranted construction of additional classrooms in FY11. Enrollment patterns for elementary schools in the Tabb area may warrant further consideration with the occupancy of the apartments across from Coventry Elementary School and in Commonwealth Green. The ten classroom addition to MVES in FY10 and the six classroom addition to Tabb Elementary School (TES) in FY13 provided some relief to capacity demands for elementary schools in the Tabb area.
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Starting in FY07, YCSD staff worked with the Peninsula Boys & Girls Club management and York County citizens to develop a plan by which facilities at Queens Lake Middle School and Yorktown Middle School could be developed for mutual beneficial use. In June 2010, construction of a new wing at YMS was completed to serve York River Academy during the regular school day and the Boys & Girls Club outside of regular school hours. During each fiscal year, community input to the planning process for facilities is received through a public forum in October and a public hearing in November on the proposed CIP. Both events are an agenda item for the School Board Regular Meeting during those months. III. SIX YEAR ENROLLMENT PROJECTIONS A. Qualifiers. The reader should keep in mind four important qualifications in studying the data contained in Exhibits 2, 3 and 4, and in the comments presented below. 1. The enrollment projections for schools in the Tabb High School attendance zone are subject to the consequences of the renovation project for the Air Force housing complex now known as the Landings at Langley. This area was formerly known as Bethel Manor Housing. The contract for this long-term renovation project called for the first phase of construction to start in the spring of 2008. The first area completed was the Presidential Courts, now known as Jamestown Village. Families returned to this area in October 2009. The children of these families are zoned to attend Tabb Elementary School, Grafton Middle School, and Grafton High School. Construction in the other two sections of the Landings at Langley, Freedom Terrace and Frontier Crossing, were completed in FY15. Students from these two sections are zoned to attend Bethel Manor Elementary School, Tabb Middle School and Tabb High School. 2. Centex Homes Corporation purchased a large tract of land in the Waller Mill Elementary School attendance zone. The area is bounded by Waller Mill Road, By-pass Road and Route 132. This tract has the potential to accommodate approximately 300 residences. Centex has labeled this development as “Powell Plantation.” Given the performance of Centex developments at Creekside Landing, Hawks Landing, and Felgate’s Woods, rapid construction and sales would be a reasonable expectation. The type of residence and the market sector to be targeted by Centex is still unknown. Economic conditions have slowed the start of construction of homes by Centex in this planned development. At the publication of this edition of the FMP, progress on this development has been slow to materialize.
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The approval of an application by the Planning Commission in January 2012 to rezone approximately 45.6 acres of land located at 501 Commonwealth Drive for a mixed-use development consisting of 395 apartments, 104 townhomes and 16 live-above units will impact enrollment in the Grafton attendance zone. Another development, The Townhomes at Martin Farms will also impact enrollment in this attendance zone. The construction of similar developments (Nelson’s Grant and Yorktown Arch) in the Yorktown Elementary attendance zone and The Yorktown Crescent in the SES attendance zone will also impact school enrollment. 3. The approval of a change in the age restriction designation for a development known as The Reserve in the WMES attendance zone and the request for approval of a special use permit for the Marquis property in the MES attendance zone create the possibility for increased enrollment. The Reserve and The Marquis properties will include 339 and 600 residential units, respectively. These units will be a mix of apartments, townhomes and singlefamily homes. The approval of Whitaker’s Mill development in the MES attendance zone will impact enrollment at this school. Whitaker’s Mill will contain up to 220 townhomes and single family homes. B. York County Planner Data 1. The information presented in Table 1 provides a comprehensive summary of residential development and associated effects on school enrollment. Part of this period witnessed unprecedented low interest rates leading to high home sales volume. 2. Enrollment in Fiscal Year 2007 was lower than predicted and was the first year to year decline since 1983. County planning staff responded to this trend in preparing the enrollment forecasts for FY08 and for FY09. However, enrollment in September 2007 exceeded the County staff’s projections by 160 students, representing a notable increase over enrollment in September 2006. Enrollment in September 2008 exceeded projections by 94 students. Subsequently, enrollment for FY10, FY11, FY12 and FY13 fell below projections by 200 students, 100 students, 19 students and 144 students, respectively. Enrollment in September 2013 was above the projected enrollment number of 12,230 students by 73 students and enrollment in September 2014 was above the projected number of 12,420 by 152 students. For September 2015, enrollment was 112 students below the projected number of 12,670. Data for September 2016 indicate that enrollment fell below the projected number of 12,620 students by 22 students.
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3. The information in Exhibits 3 and 4 group active and planned residential developments by current elementary school attendance zones for ease of reference. The current economic downturn is impacting residential development throughout the County. This information is presented because it provides a “worst case” scenario regarding enrollment growth over the next several years. 4. The mid-range enrollment projections shown in Table 2 are based on the County Planner’s long range forecast, but modified by current experience with enrollment in the schools. It is important to note that enrollment projections for BMES are significantly skewed by the low enrollment in this school during the military housing renovation project. Enrollment in this school continues to increase as the renovation project has been completed.
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Table 1 – Year-to-Date Certificates of Occupancy
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Table 2 – Enrollment Projections
ENROLLMENT VS. CAPACITY PROJECTIONS YCSD ELEMENTARY SCHOOLS FY18-23 Instructional Capacity
(Over)/ Under Capacity
Enrollment
Instructional Capacity
(Over)/ Under Capacity
Enrollment
Instructional Capacity
(Over)/ Under Capacity
BMES*
625
608
(17)
681
608
(73)
741
608
(133)
807
608
(199)
CES
559
630
71
563
630
67
568
630
62
572
630
58
DES
416
428
12
435
428
(7)
441
428
(13)
461
428
(33)
GBES
640
608
(32)
644
608
(36)
635
608
(27)
639
608
(31)
MES**
619
585
(34)
623
585
(38)
624
585
(39)
628
585
(43)
MVES
555
653
98
600
653
53
600
653
53
600
653
53
SES
436
563
127
422
563
141
406
563
157
393
563
170
TES
595
720
125
586
720
134
545
720
175
537
720
183
WMES**
335
495
160
352
495
143
396
495
99
416
495
79
YES
687
630
(57)
701
630
(71)
702
630
(72)
717
630
(87)
5,453
5,920
467
5,605
5,920
315
5,658
5,920
262
5,768
5,920
152
School
Enrollment
Projected FY20
(Over)/ Under Capacity
Projected FY19
Instructional Capacity
Projected FY18
Enrollment
Actual FY17
TOTALS
Enrollment
Instructional Capacity
(Over)/ Under Capacity
Enrollment
Instructional Capacity
(Over)/ Under Capacity
Enrollment
Instructional Capacity
(Over)/ Under Capacity
Projected FY23
(Over)/ Under Capacity
Projected FY22
Instructional Capacity
BMES* CES DES GBES MES** MVES SES TES WMES** YES TOTALS
Projected FY21
Enrollment
School
Actual FY17
625 559 416 640 619 555 436 595 335 687 5,453
608 630 428 608 585 653 563 720 495 630 5,920
(17) 71 12 (32) (34) 98 127 125 160 (57) 467
879 576 482 642 632 611 380 528 437 732 5,898
608 630 428 608 585 653 563 720 495 630 5,920
(271) 54 (54) (34) (47) 42 183 192 58 (102) 22
957 579 503 646 636 621 368 520 459 747 6,036
608 630 428 608 585 653 563 720 495 630 5,920
(349) 51 (75) (38) (51) 32 195 200 36 (117) (116)
1,042 583 526 650 640 632 356 512 482 763 6,185
608 630 428 608 585 653 563 720 495 630 5,920
(434) 47 (98) (42) (55) 21 207 208 13 (133) (265)
on. Anticipated increased enrollment from new developments not included in projection. WMES instructional capacity effective 1/1/17. Enrollment data does not include Pre-Kindergarten students.
*Enroll ment projecti ons significa ntly skewed by enrollm ent increase s at BMES during FY13, FY14, FY15 and FY16.
**Classr oom trailers currentl y in use not include d in instructi onal capacity calculati
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Table 2 – Enrollment Projections (continued) ENROLLMENT VS. CAPACITY PROJECTIONS YCSD MIDDLE SCHOOLS FY18-23
(Over)/ Under Capacity
Enrollment
Instructional Capacity
(Over)/ Under Capacity
Enrollment
Instructional Capacity
(Over)/ Under Capacity
Enrollment
Instructional Capacity
(Over)/ Under Capacity
1,215
334
886
1,215
329
891
1,215
324
895
1,215
320
462
681
219
473
681
208
484
681
197
495
681
186
853
1,178
325
862
1,178
316
870
1,178
308
879
1,178
299
791
982
191
801
982
181
810
982
172
820
982
162
2,987
4,056
1,069
3,021
4,056
1,035
3,055
4,056
1,001
3,089
4,056
967
Enrollment
Instructional Capacity
(Over)/ Under Capacity
Enrollment
Instructional Capacity
(Over)/ Under Capacity
Enrollment
Instructional Capacity
(Over)/ Under Capacity
Projected FY23
(Over)/ Under Capacity
Projected FY22
Instructional Capacity
Projected FY21
Enrollment
School
Projected FY20
881
Actual FY17
GMS QLMS* TMS* YMS TOTALS
Projected FY19
Instructional Capacity
GMS QLMS* TMS* YMS TOTALS
Projected FY18
Enrollment
School
Actual FY17
881
1,215
334
900
1,215
315
905
1,215
310
910
1,215
305
462
681
219
506
681
175
518
681
163
530
681
151
853
1,178
325
888
1,178
290
897
1,178
281
906
1,178
272
791
982
191
830
982
152
840
982
142
850
982
132
2,987
4,056
1,069
3,124
4,056
932
3,160
4,056
896
3,196
4,056
860
* One trailer currently in use not included in program capacity figures
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Table 2 – Enrollment Projections (continued) ENROLLMENT VS. CAPACITY PROJECTIONS YCSD HIGH SCHOOLS FY18-23
(Over)/ Under Capacity
Enrollment
Instructional Capacity
(Over)/ Under Capacity
Enrollment
Instructional Capacity
(Over)/ Under Capacity
Enrollment
Instructional Capacity
(Over)/ Under Capacity
1,039
470
566
1,039
473
564
1,039
475
561
1,039
478
1192
1,397
205
1,181
1,397
216
1,171
1,397
226
1,160
1,397
237
1178
1,288
110
1,209
1,288
79
1,242
1,288
46
1,275
1,288
13
1071
1,214
143
1,073
1,214
141
1,075
1,214
139
1,077
1,214
137
4,010
4,938
928
4,028
4,938
910
4,051
4,938
887
4,073
4,938
865
Enrollment
Instructional Capacity
(Over)/ Under Capacity
Enrollment
Instructional Capacity
(Over)/ Under Capacity
Enrollment
Instructional Capacity
(Over)/ Under Capacity
Projected FY23
(Over)/ Under Capacity
Projected FY22
Instructional Capacity
Projected FY21
Enrollment
School
TOTALS
Projected FY20
569
Actual FY17
BHS GHS THS* YHS
Projected FY19
Instructional Capacity
BHS GHS THS* YHS TOTALS
Projected FY18
Enrollment
School
Actual FY17
569
1,039
470
558
1,039
481
556
1,039
483
553
1,039
486
1192
1,397
205
1,150
1,397
247
1,139
1,397
258
1,129
1,397
268
1178
1,288
110
1,309
1,288
(21)
1,314
1,288
(26)
1,349
1,288
(61)
1071
1,214
143
1,079
1,214
135
1,043
1,214
171
1,045
1,214
169
4,010
4,938
928
4,096
4,938
842
4,053
4,938
885
4,077
4,938
861
* One trailer currently in use not included in program capacity figures.
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IV. CAPACITY AND UTILIZATION ANALYSIS Program capacity of each school is based on a model developed by Professor Glenn Earthman of Virginia Tech which he used in conducting the initial YCSD capacity survey in 1992. Subsequent periodic updates of each building’s program capacity have been conducted by YCSD staff using Professor Earthman’s methodology. The capacity discussion in this FMP is based on the average number of students per class that were used in the 2004 edition of program capacities and in subsequent updates. Table 3 -Average Number of Students per Class Students per Class Earthman New
Kindergarten
1st & 2nd
3rd to 5th
6th to 8th*
9th to 12th*
18 20
22 22
22 25
23 25
25 25
The capacity of a building to accommodate a certain number of students is not a static number. There is not a determined capacity for a building that could stand for the life of the structure. The capacity of a building is best determined by how it is used. Capacity can never be independent of utilization. The size of the cafeteria, gymnasium and media center must also be considered. Any change in mandated programs or educational practices impact the stated capacity of a building. At the elementary level, the division uses the term instructional capacity to reflect the number of students who can effectively receive instruction in a building under the current educational program, given appropriate instructional spaces. Multiple programs beyond dedicated K-5 classrooms impact an elementary school’s capacity. These programs include: art, computer labs, dance, drama, Limited English Proficiency (LEP), math resource, PreKindergarten, reading, science resource and special education (pull-out or selfcontained). The instructional capacities for secondary schools are the same as the building capacities because of the manner in which middle and high school students are scheduled. The following tables present a historical perspective of building capacities as well as instructional capacities for elementary schools.
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Table 4 – School Program Capacities School BHS GHS THS YHS YRA Total
School GMS QLMS TMS YMS Total
Earthman 1992 Building Capacities 878 Open 1996 972 1,154 N/A 3,004
Earthman 1992 Building Capacities Open 1996 455 657 558 1,670
FY04 Building Capacities
HIGH SCHOOLS FY17 Building Capacities
FY17 Instructional Capacities
Enrollment 9/30/2016
1,039 1,397 1,288 1,214 105 5,043
1,039 1,397 1,288 1,214 105 5,043
569 1,192 1,178 1,071 78 4,088
878 1,300 1,200 1,154 N/A 4,532
MIDDLE SCHOOLS
FY04 Building Capacities
FY17 Building Capacities
1,000 Renovation 1,000 558 2,558
FY17 Instructional Capacities
Enrollment 9/30/2016
1,215 681 1,178 982 4,056
881 462 853 791 2,987
1,215 681 1,178 982 4,056
*Where appropriate, the Virginia Department of Education ceiling of 20 students was used for middle school and high school calculations. ELEMENTARY SCHOOLS School
Earthman 1992 Building Capacities
FY04 Building Capacities
FY17 Building Capacities
FY17 Instructional Capacities
Enrollment 9/30/2016
Enrollment 9/30/2016 Pre-K Included
BMES
344
616
698
608
625
653
CES
435
708
708
630
559
574
DES
412
409
552
428
416
450
GBES*
437
685
703
608
640
N/A
MES
430
650
740
585
619
644
MVES
489
480
782
653
555
570
SES*
432
476
656
563
436
N/A
550
661
777
720
595
616
264
297
508
495
335
N/A
YES
474
510
734
630
687
712
Total
4,267
5,481
6,841
5,876
5,467
5,630
TES WMES*
2
*The asterisks indicate schools without a Pre-Kindergarten program. WMES FY17 capacities are effective as of January 1, 2017.
2.
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The following programs are worthy of note in the context of space utilization because the needs of these programs for space surpass other components of the program of studies. Special Education Computer Labs Use of Classrooms for NonInstructional Purposes Leased Space
Classrooms dedicated to special education and pre-school programs currently occupy classrooms at the elementary level, middle school level and high school level. The use of technology for instruction and for on-line SOL testing has increased the need for computer labs. As enrollment increases and division needs dictate, classrooms in some of our schools are used for other instructional purposes such as resource, enrichment (gifted instruction), and remediation. At Yorktown Middle School, seven classrooms are leased for use by the Center for Autism.
V. ATTENDANCE ZONE ANALYSIS The information in Exhibits 3 and 4 point to the elementary school attendance zones where developers are particularly active. However, not all new development will generate enrollment increases at the same rate. Some developments, (e.g., Reserve Apartments, and Villas at Yorktown) are intended for active seniors and will generate no increase in enrollment in corresponding schools. Other projects (e.g., Riverwalk Townes and Nelson’s Grant) are intended for an upscale market which typically brings in fewer school age children (0.12 per unit) than lower priced homes (0.53 per unit). The following attendance zones have the greatest potential for increased enrollment during the span of the FY18 FMP and beyond. • • • • •
Grafton Bethel Elementary School Magruder Elementary School Seaford Elementary School Waller Mill Elementary School Yorktown Elementary School
Choices for dealing with the corresponding capacity concerns or enrollment increases in certain elementary schools are provided in the following Section VI. Current attendance zones are presented in Attachment A.
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VI. STRATEGIES TO OPTIMIZE FACILITIES’ SUPPORT OF PROGRAM OF STUDIES Several criteria shape the School Board’s decisions for dealing with anticipated school enrollment increases in different sections of YCSD. A number of schools are situated on campuses that can accommodate only modest expansion of the building’s footprint. The School Board and Board of Supervisors have agreed that in order to meet the demands of increased enrollment, the first approach will be to review the feasibility of expanding existing schools, secondly to adjust attendance zone boundary lines to balance enrollment, and lastly, to construct new schools. Another less popular solution is the addition of portable classrooms, given available space. The School Board has set maximum enrollment parameters as follows: elementary schools – 700 students; middle schools – 700 to 1000 students; and high schools – 1200 to 1800 students per building. The following discussion of choices for dealing with increasing enrollment in different areas of YCSD is provided in an “if, then” format. These choices represent staff presentation of a comprehensive discussion of possibilities within the framework set by governing agreements and School Board policy. The specific recommendations for the FY18 CIP are presented in Section VIII. A. Choices 1. If enrollment projections for GBES exceed the instructional capacity during FY17 and beyond, then review enrollment projections for elementary schools in the lower county and balance enrollment accordingly. The development of Commonwealth Green and the Townhomes at Martin Farm create the possibility of increased enrollment. 2. If enrollment projections for MES exceed the instructional capacity during FY17 and beyond, then consider the construction of a new elementary school. The development of the Marquis property, the development of the Whittaker’s Mill property and an increase in the number of homes in Country Club Estates will significantly impact enrollment at MES. Additionally, 400 additional military personnel may be assigned to Naval Weapons Station housing, further impacting enrollment. 3. If enrollment projections for YES exceed the instructional capacity during FY17 and beyond, then consider the construction of a new elementary school. The development of Yorktown Arch and Nelson’s Grant as well as other planned residential developments in this attendance zone create the possibility of increased enrollment.
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In September 2016, the following numbers of students residing in Navy housing attend the schools indicated below: Yorktown Elementary School Yorktown Middle School York High School SUBTOTAL TOTAL
88 23 18 12 9
Magruder Elementary School Queens Lake Middle Bruton High School 271
78 37 27 14 2
B. Attendance Zone Adjustments Specific recommendations for modifying school attendance zone boundaries will be prepared by a consultant and reviewed and discussed by a committee comprised of staff and community members in FY17. Subsequently, the recommendations will be presented to the School Board for approval. Convening the Attendance Balancing Committee in FY17 rather than later, appears to be a sound choice. Currently, elementary school children living in this compact area (Four Seasons Apartments, The Gables, Bethel Mobile Home Park and Belmont Apartments) attend one of three schools: Coventry Elementary School, Mount Vernon Elementary School, or Tabb Elementary School. This committee should be asked to examine methods to eliminate the checkerboard pattern of elementary school attendance zones along Rt. 134, east of Big Bethel Road, as well as the impacts of residential development on existing elementary schools. Changes to elementary attendance zones in the Bruton area beyond the rezoning of the Naval Weapons Station cannot be easily accomplished by virtue of the geography of this area. The suggested adjustments to the elementary attendance zones will not change the pattern of contiguous attendance zones for the secondary schools. VII. DEFERRED MAINTENANCE NEEDS The effort to maintain the current physical plant in good condition relies on funds from the general operating budget of each fiscal year, the CIP budget for maintenance projects that exceed $30,000 and miscellaneous funds appropriated by the General Assembly for capital purposes. The capital maintenance projects scheduled in the CIP represent staff’s forecast of efforts needed to maintain buildings and associated systems in good condition. This schedule of major maintenance projects represents the known primary maintenance needs in the York County School Division. An assessment of each school building physical condition is provided in Exhibit 5.
14
VIII. AMENDMENTS TO CAPITAL CONSTRUCTION PROJECTS PREVIOUSLY APPROVED The proposed schedule and scope of capital construction projects should meet the needs for additional classroom space through FY23. Amendments have been made to the FY18 Facility Master Plan to better reflect facility needs. Following are the material amendments by school type: A. ELEMENTARY SCHOOLS • movement of Coventry Elementary window replacement from FY19 to FY18 • movement of Coventry Elementary roof replacement from FY20 to FY18 • movement of Coventry Elementary HVAC replacement from FY21 to FY18 and increase from $600, 000 to $700,000 due to change in system type • movement of Dare Elementary breezeway enclosure from FY19 to FY18 to increase security • movement of Dare Elementary parking lot expansion from FY19 to FY20 and increase from $315,000 to $520,000 due to change in scope and size • movement of Dare Elementary gym floor replacement from FY20 to FY18 and increase from $60,000 to $70,000 based on current pricing levels • movement of Magruder Elementary parking lot expansion from FY21 to FY20 • movement of Mount Vernon Elementary breezeway enclosure from FY19 to FY18 • movement of Mount Vernon Elementary bus loop and parking lot repaving from FY21 to FY18 • movement of Mount Vernon Elementary HVAC replacement (Phase 1) from FY19 to FY20 • increase of Seaford Elementary parking lot expansion from $300,000 to $310,000 for budget alignment • movement of Seaford Elementary window replacement from FY22 to FY21 due to poor condition • movement of Seaford Elementary expansion from FY23 to FY21 • movement of Tabb Elementary window and door replacement from FY19 to FY18 due to poor condition • movement of Tabb Elementary metal roof replacement from FY22 to FY18 due to age of the roof B. MIDDLE SCHOOLS • movement of Queens Lake Middle six classroom addition from FY21 to FY22 and reduction from $2,650,000 to $2,600,000 for budget alignment
15
C. GRAFTON COMPLEX • reduction of Grafton Middle HVAC replacement in FY21 from $3,250,000 to $2,980,000 due to change in approach for system replacement • movement of Grafton High HVAC replacement from FY20 to FY18 • redistribution of funding for Grafton Complex roof replacement and coating in FY18 to other projects • movement of Grafton Offices reorientation from FY20 to FY18 to enhance school security • movement of Grafton Complex cooling tower replacement from FY19 to FY18 due to poor condition D. HIGH SCHOOLS • movement of Bruton High locker room renovations from FY22 to FY23 • reduction of York High roof replacement/coating (phase I) in FY 19 from $1,325,000 to $1,240,000 for budget alignment • increase of York High roof replacement/coating (phase II) in FY 20 from $330,000 to $415,000 for budget alignment E. OTHER PROJECTS • increase of Kitchen Equipment replacement in FY22 from $334,000 to $340,000 for budget alignment • movement of Bailey Field synthetic turf replacement from FY22 to FY23 • reduction of funding for Temporary Modular Classrooms in FY19 from $1,150,000 to $200,000 • reduction of funding for Temporary Modular Classrooms in FY20 from $400,000 to $200,000 • reduction of funding for Temporary Modular Classrooms in FY21 from $300,000 to $200,000 • redistribution of $300,000 of funding for Temporary Modular Classrooms in FY22 to other projects • movement of the new elementary school funding, $18,000,000, from FY18 to FY19 • movement of new elementary school funding, $9,200,000, from FY19 to FY20
16
IX. RECOMMENDED NEW PROJECTS FOR FY23 In addition to the aforementioned projects, several projects have been included in the FY18 Facility Master Plan that were not included in the FY17 Facility Master Plan. The recommended new projects and the calculated ages of the equipment/materials are: • placement of Dare Elementary roof coating in FY23 for $600,000 to extend life of the roof • placement of Queens Lake Middle locker room renovation in FY23 for $300,000 due to the condition • placement of Tabb Middle HVAC replacement in FY23 due to the age of equipment • placement of Tabb Middle locker room renovation in FY23 for $300,000 due to the condition • placement of Bruton High restroom renovations in FY23 for $350,000 due to the condition • placement of Division Wide fiber optic network (phase 1) in FY23 for $5,000,000
X.
FY18 BUDGET ESTIMATES FOR SCHEDULED PROJECTS Construction project costs have fluctuated during the past year. YCSD staff adjusted budget amounts in an effort to anticipate changes in construction costs. As labor costs rise and material costs continue to fluctuate, project cost projections will be adjusted accordingly during the preparation of the FY18 FMP.
XI. SUMMARY FY18 FMP modifications are presented in Table 4. This table presents a graphic summary of the capital maintenance projects modifications and additions discussed above. Additionally, Table 4 presents a summary of proposed modifications and additions to capital construction projects included in the FY18 edition of the FMP.
17
Table 5 – Six-Year Facility Master Plan SCHOOL/PROJECT
FY17E
FY18
FY19
FY20
FY21
FY22
FY23
TOTAL
ELEMENTARY SCHOOL PROJECTS Coventry Elementary Replace windows & create security vestibule Coventry Elementary Metal roof replacement
375,000 1,200,000
1,200,000
1,200,000 600,000
Coventry Elementary Replace classroom additions HVAC
700,000
Dare Elementary Enclose breezeway
300,000
300,000
315,000
Dare Elementary Replace gym HVAC system
520,000
315,000 520,000
85,000
85,000
60,000
60,000 70,000
70,000
Dare Elementary Coat low slope roof
600,000 300,000
Magruder Elementary Expand parking lot
300,000 350,000
Mt. Vernon Elementary Enclose breezeway
350,000
Mt. Vernon Elementary Repave bus loop and parking lot
130,000
Mt. Vernon Elementary - Replace HVAC (Phase I)
600,000 700,000
300,000
Dare Elementary & SBO Expand parking lot
Dare Elementary Replace gym floor
375,000
375,000
600,000 300,000 350,000
130,000 1,250,000 1,250,000
130,000 1,250,000
18
Table 5 – (continued) SCHOOL/PROJECT
FY17E
FY18
FY19
FY20
FY21
FY22
FY23
TOTAL
ELEMENTARY SCHOOL PROJECTS - Continued Seaford Elementary Coat low slope roof
550,000
550,000
Seaford Elementary Expand parking lot
310,000
310,000
-
Seaford Elementary Replace gym HVAC
85,000
85,000
600,000
Seaford Elementary -Replace windows
-
600,000 Seaford Elementary Expansion Tabb Elementary Replace HVAC equip & controls
3,500,000
600,000
-
600,000
600,000 -
Tabb Elementary Repave front parking lot
100,000
100,000 1,050,000
Tabb Elementary Metal roof replacement
Yorktown Elementary Expand parking lot & bus loop
3,500,000
4,050,000
Tabb Elementary Replace windows & doors
Yorktown Elementary Roof Replacement
600,000 3,500,000
1,050,000
1,050,000 -
1,050,000
275,000
275,000
19
Table 5 – (continued) SCHOOL/PROJECT
FY17E
FY18
FY19
FY20
FY21
FY22
FY23
TOTAL
MIDDLE SCHOOL PROJECTS -
Queens Lake Middle Expand bus loop and parking lot
425,000
Queens Lake Middle 6 Classroom addition
Tabb Middle Replace shingled roof
300,000 110,000
1,375,000
1,375,000 2,500,000
2,500,000
300,000
300,000
-
Tabb Middle Renovate locker rooms
Yorktown Middle Renovate locker rooms
2,600,000 300,000
Tabb Middle Replace HVAC equip & controls
Yorktown Middle Repave side parking lot & replace lights
2,650,000 2,600,000
Queens Lake Middle Renovate locker rooms Tabb Middle Repaint entire building
425,000
2,650,000
175,000
175,000 300,000
300,000
20
Table 5 – (continued) SCHOOL/PROJECT
FY17E
FY18
FY19
FY20
FY21
FY22
FY23
TOTAL
GRAFTON COMPLEX PROJECTS -
Grafton Middle Replace HVAC equip & controls
2,980,000 3,500,000
Grafton High Replace HVAC equip & controls Grafton Complex Repaint entire building Grafton Complex Replace/coat low slope roof Grafton Complex Reorient main offices for security Grafton Complex Replace cooling towers Grafton Complex Repave parking lot Grafton Complex Replace auxiliary gym rubber floor
2,980,000 -
3,500,000
3,500,000 -
260,000
1,000,000
1,000,000
2,000,000
150,000
-
150,000
150,000 375,000
-
375,000
375,000 500,000
500,000 -
80,000
80,000
21
Table 5 – (continued) SCHOOL/PROJECT
FY17E
FY18
FY19
FY20
FY21
FY22
FY23
TOTAL
HIGH SCHOOL PROJECTS Bruton High Resurface rubberized track Bruton High Area bus parking lot
185,000
850,000
850,000 350,000
Bruton High Renovate locker rooms
350,000 350,000 350,000
Tabb High Replace fire alarm system
240,000
Tabb High Replace windows
125,000
Tabb High Renovate restrooms
350,000 -
Tabb High Renovate locker rooms
Tabb High Replace HVAC equip & controls
350,000 -
Bruton High Renovate restrooms
Tabb High Repave parking lot
-
350,000 240,000 125,000 100,000
100,000 3,600,000
3,600,000
350,000
350,000
-
22
Table 5 – (continued) SCHOOL/PROJECT
FY17E
FY18
FY19
FY20
FY21
FY22
FY23
TOTAL
HIGH SCHOOL PROJECTS - Continued -
York High Replace/coat low slope roof (Phase I)
125,000
York High Replace interior doors
220,000
1,240,000
1,240,000 -
York High Renovate locker & team rooms
650,000
650,000 -
York High Replace/coat low slope roof (Phase II)
415,000
York High School Annex Replace windows, doors, HVAC, lights & ceilings
415,000 450,000
450,000
Table 5 – (continued)
23
SCHOOL/PROJECT
FY17E
FY18
FY19
FY20
FY21
FY22
FY23
TOTAL
OTHER PROJECTS -
Operations Complex Replace maintenance HVAC
40,000
Operations Complex Replace IT warehouse HVAC
35,000
40,000 35,000 -
Kitchen Equipment 5 schools
340,000
340,000 -
Various Schools Hot water system upgrades
350,000
350,000 250,000
Bailey Field Replace synthetic turf
250,000
300,000
Temporary modular classrooms
1,000,000
200,000
200,000
200,000
200,000
60,000
30,000
90,000
300,000 800,000 -
Video Services Equip replacement (YCSD Portion)
75,000
255,000 -
All School Division Buildings Fiber Optic network - Phase I
5,000,000 13,800,000
New Elementary School (500 student classroom capacity) (700 student core capacity) TOTAL CAPITAL PROJECTS - CURRENT YEAR
250,000
13,800,000 9,000,000
9,000,000
5,000,000
9,200,000
17,500,000
9,200,000 15,000,000
23,000,000 9,000,000
7,500,000
9,650,000
67,650,000
24
Exhibit 1 – Important Agreements between York County School Board and York County Board of Supervisors Affecting the Physical Plant •
Agreement between York County School Board and York County Board of Supervisors, dated June 23, 1992, on maintaining the fields and grounds of schools in York County School Division. The agreement provides that capital improvements to elementary and middle school grounds will flow from coordinated staff planning.
•
Memorandum of Understanding between the York County School Board and the York County Board of Supervisors, dated August 5, 1993, in which the Boards agree to the following general guidelines regarding school construction decisions. 1. Existing buildings will be expanded as the preferred means of obtaining needed student capacity, rather than constructing new buildings. 2. The Comprehensive Plan shall include the following program capacities for planning purposes: elementary school – 700; middle school – 1000; high school – 1200 to 1800. (Subsequently, the Boards agreed that Grafton High School would be designed for a 1300 program capacity.) 3. Renovation projects should be planned and funded to accommodate projected needs for the next decade following renovation. 4. Renovation projects shall be designed to optimize the use of school sites for community recreational purposes. (Subsequent practice has focused this effort on elementary and middle schools, with high schools exempted from generalized community use for recreation.) 5. New buildings will exclude flat roofs (devoid of tapered insulation). 6. When a cost analysis warrants, temporary classroom units will be purchased or acquired by lease/purchase agreements rather than simply leased.
•
Memorandum of Understanding between York County School Division Superintendent and York County Administrator, dated January 21, 1997, on coordinated staff work, in which these officials agreed that: 1. York County planners would provide demographic projections for the use of York County School Division staff in preparing recommendations for the CIP and for the annual operating budget. 2. County staff and School Division staff would coordinate planning of FMP construction projects that affected the community recreational attributes of school grounds. 3. County and School Division staff would coordinate planning of FMP maintenance projects where coordination would provide cost savings to County and School Division CIP budgets.
•
Agreement between York County School Board and York County Board of Supervisors, dated August 25, 1997, on optimizing use of schools and park facilities for all York County citizens, in which the Boards agreed that the York County staff would manage the use of playing fields and grounds and gyms at elementary and middle schools outside of the regular school day. (Management of high school facilities is vested in the high school principal.)
25
Exhibit 2 – York County Planning Division Summary of Residential Data Affecting School Enrollment
26
27
28
29
30
31
Exhibit 3 – Active Residential Developments in School Attendance Zones ACTIVE (Platted Subdivision or approved Site Plan) School Zone
Dare Dare Total DES GraftonBethel GraftonBethel GraftonBethel Total GBES Magruder Total MES Mt. Vernon Mt. Vernon Mt. Vernon Mt. Vernon Total MVES Seaford Total SES Waller Mill Waller Mill Waller Mill Waller Mill Total WMES Yorktown Yorktown Yorktown
Housing Development
Hidden Harbor Hunter Estates
Location
Hidden Harbor Lane Ilex Drive
Lots/ Units
COs as of 9/1/16
5 7
Future Units
0 7
5 0 5
Commonwealth of York Patrick's Creek Estates (Owen's Fen)
Commonwealth Drive
324
324
0
Patrick's Creek Rd
9
6
3
Ray's Cove
Patrick's Creek Rd
4
4
0
3 Washington Ridge Ambrits Point Shallow Marsh Tabb Meadows Taylor Farms
Bethune Drive
23
13
10
6 3 13 51
10 6 4 1 3
3
0
14 3
82 109
44 91
3 38 18
Mooretown Road
47
47
0
Mooretown Road
94
1
93
Yorktown Road Calthrop Neck Road Big Bethel Road Yorktown Road
Sparrer Point
Sunset Drive
The Oaks at Fenton's Mill Skimino Landing Estates The Reserve at Williamsburg SFD The Reserve at Williamsburg SFA
Fenton Mill Rd Skimino Road
12 7 14 54
149 Nelson's Grant Townhouses Nelson's Grant Condominiums Sterling Springs
Route 17/Battle Road Route 17/Battle Road Taliaferro Road
66 46 34
46 6 27
20 40 7
Total YES TOTAL
67 251
32
Exhibit 4 – Planned Residential Developments by Attendance Zone PLANNED (Under Review) Housing Development
Pleasantville Total CES Little Harbor Total DES Mainstay Condominiums at Commonwealth Townhomes at Martin Farm Total GBES Country Club Acres, Sec, 5, Phases 2 & 3 James York Plaza Subdivision Whittaker’s Mill Townhouses Whittaker’s Mill - SFD Total MES Lotz Acres Estate, Sec. 4-A Total MVES Osborn Landing Yorktown Crescent Townhouses Total SES Burgesses Quarters Fenton Mill 200 Total WMES Barham Trace Battlefield Bluffs Huntfield Rose Hill, phase 1 Rose Hill, remainder Silverlake
Location
Militia Court Ship Point Road
School Zone
Future Units
Coventry
7 7 13
Dare
13 Commonwealth Drive Grafton Drive
Grafton-Bethel Grafton-Bethel
94 78 172
Tam-O-Shanter Boulevard Hubbard Lane Penniman Road Penniman Road Heavens Way Seaford Road Route 17/Route 1050
Bypass Road Fenton Mill Rd Goosley Road Crawford Road Crawford & Goosley Roads Baptist Road Baptist Road Maple Road
Magruder Magruder Magruder Magruder
66 5 106 114
Mt. Vernon
291 15
Seaford Seaford
15 16 28
Waller Mill Waller Mill
44 97 11
Yorktown Yorktown Yorktown Yorktown Yorktown Yorktown
108 7 93 7 39 203 12
Total YES
361
TOTAL
1,011
33
Exhibit 5 – School Building Assessment Reports These reports present the assessments of the school buildings as of August 31, 2016. BETHEL MANOR ELEMENTARY SCHOOL COMPONENT
CONDITION
ROOF 2002 Addition 300/400 Hallways HVAC 2002 Addition 300/400 Hallways BUILDING ENVELOP Doors, windows, fascia 2002 Addition
Good Poor
Replacement scheduled for 2017
Good Poor
Replacement scheduled for 2017
Good
300/400 Hallways Walls (Painting) PLUMBING 2002 Addition 300/400 Hallways FLOORS ELECTRICAL
Poor Good/Poor Good Poor Good
2002 Addition 300/400 Hallways SECURITY & ALARMS ENERGY MANAGEMENT SYSTEM
Good Fair Good Fair
MISCELLANEOUS FIXTURES/EQUIPMENT CONCRETE & PAVEMENT Sidewalks Bus Loop Parking Lot GROUNDS Playground Equipment Paved Athletic Surfaces Athletic Fields
COMMENT
Fair Good Good Good Good Poor Good
Window replacement scheduled for 2017 Install security vestibule in 2017
Replacement scheduled for 2017 Main electrical switchgear to be upgraded in 2017 Upgrade scheduled for 2017 Upgrade scheduled for 2017 Café Bi-fold doors need to be repaired
Additional parking capacity needed
Need to be repaved
COVENTRY ELEMENTARY SCHOOL
34
COMPONENT ROOF Metal Built Up Low Slope Gym HVAC Original Building 1996 Additions BUILDING ENVELOP Doors, windows, fascia Original Building 1996 Additions Walls (Painting) PLUMBING FLOORS ELECTRICAL SECURITY & ALARMS ENERGY MANAGEMENT SYSTEM MISCELLANEOUS FIXTURES/EQUIPMENT CONCRETE & PAVEMENT Sidewalks Bus Loop Parking Lot GROUNDS Playground Equipment Paved Athletic Surfaces Athletic Fields
CONDITION Poor Satisfactory Excellent Excellent Fair
Poor Good Good Good Good Good Good Good Good
COMMENT Replacement recommended FY18
Replacement recommended FY18
Window seals have failed, glass is cloudy, replacement recommended FY18 Painted in 2013
Enclosed gym breezeway in 2013
Good Good Good Good Good Good
35
DARE ELEMENTARY SCHOOL COMPONENT
CONDITION
ROOF Original Building Gym 2009 Additions HVAC Original Building Gym 2009 Additions BUILDING ENVELOP Doors, windows, fascia Original Building 2009 Additions Walls (Painting) PLUMBING FLOORS ELECTRICAL SECURITY & ALARMS ENERGY MANAGEMENT SYSTEM MISCELLANEOUS FIXTURES/EQUIPMENT CONCRETE & PAVEMENT Sidewalks Bus Loop Parking Lot GROUNDS Playground Equipment Paved Athletic Surfaces Athletic Fields
Satisfactory Good Good
COMMENT Few blisters- roof needs to be coated Some granule degradation startingneeds to be coated
Excellent Satisfactory Excellent
Excellent Excellent Good Good Good Good Good Good Good
Need to enclose gym breezeway
Excellent Good Good
Repairs completed in 2015 Needs to be redesigned Need additional parking
Good Excellent/Fair Good
Basketball court repaved in 2016
36
GRAFTON BETHEL ELEMENTARY SCHOOL COMPONENT ROOF HVAC BUILDING ENVELOP Doors, windows, fascia Walls (Painting) PLUMBING FLOORS ELECTRICAL
CONDITION Excellent Good Excellent Excellent Excellent Good Good
SECURITY & ALARMS ENERGY MANAGEMENT SYSTEM
Good Good
MISCELLANEOUS FIXTURES/EQUIPMENT CONCRETE & PAVEMENT Sidewalks Bus Loop Parking Lot GROUNDS Playground Equipment Paved Athletic Surfaces Athletic Fields
Good Excellent Good Good
COMMENT Entire roof replaced in 2013-14
Painted in 2014-15 Renovated large restrooms in 2015
Installed electric strike hardware on interior lobby doors 2016 Classroom doors and casework replaced 2015 Most replaced in 2015
Good Good Good
37
MAGRUDER ELEMENTARY SCHOOL COMPONENT ROOF HVAC Original Building 1997/2008 Additions BUILDING ENVELOP Doors, windows, fascia Walls (Painting) PLUMBING FLOORS ELECTRICAL SECURITY & ALARMS ENERGY MANAGEMENT SYSTEM
CONDITION Excellent
COMMENT New metal roof 2014, new gym roof in 2015
Excellent Good
Replaced in 2015
Excellent Excellent Good Good Good Good Good
New windows in 2015 Painted inside and out in 2015 New restroom sinks in 2015 Replaced gym floor 2016
MISCELLANEOUS FIXTURES/EQUIPMENT CONCRETE & PAVEMENT Sidewalks Bus Loop Parking Lot GROUNDS Playground Equipment
Good
Paved Athletic Surfaces Athletic Fields
Good Good
Installed security vestibule 2015 Sprinkler system installed in 2015, enclosed gym breezeway
Good Good Good Good Modular Building placed on back basketball court in 2016
38
MOUNT VERNON ELEMENTARY SCHOOL COMPONENT ROOF Original Building 2010 Addition HVAC Original Building 2010 Addition BUILDING ENVELOP Doors, windows, fascia Walls (Painting) PLUMBING FLOORS ELECTRICAL SECURITY & ALARMS ENERGY MANAGEMENT SYSTEM MISCELLANEOUS FIXTURES/EQUIPMENT CONCRETE & PAVEMENT Sidewalks Bus Loop Parking Lot GROUNDS Playground Equipment Paved Athletic Surfaces Athletic Fields
CONDITION Good Good
Good/Fair Good
Good/Fair Good Good/Excellent Good Good Good Good Good Fair Fair
COMMENT Some leaks along A wing hallway
A wing recommend moving to FY20 B wing replacement delayed beyond FY23
Exterior lighting is being replaced
Need to enclose breezeway
Need repaving Need repaving
Good Good Good
39
SEAFORD ELEMENTARY SCHOOL COMPONENT ROOF Original Building Gym 2014 Addition HVAC Original Building Gym 2014 Addition BUILDING ENVELOP Doors, windows, fascia Original Building Gym 2014 Addition Walls (Painting) PLUMBING FLOORS ELECTRICAL SECURITY & ALARMS ENERGY MANAGEMENT SYSTEM MISCELLANEOUS FIXTURES/EQUIPMENT CONCRETE & PAVEMENT Sidewalks Bus Loop Parking Lot GROUNDS Playground Equipment Paved Athletic Surfaces Athletic Fields
CONDITION Fair Good Excellent Good Good Excellent
Poor Good Excellent Good Good Good/Excellent Good Good Good Fair Good Good Fair
COMMENT Roof needs to be coated
Gym compressors replaced summer 2016
Original windows and doors need replacement
Original building repainted in 2015
Casework needs replacement
Parking lot drainage repaired summer in 2016, additional parking needed
Good Good Good
40
TABB ELEMENTARY SCHOOL COMPONENT
CONDITION
ROOF Original Building Gym 2013 Addition HVAC
Fair Good Excellent
Original Building Gym 2013 Addition BUILDING ENVELOP Doors, windows, fascia
Fair Good Excellent
Original Building Gym 2103 Addition Walls (Painting) PLUMBING FLOORS ELECTRICAL SECURITY & ALARMS ENERGY MANAGEMENT SYSTEM MISCELLANEOUS FIXTURES/EQUIPMENT CONCRETE & PAVEMENT Sidewalks Bus Loop Parking Lot GROUNDS Playground Equipment Paved Athletic Surfaces Athletic Fields
Poor Good Excellent Excellent/Fair Good Good/Excellent Good Good Good Fair Good Good Fair/Good
COMMENT Recommend roof replacement in FY18
HVAC scheduled to be replaced in FY17
Recommend doors/windows replacement in FY18
Front parking lot lights replaced
Casework needs replacement
Front parking lot to be repaved in FY21
Good Good Good
41
WALLER MILL ELEMENTARY FINE ARTS MAGNET SCHOOL COMPONENT ROOF HVAC BUILDING ENVELOP Doors, windows, fascia Walls (Painting) PLUMBING FLOORS ELECTRICAL SECURITY & ALARMS ENERGY MANAGEMENT SYSTEM MISCELLANEOUS FIXTURES/EQUIPMENT CONCRETE & PAVEMENT Sidewalks Bus Loop Parking Lot GROUNDS Playground Equipment Paved Athletic Surfaces Athletic Fields
CONDITION New/Fair New
COMMENT Part of the roof needs repair HVAC replaced 2016
New New New/Good New New/Good New New Good
All windows replaced 2016 All interior walls painted 2016 All main restrooms renovated 2016 All floor tile replaced 2016 Main switchboard replaced 2016 All systems replaced 2016 System replaced in 2016
New Excellent New Good Poor Good
Inaccessible during construction Needs to be resurfaced
Building is currently under renovation/additions.
42
YORKTOWN ELEMENTARY MATH, SCIENCE & TECHNOLOGY MAGNET SCHOOL COMPONENT ROOF Original Building Gym 2009 Addition HVAC Original Building Gym 2009 Addition BUILDING ENVELOP Doors, windows, fascia Original Building Gym 2009 Addition Walls (painting) PLUMBING FLOORS ELECTRICAL SECURITY & ALARMS ENERGY MANAGEMENT SYSTEM MISCELLANEOUS FIXTURES/EQUIPMENT CONCRETE & PAVEMENT Sidewalks Bus Loop
CONDITION
COMMENT
Fair Fair Good
Roof to be replaced in FY17 Roof to be repaired/coated in FY17
Fair Good Good
HVAC replacement in FY17
Good Poor Good Poor Good/Fair Good Good/Poor Good Good Good Good Good
Parking Lot GROUNDS Playground Equipment
Fair Good
Paved Athletic Surfaces Athletic Fields
Fair Good
Windows are leaking Painting scheduled in FY17 Main restrooms need renovation Need to replace main electrical switchgear
Repairs completed in 2015 Additional parking scheduled for FY20
Modular classroom building is sitting on paved area
43
QUEENS LAKE MIDDLE SCHOOL COMPONENT ROOF Original Building Gym 2004 Addition HVAC BUILDING ENVELOP Doors, windows, fascia Walls (Painting) PLUMBING FLOORS ELECTRICAL SECURITY & ALARMS ENERGY MANAGEMENT SYSTEM MISCELLANEOUS FIXTURES/EQUIPMENT CONCRETE & PAVEMENT Sidewalks Bus Loop Parking Lot GROUNDS Paved Athletic Surfaces Athletic Fields
CONDITION
COMMENT
Satisfactory Good Satisfactory Good Good Satisfactory Good Good Good Good Good Fair Good Poor Fair
Restrooms need renovation Side parking lot lights replaced 2016
Locker rooms need renovation
Need additional bus parking; safety issue Need additional parking
Good Good
44
TABB MIDDLE SCHOOL COMPONENT
CONDITION
Original Building Gym HVAC BUILDING ENVELOP Doors, windows, fascia Walls (Painting) PLUMBING FLOORS ELECTRICAL SECURITY & ALARMS ENERGY MANAGEMENT SYSTEM MISCELLANEOUS FIXTURES/EQUIPMENT CONCRETE & PAVEMENT Sidewalks Bus Loop Parking Lot GROUNDS Paved Athletic Surfaces Athletic Fields
Fair Satisfactory Good
COMMENT
ROOF
Good Excellent Good Good Good Good Good Good
Leaks in valleys and premature asphalt shingle deterioration Chiller replaced 2016
Repainted in 2016
Good Good Excellent Good Good
45
YORKTOWN MIDDLE SCHOOL/YORK RIVER ACADEMY COMPONENT ROOF HVAC BUILDING ENVELOP Doors Doors (Auditorium) Windows Fascia Walls (Painting) PLUMBING FLOORS ELECTRICAL SECURITY & ALARMS ENERGY MANAGEMENT SYSTEM MISCELLANEOUS FIXTURES/EQUIPMENT CONCRETE & PAVEMENT Sidewalks Bus Loop Parking Lot
CONDITION Good Good Good Satisfactory Good Good Satisfactory Good Good Good Good Good Fair Good Good Unsatisfactory
COMMENT Roof recoated in 2014
Locker rooms need renovation
Side parking lot needs expansion and correct drainage
46
GRAFTON SCHOOL COMPLEX COMPONENT
CONDITION
ROOF
Fair/Good
HVAC BUILDING ENVELOP
Fair/Poor
Doors, windows, fascia Walls (Painting) PLUMBING FLOORS ELECTRICAL SECURITY & ALARMS ENERGY MANAGEMENT SYSTEM MISCELLANEOUS FIXTURES/EQUIPMENT CONCRETE & PAVEMENT Sidewalks Bus Loop Parking Lot GROUNDS Paved Athletic Surfaces Athletic Fields
Poor/Good Excellent Good Good/Poor Good Excellent Good Good Excellent Fair Good Good Good
COMMENT Roof repairs started in 2015, additional repairs and coating are underway Recommend GHS replacement in FY18, GMS in FY21 Exterior doors need replacement/ windows caulked in 2016 Entire building repainted in 2016 Auxiliary gym needs new floor
Repaired sidewalks in 2015 Needs repaving Repaving recommended FY21
Track resurfaced in 2015
47
BRUTON HIGH SCHOOL COMPONENT ROOF HVAC BUILDING ENVELOP
CONDITION Fair Good
Doors, windows, fascia Walls (Painting) PLUMBING FLOORS ELECTRICAL SECURITY & ALARMS ENERGY MANAGEMENT SYSTEM MISCELLANEOUS FIXTURES/EQUIPMENT CONCRETE & PAVEMENT
Good Fair Good Good Good Good Good Good
Sidewalks Bus Loop
Good Fair
Parking Lot GROUNDS Paved Athletic Surfaces Athletic Fields
Good/Fair
COMMENT Rapid degradation of granules; roof in need of recoating
Fascia repair needed to increase building energy efficiency Restrooms need renovation
Locker rooms need renovation Minor repair needed at front entrance Needs repaving Main parking lot and entrance/exit road is older and in fair condition
Good Good/Poor
Track scheduled to be resurfaced in 2017
48
TABB HIGH SCHOOL COMPONENT ROOF Metal Low Slope Roof HVAC BUILDING ENVELOP Doors Windows Fascia Walls (Painting) PLUMBING FLOORS ELECTRICAL SECURITY & ALARMS ENERGY MANAGEMENT SYSTEM MISCELLANEOUS FIXTURES/EQUIPMENT CONCRETE & PAVEMENT Sidewalks Bus Loop Parking Lot GROUNDS Paved Athletic Surfaces Athletic Fields
CONDITION Satisfactory Satisfactory Fair Poor Poor Satisfactory Poor Good Good Good Good Fair
COMMENT Experiencing several leaks
New water heater installed in 2016
Good
Locker rooms and large restrooms need renovation
Good Poor Fair
Needs repaving Needs repaving
Good Good
Track resurfaced in 2015
49
YORK HIGH SCHOOL CAMPUS - YORK HIGH SCHOOL COMPONENT ROOF HVAC BUILDING ENVELOP Doors (Exterior) Windows Fascia Walls (Painting) PLUMBING FLOORS ELECTRICAL SECURITY & ALARMS ENERGY MANAGEMENT SYSTEM MISCELLANEOUS FIXTURES/EQUIPMENT Locker Rooms Restrooms Doors (Interior) CONCRETE & PAVEMENT Sidewalks Bus Loop Parking Lot
CONDITION Poor Good Good/Excellent Good Good Satisfactory Fair Good Good Good Good Poor Poor Poor Good Fair Fair
COMMENT Roof replacement scheduled FY19
No hot water to restroom sinks Auxiliary gym floor replaced in 2015
Locker rooms need renovation Restrooms need renovation
Need to expand bus loop Need additional parking
50
YORK HIGH SCHOOL CAMPUS - TV STUDIO/LLLC/PRINT SHOP COMPONENT ROOF HVAC BUILDING ENVELOP Doors Windows Fascia Walls (Painting) PLUMBING FLOORS ELECTRICAL SECURITY & ALARMS ENERGY MANAGEMENT SYSTEM MISCELLANEOUS FIXTURES/EQUIPMENT CONCRETE & PAVEMENT Sidewalks Parking Lot
CONDITION Satisfactory Poor Poor Poor Good Fair Poor Satisfactory Unsatisfactory Good Good Satisfactory Satisfactory Fair
COMMENT Needs coating Print shop needs fresh air Need replacement Need replacement
Restrooms need renovation Old, inefficient T-12 light fixtures
Need additional parking
51
SCHOOL BOARD OFFICE COMPONENT ROOF HVAC BUILDING ENVELOP Doors Windows Fascia Walls (Painting) BASEMENT PLUMBING FLOORS ELECTRICAL SECURITY & ALARMS ENERGY MANAGEMENT SYSTEM MISCELLANEOUS FIXTURES/EQUIPMENT CONCRETE & PAVEMENT Sidewalks Parking Lot
CONDITION Good Good
COMMENT
Good Good Good Good Poor Good Good Good Good Good Good
Standing water on floor when it rains
Fire alarm system upgrade 2016
Good Fair
Needs repair and additional parking
52
OPERATIONS COMPLEX - BUS ADMINISTRATION/GARAGE COMPONENT ROOF Admin Office Shop HVAC BUILDING ENVELOP Doors Windows Walls (Painting) PLUMBING FLOORS ELECTRICAL SECURITY & ALARMS ENERGY MANAGEMENT SYSTEM MISCELLANEOUS FIXTURES/EQUIPMENT CONCRETE & PAVEMENT Parking Lot
CONDITION
COMMENT
Good Fair Fair Good Good Good Fair Good Satisfactory Good Good Satisfactory
Need to eliminate lift station and put in new sewer main
Good
53
OPERATIONS COMPLEX - IT WAREHOUSE COMPONENT ROOF HVAC BUILDING ENVELOP Doors Windows Fascia Walls (Painting) PLUMBING FLOORS ELECTRICAL SECURITY & ALARMS ENERGY MANAGEMENT SYSTEM MISCELLANEOUS FIXTURES/EQUIPMENT CONCRETE & PAVEMENT Sidewalks
CONDITION Good Good
COMMENT
Good Good Good Good Good Good Good Good Good Good Good
54
OPERATIONS COMPLEX - MAINTENANCE/WAREHOUSE COMPONENT ROOF Metal Building Warehouse HVAC BUILDING ENVELOP Doors Windows Fascia Walls (Painting) PLUMBING FLOORS ELECTRICAL SECURITY & ALARMS ENERGY MANAGEMENT SYSTEM MISCELLANEOUS FIXTURES/EQUIPMENT CONCRETE & PAVEMENT Parking Lot
CONDITION
COMMENT
Poor Good Fair Fair Fair Fair Fair Satisfactory Fair Poor Good Fair Good Good Good
55
Exhibit 6 - CIP Project Cost Worksheets CIP PROJECT COST WORKSHEET
CONSTRUCTION FY2019
PROJECT NAME: NEW ES 500 STUDENTS A&E
COST COMPONENT
1
Design & Administration
2
Special Insp. & Testing
FACTOR
INFO REFERENCE
% of const. costs
PROJECTED COST 2,300,000
$/ project
175,000
BUILDING 1
SITE WORK
$/sqft
2
NEW/RENOVATED STRUCTURE
$/sqft
3
TELECOMUNNICATIONS & DATA
4
3,250,000 Dodges/Means
15,000,000
Cable for voice/video/data
$/building
Recent Construction Costs
300,000
Data network infrastructure
$/building
Recent Construction Costs
200,000
Telephone equipment
$/building
Recent Construction Costs
75,000
Building Automation System
$/building
Recent Construction Costs
200,000
Fire & Security Alarm Systems
$/building
Recent Construction Costs
195,000
Security Camera System
$/building
Recent Construction Costs
75,000
Dominion Virginia Power
$/building
Recent Construction Costs
60,000
Verizon
$/building
Recent Construction Costs
25,000
Cox Cable
$/building
Recent Construction Costs
20,000
Newport News Waterworks Hampton Roads Sanitation District
$/building $/building
Recent Construction Costs Recent Construction Costs
30,000 40,000
UTILITIES
CONTINGENCY FUND TOTAL FOR STRUCTURE & SYSTEMS: OTHER PROJECT COSTS 5
1
Storm Water Management
2
VDOT Road Improvements
% of const. costs
1,800,000 23,745,000 400,000 175,000
$5,500/classroom plus gym, cafeteria, offices
3
Furniture & Equipment
300,000
4
Costs unique to this project
200,000
5
Project Management
180,000
TOTAL MISCELLANEOUS COSTS:
1255,000
TOTAL PROJECT COST: TOTAL SQUARE FOOTAGE: COMPLETION DATE: COMMENTS TO BE PUBLISHED IN THE CIP: 1 Total project cost: 2 Trailers & project support costs: 3 New facility outfitting costs: 4 Occupancy date:
25,000,000 August 2020 23,000,000 150,000 300,000 August 2020
56
CIP PROJECT COST WORKSHEET
CONSTRUCTION FY2022
PROJECT NAME: QLMS 6 CLASSROOM ADDITION A&E
COST COMPONENT
FACTOR
INFO REFERENCE
PROJECTED COST
1
Design & Administration
% of const. costs
230,000
2
Special Insp. & Testing
$/ project
30,000
BUILDING 1
ACBM ABATEMENT
$/sqft
2
NEW/RENOVATED STRUCTURE TELECOMUNNICATIONS & DATA
$/sqft
3
Cable for voice/video/data
4
5
$/building
N/A Dodges/Means
1,500,000
Recent Construction Costs
75,000
Data network infrastructure
$/building
Recent Construction Costs
8,000
Telephone equipment
$/building
Recent Construction Costs
5,000
Building Automation System
$/building
Recent Construction Costs
90,000
Fire & Security Alarm Systems
$/building
Recent Construction Costs
30,000
Security Camera System
$/building
Recent Construction Costs
22,000
UTILITIES Dominion Virginia Power
$/building
Recent Construction Costs
tied to existing bldg
Verizon
$/building
Recent Construction Costs
tied to existing bldg
Cox Cable
$/building
Recent Construction Costs
tied to existing bldg
Newport News Waterworks
$/building
Recent Construction Costs
tied to existing bldg
Hampton Roads Sanitation District
$/building
Recent Construction Costs
tied to existing bldg
CONTINGENCY FUND TOTAL FOR STRUCTURE & SYSTEMS:
% of const. costs
130,000 2,120,000
OTHER PROJECT COSTS 1
Storm Water Management
2
VDOT Road Improvements
225,000 N/A
3
Furniture & Equipment
4
Costs unique to this project
95,000
5
Project Management TOTAL MISCELLANEOUS COSTS:
130,000
TOTAL PROJECT COST: TOTAL SQUARE FOOTAGE: COMPLETION DATE: COMMENTS TO BE PUBLISHED IN THE CIP: 1 Total project cost: 2 Trailers & project support costs: 3 New facility outfitting costs: 4 Occupancy date:
$5,000/classroom
30,000
480,000 2,600,000 7,800 sqft August 2023 2,650,000 150,000 30,000 August 2023
57
CIP PROJECT COST WORKSHEET
CONSTRUCTION FY2022
PROJECT NAME: YHS ANNEX RENOVATION A&E 1 2 BUILDING 1 2 3
4
COST COMPONENT Design & Administration Special Insp. & Testing ACBM ABATEMENT NEW/RENOVATED STRUCTURE TELECOMUNNICATIONS & DATA Cable for voice/video/data Data network infrastructure Telephone equipment Building Automation System Fire & Security Alarm Systems Security Camera System UTILITIES Dominion Virginia Power Verizon Cox Cable Newport News Waterworks Hampton Roads Sanitation District
CONTINGENCY FUND TOTAL FOR STRUCTURE & SYSTEMS: OTHER PROJECT COSTS 1 Storm Water Management 2 VDOT Road Improvements 3 Furniture & Equipment 4 Costs unique to this project 5 Project Management TOTAL MISCELLANEOUS COSTS: TOTAL PROJECT COST: 5
FACTOR
INFO REFERENCE
PROJECTED COST
% of const. costs $/ project $/sqft $/sqft
36,000 12,000
Dodges/Means
N/A (already completed) 280,000
$/building $/building $/building $/building $/building $/building
Recent Construction Costs Recent Construction Costs Recent Construction Costs Recent Construction Costs Recent Construction Costs Recent Construction Costs
20,000 4,000 N/A 20,000 15,000 3,000
$/building $/building $/building $/building $/building
Recent Construction Costs Recent Construction Costs Recent Construction Costs Recent Construction Costs Recent Construction Costs
N/A N/A N/A N/A N/A
% of const. costs
35,000 425,000 N/A N/A N/A N/A 25,000 25,000 450,000
$5,000/classroom
TOTAL SQUARE FOOTAGE: COMPLETION DATE:
August 2023
COMMENTS TO BE PUBLISHED IN THE CIP: 1
Total project cost:
450,000
2
Trailers & project support costs:
N/A
3
New facility outfitting costs:
N/A
4
Occupancy date:
August 2023
58
ATTACHMENT A SCHOOL ZONE ATTENDANCE MAPS
Bethel Manor ........................................................................................................................... 1 Coventry ................................................................................................................................... 2 Dare.......................................................................................................................................... 3 Grafton Bethel ......................................................................................................................... 4 Magruder ................................................................................................................................. 5 Mt. Vernon ............................................................................................................................... 6 Seaford ..................................................................................................................................... 7 Tabb Elementary ...................................................................................................................... 8 Waller Mill................................................................................................................................ 9 Yorktown Elementary ............................................................................................................ 10 Grafton High and Grafton Middle.......................................................................................... 11 Bruton High and Queens Lake Middle ................................................................................... 12 Tabb High and Tabb Middle ................................................................................................... 13 York High and Yorktown Middle ............................................................................................ 14
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