SIMS Learning Gateway for Teachers applicable to 7.150
Mini Guide
Revision History Version
Change Description
Date
7.150 - 1.0
Initial Release
21/03/2013
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Capita Doc Ref: SLGTeachers7150/HBK/210313/CR
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[email protected] Web: www.capita-cs.co.uk
C|Contents
01| Introduction .................................................................. 1 Introduction ................................................................................... 1 Prerequisites .................................................................................. 1 Supported Internet Browsers ................................................. 1 Security .......................................................................................... 2
02| Getting Started .............................................................. 3 Logging into the SLG Site ................................................................ 3 Introduction to the SLG Teacher Site Home Page ........................... 4 Viewing My Planner Details ..................................................... 5 Logging out of the SLG Site ............................................................. 6
03| Managing Your User Account ......................................... 7 Introduction ................................................................................... 7 Viewing Your User Account Details ................................................. 7 Change Your Password ........................................................... 8 Changing Your Security Question & Answer.................................... 8 Forgotten Your Password? .............................................................. 9 Consolidating SLG User Accounts .................................................. 10
04| Using the Attendance Register .................................... 11 Introduction ................................................................................. 11 Accessing the Attendance Register ............................................... 12 Entering Registration Marks ......................................................... 13 Entering Registration Marks Individually .............................. 14 Flood-Filling Registration Marks ........................................... 16 Introduction to the Dinner Register .............................................. 18 Accessing the Dinner Money Register ........................................... 18 Entering Meal Types in the Dinner Register .................................. 18 Adding Comments in the Dinner Register.............................. 19
05| Using Marksheets ........................................................ 21 Introduction ................................................................................. 21 Accessing the Marksheets ............................................................. 21 Entering Data into Marksheets ...................................................... 22 Last Edited Field ................................................................... 23 Result Date Field ................................................................... 23 Group Membership Date........................................................ 23 All/Male/Female Radio Buttons ............................................ 23
Showing and Hiding Marksheet Display Panels ..................... 23 Changing the Marksheet Sort Order ...................................... 24 Selecting the Students to Display on the Marksheet ............. 24 Entering Results Individually ................................................ 25 Flood-Filling Grades .............................................................. 27 Adding Comments to Marksheets .......................................... 28 Viewing/Editing/Deleting Marks History .............................. 30
06| Using Profiles .............................................................. 31 Viewing/Editing Profile Reports ................................................... 31
07| Using Behaviour Incidents........................................... 33 Introduction ................................................................................. 33 Creating a New Behaviour Incident via the Attendance Register .. 33 Creating a New Behaviour Incident via the Behaviour Page ......... 37 Editing a Behaviour Incident......................................................... 40 Deleting a Behaviour Incident ...................................................... 41
08| Using Achievement Records ........................................ 43 Introduction ................................................................................. 43 Creating a New Achievement Record via the Attendance Register ........................................................................................ 43 Creating a New Achievement Record via the Achievement Page ... 47 Applying Information to Multiple Students ................................... 49 Editing an Achievement Record .................................................... 50 Deleting an Achievement Record .................................................. 51
09| Using Report Cards ...................................................... 53 Introduction ................................................................................. 53 Updating Report Cards .................................................................. 53 Viewing Basic Details of Report Cards................................... 55
10| Viewing Student Information ...................................... 57 Student Search Page ..................................................................... 57 Student Dashboard ....................................................................... 57 Viewing Student Details ........................................................ 59 Viewing Attendance Information .......................................... 59 Viewing Conduct Information ............................................... 61 Viewing Key Performance Indicators .................................... 62 Student Summary ......................................................................... 62 Detailed Student Information ............................................... 63 Student Documents ...................................................................... 66 Viewing Report Cards ................................................................... 67
11| Setting and Viewing Homework................................... 69 Introduction ................................................................................. 69 Setting Homework in SLG ............................................................. 69 Setting Homework via the Attendance Register .................... 70 Setting Homework via the Maintain Homework Page ............ 74 Searching for Homework in SLG.................................................... 79 Editing Homework in SLG.............................................................. 80 Deleting Homework in SLG ........................................................... 80 Setting Homework in SIMS ........................................................... 81 Setting Homework via the Take Register Panel..................... 81 Setting Homework via Focus | Homework | Manage Homework ............................................................................................. 83 Searching for Homework Assignments in SIMS ............................ 86 Editing Homework in SIMS ........................................................... 88 Deleting Homework in SIMS ......................................................... 88 Viewing Homework in SLG ............................................................ 88
12| Viewing Staff Information ........................................... 91 Staff Search Page ......................................................................... 91
Index ............................................................................... 93
01| Introduction
01|Introduction Introduction .................................................................................... 1 Prerequisites ................................................................................... 1 Security ........................................................................................... 1
Introduction All schools have a database in which student information is stored and this information is accessed through software called a Management Information System (MIS). The SIMS Learning Gateway (SLG) Teacher site enables teachers to access the SIMS school database over the Internet. NOTE: The SIMS Learning Gateway now supports the use of mobile devices for parent/carers and students (please refer to the SIMS Learning Gateway Mobile Views mini guide for details).
Prerequisites In order to access the SLG Teacher site, you need a reliable, fast Internet connection (basic broadband is sufficient). Please check the following list of supported browsers to make sure that your Internet browser is compatible:
Supported Internet Browsers Internet Browser
PC
Mac
Google Chrome 21
Internet Explorer 8.x
Internet Explorer 9.x
Mozilla Firefox 15
Safari 5.x
NOTE: SLG support for Internet Explorer 10 is scheduled for Summer 2013. SLG support for Safari 6.x is scheduled for Summer 2013.
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01| Introduction
Security The data stored and made available by schools via the SIMS Learning Gateway is highly sensitive, and therefore security must be a priority. It is your responsibility to ensure that your user name and password are kept private. Whilst the software has been designed to prevent access to highly personal student information, access to the site must be protected. IMPORTANT NOTE: Always ensure that you log out of the SLG site and close the browser, otherwise you may leave it open for use by unauthorised persons.
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02| Getting Started
02|Getting Started Logging into the SLG Site ................................................................. 3 Introduction to the SLG Teacher Site Home Page ............................ 4 Logging out of the SLG Site .............................................................. 6
Logging into the SLG Site 1.
Using a web browser (please see Supported Internet Browsers on page 1), enter the URL (web address) of the school's SIMS Learning Gateway.
2.
A login screen is displayed. Enter the login details that have been provided to you by the school.
IMPORTANT NOTE: Do not select the Remember my password check box (if one is available) when logging into the site, because this may enable anyone with access to your computer to log into the site. 3.
If this is the first time you have logged into your SLG site, you may be asked to change your password.
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02| Getting Started
Introduction to the SLG Teacher Site Home Page When you log in to the SLG Teacher site, the Home page is displayed. The look and layout might differ depending on how the school has configured the site, but the names of the menus and the options available will be the same.
Timetable imported from SIMS. Teacher-specific hyperlinks.
When you are logged into the SLG Teacher site, the SIMS Learning Gateway menu in the navigation bar on the left displays teacher-specific hyperlinks.
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02| Getting Started
Viewing My Planner Details The My Planner page provides a quick overview of your daily schedule, including lessons that you are covering for other members of staff and lessons that are being covered for you by another member of staff.
This teacher is providing Cover for an RE (Religious Ed) class to be held in room H1. Clicking this hyperlink provides details about the class and cover. This teacher is an Additional resource for this class. Clicking the hyperlink provides details about the class. This class is scheduled to take place in two rooms, E4 and H6. Clicking the hyperlink provides details about room location and who is providing cover (see below). This teacher is absent, but all their classes are covered. Clicking the hyperlink provides details about who is providing cover.
Clicking on a lesson link displays more information about the lesson:
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02| Getting Started
Normally, this lesson takes place in room E4. However, today it has been split into two half-hour slots which will be held in two different rooms, E4 and H6. The usual teacher for this lesson, Anita Abell, is on leave for this day. Mr. A. Blacker and Mrs. R. Cooke will be providing cover. Clicking the Close button returns you to the My Planner page.
Logging out of the SLG Site 1.
Click on the Welcome link at the top of the page to display the user menu.
2.
Select Sign Out to log out of your SLG site. A confirmation dialog is displayed.
3.
6
Click the Yes button to sign out or click the No button if you wish to stay logged in and return to the site.
SIMS Learning Gateway for Teachers
03| Managing Your User Account
03|Managing Your User Account Introduction .................................................................................... 7 Viewing Your User Account Details .................................................. 7 Changing Your Security Question & Answer..................................... 8 Forgotten Your Password? ............................................................... 8 Consolidating SLG User Accounts ..................................................... 9
Introduction Click the My Account Page link on the navigation bar on the left to display the My Account page. From here you can: view your personal details change your password change your security question and answer.
Viewing Your User Account Details The View My User Account panel displays the contact information the school holds for you. If any of these details are incorrect or incomplete, please contact the school.
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03| Managing Your User Account
Change Your Password IMPORTANT NOTE: If the school has set up the option to reset your password, you must perform this procedure immediately after logging into your SLG site. 1.
In the Change My User Account Password panel, enter your Old Password.
2.
Enter your new password in the New Password and Confirm New Password fields. NOTE: There may be a password policy you have to comply with, to make sure it is hard for other people to guess your password. For example, it may have to contain at least one capital letter and one number, and be sufficiently different from passwords you have used in the past.
3.
Click the Change button. If your change of password is not successful, you are given the reason why and the opportunity to try again.
Changing Your Security Question & Answer 1.
In the Change Security Question and Answer panel, enter a question into the Security Question field.
NOTE: The question must be something that only you know the answer to, but at the same time is easy to remember. Examples include your mother’s maiden name, your first school or favourite pet. 2.
Enter the answer in the Security Answer field.
3.
Click the Change button. If your change of question and answer is not successful, you are given the reason why and the opportunity to try again. More Information: Forgotten Your Password? on page 8
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03| Managing Your User Account
Forgotten Your Password? The school may have made the Request New User Account Password feature available, so that if you have forgotten your password, a new one can be emailed to you. If you have forgotten your password and this feature is not available, please contact the school for assistance. To reset your password, proceed as follows: 1.
Using a web browser, enter the URL (web address) provided by the school for resetting your password. The Request New User Account Password page is displayed.
2.
Enter your User Name and click the Continue button.
3.
Enter your Security Answer to the Security Question and click the Request button. If the password is requested successfully, the following message is displayed and your temporary password is emailed to you:
NOTE: If you have attempted and failed to answer the security question, you are advised to contact the school for assistance. 4.
Follow the procedure to Change Your Password (please see Change Your Password on page 7). When prompted, enter the temporary password provided to you in the Old Password field.
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03| Managing Your User Account
Consolidating SLG User Accounts If you have more than one SLG account, these can be combined into one account via the Consolidate My User Accounts panel, enabling you to view all your information using a single user name and password. For example: A teacher whose child or children attend the school that they work in will have both a teacher account and a parent account. These can be combined, so that when they log into SLG, they can view both the Teacher and Parent site. If the LA hosts the SLG sites for all its schools, a parent/carer whose child or children attend different schools can combine all their SLG accounts and access all their children’s information using a single login. To consolidate accounts, proceed as follows: NOTE: Any documents you uploaded to SLG whilst logged into the current user account will still be accessible after consolidation. However, it will not be possible to edit or delete documents that you uploaded to SLG via your other accounts before consolidation. 1.
In the Consolidate My User Accounts panel, enter the User Name and Password of the account you wish to consolidate with the account you are currently logged into.
2.
Click the Continue button to display a list of user names that can be consolidated.
3.
Select the radio button next to the user name that you wish to use for the consolidated user account.
4.
Click the Consolidate button. The accounts are now consolidated. NOTE: If you are using an SLG user account that was previously consolidated and you wish to separate the accounts, please contact your support unit to make a formal request for your user account to be unconsolidated.
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04| Using the Attendance Register
04|Using the Attendance Register Introduction .................................................................................. 11 Accessing the Attendance Register ................................................ 12 Entering Registration Marks .......................................................... 13 Introduction to the Dinner Register ............................................... 18 Accessing the Dinner Money Register ............................................ 18 Entering Meal Types in the Dinner Register ................................... 18
Introduction The Attendance Register is used to mark students as present for or absent from their session or lesson registration. NOTES: The Attendance Register has been designed to accommodate the use of iPads, e.g. for taking attendance at lessons—such as PE—that are not held in classrooms. The SIMS Learning Gateway currently supports the attendance register on the iPad only. SharePoint themes may not display correctly on an iPad. If this causes problems, please contact your school for assistance. If a student arrives late for a session, their absent mark can be changed to present (or late) and the number of minutes late can also be recorded. Comments about a particular student attending the session can also be added, e.g. Tom was late submitting an assignment. You can view and enter marks for the current session and enter marks for past and future sessions. For example, you may be notified of future planned absences, such as medical appointments or holidays. These absences can be entered in the attendance register for a future session, in order to save time or confusion later on. If you are responsible for recording student meals, the Dinner Register can also be accessed from the Attendance Register. You can also create new behaviour incidents and achievement records from the register. NOTE: The SIMS Learning Gateway does not support SIMS Report Card templates and does not display Report Card codes in the Attendance Register. More Information: Using Achievement Records on page 43 Using Behaviour Incidents on page 33
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04| Using the Attendance Register
Accessing the Attendance Register
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1.
Click the Attendance Registers Page link in the navigation bar on the left to display the Attendance Register Browse page.
2.
In the Attendance Register Browse panel, your name is automatically displayed in the Surname and Forename fields, together with the current Date.
3.
It is possible to open attendance registers for another date by entering a new Date or clicking the Calendar icon to display the pop-up calendar from which you can select the required date.
4.
Click the Search button to display a list of your attendance registers for the selected date.
5.
Click either your name or the class name to display a register in the Attendance Register panel.
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04| Using the Attendance Register
Entering Registration Marks
Flood filling – The majority of students in a session will need the same mark, so you can select a mark from the drop-down list and click the Apply to all button. This allows you to manually edit the marks of the few students who may be absent or late. Marks with Minutes late entered against them show a dark blue box. (Click the Hand icon to display the dialog box to view or edit the entry.) When a comment has been added against a student's name, the Hand icon is coloured. (Click the Hand icon to view or edit the comment in the dialog box.) Clicking on a Hand icon opens a dialog box next to the student name. Clicking the Comments & Minutes Late arrow at the top of the dialog box displays the Comment and Minutes fields. The dialog box can be moved by clicking in the title bar and dragging it to the desired position. A locked padlock on the Preserve button indicates that the existing marks are protected. To edit existing marks, click the Preserve button. (If you try to change a protected mark, the button will start moving to indicate that the mark box is locked.) Click Save to store the register once you have entered all the marks. If enabled, click a name to display the Student Information page. If enabled, click the Actions button to display the menu options and create a new achievement record, behaviour incident or set homework.
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04| Using the Attendance Register
The Attendance Register records marks in a similar way to the old paper-based school registers, with a / (forward slash) to indicate a present mark for a morning session and a \ (backward slash) to indicate a present mark for an afternoon session. Other codes are available, typically for lateness and particular types of absence, which can vary between educational establishments. Your System Administrator will inform you which codes to use.
Entering Registration Marks Individually TIP: Use the iPad in Landscape (or horizontal) mode rather than in Portrait (or upright) mode when taking register to optimise the Attendance Register page display. 1.
When taking the register, add marks for individual students by entering the relevant code in the AM or PM mark box or by clicking the Hand icon next to it. Your System Administrator or LA will inform you which codes to use. Alternatively, use the drop-down list to view and select from the range of available marks.
2.
To record lateness or add a comment about a student, click the arrow next to Comments & Minutes Late to expand the panel and display the required fields in the dialog box. Enter the information, then click the Apply button save the information and move to the next student. NOTE: Comments can be positive as well as negative.
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04| Using the Attendance Register
3.
Use the Skip button to move to the next student or click on the Hand icon next to a student's name to highlight this row and move the dialog box alongside.
4.
Click the Close button to close the dialog box. Any sessions recorded as having minutes late in the register are displayed with a dark blue background. If comments have been recorded against a student, the Hand icon changes colour. Hand icon with C code entered (comment only, the code denotes other authorised absences) Mark box with L code entered (to show lateness).
5.
Once you have completed the attendance register, click the Save button.
6.
If any students have missing marks (indicated by a -), you are notified that they will be marked as absent and asked whether you wish to proceed.
7.
Click the Yes button to save the attendance register or the No button to return to the attendance register to enter the marks you missed.
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04| Using the Attendance Register
If you accidentally close a register without saving it, a confirmation dialog is displayed.
To enable existing marks to be overwritten, click the Preserve button. The Preserve option is selected by default to ensure that existing marks are protected. Register locked (register cannot be updated) Register unlocked (register can be updated)
Flood-Filling Registration Marks TIP: Use the iPad in Landscape (or horizontal) mode rather than in Portrait (or upright) mode when taking register to optimise the Attendance Register page display.
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1.
If the majority of students have the same mark, you can flood-fill the register by selecting the relevant mark from the drop-down list and clicking the Apply to all button.
2.
Editing marks – For students who have a mark different to the majority, enter the relevant code into their mark box or click on the Hand icon next to the AM mark and select an appropriate code from the list in the dialog box.
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04| Using the Attendance Register
3.
Use the Skip button or click the Hand icon next to a student's name to position the dialog box and enter the appropriate mark.
4.
When you have completed editing the attendance register, click the Close button to close the dialog box.
5.
Click the Save button. If any students have missing marks (indicated by a dash), you are notified that they will be marked as absent and asked whether you wish to proceed.
6.
Click the Yes button to save the attendance register or the No button to return to the attendance register to enter the marks you missed.
7.
To enable existing marks to be overwritten, click the Preserve button. The Preserve option is locked by default to ensure that entered marks are protected. If you forget to unlock the entry first, the button will move to make you aware that the mark box needs to be unlocked first. Click the Save button to record any changes. Register locked (register cannot be updated) Register unlocked (register can be updated)
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04| Using the Attendance Register
Introduction to the Dinner Register The Dinner Register is used to record the meal types for students in a class. You can set all students to their default meal, make individual meal-type changes and assign the same meal type to all students.
Accessing the Dinner Money Register 1.
Access the Attendance Register page for the class whose Dinner Register page you wish to access.
2.
Click the Dinner Register tab to display the Dinner Register page. More Information: Accessing the Attendance Register on page 12
Entering Meal Types in the Dinner Register 1.
Open the required attendance register.
2.
Click the Dinner Register tab to display the Dinner Register page.
If your school has configured the link with the Attendance Register, the Dinner Register will populate the default meals and reflect any recorded absences. 3.
If the register is locked, click the Preserve button to enable editing. Register locked (register cannot be updated)
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04| Using the Attendance Register
Register unlocked (register can be updated) 4.
Record the meal type for each student. To change the meal type for an individual student, highlight the required student Name, then click the required meal type. To assign the same meal type to multiple students, highlight each required student Name, then select the required meal type from the Set to Default Meal menu. To assign the same meal type to all students, click the Select All button, then select the required meal type from the Set to Default Meal menu. NOTE: If your school removes a particular meal type in SIMS and any of your students has the removed meal as their default meal type, you can still assign this meal type to those students. However, you cannot select the removed meal type for students who do not have that meal type as their default meal type. For these students, the removed meal type is greyed out.
5.
Click the Save button. To clear a meal type from an individual student, click the Not Set option in the Meal column. To clear a meal type for multiple students, highlight the required students or click the Select All button then select Clear from the Set to Default Meal menu. Not Set More Information: Accessing the Attendance Register on page 12
Adding Comments in the Dinner Register Comments can be added to the dinner register for each student. 1.
Highlight the student for whom you wish to enter a comment. To assign the same comment to multiple students, highlight each required student. To assign the same comment to all students, click the Select All button.
2.
Click the Set Comment button to display the comment entry field.
3.
Enter the comment then click the Apply to Selected button to populate the Comment field(s) in the register.
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04| Using the Attendance Register
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SIMS Learning Gateway for Teachers
05| Using Marksheets
05|Using Marksheets Introduction .................................................................................. 21 Accessing the Marksheets .............................................................. 21 Entering Data into Marksheets ....................................................... 22
Introduction Data can be entered and reviewed on the External Provider Site using marksheets. A marksheet is a grid, similar to a spreadsheet, where students are listed in rows and the areas of assessment (aspects) are listed in columns. A marksheet can be likened to a teacher’s mark or record book. Marksheets are generated using a previously defined template. The template defines the aspects (columns) that appear in the marksheet. You can see only those marksheets applicable to you. At its simplest level, you could be provided with a marksheet to enter the mark achieved in a multiple choice test, together with a comment on how you rated the performance of each student. Alternatively, you could be provided with a marksheet to enter a performance grade for several subjects over the term, with a formula defined to calculate how many 'A' grades were achieved by each student.
Accessing the Marksheets 1.
Click the Marksheet Page link in the navigation bar on the left of the screen to display the Marksheet Browse panel.
2.
In the Marksheet Browse panel, enter a Template Name, select an option from the Owners drop-down list or select an Effective Date to search for a specific marksheet. To search for all marksheets, do not enter any search criteria.
3.
Click the Search button to display a list of marksheets.
4.
Click the link to the marksheet you want to open, to display it in the Marksheet panel.
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05| Using Marksheets
Entering Data into Marksheets The marksheet is displayed as a table, in which each student you are responsible for has a row of result cells in which you enter their grade or result. Some marksheets have the option of adding text comments against a student, for when just adding a grade does not provide enough context. Marksheets are created by schools or Local Authorities. They cannot be altered via the Education Provider site – all you need to do is enter the marks or grades for the students you are responsible for. Most marksheets contain several assessment criteria (known as aspects) on which students can be marked. The method of recording the level of achievement for each aspect could take the form of traditional grades (such as A–F), marks out of ten or a percentage.
Click the arrow icons to show or hide panels. Select the Marksheet Complete check box only when you are sure that all correct results have been entered. Enter the date on which the grades were attained here.
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05| Using Marksheets
Enter the date on which the students were under your supervision here. The drop-down menus enable you to change the sort order or to flood-fill a column with grades. Result Cells -Enter new, or review existing results here (read-only cells are shaded grey). Each cell has a drop-down list. Choose Select Grade to display a grade picker. Choose View/Edit Result History to view the history for that cell. Student List (you can click the names to open the Student Information page). The Notes field provides information about the marksheet. Filter the display by gender. Formula Cells – Used to display calculation results (such as an overall grade based on marks achieved). Comment Cells – Click the cell to add a short comment or the pencil icon to open an editor for longer entries. Select View Comments from the drop-down list to display the comment editing dialog.
Last Edited Field This is the date on which the marksheet was last displayed and is read-only.
Result Date Field This is the date on which the results were attained, i.e. the date that the result was given to the student. This date applies to all the results entered on the marksheet. Great care should be taken when specifying this date. It is not necessarily the same as the date you enter the results in the marksheet.
Group Membership Date This filter enables the membership of a student group on a particular date to be displayed. The composition of the group on the selected date is reflected in the marksheet. The field defaults to today’s date.
All/Male/Female Radio Buttons This filter enables you to display and enter grades in the marksheet for students of a specific gender.
Showing and Hiding Marksheet Display Panels The upper part of the marksheet display consists of two panels: The Details panel contains Notes about the displayed marksheet, the date it was Last Edited and a check box indicating Marksheet Complete. The Marksheet Filter panel enables you to filter the marksheet display by Gender, Result Date and Group Membership Date.
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05| Using Marksheets
Both panels are displayed by default, but each can be hidden to provide more screen space for the marksheet. To hide a panel, click the arrow icon adjacent to its title. The arrow icon rotates and the panel is collapsed, so that only its title is visible.
To show the panel, click the arrow icon again.
Changing the Marksheet Sort Order Any column in the marksheet can be used to sort the order of information displayed. For example, you may wish to display the highest achieving students at the top or list the students by surname in reverse alphabetical order. In the column you wish to sort by, open the drop-down menu in its column heading, select Apply the sorting order to this column and select an option from the drop-down list. The marksheet display refreshes to display the new sort order.
Selecting the Students to Display on the Marksheet To filter the students displayed on the marksheet by gender:
24
1.
Select the All, Male or Female radio buttons.
2.
Click the Refresh button to filter the marksheet by the selected gender.
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05| Using Marksheets
Entering Results Individually By default, the marksheet displays today’s date. However, it is not always possible to enter results on the day they were awarded. For this reason, you can input results retrospectively. The Group Membership Date enables you to select the date on which the students were under your supervision. Students are not displayed on the marksheet if you were not responsible for them on that date. 1.
In the Marksheet Filter panel, click the Calendar icon adjacent to the Group Membership Date field and select a date from the pop-up calendar. Calendar button
2.
Click the Apply button.
3.
Click the Calendar icon adjacent to the Result Date field and select the date on which the results were awarded then click the Apply button. NOTE: The selected date must coincide with the date on which the students were under your supervision.
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05| Using Marksheets
4.
For every student, enter the results for each aspect into the appropriate cells.
Entering Marks Directly Click the required cell then enter the required mark. The grade set is displayed in the Notes field of the Details panel. Selecting Marks from a Grade Set
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a.
Click the required cell then select Select Grade from the drop-down list to display the Grades panel.
b.
Select the required grade. The next student in the column is selected automatically.
c.
Select a grade for each student in the column, using the Skip button to pass over students for which there is no mark to enter.
d.
After entering all required marks, click the X button to close the Grades panel and return to the Marksheet panel.
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05| Using Marksheets
5.
If comment cells are available, enter any required remarks.
6.
Click the Save button. NOTE: If you are certain that you will no longer need to edit the data in this marksheet, select the Marksheet Complete check box.
7.
If formula cells are available, click the Calculate button to perform the calculations that populate the formula cells (the marksheet must be saved before you do this), then click the Save button again. More Information: Adding Comments to Marksheets on page 28 Flood-Filling Grades on page 27
Flood-Filling Grades NOTE: This procedure applies only if the results are recorded as grades (i.e. A–F). If most of the students have achieved the same grade for a particular aspect, you can flood-fill the Aspect column with that grade for each student, then edit the exceptions. 1.
Click the Calendar icon adjacent to the Result Date field and select the date on which the grades were awarded, then click the Refresh button.
2.
In each Aspect column, open the drop-down menu in the appropriate column heading, click Apply the following grade to all cells in this column and select a grade from the drop-down list.
3.
Manually enter the grades for any students who did not achieve the selected flood-filled grade.
4.
If comment cells are available, enter any required remarks.
5.
Click the Save button.
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05| Using Marksheets
NOTE: If you are certain that you will no longer need to edit the data in this marksheet, select the Marksheet Complete check box. 6.
If formula cells are available, click the Calculate button to perform the calculations that populate the formula cells (the Marksheet must be saved before you do this) and Save the marksheet again. More Information: Adding Comments to Marksheets on page 28
Adding Comments to Marksheets 1.
While viewing a marksheet that contains a comments column, click a student’s comment cell to activate it.
2.
Select Enter Comments from the cell's drop-down list to display the comment entry screen.
3.
Enter a comment up to 1000 characters. NOTE: The number to the right of the text entry field displays the number of remaining characters. If you exceed the 1000 character limit, a message is displayed and you are given the opportunity to edit the comment.
4.
To check the spelling of a comment you entered, click the Check Spelling button. Any spelling errors are underlined in red (if there are no errors, a message to that effect is displayed).
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5.
Right-click any underlined word to access a pop-up menu containing suggestions for the correct spelling.
6.
When you have finished, click the Apply button to save the comment in the marksheet. The next student is displayed automatically and their name is displayed in the title bar.
7.
To close the comment box and return to the marksheet, click the X in the top right-hand corner of the Comment screen. Alternatively, enter a comment for the current student and click the Apply button or select the next one by clicking the Skip button. The comment cells for all affected students change to a preview of the comments that you entered.
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Viewing/Editing/Deleting Marks History All editable cells in the marksheet provide access to the student’s marks history for that aspect. You can edit the result date or delete a result from the marks history screen.
30
1.
Click an editable cell to activate it.
2.
Select View/Edit Result History from the cell's drop-down list to display the marks history screen.
3.
If necessary, enter a new Result Date.
4.
To delete a mark, click the red X button at the end of the row that you wish to remove.
5.
Click the Save button to update the student’s record.
6.
Click the black X button in the top right of the result history screen to return to the Marksheet panel.
SIMS Learning Gateway for Teachers
06| Using Profiles
06|Using Profiles Viewing/Editing Profile Reports .................................................... 31
Viewing/Editing Profile Reports The Profiles Page enables users to update and enter comments for existing profile reports. 1.
Click the Profiles Page link in the navigation bar on the left to display the Profiles page.
2.
On the Profiles Browse page, your reports are listed in a panel on the left. Click a report to display a list of students in the group.
3.
Click a student name to display an editable report in the Profiles panel.
4.
Click the Introduction link to display text that is common to all students.
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5.
Click the Achievements link to display a bank of specific comments (previously set up in SIMS) for individual students.
6.
Select the check boxes beside appropriate comments for the student. The selected comments are displayed automatically in the Comment Editor for Achievements panel.
7.
Add free text comments in to the main body of the report and check spelling in the Comment Editor for Achievements panel. NOTE: If you exceed the word limit defined for the report in SIMS, a message is displayed adjacent to the Word Count field and you should edit the comment to conform to the word limit.
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8.
Click the Save button to store the report.
9.
After saving a profile report, click the On-line Preview button to display the report contents without the formatting options.
SIMS Learning Gateway for Teachers
07| Using Behaviour Incidents
07|Using Behaviour Incidents Introduction .................................................................................. 33 Creating a New Behaviour Incident via the Attendance Register ... 33 Creating a New Behaviour Incident via the Behaviour Page .......... 37 Editing a Behaviour Incident.......................................................... 40 Deleting a Behaviour Incident ....................................................... 40
Introduction The Behaviour Page is designed to replicate the Behaviour Incidents module in SIMS. Behaviour incidents can be created from within class registers or by selecting the Behaviour Page hyperlink from the SIMS Learning Gateway list in the navigation bar on the left of the screen.
Creating a New Behaviour Incident via the Attendance Register You can create a new behaviour incident via the Attendance Register. 1.
Open the required attendance register (please see Accessing the Attendance Register on page 12).
2.
Click the names of the students that you wish to include in the behaviour incident. Click the Select All button to select all students on the register.
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3.
Click the Actions button to display the menu options.
4.
Select the Create Behaviour Incident option to display the Maintain Behaviour Incidents Detail panel.
The Date Occurred field will already be populated. Any students selected in the register will be listed in the Students Involved panel and the currently logged in member of staff will be listed in the Staff Involved panel. 5.
Enter the information required in the Details panel, selecting from the drop-down lists where applicable. The Recorded By and Lesson Information fields are populated automatically when the behaviour incident is saved.
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6.
To add any additional students to the Students Involved panel, click the Add Students button to display the Student Search dialog.
7.
By default, the Student Search – My Students radio button is selected and a list of your current students is displayed. To search for a specific student, select the Student Search by Name radio button then enter any First Name and Surname information, then click the Search button to display a list of names that meet your search criteria.
8.
Select the check boxes for each additional student you wish to include in the behaviour incident.
9.
Click the Select button to return to the Students Involved panel that is now populated with the selected student(s). The Points field is automatically populated with the number of points from the Maintain Behaviour Incidents Detail panel.
10. Enter the information required for each student in the Students Involved panel, selecting from the drop-down lists where applicable. Click the Apply To All button to enter information for multiple students at once (please see Applying Information to Multiple Students on page 49).
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11. Click the Delete button to remove a student from the incident. Delete button 12. To add another member of staff, click the Add Staff button in the Staff Involved panel to display the Staff Search dialog. 13. Enter any Surname and First Name information for a current member of staff, then click the Search button to populate the list on the right-hand side of the dialog. 14. Select the check boxes for each additional member of staff you wish to include in the behaviour incident. 15. Click the Select button to return to the Staff Involved panel that is now populated with the selected staff member(s). 16. If necessary, select the staff member’s Role from the drop-down list. Click the Delete button to remove a member of staff from the behaviour incident. 17. Click the Save button to record the behaviour incident. If there are any issues with the entered data, a warning message will be displayed at the top of the Maintain Behaviour Incidents Detail panel.
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07| Using Behaviour Incidents
Creating a New Behaviour Incident via the Behaviour Page To create a new incident via the Behaviour page, proceed as follows: 1.
From the SIMS Learning Gateway list in the navigation bar on the left, select the Behaviour Page hyperlink to display the Maintain Behaviour Incidents Detail panel.
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2.
Click the New Behaviour Incident button to create a behaviour incident. The Date Occurred field will already be populated. The currently logged in member of staff is automatically added to the Staff Involved panel.
3.
Enter the information required in the Details panel, selecting from the drop-down lists where applicable. The Recorded By field is automatically populated when the incident is saved.
4.
From the Students Involved panel, click the Add Students button to display the Student Search dialog.
By default, the Student Search – My Students radio button is selected and a list of your current students is displayed. To search for a specific student, select the Student Search by Name radio button then enter any First Name and Surname information then click the Search button to display a list of names that meet your search criteria. 5.
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Select the check boxes for each student you wish to include in the behaviour incident.
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07| Using Behaviour Incidents
6.
Click the Select button to return to the Students Involved panel that is now populated with the selected student(s). The Points field is automatically populated with the number of points from the Maintain Behaviour Incidents Detail panel.
7.
Enter the information required for each student in the Students Involved panel, selecting from the drop-down lists where applicable. Click the Apply To All button to enter information for multiple students at once (please see Applying Information to Multiple Students on page 49). Click the Delete button to remove a student from the incident. Delete button
8.
To add another member of staff, click the Add Staff button in the Staff Involved panel to display the Staff Search dialog.
9.
Enter any Surname and First Name information for a current member of staff then click the Search button to populate the list on the right-hand side of the dialog.
10. Select the check boxes for each additional member of staff you wish to include in the behaviour incident. 11. Click the Select button to return to the Staff Involved panel that is now populated with the selected staff member(s). 12. If necessary, select the staff member’s Role from the drop-down list. Click the Delete button to remove a member of staff from the behaviour incident. 13. Click the Save button to record the behaviour incident. If there are any issues with the entered data, a warning message will be displayed at the top of the Maintain Behaviour Incidents Detail panel.
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07| Using Behaviour Incidents
Editing a Behaviour Incident 1.
From the SIMS Learning Gateway list in the navigation bar on the left, select the Behaviour Page hyperlink to display the Maintain Behaviour Incidents browser.
2.
Enter the search criteria for the behaviour incident that requires editing.
3.
Click the Search button to display the behaviour incidents that meet your search criteria.
4.
Click the Edit button for the behaviour incident that requires updating to display the details in the Maintain Behaviour Incidents Detail panel and enable editing.
5.
Enter the updates for the behaviour incident.
6.
When you have completed the required updates, click the Save button to record the changes. If there are any issues with the entered data, a warning message will be displayed at the top of the Maintain Behaviour Incidents Detail panel.
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Deleting a Behaviour Incident 1.
From the SIMS Learning Gateway list in the navigation bar on the left, select the Behaviour Page hyperlink to display the Maintain Behaviour Incidents browser.
2.
Enter the search criteria for the behaviour incident that requires editing.
3.
Click the Search button to display the behaviour incidents that meet your search criteria.
4.
Click the Edit button to display the details for the behaviour incident that requires deleting.
5.
Click the Delete button to display a confirmation dialog. NOTE: A behaviour incident cannot be deleted if the associated student(s) has attended a detention (in the past or future) for the behaviour incident. If the detention is in the future but has not been attended, you can delete the behaviour incident as normal, which will also delete the associated detention.
6.
Click the Yes button to delete the behaviour incident.
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SIMS Learning Gateway for Teachers
08| Using Achievement Records
08|Using Achievement Records Introduction .................................................................................. 43 Creating a New Achievement Record via the Attendance Register . 43 Creating a New Achievement Record via the Achievement Page .... 46 Applying Information to Multiple Students .................................... 49 Editing an Achievement Record ..................................................... 50 Deleting an Achievement Record ................................................... 51
Introduction The Achievement Page is designed to replicate the Achievement module in SIMS. Achievement records can be created from within class registers or by selecting the Achievement Page hyperlink from the SIMS Learning Gateway list in the navigation bar on the left of the screen.
Creating a New Achievement Record via the Attendance Register You can create a new achievement record via the Attendance Register. 1.
Open the required attendance register (please see Accessing the Attendance Register on page 12).
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2.
Click the names of the students that you wish to include in the behaviour incident. Click the Select all students button to select all the students on the register.
3.
Click the Actions button to display the menu options.
4.
Select the Create Achievement option to display the Maintain Achievements Detail panel.
The Date Occurred field will already be populated. Any students selected in the register will be listed in the Students Involved panel and the currently logged in member of staff will be listed in the Staff Involved panel. 5.
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Enter the information required in the Details panel, selecting from the drop-down lists where applicable.
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08| Using Achievement Records
The Recorded By and Lesson Information fields are populated automatically when the achievement record is saved. 6.
To add any additional students to the Students Involved panel, click the Add Students button to display the Student Search dialog.
7.
By default, the Student Search – My Students radio button is selected and a list of your current students is displayed. To search for a specific student, select the Student Search by Name radio button. then enter any First Name and Surname information. Click the Search button to display a list of names that meet your search criteria.
8.
Select the check boxes for each student you wish to include in the achievement record.
9.
Click the Select button to return to the Students Involved panel that is now populated with the selected student(s). The Points field is automatically populated with the number of points from the Maintain Achievements Detail panel.
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08| Using Achievement Records
10. Enter the information required for each student in the Students Involved panel, selecting from the drop-down lists where applicable. Click the Apply To All button to enter information for multiple students at once (please see Applying Information to Multiple Students on page 49). Click the Delete button to remove a student from the achievement record. Delete button 11. To add another member of staff, click the Add Staff button in the Staff Involved panel to display the Staff Search dialog. 12. Enter any Surname or First Name information then click the Search button to populate the list on the right-hand side of the dialog. 13. Select the check boxes for each additional member of staff you wish to include in the achievement record. 14. Click the Select button to return to the Staff Involved panel that is now populated with the selected staff member(s). 15. If necessary, select the staff member’s Role from the drop-down list. Click the Delete button to remove a member of staff from the achievement record. 16. Click the Save button to record the achievement record. If there are any issues with the entered data, a warning message will be displayed at the top of the Maintain Achievements Detail panel.
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08| Using Achievement Records
Creating a New Achievement Record via the Achievement Page To create a new achievement record, proceed as follows: 1.
From the SIMS Learning Gateway list in the navigation bar on the left, select the Achievement Page hyperlink to display the Maintain Achievements Detail panel.
2.
Click the New Achievement button to create an achievement record. The Date Occurred field will already be populated. The currently logged in member of staff is automatically added to the Staff Involved panel.
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3.
Enter the information required in the Details panel, selecting from the drop-down lists where applicable. The Recorded By field is automatically populated when the achievement record is saved.
4.
From the Students Involved panel, click the Add Students button to display the Student Search dialog.
By default, the Student Search – My Students radio button is selected and a list of your current students is displayed. To search for a specific student, select the Student Search by Name radio button, then enter any First Name and Surname information. Click the Search button to display a list of names that meet your search criteria. 5.
Select the check boxes for each student you wish to include in the achievement record.
6.
Click the Select button to return to the Students Involved panel that is now populated with the selected student(s). The Points field is automatically populated with the number of points from the Maintain Achievements Detail panel.
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7.
Enter the information required for each student in the Students Involved panel, selecting from the drop-down lists where applicable. Click the Apply To All button to enter information for multiple students at once (please see Applying Information to Multiple Students on page 49). Click the Delete button to remove a student from the achievement record. Delete button
8.
From the Staff Involved panel, click the Add Staff button to display the Staff Search dialog.
9.
Enter any Surname or First Name information then click the Search button to populate the list on the right-hand side of the dialog.
10. Select the check boxes for each member of staff you wish to include in the achievement record. 11. Click the Select button to return to the Staff Involved panel that is now populated with the selected staff member(s). 12. If necessary, select the staff member’s Role from the drop-down list. Click the Delete button to remove a member of staff from the incident. 13. Click the Save button to record the achievement record. If there are any issues with the entered data, a warning message will be displayed at the top of the Maintain Achievements Detail panel.
Applying Information to Multiple Students You can apply the same information to multiple students at once. The following process assumes you are creating a new achievement record/behaviour incident or have accessed an existing achievement record/behaviour incident via the Maintain Achievement Browse/Maintain Behaviour Incidents Browse panel. Although the following graphics are for an achievement record, the same steps apply for a behaviour incident. 1.
In the Students Involved panel, click the Apply To All button to display a pop-up window over the student list.
By default, all the students in the list are selected and are highlighted in grey. 2.
If you do not need to apply the information to all the students in the list, click each exception to deselect them.
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TIP: If necessary, you can move the pop-up window and use the scroll bar on the Students Involved panel to view the students in the list. 3.
Enter the required information.
4.
Click the Apply button adjacent to each field entered or drop-down list item selected.
5.
Click the Close button to return to the Students Involved panel.
Editing an Achievement Record
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1.
From the SIMS Learning Gateway list in the navigation bar on the left, select the Achievement Page hyperlink to display the Maintain Achievements browser.
2.
Enter the search criteria for the achievement record that requires editing.
3.
Click the Search button to display all matching achievement records.
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08| Using Achievement Records
4.
Click the Edit button for the achievement record that requires updating to display the details in the Maintain Achievements Detail panel and enable editing.
5.
Enter the updates for the achievement record.
6.
When you have completed the required updates, click the Save button to record the changes. If there are any issues with the entered data, a warning message will be displayed at the top of the Maintain Achievements Detail panel.
Deleting an Achievement Record 1.
From the SIMS Learning Gateway list in the navigation bar on the left, select the Achievement Page hyperlink to display the Maintain Achievements browser.
2.
Enter the search criteria for the achievement record that requires editing.
3.
Click the Search button to display the all matching achievement records.
4.
Click the Edit button for the achievement record that requires deleting.
5.
Click the Delete button to display a confirmation dialog.
6.
Click the Yes button to delete the achievement record.
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08| Using Achievement Records
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SIMS Learning Gateway for Teachers
09| Using Report Cards
09|Using Report Cards Introduction .................................................................................. 53 Updating Report Cards ................................................................... 53
Introduction Teachers taking the register for their classes can update active report cards for students on their register. Although teachers can see all the report card-related marks for all classes on the current day, they can only change the marks for the class for which they are currently taking the register. NOTE: The SIMS Learning Gateway does not support report card codes, teachers cannot see whether a student is currently on a report card.
Updating Report Cards SLG can update report cards from the Attendance Register. 1.
Access the attendance register for the class with pupils/students for which you wish to update report cards (please see Accessing the Attendance Register on page 12). Any students with active report cards will have their name displayed in red.
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09| Using Report Cards
2.
Click the red R button next to a student’s name to display the Student Read/Write Report Card panel.
The row for the currently selected register is activated automatically. Click Basic Details to view more information about the report card. 3.
For each behaviour target column, click the box once to enter a target achieved mark. Click the box again to enter a target unachieved mark. Clicking the box in a target column will alternate the mark achieved. IMPORTANT NOTE: If no mark is entered in a target behaviour column and you click the Save button, any unmarked columns will be populated with a target unachieved mark. Once saved, the target behaviour mark can still be changed in SLG, but it cannot be reset to a blank state. To reset the target behaviour mark to blank, you must log in to SIMS and remove the mark.
4.
Enter any Comments.
5.
Enter your Initials. NOTE: If you do not enter your initials and click the Save button, your initials will be entered automatically.
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6.
Click the Save button to record the report card updates.
Viewing Basic Details of Report Cards By default, when a report card is viewed, the information in the Basic Details Panel is not displayed. However, clicking Basic Details displays additional information about the report card. The Basic Details cannot be changed in SLG.
Report card details. Details of any behaviour incidents associated with the report card.
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10| Viewing Student Information
10|Viewing Student Information Student Search Page ...................................................................... 57 Student Dashboard ........................................................................ 62 Student Summary .......................................................................... 66 Viewing Documents ....................................................................... 67 Student Report Cards ..................................................................... 68
Student Search Page Click the Student Search Page link in the navigation bar to display the student browser. The Student Browse page provides access to the Student Dashboard and the detailed SIMS student record for a student. Searching is performed in the same way as in the Find Student browser in SIMS.
Student Dashboard The Student Dashboard allows you to view essential pupil/student information at a single glance. The Dashboard comprises up to five web parts, depending on your school's information requirements: Student Details (Student Registration Information) Attendance (Session Attendance Summary) Conduct (Conduct Summary) Key Performance Indicators (Student Assessment KPIs) Assessment (Student Assessment Summary).
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10| Viewing Student Information
Using the Web Parts on the Student Dashboard You can obtain detailed and further related information by clicking anywhere in a web part to activate it, then: hovering over an element (a coloured bar or heading) to display essential information, e.g. points (behaviour/achievement) or percentage (attendance) clicking an item in the legend to turn the corresponding information off/on using the scroll buttons to view a breakdown of the information, e.g. by type (conduct achievement behaviour) using the buttons: all web parts feature a more info button in the top right-hand corner and—where appropriate—a display a Calendar icon, which will redirect you to related pages in the student record or calendar views for detailed information and allow you to define a period to view.
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Viewing Student Details The Student Details web part provides basic student registration information such as Preferred Name, Class and Year Group.
Click the more info button in the top right-hand corner to view details of the student information held by the school. Additional buttons at the bottom of the web part provide quick access to the Student Timetable and, if available, the Data Collection Sheet (for parent/carers only).
Viewing Attendance Information The Attendance web part provides information on a pupil/student's session attendance in a colour-coded, graphical format. Hovering over an entry will display attendance details broken down by Present (green), Unauthorised Absence (red) and Authorised Absence (blue), the number of sessions and the percentage.
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10| Viewing Student Information
Clicking the Calendar icon opens a drop-down menu allowing you to choose to view conduct details by year or term. Select a time period to view information for the selected period.
Clicking the more info button in the top right-hand corner of the web part opens the calendar. Each calendar month provides a breakdown of attendance per session per day and clicking on a session displays teacher information, recorded lesson mark and minutes late.
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10| Viewing Student Information
Viewing Conduct Information The Conduct web part provides information on student conduct, colour-coded and in graphical format. Hovering over an entry will display attendance details broken down by Achievement: and Behaviour: and Week . Clicking the Calendar icon displays a drop-down menu allowing you to choose to view conduct details by year or term.
Clicking on the items in the legend at the bottom of the web part turns their display on/off. Use the scroll buttons to view details by conduct type and the composition of conduct points. Hovering over each bar displays a pop-up showing .
Clicking the more info button in the top right-hand corner of this web part redirects to the Student Conduct Summary panel that provides full details of all incidents and achievements held by the school.
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10| Viewing Student Information
Viewing Key Performance Indicators The Key Performance Indicators web part provides a window on the latest results (grades) attained by the pupil/student for the most recent assessment(s) of an Aspect. Hovering over an entry will display the full subject title. This information can be tailored as required by the school.
Clicking the more info button in the top right-hand corner redirects to the Student Assessment Summary panel, which provides full details of all assessments and achieved grades by term and date.
Student Summary The Student Basic Information, Student Session Attendance Summary, Student Lesson Attendance Summary, Student Conduct Summary, Student Classes and Student Documents panels provide links that when clicked, display detailed SIMS information about the pupil/student. Student information can also be accessed via the Student Dashboard or by clicking the name of a student in a Marksheet. Click the browser Back button to return to the Marksheet. You cannot edit this information, it is provided for reference purposes only. More Information: Student Documents on page 66 Viewing Report Cards on page 67
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10| Viewing Student Information
Detailed Student Information The Student Basic Information panel provides key information for a pupil/student. To view this panel click the more info button in the top right-hand corner of the Conduct, Key Performance Indicators or Assessment web parts on the Student Dashboard to display the Student Summary page, and then scroll to the top of the page. Student Basic Information
To view additional student information, click the More Student Details link at the bottom of the panel or the more info button at the top of the Student Details web part on the Student Dashboard to display the Student Details page. The Student Details page enables you to view any of the following information panels: Student Registration Information
Student Address Information
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10| Viewing Student Information
Student Telephone and Email Information
Student Family Home Information
Student Medical Information
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10| Viewing Student Information
Student Ethnic and Cultural Information
Student Additional Information
Student School History Information
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10| Viewing Student Information
SEN Summary Information
Student Documents The Student Documents panel provides access to profile and assessment reports that have been published for pupils/students you teach. To view an online report: 1.
In the Student Documents panel, locate the report you wish to view. Use the By Category and List buttons to help locate the report you require.
2.
Click the report you wish to view to display the File Download dialog.
3.
Click the Open button to display the online report. IMPORTANT NOTE: Microsoft Windows Vista, Windows 7 and Windows 8 users might be prompted for their login credentials. If prompted, enter your SLG User name and Password again and click the OK button to view the online report.
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NOTES: Schools can choose to publish online reports as Microsoft Word or Adobe PDF files. To view Word files, Windows users will need Microsoft WordPad or Microsoft Office installed on their computer. Mac users will need TextEdit or Microsoft Office installed on their computer. For Windows users only (except Windows 8 users) – if you do not have Microsoft Office installed, you can download the Microsoft Word Viewer to view, print and copy Word documents (http://www.microsoft.com/en-gb/download/). To view PDF files, you will need Adobe Acrobat Reader installed on your computer, available from the Adobe website (http://get.adobe.com/uk/reader/).
Viewing Report Cards You can view report cards for a student via the Report Card or Actively on Report card hyperlink in the Student Conduct Summary panel of the Student Summary page. 1.
Select the Student Summary page for the student whose report cards you wish to view (please see Student Search Page on page 57).
2.
In the Student Conduct Summary panel, click the Report Card hyperlink (or Actively on Report card hyperlink) to display the Student Report Card panel.
Click Basic Details to view more information To view behaviour target marks for a different date, select the date from the Targets for drop-down list. Place the cursor over a behaviour target name to read a description. Initials of the member of staff that recorded the marks/comments. Behaviour target not achieved.
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Behaviour target achieved. The lesson or session for which the behaviour target mark was recorded. Additional report cards are highlighted in grey. The currently selected report card has a highlighted arrow. Active report cards are highlighted in blue.
A check for a behaviour target indicates that the target was achieved during that lesson. A cross indicates that the behaviour target was not achieved during the lesson. Behaviour Target Achieved Behaviour Target Not Achieved Although your school might have their own behaviour targets, the following table provides a brief description of the default behaviour targets.
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Behaviour Target Code
Description
DISR
Student avoided disrupting other students.
PUNC
Student arrived to lesson on time.
HOME
Student supplied homework.
DISP
Student displayed self-discipline.
EQUI
Student brought the correct equipment for lesson.
STAF
Student followed staff instructions without question.
SIMS Learning Gateway for Teachers
11| Setting and Viewing Homework
11|Setting and Viewing Homework Introduction .................................................................................. 69 Setting Homework in SLG .............................................................. 69 Searching for Homework in SLG..................................................... 78 Editing Homework in SLG............................................................... 80 Deleting Homework in SLG ............................................................ 80 Setting Homework in SIMS ............................................................ 80 Searching for Homework Assignments in SIMS ............................. 86 Editing Homework in SIMS ............................................................ 88 Deleting Homework in SIMS .......................................................... 88 Viewing Homework in SLG ............................................................. 88
Introduction If your school has purchased the appropriate licence, you can use SLG or SIMS to set homework assignments for students. Once set, homework assignments can be viewed and edited in SIMS or SLG. Changes made to a homework assignment are automatically synchronised between SLG and SIMS. When viewing homework, you can view all homework set for a student, not just homework you have set for them. NOTE: The Homework functionality in SLG and SIMS does not currently support Alternative Curriculum. Support for Alternative Curriculum is planned for a future release.
Setting Homework in SLG Teachers can set homework assignments for their students from within SLG via class registers or by selecting the Maintain Homework Page hyperlink in the navigation bar on the left of the screen. More Information: Setting Homework via the Attendance Register on page 69 Setting Homework via the Maintain Homework Page on page 73
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11| Setting and Viewing Homework
Setting Homework via the Attendance Register You can create a new homework assignment for a student or group of students via an attendance register.
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1.
Open the required attendance register (please see Accessing the Attendance Register on page 12).
2.
Click the names of the students to whom you wish to assign the homework. Click the Select All button to select all the students on the register.
3.
Click the Actions button to display the menu options.
4.
Select the Create Homework option to display the Maintain Homework panel.
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The Subject field is populated automatically with the subject associated with the Attendance Register and the Start Date defaults to today's date; both can be changed. The Created Date and Lesson Information fields are populated automatically and cannot be changed. After saving the first time, the Created By field is populated automatically and cannot be changed.
5.
Enter a Title for the homework assignment.
6.
If required, enter a Description for the homework assignment. You can enter hyperlinks to other online resources by entering a link in the following format, [Descriptive Text|http://www.example.com]. The text to the left of the pipe is displayed as a hyperlink in SLG.
7.
If necessary, select a different Subject.
8.
If necessary, enter a different Start Date for the homework assignment.
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9.
Click the Calendar button to display a calendar and select the required Start Date. TIP: The Start Date can be set to a date in the future, e.g. if you would like to set a term's worth of homework assignments in advance.
10. Enter a Due Date for the homework assignment. Click the Calendar button to display a calendar and select the required Due Date. 11. If you need to assign the homework to additional students, click the Add Students button to display the Add Students dialog.
By default, the Students I Teach radio button is selected and a list of your current students is displayed. To search for a specific student, select the Students by Name radio button and enter any Forename and Surname information, then click the Search button to display a list of names that meet your search criteria. 12. Select the check boxes for each student to whom you wish to assign the homework.
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13. Click the Select Students button to return to the Students Assigned section that is now populated with the additional selected student(s).
14. Click the Save button to record the homework assignment.
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Setting Homework via the Maintain Homework Page To create a new homework assignment, proceed as follows: 1.
From the SIMS Learning Gateway list in the navigation bar on the left, select the Maintain Homework Page hyperlink to display the Maintain Homework panel.
2.
Click the Create a New Piece of Homework button to create a new homework assignment. The Start Date defaults to today's date, but can be changed. The Created Date is populated automatically and cannot be changed. After saving the first time, the Created By field is populated automatically and cannot be changed.
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3.
Enter a Title for the homework assignment.
4.
If necessary, enter a Description for the homework assignment. You can enter hyperlinks to other online resources by entering a link in the following format, [Descriptive Text|http://www.example.com]. The text to the left of the pipe is displayed as a selectable hyperlink in SLG.
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5.
Click the browse button adjacent to the Subject field to display the Find Subject dialog.
6.
Select the radio button adjacent to the required subject then click the Select Subject button to return to the Maintain Homework page. To limit the number of visible subjects, select the Subjects I Teach radio button then click the Search button. To view all subjects, select the All Subjects radio button then click the Search button. NOTE: When creating a homework assignment via the Maintain Homework Page, the Lesson Information field is blank and cannot be edited.
7.
If necessary, enter a different Start Date for the homework assignment. Click the Calendar button to display a calendar and select the required Start Date. TIP: The Start Date can be set to a date in the future if, for example, you would like to set a term's worth of homework assignments in advance.
8.
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Enter a Due Date for the homework assignment. Click the Calendar button to display a calendar and select the required Due Date.
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9.
In the Students Assigned section, click the Add Students button to display the Add Students dialog.
By default, the Students I Teach radio button is selected and a list of your current students is displayed. To search for a specific student, select the Students by Name radio button then enter any Forename and Surname information then click the Search button to display a list of names that meet your search criteria. 10. Select the check boxes for each student to whom you wish to assign the homework.
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11. Click the Select Students button to return to the Students Assigned section that is now populated with the selected student(s).
12. Click the Save button to record the homework assignment.
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Searching for Homework in SLG If you need to edit or delete a homework assignment in SLG, you must first search for it. The Search Homework panel enables you to use a number of search filters to find existing assignments 1.
From the SIMS Learning Gateway list in the navigation bar on the left, select the Maintain Homework Page hyperlink to display the Maintain Homework web part.
Choose from any of the combination of drop-down lists and search fields to find the required homework assignments. Keyword - enter text from the homework assignment's Title or Description. Subject - If required, select a specific subject to include in the search. Click the Remove Subject button to search for homework assigned in all subjects. Academic Year - defaults to the current academic year. If required, select another year. IMPORTANT NOTE: To search for homework assignments that span academic years or are scheduled in the holidays between two academic years, you must select from the drop-down list. Student - If required, click the Browse button to display the Find Student dialog, then select a specific student to whom homework is assigned. Click the Remove Student button to search for all homework assignments. Staff - defaults to blank. When a search is run, homework created by any member of staff is displayed. To search for homework created by a specific member of staff, click the Browse button to display the Find Staff dialog then select the required member of staff. Date Search Type – defaults to None. Select to search for homework that has a specific Start on date, Due on date, or is In progress between specific dates.
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Start date – defaults to today's date but is only enabled if the Start on option or In progress between option is selected from the Date Search Type drop-down list. Due date – defaults to today's date but is only enabled if the Due on option or In progress between option are selected from the Date Search Type drop-down list. 2.
Click the Search button to display a list homework assignments that match your search criteria.
3.
Click the Edit or Delete buttons as required. More Information: Deleting Homework in SLG on page 80 Editing Homework in SLG on page 80
Editing Homework in SLG 1.
From the SIMS Learning Gateway list in the navigation bar on the left, select the Maintain Homework Page hyperlink to display the Maintain Homework panel.
2.
Search for the required homework assignment (please see Searching for Homework in SLG on page 78).
3.
Locate the required homework in the search results, then click the Edit button to display the homework details.
4.
Make the required adjustments to the homework assignment (please see Setting Homework via the Maintain Homework Page on page 73).
5.
Click the Save button to record the updates.
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1.
From the SIMS Learning Gateway list in the navigation bar on the left, select the Maintain Homework Page hyperlink to display the Maintain Homework panel.
2.
Search for the required homework assignment (please see Searching for Homework in SLG on page 78).
3.
Locate the required homework in the search results, then click the Delete button to display a confirmation message.
4.
Click the OK button to confirm homework deletion.
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Setting Homework in SIMS Teachers can set homework assignments for their students from within SIMS. Homework assignments can be created from the Take Register panel of from the Focus | Homework | Manage Homework menu route.
Setting Homework via the Take Register Panel You can quickly create an assignment via the Take Register panel: 1.
In SIMS, open the attendance register via Focus | Attendance | Take Register (or Focus | Lesson Monitor | Take Register) of the class for which you wish to create a homework assignment.
2.
In the Take Register panel, select the students to whom you wish to assign homework. Use Shift + Click and Ctrl + Click for block and multiple selections, respectively.
3.
Right-click on one of the selected names, then select Add Homework from the pop-up menu to display the Homework Details dialog. You can also select the required students, then click the Homework hyperlink in the Links panel to display the Homework Details dialog. The Subject field is populated automatically with the subject associated with the Attendance Register and the Start Date defaults to today's date; both can be changed. The Lesson Information, Created By and the Created Date fields are populated automatically and cannot be changed.
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4.
Enter a Title for the homework assignment.
5.
If necessary, enter a Description for the homework assignment. You can enter hyperlinks to other online resources by entering a link in the following format [Descriptive Text|http://www.example.com]. The text to the left of the pipe is displayed as a selectable hyperlink in SLG.
6.
Click the Browse button adjacent to the Subject field to display the Subjects dialog.
To limit the number of options, select Subjects I teach from the Subjects drop-down list.
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7.
Highlight the required subject then click the OK button to return to the Homework Details page.
8.
Enter a Start Date for the homework assignment. Click the Calendar button to display a calendar and select the required Start Date. TIP: The Start Date can be set to a date in the future if, for example, you would like to set a term's worth of homework assignments in advance.
9.
Enter a Due Date for the homework assignment. Click the Calendar button to display a calendar and select the required Due Date.
10. If necessary, add or delete students in the Students Assigned panel (please see Assigning Homework to Students on page 85). 11. Click the Save button.
Setting Homework via Focus | Homework | Manage Homework To create a homework assignment without accessing an attendance register, complete the following procedure. The process is similar to setting homework via the attendance register, although you will have to add all students manually. 1.
Select Focus | Homework | Manage Homework to display the Homework Browse panel.
2.
Click the New button to display the Homework Details page. The Start Date defaults to today's date, but can be changed. The Created By and Created Date fields are populated automatically and cannot be changed.
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3.
Enter a Title for the homework assignment.
4.
If necessary, enter a Description for the homework assignment. You can enter hyperlinks to other online resources by entering a link in the following format [Descriptive Text|http://www.example.com]. The text to the left of the pipe is displayed as a clickable hyperlink in SLG.
5.
Click the Browse button adjacent to the Subject field to display the Subjects dialog.
To limit the number of options, select Subjects I teach from the Subjects drop-down list. 6.
Highlight the required subject then click the OK button to return to the Homework Details page. NOTE: When creating a homework assignment via Focus | Homework | Manage Homework, the Lesson Information field is blank and cannot be edited.
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7.
Enter a Start Date for the homework assignment. Click the Calendar button to display a calendar and select the required Start Date. TIP: The Start Date can be set to a date in the future if, for example, you would like to set a term's worth of homework assignments in advance.
8.
Enter a Due Date for the homework assignment. Click the Calendar button to display a calendar and select the required Due Date.
9.
If necessary, add or delete students in the Students Assigned panel (please see Assigning Homework to Students on page 85).
10. Click the Save button.
Assigning Homework to Students You can edit students to whom a particular homework is assigned. 1.
To assign more students a particular homework assignment, click the New button in the Students Assigned panel to display the Select Students dialog.
2.
Enter any required search criteria (e.g. Surname, Reg Group, etc.) then click the Search button to populate the list of students.
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3.
Highlight the required student name(s). Use Shift & Click and Ctrl & Click for block and multiple selections respectively.
4.
Click the OK button to return to the Homework Details page with the students listed in the Students Assigned panel.
5.
To remove a student from a particular homework assignment, highlight their name in the Students Assigned panel then click the Delete button.
6.
Click the Save button.
Searching for Homework Assignments in SIMS If you need to edit or delete a homework assignment in SIMS, you must first search for it. The Homework Browse panel enables you to use a number of search filters to find existing assignments 1.
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Select Focus | Homework | Manage Homework to display the Homework Browse panel.
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By default, any homework created by the currently signed in SIMS user is displayed. To search for homework created by another member of staff, click the Remove Staff button. Remove Staff button Choose from any of the combination of drop-down lists and search fields to find the required homework assignments. Academic Year - defaults to the current academic year. If required, select another year. IMPORTANT NOTE: To search for homework assignments that span academic years or are in the holidays between two academic years, you must select from the drop-down list. Date Search Type - defaults to None. Select to search for homework that has a specific Start on date, Due on date, or is In progress between specific dates. Start date - defaults to today's date but is only enabled if the Start on option or In progress between option is selected from the Date Search Type drop-down list. Due date - defaults to today's date but is only enabled if the Due on option or In progress between options are selected from the Date Search Type drop-down list. Keyword - enter text from the homework assignment's Title or Description. Staff - defaults to the current SIMS user. If required, select a different member of staff to find homework assigned by them. Click the Remove Staff button to search for homework assigned by all staff. Student - If required, select a specific student to find homework assigned to them. Click the Remove Student button to search for homework assigned to all students. Subject - If required, select a specific subject to include in the search. Click the Remove Subject button to search for homework assigned in all subjects. 2.
Click the Search button to display a list of results based on your selections.
3.
Double-click the required homework assignment to select it.
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Editing Homework in SIMS 1.
In SIMS, select Focus | Homework | Manage Homework to display the Homework Browse panel.
2.
Search for an existing homework assignment then click the Open button to edit the details. Alternatively, click the New button to display the Homework Details page.
3.
Make the required changes to the homework assignment.
4.
Click the Save button to record the updates. More Information: Searching for Homework Assignments in SIMS on page 86 Setting Homework via the Take Register Panel on page 81 Assigning Homework to Students on page 85
Deleting Homework in SIMS 1.
In SIMS, select Focus | Homework | Manage Homework to display the Homework Browse panel.
2.
Search for the required homework assignment.
3.
Highlight the required homework assignment.
4.
Click the Delete button to display a confirmation dialog.
5.
Click the Yes button to confirm homework deletion.
Viewing Homework in SLG You can view the homework timeline for any student via SIMS Learning Gateway. The timeline displays homework titles and descriptions for current, previous and, if enabled by the school, future assignments. 1. From the SIMS Learning Gateway list in the navigation bar on the left, select the View Student Homework Page hyperlink to display the Student Browse web part. 2. Enter the search criteria for the student whose homework timeline you wish to view. 3. Click the Search button to populate the student list. 4. Click the Name of the required student to display their homework timeline in the View Student Homework web part.
The current week, last week and next week are displayed. The current day is highlighted. Homework records are displayed according to their due date, with the nearest due date on top.
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5.
To view additional homework details, click the required homework bar. A pop-up displays the homework title, due date, days left and who set the homework.
If the right end of the timeline is not visible, the page will scroll automatically to display the additional information. Click the Close button to close the pop-up. 6.
Click the Scroll Left button to view the previous week's homework and the Scroll Right button to view next week's homework. Scroll Left Scroll Right
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12|Viewing Staff Information Staff Search Page .......................................................................... 91
Staff Search Page Click the Staff Search Page link to display the Staff Search page, which provides access to SIMS staff records. Searching is performed in the same way as in the Find Staff browser in SIMS.
When you have performed a Search, click the name of a staff member to display their Staff Summary page, which contains two panels: Staff Basic Details
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Staff Groups
Both panels provide links that when clicked, display detailed SIMS information about the staff member and their timetable. NOTE: System Manager permissions control the range of staff data that is visible. For more information on setting up permissions, please refer to the Managing SIMS Users, Groups and Databases handbook.
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I| Index
Index A
via Behaviour Page......................... 37
D deleting
accessing
achievement records ......................... 51
attendance registers ......................... 12 marksheets ...................................... 21 student information .......................... 62 achievement records
behaviour incidents ........................... 41
E editing achievement records ......................... 50
creating ...................................... 43, 47 deleting ........................................... 51 editing............................................. 50 adding comments attendance register ........................ 14
behaviour incidents ........................... 40 entering marks in attendance registers13, 14, 16
F flood-filling attendance registers ............ 16
dinner register ............................... 19
H
marksheet .................................... 28
homework
attendance registers
in SIMS
accessing ......................................... 12
deleting ........................................ 88
adding comments ............................. 14
editing .......................................... 88
entering marks ................................. 13
searching ...................................... 86
flood-filling ...................................... 16
setting ..................................... 81, 83
saving ........................................ 14, 16
in SLG deleting ........................................ 80
B
editing .......................................... 80
behaviour incidents
searching ...................................... 79
creating ...................................... 33, 37
setting ..................................... 70, 74
deleting ........................................... 41
viewing ......................................... 88
editing............................................. 40
L
C comments adding attendance registers ....................... 14
logging into the SLG Teacher site ............ 3
M marks
dinner register ............................... 19
entering........................................... 22
marksheets ................................... 28
flood filling .................................... 27
creating achievement records via Achievement Page .................... 47 via Attendance Register .................. 43 behaviour incident via Attendance Register .................. 33
individually.................................... 25 entering in attendance registers ......... 13 history............................................. 30 marksheets accessing ......................................... 21
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I| Index
searching for .................................... 21
W
using............................................... 21
web parts staff search ...................................... 91
R registers accessing, attendance ....................... 12 reports ............................................... 66
S searching marksheets ...................................... 21 security ................................................ 2 SLG Teacher site logging in .......................................... 3 staff search page ................................. 91 student dashboard ............................... 57 attendance....................................... 59 conduct ........................................... 61 key performance indicators ................ 62 student details ................................. 59 student information viewing ........................................... 62 student report cards updating .......................................... 53 student search page ............................ 57 system security ..................................... 2
U updating student report cards.......................... 53 using dashboard widgets ............................ 58 using marksheets ................................ 21 system security .................................. 2
V viewing attendance registers ......................... 12 marksheets ...................................... 21 profiles ............................................ 31 student information .......................... 62 student report cards.......................... 67
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student search ................................. 57 teacher specific .................................. 4 view report cards .............................. 67 view reports ..................................... 66
