SharePoint 2016 First Look (sort of) What’s New and What to Expect

Tom Robbins • Robbins Professional Group • Instructor at ASPE • SharePoint SME & Evangelist • Enterprise Social Architect • Project Server SME

Today’s Topics • • • • •

SharePoint Momentum What’s New? A look at user experience changes A look at administrative changes A look at governance and policy improvements • When can we expect RTM and release?

SharePoint Momentum • More than 200,000 organizations use SharePoint today • Community of more than 50,000 partners • 1 million developers • $10 billion solutions ecosystem

What’s New? • Cloud-Inspired Infrastructure: SharePoint Server 2016 represents a new generation of SharePoint that accrues the experience of running SharePoint at scale in Office 365 and brings investments in SharePoint Online to your data center to improve performance, reliability, manageability, and scale. • Compliance and Reporting: SharePoint Server 2016 provides a broad array of features and capabilities designed to make certain that sensitive information remains protected with investments in data loss protection, new scenarios to enable data encryption and compliance tools that span on-premises servers and Office 365. • Enhanced User Experiences: SharePoint Server 2016 brings innovations in user experience from Office 365 to on-premises farms, with improvements to document libraries and navigation constructs that are consistent with Office 365.

User Experience Changes • • • • • • • •

Compliance Features Document Library accessibility Image and video previews Large file support Mobile experience New controls for working with OneDrive Site Folders View Sites page pinning

Administrator Changes • • • • • •

Fast Site Collection Creation Hybrid in SharePoint 2016 MinRole Project Server SharePoint Search Unified Code base (Online and On Prem)

Compliance Features • Allow site owners to choose from policies that you centrally create and manage. You can also allow site owners to opt out altogether if they decide a policy does not apply to their content. • Enforce a single mandatory policy on all sites in a site collection, such as all OneDrive for Business sites, or even enforce a policy on all site collections created from a specific site collection template, such as the Team Site template.

• Provide a default policy with a default rule that will be automatically applied without any action required by site owners. Create a policy that includes several deletion rules that a site owner can choose from.

Compliance Features

Document Library Accessibility • Landmarks to a page make it easier to navigate, and there are alt text improvements for all major navigation links. • Keyboard shortcuts are provided for the following document tasks: – Alt + N – New, Alt + E – Edit, Alt + U – Upload, Alt + M – Manage, Alt + S – Share, Alt + Y - Synchronization

• Focus improvements, such as keeping focus on prior elements and focus trapping. • Announcements for upload progress. • Announcements for file name and file types when browsing folder and file lists. • Improved callout reading. • Fixed use of color issues for views switcher. • Updates to the Help documentation.

Image and Video Previews

Large File Support • Previous versions of SharePoint did not support uploading or downloading files larger than 2,047 MB. SharePoint 2016 now allows you to upload or download larger files. You can configure the desired maximum file-size limit on a per-web application basis in your SharePoint farm.

Mobile Experience

• When you use a mobile device to access the home page for a SharePoint Server 2016 team site, you can tap tiles or links on the screen to navigate the site. You can also switch from the mobile view to PC view, which displays site pages as they are seen on a client computer. This view is also touch enabled.

New Controls for OneDrive • Microsoft introduced the most common tasks in OneDrive for Business as controls directly above your personal document folder. With one click, you can create new Office docs, upload files, sync your files for offline use, share your files, and more. More Info: https://blog.onedrive.com/one-place-for-all-your-work-filesintroducing-onedrive-for-business/

Site Folders View View takes you directly to document libraries of sites you’re following

Sites Page Pinning You can now pin sites that you see on the sites page. A pinned site shows at the top of the list of sites that you're following.

Fast Site Collection Creation • This new feature provides templates that work at same level as SQL Server, which reduces the round trips required between the SharePoint and SQL servers. Use the SPSiteMaster Windows PowerShell cmdlets to create sites and site collections quickly Get-SPSiteMaster

Returns site master information.

New-SPSiteMaster

Creates a site master.

Remove-SPSiteMaster

Removes a site master.

Disable-SPWebTemplateForSiteMaster

Disables the site master in the farm.

Enable-SPWebTemplateForSiteMaster

Creates a template for a site master.

Get-SPWebTemplatesEnabledForSiteMaster

Returns a list of site master web templates.

Reset-SPSites

Synchronizes the content database with the configuration database of the farm.

Hybrid in SharePoint 2016 • Hybrid Sites – Hybrid sites features allows your users to have an integrated experience while using SharePoint Server and SharePoint Online sites: • Users can follow SharePoint Server and SharePoint Online sites, and see them consolidated in a single list • Users have a single profile in Office 365, where all their profile information is stored

Hybrid in SharePoint 2016 • Hybrid OneDrive for Business – Hybrid sites features are used together with Hybrid OneDrive for Business • Users can sync files with Office 365 and share them with others. • Users can access their files directly through Office 365 from any device.

MinRole Farm Topology • The role of a server is specified when you create a new farm or join a server to an existing farm. SharePoint automatically configures the services on each server based on the server role, optimizing the performance of the farm based on that topology. There are six predefined server roles available.

MinRole Farm Topology

MinRole Farm Topology

Project Server 2016 • Project Server 2016 is installed with SharePoint Server 2016 Enterprise. License required for Project Server. • Many new capabilities: – – – – – – – –

Resource Engagements One Installation Base installation languages and language packs Hardware and software requirements Upgrading to Project Server 2016 Single database for multiple instances Custom limit fields Project Web App Changes

SharePoint Search • Support for indexing up to 500 millions items per Search Server application

Unified Code Base (online/onprem) • Establishes a standardized set of API’s that span on-premises and the cloud. • Enables customers and partners to innovate more easily.

What Now? • SharePoint Server 2016 is AVAILABLE

• As of yesterday’s announcement 5/4/16

Resources • “Future of SharePoint” Announcement: – Blogs.office.com/2016/05/04/the-future-ofsharepoint

Thank You! • Follow me on Twitter: @mstrsharepoint, @aspe-it • Follow-up classes: More info at: aspetraining.com

• SharePoint 2013 Site Owner and Power User Boot Camp (3 days) • Sept-Oct – Offering SharePoint Master Class – 20 3-hour sessions on SharePoint 2016 • Check out the SharePoint Engage! Conference at SharePointInstitute.com • WS050516 – Today’s PDU Code