New Teacher Tools
Teacher Tools
Teacher Preferences
Setting up Teacher Preferences There are two ways to navigate to the teacher preferences screen.
Instruction > Admin > Preferences Instruction > Assignments > Edit Teacher Preferences.
Both will allow for the same options to be set up but will have slightly different choices at the top of the screen where the save option is located. Please see page 2 for a detailed explanation of the options on this screen. Path: Instruction > Admin > Preferences
1) Check all applicable options. 2) Choose the Default Grading Task. 3) If you want to apply these settings to all classes you teach, click Mass Assign to multiple sections. Then either select the Check All box or check the sections in which you want these options applied.
4) Click Save. Path: Instruction > Assignments > Edit Teacher Preferences
1) Check all applicable options. 2) Choose the Default Grading Task. 3) If you want to apply these settings to all classes you teach, click Mass Assign to multiple sections. Then either select the Check All box or check the sections in which you want these options applied. 4) Click Save Teacher Preferences. 5) Click Return to Assignment List to return to the Assignment screen.
Computer Education Support: 7/31/11
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Teacher Tools
Teacher Preferences
About Teacher Preferences Teacher preferences are the settings each teacher decides upon for the classes they teach. They include the following: Hide Dropped Students – Students that have withdrawn from a course will still display in the Gradebook and in student groups. If this box is checked, the scores are preserved but the student’s will not display for the teacher. Show Student Numbers – Will display the student’s student number on the attendance screen and the seating chart. Show Student Pictures – Student pictures will display when taking attendance and scoring assignments. Invert Seating Chart Auto‐Placement (Start from the bottom) – Student names populate seating chart from the bottom up. (Z‐A rather than A‐Z). Use Seating Chart for Attendance – Allows a teacher to use the seating chart when taking attendance rather than the official attendance screen. Use Canned Comments – This makes the little comment icon show up in the Grading by Task and Grading by Student manual grading areas so that a “canned” comment can be added to students records next to the grade given. (Note – this is only viewable when the grading window is open.)
Remove Percentage and calculations when using Standards (Gradebook) – Do NOT check this. Default Standard/Grading Task – When the Gradebook displays, this is the Grading Task teachers want to see first. So, for semester schools, it will be the Semester Grading Task. For Trimester schools, it will be the Trimester Grading Task. Middle Schools will want to change this option at the end of each six weeks to be the current Six Weeks grading task.
Web Site Address – Teachers with a personal website containing class information can enter it here. It will display as a link for parents and students to access via the portal.
Computer Education Support: 7/31/11
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Teacher Tools
Edit Grade Calc Options
Edit Grade Calculation Options The Edit Grade Calc options screen is where you will assign a grading scale that determines the In Progress grade calculation of your assignments. The “In Progress” grade is viewable both in the Portal and in the yellow area in your Gradebook.
Here are some VERY Important points regarding assigning Grading Scales: 1. If you assign the wrong Grading Scale, your “In Progress Grade” (the yellow portion of your gradebook) will be different than your posted grade (center green part of your gradebook). 2. If you don’t assign a Grading Scale, an “In Progress Grade” will not display. (Both in the Portal and in the Yellow area of your gradebook). 3. You will only assign a Grading Scale to the Grading Task that contains your assignments. Although there will be some unique deviations, the tables below explain how to properly set this up. There are a variety of Grading Scales that are used on courses depending on the type of course. For example, AP/IB courses have a different grading scale assigned. See your Master Scheduler if you are not sure of which one to apply to your course. Usually it will be Grading Scale MS for Middle Schools and Grading Scale HS for High Schools.
Setting up Grade Calculation Options: Path: Instruction > Assignments 1. Select the Grading Task where assignments will be stored. (Use the guidelines on pages 2 through 4 for help.) 2. Select the “Calculate in Progress Grade” button. 3. If you are using weighting, check the Weight Categories box. (Homework = 25% of grade, Tests/Quizzes = 25% of grade etc. Note: We’ll define the percentage of weighting later when we learn about creating categories.) 4. Do NOT use the option: Use scores % value. It will make your scores calculate incorrectly. Please contact Amy Mueller (3907) or Ruth Ann Reteneller (3501)if you have questions about using this option. 5. Set all other Term/Tasks to No Calculation. 6. Click Save. 7. Click Return to Assignment List. 8. Repeat for the other classes you teach. Computer Education Support: 7/31/11
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Teacher Tools
Edit Grade Calc Options
Guidelines for setting up Grade Calc Options Although there will be some different scenarios, here are some general guidelines:
Middle Schools: Middle School Grades are not cumulative like high school so each six weeks assignments stand alone. That means that all that should be under 1st Six Weeks are the assignments given during 1st six weeks. If your school uses composite grading, the final grade can be set up in Infinite Campus to calculate based each 6 weeks scores.
Middle School Grade Calculation Setup 1. Set each six weeks to “Calculate In Progress grade” and assign the Grading Scale M/S. 2. Check the Weighting box if you use Infinite Campus to weight your grades. If you do, tests and quizzes cannot be more than 25% of the total grade and you must have at least 4 categories. (See the Categories lesson for information on setting up Categories.) 3. Set all other Grading Tasks to No Calculation. 4. Click Save. 5. The following pictures shows what your screen should look like when you are finished setting up your grade calculation options. (Including the Weight Categories option).
Computer Education Support: 7/31/11
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Teacher Tools
Edit Grade Calc Options
High Schools: Since High Schools are cumulative, all assignments should be stored in the highest Grading Task. For Trimester Schools, this means the grading task labeled Trimester. For Semester Schools, this means the grading task labeled Semester. For Year Round schools, this means the grading task labeled Final Grade. For all other scenarios, please contact Amy Mueller, Ruth Ann Reteneller or your Education Technology Teacher (ETT) at Computer Education Support for assistance.
High School Grade Calculation Setup 1. Set the highest grading task (Trimester, Semester or Final Grade – See chart below for more information) to Calculate In Progress Grade and set the Grading Scale to Grading Scale H/S unless the course gets a different Grading Scale such as an AP/IB course. (Ask your counselor if you are not sure). 2. Check the Weighting box if you use Infinite Campus to weight your grades. For example, Test/Quizzes = 25%, Participation = 10% etc. 3. Set all other Grading Tasks to No Calculation. 4. Click Save. A Trimester example is shown on the next page Trimester Schools 1st Trimester – Term 2 Trimester Calculate In Progress Grade Grading Scale = Grading Scale HS 2nd Trimester – Term 4 Trimester Calculate In Progress Grade Grading Scale = Grading Scale HS 2nd Trimester – Term 6 Trimester Calculate In Progress Grade Grading Scale = Grading Scale HS
Semester Schools 1st Semester – Term 3 Semester Calculate In Progress Grade Grading Scale = Grading Scale HS 2nd Semester – Term 6 Semester Calculate In Progress Grade Grading Scale = Grading Scale HS
ALL OTHER GRADING TASKS SET TO NO CALCULATION
ALL OTHER GRADING TASKS SET TO NO CALCULATION Year Round Schools Final Grade Calculate In Progress Grade Grading Scale = Grading Scale HS
ALL OTHER GRADING TASKS SET TO NO CALCULATION
Computer Education Support: 7/31/11
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Teacher Tools
Edit Grade Calc Options
High School Setup example: (Trimester School)
Computer Education Support: 7/31/11
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Teacher Tools
Student Groups
Student Groups Student Groups allow you to assign students to different groups so that you can:
Assign an assignment to a group of students and automatically exempt the others from completing the assignment View/Enter grades in your Gradebook for a group of students while temporarily hiding the other students
Creating a Student Group Path: Instruction > Student Groups
Student Groups are viewable in two places
Assignments screen Gradebook
We’ll begin by discussing how to create a student group and place students in it. 1. Click New. 2. Enter the Name of the Student Group. Nobody will see the name but you. It is not viewable in the portal. 3. To add members, click on the student from the left “Roster” and drag them to the right “Student Group Members”. 4. Once you have added all members via Click and Drag, click Save. 5. Repeat Steps 1‐3 for any other Student Groups you need to add.
Computer Education Support: 7/19/11
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Teacher Tools
Student Groups
Assigning an assigment to a Student Group Path: Instruction > Assigments 1. From the assignments screen, click on the assignment you will assign to a student group. (Or, you can do it initially when creating the assignment.)
2. Click on the Student Group drop‐down menu next to the assignment and select the appropriate Student Group.
3. Click Save.
Filtering Assignments by Student Groups Path: Instruction > Assigments 1. From the Student Group drop‐down menu, select the student group you want to filter on. 2. Only the assignments that groups of students are responsible for completing will display. 3. To switch the screen back to all students, select All Student Groups from the Student Group drop‐down menu.
Computer Education Support: 7/19/11
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Teacher Tools
Student Groups
Viewing your Gradebook by Student Groups Path: Instruction > Gradebook
1. Select the Student Group you’d like to view from the upper left corner. 2. The students in the selected group and all of their grades as well as assignements display. 3. To switch the Gradebook back to all students, go to Student Groups > All Students.
Computer Education Support: 7/19/11
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Teacher Tools
Creating Categories
Categories Creating Categories Before you can create assignments in Infinite Campus, you must create at least one folder to store the assignments in. Infinite Campus calls these folders: Categories. It is similar to you placing a paper copy of an assignment in a folder to store it so it doesn’t get mixed in with your other papers. Path: Instruction > Assignments > Edit Categories When you click on Edit Categories, you can view/edit existing categories or create one or more new categories. 1) Click on Edit Categories.
If you have already created one or more categories, they will display. If not, the screen will contain no data. 2) Click Create Category to create your first category.
3) Although the only fields that are required are Name, Weight and which section will contain the category, we will discuss all options: a. Name: The name you would like to give this folder. Examples are Classwork, Homework, Tests/Quizzes, Assessments, Chapter 1, Chapter 2, etc. b. Weight: i. If you have indicated that you will use weighting when setting up your Grade Calculation Options, then enter the weight for this category. If it is 25%, then enter 25. If it is 10%, then enter 10, etc. Classwork Category with a weight of 25% ii. If you have not indicated that you will use weighting when setting up your Grade Calculation options, then leave this at 0. Computer Education Support: 7/31/11
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Teacher Tools Creating Categories c. Sequence: Categories will automatically sort in ascending order by name. (So Assignments would show before Classwork since ‘A’ comes before ‘C’ in the alphabet.) If you want them to display in a different order, you can apply a sequence. So if you make Classwork Seq= 1 and Homework Seq = 2, then Classwork will show up first then Homework. Note: Each category’s Seq defaults to 1. So if you want to number them, you will need to number all of them so that you don’t have multiple categories set to 1. d. Hide from Portal/Grade Book Preview – Check this box if you want to temporarily hide all assignments in this category from view in the portal. e. Exclude this group from calculation – Check this box only if none of the assignments in this category will count toward the student’s grade. f. Drop Lowest Score – If selected, then Infinite Campus will automatically drop the lowest score by percentage (not points) in this category. (E.g. on a 5 point assignment, 1 out of 5 points = 20%. On a 100 point assignment, 20 out of 100 points is 20%)
Drop Lowest score can be applied/removed at any time. We tested it in several scenarios and it worked every time. In the old gradebook, Drop Lowest Score was very problematic but it seems to be working smoothly now.
g. Sections: Check all sections you wish this category to exist in. Campus display all sections you teach with the same course number (In the above example, the teacher teaches section 1, 2 and 6 of 42710212 Algebra 1.) h. Grading Tasks: Once you select the Section where you will place the category, the Grading Tasks for the section(s) display. Check the one that will house this category. For guidance on which Grading Task to place this in, please see the document on Edit Grade Calculation Options. i. Click one of the following: i. Save Category: This will save the category and send you back to the assignment screen so that you can create/edit a category or create assignments. ii. Save & Add Assignment: This will save the category and let you create an assignment to place in the category. Please see page 3 of this document for an example of this screen with all fields completed. Computer Education Support: 7/31/11
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Teacher Tools
Creating Categories
Sample Category screen that will count towards 25% of the student’s score. Drop Lowest Score is applied and it will appear in all 3 algebra 1 sections this teacher teaches.
Editing Categories Once you have created one or more categories, they will display on the “Edit Categories” screen. Here you can make changes to or delete categories you’ve already created. When editing categories, it only edits the details of the category in the section selected from the top toolbar. Path: Instruction > Assignments > Edit Categories
Computer Education Support: 7/31/11
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Teacher Tools
Creating Categories
1) To edit a category, click on its name. (It will appear in blue.) 2) Make all appropriate edits. a. What you can do: i. Edit the Name ii. Edit the Weight iii. Edit the Sequence iv. Check/uncheck Hide from Portal/Gradebook Preview v. Check/uncheck Exclude this category from calculation vi. Check/uncheck Drop lowest score vii. Remove it from this or other sections as long as there aren’t any assignments in them yet viii. Remove it from the existing Grading Task as long as it doesn’t contain an assignment that has been scored b. What you cannot do: (Notice in the picture that these options are grayed out and unchangeable.) i. Remove it from other sections you’ve placed it in if they contain assignments. ii. Remove from the Grading Task in which it is currently placed if it contains assignments that have been scored. 3) Click either Save Category to save the category and return to the assignments screen, or Save & Add Assignment to save the category and add an assignment to it. Delete Category You cannot delete a category if it contains assignments. This prevents you from losing student’s grades. If you wish to delete a category that contains assignments, you must first delete/move all assignments placed in the category. Path: Instruction > Assignments > Edit Category 1) Click on the category you will remove. 2) Click on Delete Category. a. If the category has no assignments in it, you will receive the following message:
Computer Education Support: 7/31/11
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Teacher Tools Creating Categories b. Click OK and the category will be gone. c. If the category contains assignments, you will receive a message similar to the following:
d. Click OK and the category will remain. This is for your safety so that you don’t accidentally delete student’s scores.
Computer Education Support: 7/31/11
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Teacher Tools
View Tree
View Tree Path: Instruction > Assignments > View Tree The View Tree option shows you a layout of where your assignments are in relation to the Category, Term and Grading Tasks. The categories and the assignments are active links on the View Tree. When you click one, the corresponding editor opens so that you can make changes.
Computer Education Support: 7/17/11
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Teacher Tools
Creating/Editing Assignments
Assignments Creating Assignments Now that you’ve set up your categories, you can create assignments to place in them. Here are a few tips on assignments before we get started:
Categories have to be created before assignments can be created Assignments have to be stored in a category (they can’t stand alone.) This doesn’t mean that you can’t create one category and put all of your assignments in it. If a Category contains one or more assignments, it can’t be deleted until the assignments are deleted or moved. (This is to protect you from accidentally deleting student’s grades). Assignments can be created and placed in multiple sections all in one process.
Path: Instruction > Assignments > Create Assignment When you click on Edit Categories, you can view/edit existing categories or create one or more new categories. 1) Click on Create Assignment.
2) Enter the Assignment Name. (50 characters or less). 3) Enter the Abbreviation. (5 characters or less). If viewing the Assignment in the gradebook, Assignments display by the abbreviation rather than full name. You can, however, hover over the assignment abbreviation in the gradebook to see more details. 4) Test Strand: As of July 17th, 2011, this option is not currently used by JCPS. 5) Show Description, Objectives and References Fields: Click this link if you would like to enter in a Description, or some objectives or references for the assignment.
Computer Education Support: 7/31/11
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Teacher Tools Creating/Editing Assignments 6) Infinite Campus automatically applies the assignment to the section you are in. Edit all details as necessary to each section you would like this assignment to be available.
a. Active – This box is checked by default. If the assignment should be included as part of the student’s score, leave it checked. b. Hide – If this is checked, the assignment will not be viewable on the portal. If it is unchecked but the category it is in is marked as Hide, then it won’t display on the portal. If an assignment is hidden, it will still be part of the student’s grade calculation. c. Assigned – (Defaults to the first day of the grading period in the class if entered prior to the start of school) This is the day the assignment will be/was assigned. Campus will not let you enter a date outside of the Grading Periods in which this section is scheduled. d. Due – (Defaults to the first day of the grading period in the class if entered prior to the start of school) This is the day the assignment will be/was due. Campus will not let you enter a date outside of the Grading Periods in which this section is scheduled. If this date has passed and no score has been entered it will show in the portal as overdue. e. Seq – Assignments are automatically sorted first by due date and then in ascending order by assignment name. If you want to create your own sort order you can sequence your assignments. All assignments default to a Seq of 1. If you choose to re‐order your assignments, you’ll need to change the sequence number of all but 1 from 1 to another number. f. Student Groups – If you have created student groups, you can apply this assignment to a student group. Please see the Student Groups document for more information. 7) Apply a: f from step 6 to any other sections you would like to place your assignment.
8) Under Grading Tasks, apply the following: a. Name: Select the Grading Task/Category that will house your assignment. b. Scoring Type: Always select Points. c. Total Points: Indicate the point value of the assignment. d. Multiplier: If you want the assignment to count for double, make the multiplier 2, otherwise leave it at 1. For example, if you have an assignment worth 50 points with a multiplier of 2 and a student gets 40/50 points, then they really get 80/100 points since the assignment score is doubled. 9) Click Save (to save the assignment),Save and Add Assignment(to save the assignment and add another) or Save & Score to apply a score to the assignment. Computer Education Support: 7/31/11
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Teacher Tools
Creating/Editing Assignments
Assignments Screen details: Once an assignment has been created, it will display on the assignment screen. Filter: You can filter this screen by Term/Task/Category or Student Group. Filtering is a way of hiding what you don’t want to see. (For example, if you only want to see assignments and not test/quizzes, classwork, etc, you can filter the category to only display Assignments.)
Sort: You can sort the assignment by any of the fields in the assignment table by clicking on the arrows next to the field name. In the example below, the assignments are sorted by Assignment Name. In the following example, there are two assignments and one of which (One & Two Step Equations) has been scored (20/20) and recorded as Turned in (T=20).
Other fields in the Assignment screen:
Alignment – This is the Grading Task, Category, Term (Grading Period), and # of Graded Assignments/# of Students in the class. T,M,L,I,CH,X – Turned In, Missing, Late, Incomplete, Cheated, and Exempt. (We’ll discuss more about these in the Scoring Assignments lesson.)
Editing Assignments 1) There are several things you can do from this screen to edit the assignment without opening it: a. Active: Leave this box checked or uncheck it if you don’t want the assignment to count towards the student’s score. b. Hide: Check this box if you want to hide the assignment from the portal (or uncheck so it will display on the portal). If an assignment is hidden, it still counts towards the student’s grade calculation. c. Assigned Date: Change this date if the assigned date is different than initially intended. d. Due Date: Edit if the due date has changed. More on the next page… Computer Education Support: 7/31/11
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Teacher Tools
Creating/Editing Assignments
2) To edit any other details of the assignment you have to open it. You do this by clicking on the assignment name.
3) Edit any details as necessary and then click Save or Save & Score. If you want to remove the assignment, you can click Delete Assignment from this screen.
Deleting an assignment deletes the assignment from all sections to which the assignment is aligned and deletes all scores that are entered for the assignment. To remove an assignment from a single section, clear the checkbox next to the section in the section fields, or just mark it inactive.
Computer Education Support: 7/31/11
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Teacher Tools
Copying Assignments
Copying Assignments Path: Instruction > Assignments > Copy Assignments The Assignment Copier tool replaces the Lesson Plan Copier and the old Copy Assignments tool. It allows you to copy between years and sections and even creates a category for you if you don’t have one in the course/section you are copying into. We think it’s pretty cool.
You can copy assignments between sections or within sections. You can do it any time, as many times as you would like. So anytime you realize that one section has an assignment that another section needs, this is the quickest way to get it there. If the assignment due dates from the source section are not valid in the destination section, they won’t carry over. (For example: The source section is in the first semester, and the destination section is in the second semester.) Assignments without due dates are placed in the first term that the section meets. Campus recalculates the term when a due date is entered. 1) Select the section from your top toolbar that contains the assignment(s) you want to copy. 2) Navigate to Instruction > Assignments > Copy Assignments. 3) Select the following: a. Select Source Section: This is the section that contains the assignment(s) you want to copy. b. Number of assignments: These are the assignments in your selected section. If you uncheck the top checkbox (in the grey area), it will deselect all so that you can choose the assignment(s) you want to copy. Or, you can manually uncheck the assignment(s) you don’t want to include. c. Select Destination Section: Choose the section(s) you will copy your assignment(s) into. d. Click Next. Computer Education Support: 7/31/11
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Teacher Tools
Copying Assignments
4) Two things may occur: a. Campus will create a category and copy the assignment(s) into that category: If the section you are copying into doesn’t contain a category, the Copy Assignments tool will copy the assignments and create/copy the category to place the assignments. (See example below)
b. Campus will allow you to pick a category from the section you are copying into or you can let it create a category for you: If the section you are copying into does contain a category, it will allow you to choose between placing the assignments in one of your existing categories or letting Campus create a category with the same name as the source section. (See example below.)
5) Uncheck any boxes for assignments you don’t want to copy. 6) Click Copy Assignments. In the example shown to the right, we copied the Rational Arithmetic assignment into our existing Homework Category. We let Infinite Campus create a Category called Assignments for our One & Two Step Equations assignment.
Computer Education Support: 7/31/11
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Teacher Tools
Copying Assignments
View Tree Path: Instruction > Assignments > View Tree The View Tree option shows you a layout of where your assignments are in relation to the Category, Term and Grading Tasks.
Computer Education Support: 7/31/11
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Teacher Tools
Scoring Assignments from the Assignment Screen
Scoring Assignments Path: Instruction > Assignments There are two places to score assignments:
Assignments screen Gradebook
We’ll begin by discussing how to score an assignment from the Assignment screen. Click on the notebook icon next to the assignment you will score to get to the Assignments “Scoring” screen.
First, we’ll discuss the details of this screen:
Item
Description
Students Att 01‐10 Scores
List of students in the class. Identifies who was absent the day the assignment was due. (This assignment is due on January 10, 2012) You can individually assign a score to each student or use the Fill All/Fill Empty function. Fill All: Enter a score in the text box to the left, then click Fill All and it records that score next to every student. Fill Empty: Enter a score in the text box to the left, then click Fill Empty and it will populate that next to every student who doesn’t have a score entered. If you enter student scores prior to using this function, you must click Save prior to using Fill Empty or Campus will assume they are all empty. The Grade the student received. If checked, indicates this assignment is dropped for the student. Allows you to enter a comment for the student relating to the assignment. Turned In Missing Late Incomplete Cheated Exempt
GT1 Dr Comments T M L I Ch X
Computer Education Support: 7/17/11
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Teacher Tools Scoring Assignments from the Assignment Screen Here are a few more details on the Turned In, Missing, Late, Cheated and Exempt flags:
T = Turned In – Student turned assignment and it may or may not have been graded yet. If an assignment is marked as turned in and then is changed to missing, the turned in check will be automatically removed. This displays on the portal and is a great way to let the parent know that the student has turned the assignment in even if you haven’t entered grades for it yet. M= Missing – The student has not turned in the assignment and the score is calculated as ZERO. If the assignment is later marked as turned in, the missing check will be removed and the score will calculate as it should. If the assignment is missing and then a score is entered, Infinite Campus will ask if you want to keep it checked, uncheck it or change it to late. L = Late – Student has given the assignment to the teacher after the due date. The score will calculate as necessary and will show in the Gradebook in Red (to let you know it was late). I =Incomplete – Shows the assignment was given to the teacher but wasn’t completed. The score will still calculate as necessary. Ch = Cheated – Student cheated on the assignment and receives a ZERO. X= Exempt – Student is exempt from completing this assignment and any score entered will not affect the student’s grade in any way. It doesn’t display on the portal and will show in the Gradebook in Dark Grey to remind you the student is Exempt from completing it.
How to enter Assignment Scores: 1) Click on the notebook icon next to the assignment you will score. 2) Enter a score using one of the following options: a. Enter a value in the top score box and click Fill All to apply it to all students if all students received this score.
b. Enter scores individually for all students. c. Enter some individual scores. Click Save Scores. Enter the value that the rest of the students received in the top score box and then click Fill Empty. 3) Check the Dr box for any student if that score should be dropped for the student. 4) Enter any Comments for students regarding this assignment, as necessary. Computer Education Support: 7/17/11
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Teacher Tools Scoring Assignments from the Assignment Screen 5) Checks the top T checkbox if all students turned in the assignment or individually check students. 6) Check any other “flags” (Missing, Late, Incomplete, Cheated, Exempt), as necessary.
Checking any of the boxes at the top marks that option for every student for that assignment.
7) Click Save Scores. Empty scores do NOT calculate as a zero. If you enter a zero (0), it calculates it as a zero. If you mark it as missing, it calculates as a Zero.
Computer Education Support: 7/17/11
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Teacher Tools
Grading By Task/Grading By Student
Grading By Task Grading by Task and Grading By Student will only work when the Grading Window is open. The Grading Window is opened by the principal designee during the time at the end of each grading period when teachers can post grades on the report card. Middle School and High School teachers must post grades at the end of each grading period either from the Gradebook or one of the above Grading By… tools. In this document, we will demonstrate using Grading by Task. The difference between the two is that in Grading By Student, you would select a student and then see all the tasks where as in Grading by Task, you would select a task and see all the students.
Posting Student Grades Path: Index > Instruction > Grading by Task 1. Select the Task: a. Middle Schools: Select the current 6 weeks grading task. b. Semester High Schools: i. 1st Term, select 1st Six Weeks. ii. 2nd Term, select 2nd Six Weeks. iii. 3rd Term, select Semester. c. Trimester High Schools: i. 1st Term, select Progress. ii. 2nd Term, select Trimester. d. All Year Course: same as middle schools (step a). High School Example of posting grades at the end of the semester.
All students in the class appear.
2. Select the Letter Grade (Score) from the drop‐down menu that the student received. a. Manually the appropriate Letter Grade from the Score drop‐ down list. (AND/OR) b. Use the top “Score” drop‐down menu in combination with the Fill All or Fill Empty button to batch enter a score to multiple students. Computer Education Support: 8/4/11
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Teacher Tools
Grading By Task/Grading By Student
JCPS only posts letter grades to report cards. The number field on this screen does not calculate the value for the letter grade. If you want Campus to calculate a letter grade based on scores earned by the student on assignments during the grading period, use the Grade Book and set up a Grading Scale for your assignments.
3. Enter any comments for students as you see fit. (Optional). The comment field will hold up to 255 characters. You can type in a comment or click on the comment icon to see a list of canned comment. If you don’t see the comment icon shown below, go to Admin > Preferences and check the box labeled “Show Canned Comments”.
4. Click Save.
De‐Selecting Term Grades/Deleting Comments Delete Comments by clicking the X next to the comment box then click Save.
Delete the Grades by clicking the drop down arrow and selecting the blank space at the top, then click Save.
Computer Education Support: 8/4/11
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Teacher Tools
Reports
Teacher Reports Blank Spreadsheet The blank spreadsheet report produces an empty “spreadsheet” of students in the selected section.
1. Enter in a Report Title to take the place of the default: “Classbook Blank Spreadsheet Report”.
2. 3. 4. 5. 6.
Cell Count: Choose the number of columns (default on this is 15 cells wide). Line Height: Leave at normal or change to 0.5, 1.0, or 2.0 inches, if necessary. Check Student ID’s if you would like to view the student’s JCPS ID’s in the export. Uncheck any students you don’t wish to export. Choose Generate Report (located at the bottom).
Computer Education Support: 8/3/2011
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Teacher Tools
Reports
Exporting grades from the Gradebook Path: Index > Instruction > Reports > Gradebook Export The Gradebook Export report allows you to export your assignments and scores to Excel. 1. Index > Instruction > Reports > Gradebook Export. 2. Select the export File Format: Comma Separated to open the data in Excel.
3. On the left side: Uncheck any students you don’t want to include in your export, or leave all students selected. 4. On the right side: Check all Terms and Assignments you wish to include. 5. Click Generate Report. 6. A “File download” box displays asking you to Open, Save or Cancel. Click Open. 7. Excel will open and display the assignments across the top and the students in the first column. When the report opens in excel, it will still be in a comma separated format. You will want to save it as an excel file once it opens in excel.
Computer Education Support: 8/3/2011
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Teacher Tools
Reports
Missing Assignment Report The Missing Assignment report displays all assignments marked as missing based on the selected criteria. This report is based on selecting the Missing checkbox on an assignment for a student rather than Turned In. You can select all students or specific students. You can also select certain assignments or all assignments. There is also a Missing Assignment Messenger available for teachers to communicate with parents their students with missing assignments. Please see the Messenger document for more information. 1. By default, the following options are automatically selected:
2. Under Extra Items: a. Select the Parent/Guardian Signature box if you want to the parent to sign the report after reviewing. b. Check Attendance Summary if you want the student’s attendance to display on the report. 3. Under Assignment Properties: a. Check Assigned Date if you include this information on your assignments. b. Select Weight if the any of the missing assignments with a weight greater than 1. c. Check Percent if you want to display the percent of the assignment in addition to scores. 4. Teacher Comments: If you want a standard comment to print for each student, you can enter it here. Or, if printing this report just for a specific student, you can enter in student specific comments.
5. Under Select Students: Uncheck any students you don’t want to include on the report, or uncheck Toggle Students to deselect all students so that specific students can be selected. 6. Under Select Assignments: Select the assignments you want to include on the report results. Or, check the “Select Assignments” box twice to select all assignments. (The checkboxes are in Tiers so if you select Term 1, all assignments in Term 1 will be checked.) 7. Click Generate Report. Computer Education Support: 8/3/2011
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Teacher Tools
Reports
Portal Usage Roster Report This report prints a summary of student and parent portal accounts and weekly login activity for a one month period ending in the week of the Effective Date entered. 1. Enter the Effective Date or click on the Calendar Icon and select it. 2. Click Generate Report.
Roster Label Report The roster label report allows you to print mailing labels for all the students in your class. Double check the labels to be sure every student displays. If every student does not display, check with the registrar at your school (you can check with the secretary or clerk to find out who this is.) This person can verify/correct the student’s household data in Infinite Campus so that Roster Labels can be printed for every student. 1. Navigate to Instruction > Reports > Roster Labels. 2. Choose the following Report Options: a. Format: Select either Mailing Label, or Student/Teacher. b. Check either Include Guardian’s name or Include Salutation but do NOT select both.
3. If you do not want to select all students, uncheck the box next to the “Name” column header and check only the students you want labels printed for. 4. Click Generate Report.
Computer Education Support: 8/3/2011
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Teacher Tools
Reports
Experiencing problems printing mailing labels?
If your mailing labels don’t print accurately:
1. Go to File > Print. 2. In your print options: (which may not look exactly like the screen print shown here.) a. Change Page Scaling from Shrink to Printable Area to None. b. Uncheck Auto‐Rotate and Center.
Computer Education Support: 8/3/2011
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Teacher Tools
Reports
Section Summary The Section Summary report displays a hard copy (In PDF format) of student grades and assignments. We recommend that you run this report each time you enter a batch of grades and save it to your computer as a backup. If you are in a middle school that has teams in the top toolbar where your year and calendar display, you will need to select the team for the section you have selected or this report will not run appropriately.
1. Navigate to Instruction > Reports > Section Summary. 2. Check all boxes to indicate the options you want to include on the report. The following options are selected by default:
3. Uncheck any options you don’t want to include. 4. Select Students – Uncheck this box if you would like to individually select students you wish to include. 5. Select Grading Tasks, Standards and Assignments – The boxes below this area display in levels, so in the example below, if you check Term 1, then Six Weeks and every Category in Six Weeks will be selected. 6. Click Generate Report.
Computer Education Support: 8/3/2011
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Teacher Tools
Reports
Student Summary The Student Summary report can be printed in three different formats: Student Summary Only (either one student per page or multiple students per page) or Show Assignment Detail. The Show Assignment Detail option prints one student per page and includes any of the following details: This report is suitable for handing out to students or parents. It organizes assignments by term and only shows details for the section selected from the top toolbar. Middle schools with separate Schedule Structures (For example: 6th, 7th&8th) will need to select the correct Schedule for the selected section from the top toolbar before running this report.
Running the Student Summary Report by Student Assignment Detail
1. Navigate to Instruction > Reports > Student Summary. 2. Select Show Assignment Detail – One Student Per Page. 3. Check/Uncheck the options to indicate what you want to include.
4. Under Grade Summary: All options are selected by default. Uncheck any items you don’t want to include.
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Teacher Tools
Reports
5. Extra Items: Check all that apply.
a. Parent/Guardian Signature: Include this if you wish for the Parent/Guardian to review and sign this form. b. Attendance Summary: Check this if you would like to include the student’s attendance on the report. (This can help if a student has a lot of bad grades because they were always absent, showing the absences next to the grades, is a good backup.) c. Student Level Comments: Include this if you would like all comments directed to the student included. d. Hide Exempt Assignments: Check this to hide assignments that the student has been marked as exempt from completing. e. Display Student Number Instead of Name: Check this if you want the student’s JCPS # displayed on the report instead of their name.
6. Sort Items: Student Name is selected by default. You can change this if you want to sort by Student Number instead or want the reports to display randomly (usually matched with the Display Student Number instead of Name item checked from Extra Items.), 7. Select Students: Uncheck Toggle Students if you wish to individually check the students you will include rather than selecting all. 8. Select Grading Tasks, Standards and Assignments – The boxes below this area display in levels, so in the example below, if you check Term 1, then Six Weeks and every Category in Six Weeks will be selected. 9. Click Generate Report.
Teacher Schedule The teacher schedule report shows the teacher’s schedule for the current calendar year. 1. Navigate to Instruction > Reports > Teacher Schedule. 2. Click Generate Report.
Computer Education Support: 8/3/2011
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Procedures for Middle School Grades Six Through Eight The JCBE has approved the following procedures for assessing and reporting to parents the achievement of middle school students. Traditional, optional, and magnet programs may use alternate reporting standards and forms. Refer to student handbooks for those respective programs.
Components of Academic Grades Academic grades reflect what the student knows and is able to do. Academic grades must include a minimum of four of the following: • Cooperative Group Work • Discussion/Problem Solving • Homework • In-Class Assignments • Journals/Logs/Notebooks • Participation • Portfolio (Collection of Content Work) • Projects/Performance Assessments/Presentations • Quizzes and Tests • Student Reflection No one component may count for more than 25 percent of the total academic grade. Participation points are not attendance points, and academic grades are not reduced as punishment for misconduct. Documentation of academic components is required. Each teacher must supply a copy of his or her grading procedures to the students and the principal. Parents/Guardians may obtain information about grading procedures from their child, at Open House, and during parent/guardian-teacher conferences.
Determining Academic Grades Letter grades represent the following: A (Exceeds Standards) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93–100% B (Meets Standards) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86–92% C (Marginally Meets Standards). . . . . . . . . . . . . . . . . . . . . . . . . . . . 79–85% D (Below Standards). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70–78% U (Unsatisfactory). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Below 70% I (Incomplete)—Incomplete work due to absence must be completed and the grade recorded within two weeks of the end of the interim grading period or final grade unless the student is enrolled in Extended School Services (ESS). If the student has not completed the work within that time, the student’s grade is recorded as a U.
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Final grades are determined by averaging the quality point equivalents of the six interim grades during the school year. Decimals of 0.5 or greater are rounded up to the nearest whole number. Decimals of less than 0.5 are rounded down. Quality point equivalents are as follows: A = 4 points B = 3 points C = 2 points D = 1 point U = 0 points Additionally for yearlong courses, students must pass a minimum of four of six interim grades (no more than two U’s). For all courses of a shorter duration, the final grade is determined by averaging the quality point average of each interim grade. A final examination grade may be used only to increase a student’s final grade. Permanent records include final grades and attendance figures for the year.
Conduct Grades Conduct grades represent the extent to which the student does the following: • Shows self-control and self-discipline • Respects the rights and feelings of others • Accepts responsibility for his or her own actions • Cooperates in group activities Conduct is not a component of the academic grade except in physical education (PE) class. Teacher judgment of student conduct in individual classrooms is indicated according to the following scale: S—Satisfactory NI—Needs Improvement U—Unsatisfactory
Grade Reporting Interim grade reports are issued at the end of each six-week grading period. Each six-weeks grade represents a report of all work completed during that grading period. If a student is exhibiting unsatisfactory performance or is experiencing changes in performance, the teacher must notify the parents/guardians in a timely manner, prior to distribution of the interim grade report or report card. Any of the following forms may be used for this purpose: • District-provided Notice of Significant Change in Student Performance (page 14) • District-provided Middle School Interim Progress Report (page 13) • School-designed Progress Report After notification of a deficiency, the teacher, student, and parent/guardian must cooperate to develop a plan for improvement. If a School-Based Decision Making (SBDM) Council chooses to use an alternate reporting procedure (including the report card), a waiver must be granted by JCBE no later than three weeks prior to the first report card distribution of the school year. The council must complete the Request for Exemption Form (page 22), must notify all parents/guardians in writing, and must be willing to convert their unique grading system to JCPS guidelines when necessary. Unless the JCBE waiver is requested and approved for an alternate reporting procedure, the grading system described in this document must be followed.
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III. High School Promotion and Progression The JCBE has approved the following high school guidelines for assessing and reporting to parents/ guardians the achievement of high school students.
A. Grade-Level Promotion
Placement of students in grades nine through twelve is typically determined by the number of credits earned. (Adjustments to the following are not in the purview of a School-Based Decision Making [SBDM] Council.) Freshman............................................................................................ 0–4.99 credits* Sophomore.......................................................................................... 5–10.99 credits Junior.................................................................................................11–15.99 credits Senior......................................................................................................... 16+ credits *Students in grades nine and ten who have little or no English proficiency and are in their first year of enrollment in a U.S. school are eligible to enroll in the district’s English as a Second Language (ESL) Newcomer Academy. Students who enter grade nine in the ESL Newcomer Academy will subsequently matriculate through a Comprehensive high school as indicated below. This system provides the student with the opportunity to graduate in four years and allows for full athletic eligibility in high school. Year in Comprehensive High School Designation • First year—grade nine • Second year—grade ten • Third year—grades ten, eleven, or twelve as determined by the JCPS earned-credit guidelines listed above
B. High School Graduation Requirements
English/Language Arts.................................................................4 credits required English I, English II, English III, English IV Beginning with the class of 2012, language arts must be taken each year of high school. Mathematics............................................. 3 credits and the successful completion of a grade-twelve math course required Beginning with the class of 2012, each JCPS graduate will take a math course every year of high school and successfully complete a grade-twelve math credit or an approved equivalent senior math credit that is in an integrated, applied, interdisciplinary, occupational, or technical course. It must meet the content standards in the state’s Program of Studies and prepare a student for a career path based on the student’s ILP. Algebra I, Geometry, and Algebra II will continue to be requirements for all graduates. Science............................................................................................3 credits required Each required course shall incorporate lab-based, scientific investigation experiences and include the content strands of biological science, physical science, earth and space science, and unifying concepts. Social Studies.................................................................................3 credits required To include content strands of U.S. history, economics, government, world geography, and world civilizations Health........................................................................................... 1/2 credit required To include the content strands of individual well-being, consumer decision, personal wellness, mental wellness, and community services
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IV. High School Grading and Transcripts A. Explanation of Academic Grades*
(Adjustments to the following are not in the purview of an SBDM Council.) A (Exceeds Standards).................................................................................. 93–100% B (Meets Standards)....................................................................................... 86–92% C (Marginally Meets Standards).................................................................... 79–85% D (Below Standards)....................................................................................... 70–78% U (Unsatisfactory Performance)................................................................Below 70% ES—(Extended School) Final grade is given at completion of Extended School. I—(Incomplete) Incomplete work due to absence must be completed and the grade recorded within the following timeline: • Fifteen school days following the end of the first-semester grade distribution (ten school days for trimester schools) unless enrolled in Extended School Services (ESS) • Before the first student day of the next school year following the second-semester grade distribution unless enrolled in ESS (If work is not completed in that time, the grade is recorded as a U.) W—(Withdrawal) Students who withdraw from school and do not complete a course are assigned either a WP (withdrawn passing) or a WU (withdrawn unsatisfactory performance). No credit and no grade are given. *College-credit courses (e.g., dual credit, Advanced Placement, or International Baccalaureate) may follow the standard college grading scale as listed below if approved by the superintendent/designee. The principal must complete the Request for Exemption Form, notify all parents/guardians in writing, and receive approval prior to the first report card distribution. College Credit Grading Scale: A................................................................................................................... 90–100% B...................................................................................................................... 80–89% C..................................................................................................................... 70–79% D..................................................................................................................... 60–69% U................................................................................................................Below 60%
B. Components of Academic Grades
Academic grades reflect what the student knows and is able to do. Academic grades are based on Performance Standards and must include a minimum of three of the following: • Portfolios • Performance Assessment/Projects • Discussion/Problem Solving • Group Work • Classroom Assignments • Homework/Journals/Logs • Quizzes • Tests • Participation • Teacher Observation Documentation is required. A copy of the teacher’s grading procedure must be supplied to the students and the principal. Efforts are made to supply the procedure to parents/guardians via the student, at Open Houses, and during parent/guardian-teacher conferences. One component may not count for more than 40 percent of the total academic grade. Participation points are not attendance points, and academic grades are not reduced as punishment for misconduct. For information on the frequency of reporting for students in the ECE Program, please see the section “Additional Considerations and Requirements for Students in Exceptional Child Education Programs” on page 13.
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C. Grade Point Average
A grade point average (GPA) includes grades earned in all courses completed in high school. GPAs are derived from quality points that are assigned to letter grades as listed below. A student’s GPA is equal to the sum of the total quality points earned, divided by the number of courses completed during high school.* A...................................................................................................................... 4 points B....................................................................................................................... 3 points C...................................................................................................................... 2 points D........................................................................................................................1 point U...................................................................................................................... 0 points *Weighted Grades: Since Advanced Placement (AP) and International Baccalaureate (IB) courses are nationally recognized and monitored, beginning with the 2009-10 school year (retroactive for current students), AP and IB grades will be weighted on a sliding 5.0 scale as follows: Grade Quality Points A......................................................5.00 B......................................................3.75 C......................................................2.50 D......................................................1.25 U...........................................................0 Both the weighted and the unweighted GPA’s will appear on the official transcript. In addition, while JCPS does not individually rank senior students in each school, schools are encouraged to identify ranking by percentile for colleges and universities (e.g., top 10%). Any student earning a weighted cumulative high school GPA of 4.0 or greater qualifies for Valedictorian. This calculation includes weighted GPAs.
D. Frequency of Grade Reporting
1. A 6-Week Progress Report and a 12-Week Progress Report are distributed during each semester or trimester. For semester schools, the 12-Week Progress Report is not a separate grade from the 6-Week Progress Report; it is a cumulative report of all work completed during the 12-week period. A final semester grade is a cumulative report of student progress for the half credit earned during the 18-week period and is recorded on the student’s high school VISI (permanent) Record. For trimester schools, a 12-week period represents a half credit earned and a final grade on the VISI Record. 2. Computerized semester reports are distributed districtwide on dates that are advertised in the media. 3. If a student is exhibiting unsatisfactory performance or is experiencing changes in performance, parents/guardians must be notified by the teacher in a timely manner prior to distribution of the progress report or report card. The Notice of Significant Change in Student Performance Form on page 14 may be used for parent notification. After notification, a verbal or written plan for improvement must be developed in cooperation with the teacher, the student, and the parent/guardian. 4. Attendance records or reports should include documentation of tardies to school and class. 5. Local schools may use additional reporting material to fit the needs of the community. 6. Schools that develop alternative reporting systems through their SBDM Council must complete the Request for Exemption Form on page 15 and must notify all parents/guardians in writing. 7. Concern about any grade or recovery of a diploma standard should be directed to the student’s teacher first. If the concern is not resolved, a conference with a counselor is scheduled. If it is still not resolved, a conference with the principal is scheduled. If the parent/guardian wants to appeal the principal’s decision, a letter should be sent within ten days to the superintendent/designee for a review. A written response stating the superintendent’s/designee’s final decision shall be forwarded to the parent/guardian. Admissions and Release Committee (ARC) procedures should be followed for students in the ECE Program.
E. Evaluation of Incoming Transfer Records
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