Session 5: Access Points

Session 5: Access Points • • • • • • • • Access points within the cataloging process What are access points Names – Main and added entries Uniform ti...
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Session 5: Access Points • • • • • • • •

Access points within the cataloging process What are access points Names – Main and added entries Uniform titles Series tracings Title added entries How to choose the main entry When to add other access points to a record 2

We won’t be covering uniform titles in this training.

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Access Points • An access point is a name (person or corporate body), subject term, title, call number, control number, etc., under which a bibliographic record may be searched and identified. • Some of these fields are under authority control.

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Authority control is covered in session 10. Authority control is the process of maintaining consistency in access points.

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The Cataloging Process I. Descriptive Cataloging Create Unique Bibliographic Description (of Book) 8 areas of description ISBD: i. elements ii. order iii. punctuation Create Bibliographic Record (card or MARC)

Provide Access to Bibliographic Record (for Work)

Choice of access points: i. main entry ii. added entry

Form of entries

Authority control 4

We will now cover who or what will get an access point in the catalog and the distinction between main entry and added entries. Information of form of entries can be found in AACR2 chapters 22-26. Form of Entries while not Authority control is covered in Session 10.

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Catalog Card Format 973.7 F853L 1987

Name Access Points

Freedman, Russell. Lincoln : a photobiography / Russell Freedman. – New York, 1987 N.Y. : Clarion Books, c1987. 105 p. : ill. ; 24 cm. Includes bibliographical references (p. 142-143) and index. Photographs and text trace the life of the Civil War President. The mysterious Mr. Lincoln – A backwoods boy -Law and politics -- Half slave and half free – Emancipation -- This dreadful war -- Who is dead in the White House? -- A Lincoln sampler – In Lincoln's footsteps. 1. Lincoln, Abraham, 1809-1865. I. Alfred Whital Stem Lincolniana Collection 5 (Library of Congress).

Remember the card catalog? The information within the circle is the end result of the first part of the descriptive cataloging process.

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MARC Format Access Points

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Here are the same results as seen in a MARC record.

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Choice of Access Points — AACR2 Chapter 21 Deals with –what the main entry should be –what added entries should be made

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chap. 21 is difficult to understand—library-speak—we tried for simple/easy to understand points

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The Cataloging Process Description (Creation of bibliographic record) Descriptive Cataloging

Choice of entry

Form of entry

AACR2 -- chap. 21

AACR2 -- chap. 22-26

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Chap. 21 Summary • General rule: 21.1 • Works of single responsibility: 21.4 • Works of unknown or uncertain authorship, or by unnamed groups: 21.5 • Works of shared responsibility: 21.6 • Collections, and works produced under the direction of an editor: 21.7 • Mixed responsibility : 21.8-21.27 • Related works: 21.28 • Added entries: 21.29-21.30 9

Basic outline only, but imp’t & the whole basis for access

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Types of Access Points • Access points required by Chapter 21, if appropriate – name access • • • • •

authors editors and compilers translators illustrators corporate bodies

– title access – series access 10

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Where to look when choosing access points • Chief source (e.g. title page) • Statements prominently presented • Information within the item (e.g., preliminaries, colophon, etc.)

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Folks connected to your organization need to be considered, too! May have local person or faculty member who wrote the preface and may want to add an access point even though you normally wouldn’t add one for the writer of a preface.

Access points have to be justified elsewhere in the record.

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Concept of Main Entry • In each cataloging record one access point is chosen as the main entry heading • Main entry is assigned to the entity that is primarily responsible for the intellectual content • If primary intellectual responsibility cannot be determined, title is main entry 12

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Concept of Added Entry • All other access points will be added entries, e.g., – Any other entity responsible for the intellectual content – Any variant titles – Series added entries

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Main & Added Entries • How to you choose the main entry – Examine the item based on AACR2 Chap. 21.1

• When to include added entries – Check AACR2 Chap. 21.29-21.30 for mandated entries – Add if needed by users of the catalog (cataloger’s judgment) 14

Local interest/connection to your institution—but needs to be justified in body of bib record

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Selection of Main Entry • Basic general rule for choice of main entry, Rule 21.1 is divided into 3 parts: – 21.1A Works of personal authorship – 21.1B Entry under corporate body – 21.1C Entry under title

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Rules for Choice of Main Entry • Name – Personal authorship • single personal authorship • shared responsibility • mixed responsibility

– Corporate body

• Title 16

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Personal Author Person chiefly responsible for the creation of the intellectual or artistic content of a work

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Single Personal Author 21.4A • Person who is chiefly responsible for the book’s existence: – intellectual content of a book – artistic content of a book

• Main entry is under the author

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Single Personal Author 21.4A JANET

title page

Paris Was Yesterday, 1925-1939 FLANNER EDITED BY IRVING DURTMAN

100 1_ Flanner, Janet, $d 1892245 10 Paris was yesterday, 1925-1939 / $c Janet Flanner ; edited by Irving Durtman. 19

21.4A The main entry for every edition of a work ascertained to be by a single personal author should be made under the author’s name. 21.1A1 A personal author is the person chiefly responsible for the creation of the intellectual or artistic content of a work. 700s get discussed as added entries—that’s why not added here #16984051

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Works of Shared Responsibility 21.6 • Works produced by the collaboration of 2 or more persons who performed the same kind of activity – principal author indicated 21.6B – principal author not indicated 21.6C

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Works of Shared Responsibility 21.6B1 Principal author indicated Beyond ambition : how driven managers can lead better and live better

by Robert E. Kaplan with Wilfred H. Drath and Joan R. Kofodimos title page

100 1_ Kaplan, Robert E. 245 10 Beyond ambition : $b how driven managers can lead better and live better / $c by Robert E. Kaplan with Wilfred H. Drath and Joan R. Kofodimos.

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A work produced by shared authorship should be entered under the person or corporate boey to whom principle responsibility is attributed. The principal author can be indicated or signified by wording, typography, or position on the title page. Note “with”—indicates primary responsibility; only 2 with other resp, so no rule of 3 #23356604

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Works of Shared Responsibility 21.6C1 No principal author indicated

ART and OUTRAGE

A Correspondence about HENRY MILLER Between LAWRENCE DURRELL and ALFRED PRELES With Intermissions by HENRY MILLER

title page

100 1_ Durrell, Lawrence. 245 10 Art and outrage : $b a correspondence about Henry Miller / $c between Lawrence Durrell and Alfred Preles ; with intermissions by Henry Miller. 22

When there is no indication that one person is more responsible than the others, and there are no more than three authors, the main entry is under the one named first on the title page. #2931954

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LET’S TAKE A BREAK

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Works of Mixed Responsibility 21.8-21.28 • Previously existing works that have been modified – adaptations, revisions, translations

• New works in which different persons or bodies perform different activities – e.g., collaborative work by a writer and an artist 24

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Works of Mixed Responsibility Chap. 21 • • • •

Adapter 21.10 Writer with an illustrator 21.11A Original author of a translation 21.14 Collaborator 21.24

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May be hard to get staff to use AACR2, but these things are so spelled out there!

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Main Entry- Works of Mixed Responsibility 21.10A Adaptation

GONE WITH the WIND, the screenplay by Sidney Howard

based on the novel by Margaret Mitchell title page

100 1_ Howard, Sidney. 245 10 Gone with the wind, the screenplay / $c by Sidney Howard ; based on the novel by Margaret Mitchell.

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Enter a paraphrase, rewriting, adaptation for children, or version in a different literary form (e.g. novelization, dramatization) under the heading for the adapter. Adapter gets main entry. Didn’t put “the screenplay” in subtitle to set it off from the novel in title searches. #19778856

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Main Entry - Works of Mixed Responsibility 21.11A Illustrated

Gentlemen Prefer Blondes the illuminating diary of a professional lady

by Anita Loos

100 1_ Loos, Anita. 245 10 Gentlemen prefer blondes : $b the illuminating diary of a professional lady / $c by Anita Loos ; intimately illustrated by Ralph Barton.

Intimately illustrated by Ralph Barton title page

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Enter a work that consists of a text for which an artist has provided illustrations under the heading appropriate to the text. #39385281

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Main Entry - Works of Mixed Responsibility 21.14A

Translation

SEMPER LUDET A Latin Version of A.A. Milne’s The House At Pooh Corner

Translated by Brian Staples Illustrated by Ernest H. Shepard

title page

100 1_ Milne, A. A. $q (Alan Alexander), $d 18821956. 245 10 Winnie ille Pu semper ludet : $b a Latin version of A.A. Milne’s The house at Pooh Corner / $c translated by Brian Staples ; illustrated by Ernest H. Shepard. 28

21.14A Enter a translation under the heading appropriate to the original, so in this example Milne’s name isn’t in $c, but he’s still responsible & named #41227533

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Main Entry - Works of Mixed Responsibility 21.24A

Collaboration between artist & writer

The Gardens of LOUISIANA Places of Work and Wonder Photographs A.J. Meek Text Suzanne Turner title page

100 1_ Meek, A. J. 245 14 The gardens of Louisiana : $b places of work and wonder / $c photographs, A.J. Meek ; text, Suzanne Turner.

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Enter a work that is, or appears to be, a work of collaboration between an artist and a writer under the heading for the one who is named first in the chief source of information of the item being catalogued unless the other’s name is given greater prominence by the wording or the layout. #36159360

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Rules for Choice of Entry • Name – Personal authorship • single personal authorship • shared responsibility • mixed responsibility

– Corporate body

• Title 30

We have talked about the personal authorship, we will now talk about the corporate body.

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Corporate Body 21.1B An organization or a group of persons that is identified by a particular name and that acts, or may act, as an entity.

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http://t3.preservice.org/T0300780/presidental%20seal.jpg

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Corporate Bodies • Associations • Institutions • Business firms • Non-profit enterprises • Governments & government agencies

• Projects & programs • Religious bodies • Conferences • Athletic contests • Exhibitions, expeditions, fairs & festivals • Vessels (ships & space ships) 32

1st indicators 1 & 2--just mention, don’t explain too much The form of the corporate body is determined by the authority record which is discussed in session 10, authority control. American Automobile Association Brookings Institution Hartford Insurance American Red Cross U.S. presidential seal Aids Memorial Quilt Project African American Episcopal Church Parliament of the World Religion Special Olympics Taste of Chicago Titanic

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Corporate Body Main Entry 21.1B • The corporate body is the main entry when the work “emanates” from the body: – is issued by the body; or – has been caused to be issued by the body; or – originated with that body

• Works dealing with the policies, procedures, operations or resources of the body, or which record or report its collective thought or activity. 33

http://t3.preservice.org/T0300780/presidental%20seal.jpg

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6 Determining Categories for Corporate Body Main Entry 21.1B2 • Deals with the body itself • Certain legal, governmental, or religious types of works • Official pronouncements that represent the body’s position • Works of a collective nature which report on: – Conference activities, expeditions, or events

• Works that result from the collective activity of a performing group as a whole • Cartographic materials which were more than publications or distributed materials 34

Of these categories, the first, third and fourth are most often relevant. Please keep in mind, not all these categories are specific to books.

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MUSEUM

Corporate Body Main Entry 21.4B2a THE METROPOLITAN MUSEUM OF ART

110 2_ Metropolitan Museum of Art (New York, N.Y.) 245 10 Museum shapes / $c the Metropolitan Museum of Art.

title page

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21.4B1 Enter a work, a collection of works, or selections from a work or works emanating from one corporate body under the heading for the body of if the work or collection falls into one or more of the #56967171

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Corporate Body Main Entry – Legal Work 21.1B2b THE Pennsylvania

LIBRARY

110 _ Pennsylvania. 245 14 The library code.

State Library

CODE Commonwealth of Pennsylvania Department of Public Instruction Pennsylvania State Library Harrisburg

title page

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21.4B Works emanating from a single corporate body 21.1B2b 21.30E1 Corporate bodies, added entry These are laws relating to the establishment, operation and maintenance of the state Library and public libraries in Pennsylvania. #8498555

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Corporate Body Main Entry – Collective Thought of the Corporate Body 21.1B2c The Child and Television Drama: The Psychological Impact Of Cumulative Viewing Formulated by the Committee on Social Issues, Group for the Advancement of Psychiatry

110 2_ Group for the Advancement of Psychiatry. $b Committee on Social Issues. 245 14 The child and television drama : $b the psychosocial impact of cumulative viewing / $c formulated by the Committee on Social Issues, Group for the Advancement of Psychiatry.

title page

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21.4B Works emanating from a single corporate body 21.1B2c The Committee provided recommendations and guidelines on the impact of television drama upon children. #9017644 http://www.epa.gov/recyclecity/images/tv.gif

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Corporate Body Main Entry – Activity of a Conference 21.1B2d THE Conference on Editorial Problems

title page

110 2_ Conference on Editorial Problems n (25th : d 1989 : c University of Toronto) 245 10 Challenges, projects, texts: Canadian editing = b Défis, projets et textes dans l'édition critique au Canada / c Twentyfifth Conference on Editorial Problems = Vingt-cinquième Congrès sur l'Édition Critique, November 17-18 novembre 1989 ; edited by John Lennox & Janet M. Patterson rédacteurs. 38

21.4B Works emanating from a single corporate body 21.1B2d #23356176

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Corporate Body Main Entry – Activity of a Performing Group 21.4B2e 110 _ Firesign Theatre. 245 14 The Firesign Theatre’s big book of plays.

title page

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21.4B Works emanating from a single corporate body 21.1B2d Performing group that has written and performed these works. #482617 http://www.emusic.com/img/artist/115/609/11560942.jpeg

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Rules for Choice of Entry • Name – Personal authorship • single personal authorship • shared responsibility • mixed responsibility

– Corporate body

• Title 40

Now we will talk about the title as a choice for main entry.

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Title Main Entry • No known creator • 4 or more creators share equal responsibility for primary intellectual content (diffuse responsibility) • Produced only under editorial direction • Emanates from a corporate body, but not one of the 6 categories in Chapter 21.1B2 • Accepted as sacred scripture 41

Choose title main entry if one of these applies.

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Title Main Entry – No Known Creator 21.5A

Supporting Microsoft Windows 95 hands-on, self-paced training for supporting Windows 95

245 00 Supporting Microsoft Windows 95 : $b hands-on, selfpaced training for supporting Windows 95. 710 2_ Microsoft Corporation.

Microsoft Corporation

title page

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#42936974

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Title Main Entry – Shared Responsibility 21.6C1

Unknown, diffuse personal authorship, 4 or more

Introductory Microbiology

Trevor Gross Jane Faull Steve Ketteridge and Derek Springham title page

245 00 Introductory microbiology / $c Trevor Gross … [et al.]. 700 1_ Gross, Trevor.

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21.6C1 If responsibility is shared between two or three persons or bodies and principal responsibility is not attributed to an of them by wording or laout, enter under the heading for the one named first. Our example: 21.6C2 If responsibility is shared among more than three persons or corporate bodies and principal responsibility is not attributed to any one, two, or three, enter under title. #32402880 Rule of 3. All others don’t get traced if not noted in record in note or …

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Title Main Entry – Editorial Direction 21.30D1

Editor

Abigail Adams Frances Wright Sarah Crimke Augus Bebel Jane Addams Simone de Beauvoir

THE FEMINIST PAPERS From Adams to de Beauvoir

edited, with a new preface , by

245 04 The feminist papers : $b from Adams to de Beauvoir / $c edited, with a new preface, by Alice S. Rossi. 700 1_ Rossi, Alice S., $d 1922-

ALICE S. ROSSI title page

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21.1C1 Enter a work under its title proper or, when appropriate, uniform title if: b) it is a collection of works by different persons or bodies 21.7 With collective title 21.7B1 Enter a work falling into one of the categories given in 21.&A under its title if it has a collective title. 21.30D1 Ma #17622002

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Title Main Entry – Corporate Body Outside Categories 21.1B3 From corporate body not listed in 21.1B2

A Space for the

ARTS

A Facilities Guide for Santa Cruz County

245 02 A space for the arts : $b a facilities guide for Santa Cruz County. 710 1_ Santa Cruz County (Calif.). $b Arts Commission.

Project of the Santa Cruz Arts Commission title page

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21.1B3 I a work emanates from one or more corporate bodies and falls outside the categories given in 21.1B2, treat it as if no corporate body were involved. Make added entries under the headings for prominently named corporate bodies as instructed in 21.30E. #18220420 Rule of 3. All others don’t get traced if not noted in record in note or …

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Title Main Entry – Accepted as Sacred Scripture 21.37 • No definable author • Issues include varying titles for different issues, editions, etc., • Entry usually under uniform title vs. title proper 46

Refer to AACR2 chapter 25 for the rules on uniform titles, which are usually applied. http://www.loc.gov/exhibits/dres/dre048.jpg

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Questions??

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Added Entries 21.29-21.30 • Access points not chosen as main entry • Assigned to provide additional access points

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Added Entry – Title 21.30J1 • Contains varying forms of the title associated with the item that is different from the information in field 245 • Types of title – – – – – – – – –

Portion of title Parallel title Distinctive title Other title Cover title Added title page title Caption title Running title Spine title

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Added Entry – Title 21.30J1 40 MILLION SCHOOLBOOKS CAN’T BE WRONG: Myths in American History

by Ethan Ellis title page

100 1_ Ellis, L. Ethan. 245 10 40 million schoolbooks can’t be wrong : $b myths in American history / $c by L. Ethan Ellis. 246 3_ Forty million schoolbooks can’t be wrong 50

#1694102

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Added Entry – Title 21.30J1

FALL FRIGHT

100 1_ Herman, Gail, $d 1959245 10 Fall fright / $c by Gail Herman ; illustrated by Duendes Del Sur. 246 1_ $i At head of title: $a Scooby-Doo! 246 1_ $i At head of title: $a Cartoon Network

title page

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#61764602 http://flagsplus.com/flags/73990_fright_night_scooby_d.jpg http://www.free-coloring-pages.com/pages/scooby-doo/scooby-doo-13.gif

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Added Entry – Title 21.30J1 Portion of title

BOOKNOTES

Life Stories Notable Biographers on the People Who Shaped America

Brian Lamp title page

245 00 Booknotes : $b life stories : notable biographers on the people who shaped America / $c [compiled] by Brian Lamb. 246 31 Book notes 52

#39763364

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Added Entry – Title 21.30J1 Distinctive title

110 2_ Qantas Empire Airways, ltd. 245 10 Annual report / $c Qantas. 246 13 Annual report and accounts Annual Report title page

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#9400348 http://www.timetableimages.com/ttimages/qf.htm

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Added Entry – Title 21.30J1 Other title

WORLD BOOK MILLENNIUM

2000

title page

245 04 The World Book encyclopedia. 246 14 World Book millennium 2000

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#42923533

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Added Entry – Title 21.30J1 Spine title IRMA SCHECHTER

CHARTBOOK OF FEDERAL PROGRAMS IN AGING title page

100 1 Schechter, Irma. 245 10 Chartbook of federal programs in aging / Irma Schechter. 246 18 Chartbook on aging 55

#42923533

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Added Entries – Names • Personal names – – – – – – –

Collaborators (up to 3) Writers Editors and compilers Translators Illustrators Other related persons 4 or more, an added entry is made under the first named

• Corporate names

– Prominently named but not solely as distributor or manufacturer

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Added Entry - Works of Shared Responsibility 21.30 Principal author indicated Beyond ambition : how driven managers can lead better and live better

by Robert E. Kaplan with Wilfred H. Drath and Joan R. Kofodimos title page

100 1_ Kaplan, Robert E. 245 10 Beyond ambition : $b how driven managers can lead better and live better / $c by Robert E. Kaplan with Wilfred H. Drath and Joan R. Kofodimos. 700 1_ Drath, Wilfred H. 700 1_ Kofodimos, Joan R.

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Our example 21.6B If, in a work of shared responsibility, principal responsibility is attributed (by the working or the layout of the chief source of information of the item being catalogued) to one person or corporate body, enter under the heading for that person or body. If … Make added entries under the headings for others persons or bodies involved if there are nor more than two. 21.30A If the following subrules refer to only one person or corporate body and two or three persons or bodies are involved in a particular instance, make added entries under the headings for each. If four…

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Added Entry – Related Work 21.30G1

Adaptation

GONE WITH the WIND, the screenplay by Sidney Howard

based on the novel by Margaret Mitchell title page

100 1_ Howard, Sidney. 245 10 Gone with the wind, the screenplay / $c by Sidney Howard ; based on the novel by Margaret Mitchell. 700 1_ Mitchell, Margaret. $t Gone with the wind. 58

21.10A Enter … (see slide 26) Make a name-title added entry for the original work. 21.30G1 Make an added entry under the heading for a work to which the work being catalogued is closely related.

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Added Entry - Writers 21.30C1 Collaboration between artist and writer

The Gardens of LOUISIANA Places of Work and Wonder

Photographs A.J. Meek Text Suzanne Turner

title page

100 1_ Meek, A. J. 245 14 The gardens of Louisiana : $b places of work and wonder / $c photographs, A.J. Meek ; text, Suzanne Turner. 700 1_ Turner, Suzanne.

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21.30C1 Make an added entry under the heading for a prominently named writer of a wok if the main entry is under the heading for another person or a corporate body or under title. 36159360

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Added Entry - Editor 21.30D1 JANET

title page

Paris Was Yesterday, 1925-1934 FLANNER EDITED BY IRVING DURTMAN 100 1_ Flanner, Janet, $d 1892245 10 Paris was yesterday, 1925-1934 / $c Janet Flanner ; edited by Irving Durtman. 700 1_ Durtman, Irving.

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Series • A group of items related to each other by a common title • Usually related in subject or form • Each has its own title plus and a common title identifying them as part of the group Tikal report ; no. 31 University Museum monograph ; 57

Thai archaeology monograph series ; no. 1 University Museum monograph ; 111

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Tikal, a series from the University of Pennsylvania University Museum publications

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Series-like phrase • Character string (words, letters, combination of letters and numbers) not considered to be a series Bantam books TOR book Books for professionals by professionals 62

From Tor book authority record. Not to be considered a series. Give as a quoted note if Tor or Tor Books does not appear in the publication, distribution, etc, area of the bibliographic record.

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Added Entry - Series • Follow the OCLC authority file for tracing practice – – – –

Traced series Untraced series Series traced differently Series-like phrase

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Added Entry - Series • If the item is part of a monographic series or a multipart monograph and has a title not dependent on that of the comprehensive item, prepare an analytical entry consisting of a complete bibliographic description of the part. Give details of the comprehensive item in the series area. 13.3A 64

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Added Entry - Series • If the series statement has some distinct meaning and “if it provides a useful collocation”, then it is worth making an added entry i.e. 440 • If the series statement is more of a character string, code as 490

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Added Entry - Series 21.30L1 Series THE FEMINIST PAPERS From Adams to de Beauvoir Feminism and You Volume 3

edited, with a new preface , by ALICE S. ROSSI title page

245 04 The feminist papers : $b from Adams to de Beauvoir / $c edited, with a new preface, by Alice S. Rossi. 440 _0 Feminism and you ; $v v. 3 700 1_ Rossi, Alice S., $d 192266

#17622002

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Chap. 21 Recap 0 author 1 author 2 authors 3 authors

4 or more authors

Main entry under title Main entry under author Main entry under first author, added entry for second author Main entry under first author, added entries for second and third authors Main entry under title, added entry for first author 67

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Chap. 21 Recap • Issued from a corporate body

– Corporate body is the main entry if: • • • • •

administrative nature… some legal, governmental, and religious works records the collective thought of the body reports collective activity of a conference results of the collective activity of a performing group as a whole • cartographic materials

• when in doubt, don’t (Be sure to include as an added entry)

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