SEMESTER REPORT SU-L1011 - Decentralization and Local Government Strengthening II 2013 JANUARY-JUNE 2013 Project Implementation Unit DLGP-Project Team within Ministry of Regional Development
DLGP-Project Implementation Unit
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Executive Summary Basic Data Country
SURINAME
Project name
DECENTRALIZATION AND LOCAL GOVERNMENT STRENGTHENING PROGRAM II (DLGP II)
Loan number
2087/OC-SU (SU-L1011)
Environmental and Social Classification
Category C Key Dates Post Board Approval
Date of Board approval (include project 10-Dec-2008 report PR number) PR-3357 Date of contract signature/effectiveness
20-Mar-2009
Eligibility date
09-Jun-2009
Date of first disbursement
17-Jun-2009
Country
SURINAME DLGP-Project Implementation Unit
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Executive Summary Basic Data Borrower Executing agency
REPUBLIC OF SURINAME Ministry of Regional Development Minister Mr. Stanley Betterson Dep -Permanent Secretary: Ms. Drs Genia Corinde
Co-Ministry
Ministry of Finance Minister Ms Drs Adeline Wijnerman Permanent Secretary: Ms Drs L. Halfhide
Approved loan
$13,500,000 (approved counterpart fund $ 1,500,000)
Source (OC, FSO) Disbursement expiration date
OC 20-Mar-2014
Committed in % Disbursed in %
55.00% DLGP-Project Implementation Unit
49.43%
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Executive Summary Basic Data IDB- Project Team Rafael de la Cruz (ICF/FMM), Project Team Leader; Gabriel Nagy, (FMMD/CSU) Carol Lieveld (CCB/CSU); Rinia Terborg (CCB/CSU); Roy Parahoo (CCB/CSU);
DLGP- Project Team Project Implementation Unit (PIU) 1. Basharat Ahmadali (DLGP-Managing Director) 2. Mahender Pershad (Task Manager Adm., Finance and Planning) 3. Martin Blenman (Task Manager civil Works & Capital Investment) 4. Iris Gilliad (Task manager Citizen Participation) 5. Riaz Ahmadali (Task Manager ICT/WAN) 6. Patricia Isselt (Financial & Procurement Officer) 7. Clarenca Sajat (Office Manager) DLGP-Project Implementation Unit
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Introduction Regular based Semester Report •
• • • • • • • • • •
It is stipulated in Article 7.03 of the Loan Document dated 2009-03-20 LEG/SGO/SU-1741609 that during the Program execution, the PIU will present semi-annual progress reports to the Bank. Referring to 5.1 of ORG-II the PIU presents the FIRST SEMESTER / Semi-Annual Report of 2013 covering the period JANUARY-JUNE 2013 The previous semester reports a.o. signing of the Loan Contract on March 20, 2009 covered the periods: 1. March 20, 2009 – September 20, 2009 2. September 20, 2009 – December 31, 2009 3. January – June 2010 4. July – December 2010 5. January – June 2011 6. July – December 2011 7. January-June 2012 8. July-December 2012 DLGP-Project Implementation Unit
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Project Objective and description • To continue supporting Suriname’s local government’s decentralization efforts. • The project will contribute to the attainment of: > (i) A core legal frame work • And will assist new pilot districts of Paramaribo, Sipaliwini, Saramacca, Coronie, and Brokopondo obtain adequate (ii) institutional capacity for fiscal self-management and (iii) capacity for managing capital investment. • The Program will also assist certified districts of Wanica, Para, Nickerie, Commewijne, and Marowijne in the > (iv) implementation of community-based basic infrastructure investment projects and local services. DLGP-Project Implementation Unit
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Introduction IDB-Inspection Mission
• •
•
• •
The PIU received in May 2013, 20-24 the regular Inspection Mission of IDB. The Mission consisted of Mr Chona, Mr. Gabriel Nagy , Carol Lieveld. Formally was announced, that Gabriel was transferred and replaced by Gilberto Cononna On this occasion the PIU presented all management tools, such as Annual Work Plan, Disbursement Plan, Procurement Plan, Budget Execution Plan, and the overview of pending no-objection requests. The Task managers presented their action plans. The MD presented overall view on all subjects and issues of the Mission Agenda, which was submitted to the Mission for further considerations. The Mission came to the conclusions that there was no reason to doubt in achieving of the planned objectives, but to be alert on the risks. It was agreed: (i) to review the spreadsheet overviewing the committed amounts and the remaining amount of US$ 1.281,733,33 still to commit for the projects already identified, (ii) to increase the amount of US$ 181,000 to US$ 500,000 for the pilot project in Sipaliwini to rehabilitate the Maroon Paths, (iii) a follow up program will depend on the results of DLGP-II; recommended to implement as much as possible, f.i. the BFM, Handbook, the District Internal Control, the Capital Investment projects. DLGP-Project Implementation Unit
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PMR: Economic Performance 2013, 09-01 Direct Costs 85.6% Disbursed: 58% Actual Cost: 68%
DLGP-Project Implementation Unit
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Outcome OUTCOME Outcome
Local Gvt Capacity enhanced
Supposition
Gos continues supporting the decentralization policy of framework
Indicator
Measure
Baseline Year
20102011
Legislation dec passed
Update
1
2008
P4 A 23
Districts certified self fin mgt
Districts
P5
2009
P2/A2
2013
End P3
P3/A3
P10/A10
Districts certified mgt CapFiscal Inv relations Districts between 5 2009 gvt 0and districts 5 improved 10 Outcome central process Suppositions Inflation and exchange rates stay within acceptable limits
Contractors and suppliers will not run into problems Indicator
Measure
Baseline
Year
2011/2012
2013
End/2014
Project executed by certified districts
US$
1.000.000
2008
3,704,073
983,077
1,947,295
DLGP-Project Implementation Unit
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Outcome • Verification means and outcome indicators observations Outcome
Local Gvt Capacity enhanced
Indicator
Measure
Means of verification
Comments
Legislation dec passed
Update
Cab Min and Parl. approved
MRD is processing
Districts certified self fin mgt
Districts
MRD’s Resolution Level 1
Done
Districts certified mgt Cap Inv
Districts
MRD’s Resolution Level 2
Dec 2013 expected
Outcome
Fiscal relations between central gvt and districts improved
Indicator
Measure
Means of verification
Comments
Project executed by certified districts
US$
MOF issues Resolution assigning transfer to certifying districts
Done
DLGP-Project Implementation Unit
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Meeting with DLGP-Project Team
DLGP-Project Implementation Unit
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Meeting with Minister Stanley Betterson of Regional Development and his Board of Directors
DLGP-Project Implementation Unit
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Outputs Comp: Legal Frame Work
Measure
Output Redesign
2009 2010
2011 2012 2013 2014 End
Base Frame W.
?
Pack
Milestones Trad. Auth Law drafted
Bills
P1/A1
P1
Agreement Glis-Districts
Ordinance Agreements
P1 A10
P1
Art 4 Laws updated
Bills
P1
A2
P1
Training provided (Once the bills approved)
Workshops
P10
P10
State Decree incorp Districts State Decr 5
P2/A2
P3/A2
P10 A10
MRD/MOF Res L-1 Cert
Res
5
P2/A2
P3/A3
P10 A10
Handbook/Bundle of legislation for Loc Gvt
Ordinance Bundle
0
P1 A1
DLGP-Project Implementation Unit
P1 13
Outputs Comp: Fin, Planning, Adm
Measure
Output Adm & Pl Syst in place
2009
2010
2011
2012
5
2013
2014
End
Base System
Pack
BFM System installed
Systems
5
P2/A2
P8/A9
Local Tax installed
Systems
5
P2
A7
P7/A7
Local Tax Methodology dev
Method
P6/A2
A4
P6/A6
Internal Auditing Unit
Unit
P1/A0
P1/A0
Distr Adm position created
DA’s
P5
P6/A6
WAN installed in Districts
Systems
10
P10/A4
P7/A7
P11/A11
WAN installed in MRD
Systems
P1
P1
P1/A1
P1/A1
WAN installed in MOF Missing pro-active actions
Systems
P1
P1
P1
Milestones
P1/A0
P10/A11
P1/A0
P1
P4/A4
District Offices rehab
Districts
5
P5/A2
P3/A3
Training provided
workshops
P7/A7
P3/A3
P10/A10
DLGP-Project Implementation Unit
P1
P1
P1
P11/A15
P1
P1
P5/A5 P5/A5
P25 /A25 14
Self fiscal/financial capacity Legal Level 1 certification All 10 Districts with own District Fund
DLGP-Project Implementation Unit
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Financial, planning and administrative capacity Fully rehabilitated district offices: District Saramacca and Coronie
Management capacity for own construction works (Progress Rehab Commissariat Office Saramacca)
DLGP-Project Implementation Unit
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Financial, planning and administrative capacity Fully rehabilitated district offices: Brokopondo and Coronie
Arrangements for constructions of Multifunctional meeting center in Brokopondo is being made to execute DLGP-Project Unit 17 byImplementation contracting out
DLGP-Project Implementation Unit
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Financial, planning and administrative capacity 7. WAN in all districts: ICT / WAN Team and District ICT Units
ICT team of all districts receive certificates after completion of the training. Practical part of the training was DLGP-Project Implementation Unit to set up the service desk software and procedures at Paramaribo South-West office as first district.
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Outputs Comp.: Citizen Participation
Measure
Output
2009 2010 2011
2012
2013
2014
End
Base
Citizen Particip. Appr. in place Milestones CPP in place (5)
CPP
P5/A0
CPC in place (5)
CPC
P5/A5
Neighborhood Comm. in place (55)
NC
P5/A9
P5/A5
P13/A13
P17/A5
P5
P45 A32
CIC Units Units
P5/A5
P3/A3
P1/A1 1
P3/A3 P4/A4 7
P3/A3 P7/A11 23
P15/A15 P11/11 30
P10 A10
P10 A0
P10 A10
CIC’s in place Citizens Information Centers (5) One Stop Service district level (11) One Stop Service resort level (30)
Training provided
workshops
Promotion & Outrech Pl in place
ongoing
Consensus Building m (stopped by MRD 2011)
17 ministry
P5/A0
P5/A5
P5/A5
0 0
1
P5/A5
P17 A1
DLGP-Project Implementation Unit
P10 A10 P17 A1
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Management Citizen Participation Meeting with local gov Paramaribo, Ministry Public Works and Ministry Sport & Youth on preparation pilot projects Parbo rehabilitation youth sport & playground/ Public meeting pilot Road Rehab Saramacca and outreach house to house
DLGP-Project Implementation Unit
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Citizen Participation Installation Neighborhood Committee, Training photography and Training District Commissioners
DLGP-Project Implementation Unit
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Outputs Comp.: Cap Investment/Cap build
Measure
Output
2009 2010
2011 2012
2013
2014
End
Base
Roads, drainage, garbage collection, market facilities works
Milestones 1. Capacity Building new pilots 2. Management tools Five new pilot Districts
Districts
5
3. Trial projects Five new pilot Districts
Districts
5
5
P3 A3
P2 A2 P2
P5 A5 P3
P5
4. Capital Investment Projects Five certified districts:
(i) Roads (11)
Projects
(ii) Drainage Living Areas (10)
Projects
(iii) Garbage Collection (5) (iv) Markets (4)
P5/A5
P1
P11
0
P10 A10
P10 A10
Districts
0
P1/A1
Units
0
P1/A1 P3
DLGP-Project Implementation Unit
P5/A5
P4/A4
P5
P4 23
Management Capacity: Roads and Drainage Nickerie signing contracts drainage
Nickerie start drainage Lot 1 Nickerie execution drainage project
Nickerie road project
Saramacca roadproject preparation phase
Road project
DLGP-Project Implementation Unit Construction meeting Wanica
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Management Capacity: roads, markets, garbage collection
Wanica road project
Wanica market
Garbage colection Marowijne
Market Nickerie
DLGP-Project Implementation Unit
Other photo
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Marowijne: Public Market Moengo DLGP-Project Implementation Unit
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Marowijne: Public Market Moengo
DLGP-Project Implementation Unit
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Trial project Sipaliwini Communication Paths between Maroon villages
DLGP-Project Implementation Unit
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COSTS to date Financial Projection & Actual Amount IDB funds (2009-2014) Budget and actual expenditure PROJECT COST COMPONENT
1. Legal
BUDGET COST
ACTUAL COST (to date)
Balance
85,000
77,125
7,875
2. Fin. Plan. Adm.
1,815,000
1,162,088
652,912
3. Citizen Particip.
545,000
275,661
269,339
9,480,000.00
4,687,150
4,792,850
1,500,000
1,314,430
185,570
75,000
36,226
38,774
4. Cap. Invest. Progr 5. Adm. 6. Audits TOTAL 29
DLGP-Project Implementation Unit5,947,320 13,500,000 7,552,680
Revolving Fund
675,000
Actual Balance
5,272,32029
COSTS Financial Projection & Actual Amount IDB funds (2009-2014) Budget planned, committed and actual expenditure
PROJECT COST COMPONENT
1. Legal
BUDGET COST
ACTUAL COST (to date)
85,000
77,125
2. Fin. Plan. Adm.
1,815,000
1,162,088
3. Citizen Particip.
545,000
275,661
4. Cap. Invest. Progr
9,480,000
5. Adm. 6. Audits TOTAL 30
COMMITTED
7,150
PROJECTED ACTUAL COST
%
BALANCE
84,275
0.99
725
170,512 1,332,600
0.73
482,400
133,468
409,129
0.75
135,871
4,687,150
1,356,482 6,043,632
0.64
3,436,368
1,500,000
1,314,430
220,051 1,534,481
1.02
(34,481)
75,000
36,226
45,401
0.61
29,599
Implementation Unit 13,500,000DLGP-Project 1,896,838 9,449,518 7,552,680
0.70
30 4,050,482
9,175
Costs Financial Projection & Actual Amount (2009-2014) Projected Actual Cost to date 16,000,000 14,000,000
IDB Amounts
12,000,000 PLANNED ACTUAL COMMITTED PROJECTED ACTUAL
10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 2009
2010
2011
2012
2013
2014
Years
PIU- submitted in
time all documents as: Semester Report, financial Report, Procurement Plan, Disbursement Plan, AOP and the Midterm Evaluation Report
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DLGP-Project Implementation Unit
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Summary justifying extension based on PIU Monitoring Table 2013-2014 and PMR #
Procurement Plan
Planned
Committed Contracted
2013/03
2014/12
I
GOODS
1,463,446.44
380,354.12
>>>>>>>>
>>>>>>>
II
WORKS
3.787.154,76
1.454,705.46
>>>>>>>>
>>>>>>>
III
SERVICES Non-consultancies
126,573.00
19,600.00
>>>>>>>>
>>>>>>>
Consultancies
345.196.15
249,261.98
>>>>>>>>
>>>>>>>
Salaries
134,925.00
154,200.00
>>>>>>>>
>>>>>>>
OTHERS (pre-cond) -Distr Tax Law -Law Fin Relation
65,000.00
0
>>>>>>>>
>>>>>>>
TOTAL
5,947,295.35
>>>>>>>>
>>>>>>>
>>>>>>>>>>>
Budget Execution
7,552,704.65
IDB -LOAN
13,500,000.00 -3.000.000
-1.000.000
1.947.295.235
IV
Commitment PIU +5,947,295.35
2,258,121.56
DLGP-Project Implementation Unit
2014/12 extension >>>>>>>>>>>
>>>>>>>>>>>
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Follow -Up Program 2015-2025 •
• • • • • • •
•
•
LOAN IDB > US$ 70.000.000 GOS > US$ 20.000.000 Districts > US$ 5.000.000 Status: Project proposal and negotiation 2014
Including: (i) Legal context, (ii) Advanced Capacity Building, (iii) Capital Investment Program (CIP-II), (iv) Implementing of the Multi Annual District Strategic and Development Plan (DSDP), prepared during DLGP-II) Since the project cycle will be completed in 10 districts Since there is capacity to manage CIP – projects in 10 districts Since there is capacity in the private sector Since there is capacity within MOF and MRD for the new role Since the legal frame work will be in operation fully Since there is an Inter-District Foundation and the WAN-facilities (e-government) will be in operation fully Since there is a PIU with fully loaded office, professional team with modern project management tools, familiar with Bank’s procurement rules, strategy and approach, with less overhead costs to coach the central and local governments Since there is a strong need to develop the communities and helping in achieving of the millennium goals Since “decentralization” (road map) is an ongoing process DLGP-Project Implementation Unit
Logical wise The outcome of DLGP-I and II is a strong fundament to continue with
A follow Up Program for all the 10 certified Districts, taking into account GOS Multi Annual Plan 2012-2016 PIU is available to Prepare the PROJECT PROPOSAL It’s not Considered in 33 DLGP-II
