SECTION C-2 SPECIAL EDUCATION ADVISORY COMMITTEE

SECTION C-2 THE BOARD’S SPECIAL EDUCATION ADVISORY COMMITTEE

The standard requires that the plan provide a description of ways in which the Board’s SEAC fulfilled its roles and responsibilities during the school year.

The Special Education Advisory Committee is listed on the School Board Website. The link lists the committee members’ names, phone numbers and email addresses and also lists the minutes of the meetings held throughout the year at various school locations. The Board has also offered the Special Education Plan on a number of occasions this past year to teachers currently enrolled in Special Education Part 2 and 3. The members felt that the internet link would provide parents and members of the public a greater opportunity to contact the individual members about concerns. SEAC minutes for 2015-2016 are attached.

2|Page

SEAC MEETINGS FOR SCHOOL YEAR 2015-2016

The Special Education Advisory Committee Meetings are held at various locations within the Renfrew County Catholic District School Board, starting at 6:00 p.m. 2015-2016 Meeting Schedule September 9, 2015 October 14, 2015 November 18, 2015 January 6, 2016 February 17, 2016 April 6, 2016 May 18, 2016 June 15, 2016

3|Page

SEAC MEMBER LIST 2015-2016

Name

Association and Contact

Personal Contact

Anne Haley

Trustee - Chair

[email protected]

Colleen Whittier

Easter Seals www.easterseals.org

[email protected]

Dave Sloan

Member at Large

[email protected]

Derrick Nearing

Autism

[email protected]

Jeanne Charette

Autism Ontario www.autismontario.com

[email protected]

Joan Daley

Member at Large

[email protected]

Kathy O’Connor

VOICE for Hearing Impaired Children www.voicefordeafkids.com

[email protected]

Mark Searson

Resource

[email protected]

See insert – “SEAC Advisory Committee

4|Page

RENFREW COUNTY CATHOLIC DISTRICT SCHOOL BOARD

Minutes of the Special Education Advisory Committee Meeting Held on Wednesday, September 9 , 2015 at 6:00 p.m. in the Kitchen   PRESENT:

RESOURCE:

Anne Haley Colleen Whittier Derrick Nearing Jeanne Charette Joan Daley Kathy O’Connor Mark Searson

Chair, Trustee Easter Seals/Community Living Autism Autism Ontario Member at Large VOICE for Hearing Impaired Children Superintendent of Education

1. Prayer The SEAC Chair opened the meeting with a prayer at 6:00 p.m. 2. Approval of Agenda Moved by: Seconded by:

Colleen Whittier Kathy O’Connor

That the agenda for the Special Education Advisory Committee meeting of September 9, 2015 be approved. Carried/... 3. Declaration of Conflict of Interest This new item will appear on each agenda. If any members have a personal vested interest in decisions that may be voted on during a meeting, that member has the opportunity to be excused from that portion of the meeting.

4. Approval of Minutes from Wednesday, June 17, 2015 Moved by: Seconded by:

Jeanne Charette Derrick Nearing

That the minutes for the Special Education Advisory Committee meeting of June 17, 2015 be approved. Carried/... 5|Page

5. SEAC Direction for 2015-2016 Discussion The discussion began with a brief self-introduction from each SEAC member. Each meeting will feature an in-depth presentation by each member to highlight their organization. Community Living/Easter Seals will be presented in October. MAJOR GOALS FOR 2015-2016:  Develop an orientation package for new members (Kathy/Derrick /Joan) - Include SEAC Mission/Vision/Strategic Plan  Develop a “best practices” strategy for Transition from Elementary to High School (Jeanne)

IDEAS FOR IMMEDIATE IMPLEMENTATION:  Promote SEAC in the community – ensure presentations are open to the public

-

Connect with schools for information distribution Conduct SEAC meetings in different areas of the County Prepare the SEAC banner

 Reduce use of acronyms where possible  Ensure web page is user friendly and accessible  Challenge each committee member to bring another member on board by new year

-

Skype available so possible representatives do not need to travel Network with community groups o Learning Disabilities o Behaviour o Community Living – Barry’s Bay o Algonquins of Pikwakanagan o Parent Involvement Committees

 Student voice on SEAC

-

Principal suggestions for high school candidates Possibly invite Student Trustees Possibility of a special needs student – funding for Ambassadors through Easter Seals

 Active and ongoing analysis of the Special Education Plan

-

Review one section of the Plan each month

 Review and revise the annual calendar of SEAC business

-

Begin ongoing review at the October Meeting 6|Page

IDEAS TO CONSIDER: o Start meetings with a parent or student voice, i.e. sharing of a personal story Each school community could be approached to suggest a student or parent to share a special inspirational story via videotape. o If SEAC becomes larger and the group is no longer informal: include in minutes package the questions what is working well, continuing challenges, effective practices o Ongoing sessions for parents, possibly beginning with November meeting - videotape sessions to develop a resource library o

Possible review of “Learning for All” document

o

Possible Second Annual Symposium in conjunction with the Parent Involvement Committee.

6. Board Reports a. Staff Changes: It is with regret that Chichi Mgbemena has resigned from her position as Speech and Language Pathologist. Her position is currently advertised and closes on September 18th. In the interim, the Communication Disorder Facilitators (CDF’s) are working on caseloads, with help as required from a Speech and Language Consultant. b. Letter from Upper Grand DSB and Wellington Catholic DSB: Members of the respective SEACs strongly agree with motions put forth to request the Provincial Government raise awareness and lobby for direct funding, action and support of students and families affected by Fetal Alcohol Spectrum Disorders (FASD). c. Letter from Near North DSB: Members of SEAC have studied the “Learning for All” Document and are impressed with the scope and positive ideas. They further recommend “Learning for All” be the underlying focus of all courses in the new two year teacher education program. d. Letters from the Durham DSB, Brent Haldimand Norfolk CDSB and Wellington Catholic DSB: SEAC members add their support that Regulation 274 unintentionally negatively impacts students, especially those with special education needs. The SEAC’s ask the Minister of Education to revise the Regulation to work towards supporting fair and transparent hiring practices that promote all students’ achievement and well-being

7|Page

e. Response from Liz Sandals – FASD Provincial Strategy: A letter was received from Minister Liz Sandals in response to the letter dated May 2015. She advises that the government is developing a provincial FASD strategy under the leadership of the Ministry of Children and Youth Services. Children with FASD can receive special education programs and services through the IPRC and IEP process.

7. Community Living Upper Ottawa Valley Guest Speaker Events: Joe Dale and Mark Wafer will present seminars on HR Strategies promoting sharing, learning and developing county wide practices that will impact employment outcomes; Untapped HR Potential (September 23 at Community Living ), and Employment Engagement Strategy (September 24 at Miramichi Lodge Community Centre).

8. Association Reports  

Community Living General Meeting – September 16th at the Travelodge. Guest speaker will be the new director of Algonquin College. Autism Ontario – Behaviour Workshops (Assessment of Behaviour Literacy and Applied Behaviour Analysis) are offered for a nominal fee.

9. Next SEAC Meeting WEDNESDAY, OCTOBER 14th, 2015 at 6:00 p.m.

BISHOP SMITH CATHOLIC HIGH SCHOOL

10. Adjournment Moved by: Seconded by:

Kathy O’Connor Derrick Nearing

The SEAC meeting adjourned at 7:40 p.m. Carried/…

8|Page

RENFREW COUNTY CATHOLIC DISTRICT SCHOOL BOARD

Minutes of the Special Education Advisory Committee Meeting Held on Wednesday, October 14 , 2015 at 6:00 p.m. at Bishop Smith CHS   PRESENT:

RESOURCE: REGRETS:

Dave Howard Colleen Whittier Jeanne Charette Kathy O’Connor Mark Searson Anne Haley Derrick Nearing Joan Daley

Vice Chair, Board of Trustees Easter Seals/Community Living Autism Ontario VOICE for Hearing Impaired Children Superintendent of Education Chair, Trustee Autism Member at Large

Parents of special needs children from Bishop Smith feeder schools were invited to this public session to receive information on SEAC and to listen to a presentation on transition of students from elementary to high school. 1. Prayer Dave Howard, Vice Chairperson of the Board, represented the SEAC Chair and opened the meeting with a prayer at 6:05 p.m. 2. Approval of Agenda Moved by: Seconded by:

Colleen Whittier Kathy O’Connor

That the agenda for the Special Education Advisory Committee meeting of October 14, 2015 be approved, with amendment to move Annual SEAC Calendar Review to the November meeting. Carried/...

3. Declaration of Conflict of Interest No conflict of interest was declared.

9|Page

4. Approval of Minutes from Wednesday, September 9, 2015 Moved by: Seconded by:

Kathy O’Connor Jeanne Charette

That the minutes for the Special Education Advisory Committee meeting of September 9, 2015 be approved. Carried/… 5. Presentations a. Transition from Elementary to High School by Katie Edwards-Ethier Katie Edwards-Ethier, Special Education Program Leader at BSCHS was welcomed to the meeting. The transition process from elementary to high school is supported by: -

Bishop staff attending IPRC’s at elementary feeder schools; Transition visits for some students, with individual meetings; Meeting and discussion between Grade 7 and 8 teachers; The Amazing Race experience for students.

Three pathways are available for special needs students, leading to different outcomes: Pathway 1

Diploma

Pathway 2

Certificate

Pathway 3

Certificate of Accomplishment

Academic (leading to university) or Applied (leading to college or workplace) Regular or accommodated program leading to workplace preparation Functional life-skills, featuring unique programming tailored to individual strengths and needs.

Partially inclusive activities feature opportunities for participation in physical education, art, automotive, woodworking or drama programs. School theme days such as Nangor Day and Winterfest are also open to all students. Committee members shared personal experiences during the transition of their own children to high school. Discussion highlighted the need for conversation to begin at the Grade 4 through 7 levels in order to be fully prepared for the adaptation to high school. Training sessions for SERTS at Bishop Smith feeder schools were suggested. Parents are also encouraged to become informed in order to advocate for the best possible high school opportunities for their child. It was also noted that students bussed from rural communities face additional challenges to transition from their own smaller area to a larger school environment in another town. Katie was thanked for her informative presentation. 10 | P a g e

b. Easter Seals by Colleen Whittier Colleen has represented Easter Seals for 25 years. The organization funds mobility equipment and communication devices for children with physician-documented physical disabilities. Summer camps in Perth and London have been donated to Easter Seals, and are supported by trained camp staff, nurses and physicians. The camp encourages mobility and problem solving with the benefit of sophisticated adapted equipment which offers freedom and independence for the participants. Other programs include support for children in school, skill development for children ages 9 to 18 to become ambassadors to advocate for their needs and the administration of incontinence supply grant funds. Sixty percent of dollars for Easter Seals are obtained from fund-raising, with $0.91 on the dollar going to direct services. 6. Special Education Plan Review SEAC will undertake a comprehensive review of the Special Education Plan. Members were asked to prepare feedback on Section A, items 1, 2, 3, and 4 for the November meeting. 7. Board Reports Learning for All K-12 Professional Learning Day: The one-day Learning for All K-12 Professional Activity Day to support achievement and well-being for students with special needs that was scheduled for October 22 has been cancelled due to labour disruptions at many Boards across the province. 8. OCSTA Resolution The 2016 OCSTA Annual General Meeting will offer an opportunity for delegates to consider and vote on resolutions received from members who bring forward important issues with provincial implications. After discussion, it was decided to develop a resolution on how school boards facilitate the transition of special needs children from the education system to adults in the workplace, including a review of provincial targets/benchmarks for equal opportunity for the hiring of people with special needs. Administration will contact sources to determine best practice and to craft wording for the resolution prior to the deadline date of January 29th, 2016. 9. Association Reports Autism Ontario presents the following events:    

October 31st - Halloween Event at Hugli’s Berry Farm November 28th – Day-long seminar - ABLE Program Winter (date TBA) – Building a Behaviour Program Upcoming Survey – ABA support funding for families 11 | P a g e

10. New Business – Program Team Presentations SEAC meetings will be held at varied school locations in order to become more accessible to local communities. The Program Team is keen to present topics of interest to local parents of special needs students, parent councils and SERT staff at feeder schools.

11. Next SEAC Meeting WEDNESDAY, NOVEMBER 18, 2015 at 6:00 p.m. ST. JOSEPH’S HIGH SCHOOL, RENFREW

12. Adjournment Moved by: Seconded by:

Colleen Whittier Kathy O’Connor

The SEAC meeting adjourned at 7:58 p.m. Carried/…

/la

12 | P a g e

RENFREW COUNTY CATHOLIC DISTRICT SCHOOL BOARD

Minutes of the Special Education Advisory Committee Meeting Held on Wednesday, November 18 , 2015 at 6:00 p.m. at St. Joseph’s High School, Renfrew   PRESENT:

RESOURCE:

Anne Haley Colleen Whittier Derrick Nearing Jeanne Charette Joan Daley Kathy O’Connor Mark Searson

Chair, Trustee Easter Seals/Community Living Autism Autism Ontario Member at Large VOICE for Hearing Impaired Children Superintendent of Education

1. Prayer The meeting opened with a prayer at 6:07 p.m.

2. Presentations Kathy O’Neill, Special Education Coordinator, introduced and welcomed the Committee, parents and guest presenters with an overview of the “bridge” process that guides students in transition from elementary to high school. a. Jane O’Gorman, Special Education Lead – St. Joseph’s High School: Ms. O’Gorman assured parents with children in the elementary stream that there is a variety of rich programming options available at St. Joseph’s High School. Social, emotional and programming requirements are very different for all students preparing to enter high school. The goal of the special education lead, program team and highly trained support staff is to make this transition as smooth as possible for students with special needs. Flexible and customized programs can accommodate all students to graduate with an OSSD diploma, Ontario Secondary School Certificate or Certificate of Accomplishment. Developmental, life skills and co-op programs are in place for students to promote academic success and independence while fostering respect, dignity, acceptance and belonging. A tour of the facilities followed. Ms. O’Gorman was thanked for her informative presentation and guided tour.

13 | P a g e

b. Heather Brown – Best Buddies Canada Ms. Brown introduced the international charity “Best Buddies”. This is a social inclusion program with a goal to foster one-to-one friendships between students with and without intellectual or developmental disabilities and Autism Spectrum Disorder. At the elementary level, with support of the principal and special education teachers, students with similar interests are matched from the same school for social opportunities. At the high school level the focus shifts to an opportunity to develop student leadership roles and after school hours outings. Insurance and legal coverage is provided by Best Buddies and funding is available to cover costs for activities, outings, snacks and supplies. Best Buddies helps all participants to gain valuable life experiences, leadership skills and most of all to experience new friendships. Ms. Brown was thanked for her passionate description of the Best Buddies program.

c. Kathryn Windle – A Living Class Ms. Windle presented her learning program that is designed to develop cognitive, emotional, social and physical well-being through songs and poems. A series of illustrated poetic stories set to music and rhythm encourages a child’s emotional expression on a journey to develop healthy, caring and inclusive self-acceptance. Ms. Windle was thanked for her presentation and wished the best for her upcoming movie release on Cogeco.

3. Approval of Agenda Moved by: Seconded by:

Jeanne Charette Colleen Whittier

That the agenda for the Special Education Advisory Committee meeting of November 18, 2015, be approved. Carried/... 4. Declaration of Conflict of Interest No conflict was declared.

14 | P a g e

5. Approval of Minutes from Wednesday, October 14, 2015 Moved by: Seconded by:

Derrick Nearing Kathy O’Connor

That the minutes for the Special Education Advisory Committee meeting of October 14, 2015 be approved. Carried/… 6. OCSTA Resolution Federal, Provincial and RCCDSB documents on Employment Equity were shared as background in preparation for the development of the SEAC OCSTA Resolution. SEAC members will review the draft Resolution provided and report at the next meeting. The Resolution can be approved at the January 13, 2016 SEAC meeting for presentation to the Board of Trustees at their meeting on January 25, 2016.

7. SEAC Calendar Review The SEAC Calendar was reviewed. Ongoing activities and annual requirements are on track. RCCDB annual EQAO data and IEP numbers will be shared at the next meeting.

8. Special Education Plan – Section A: items 1,2,3,4 Following discussion, changes were made to the 2015-2016 draft Special Education Plan. Section B will be reviewed at the next meeting.

9. Invitation to RTCCDSB Inaugural Board Meeting Kathy O’Connor volunteered to be the SEAC representative at the Inaugural Board Meeting to be held on Monday, December 7th, 2015.

10. Board Reports There are no reports from the Board.

11. Association Reports -

Autism Ontario hosted a well-attended viewing of the Peanuts movie. Building an ABA Plan seminar will take place at Bishop Smith CHS on Saturday, November 28th, 2015. 15 | P a g e

-

CHEO hosts an ABA certificate program for parents, which would be an excellent resource for future EA training.

12. New Business The Committee agreed that the “Best Buddies” program promotes inclusion in our schools, and strongly recommended that the program be adopted. Kathy O’Neill will research two possible locations where there is teacher/student interest to run a pilot program.

MOTION #1 – 18 Nov 2015 Moved by: Seconded by:

Jeanne Charette Kathy O’Connor

SEAC recommends that contact be made with one secondary school and one elementary school to pilot the Best Buddies program. Carried/…

13. Next SEAC Meeting WEDNESDAY, JANUARY 13, 2015 at 6:00 p.m. ADMINISTRATION OFFICE - KITCHEN

14. Adjournment MOTION #2 – 19 Nov 2015 Moved by: Seconded by:

Colleen Whittier Joan Daley

The SEAC meeting adjourned at 8:50 p.m. Carried/…

16 | P a g e

RENFREW COUNTY CATHOLIC DISTRICT SCHOOL BOARD

Minutes of the Special Education Advisory Committee Meeting Held on Wednesday, January 06, 2016 at 6:00 p.m. at the Administration Office - Kitchen PRESENT:

RESOURCE: REGRETS: ABSENT:

Anne Haley Derrick Nearing Joan Daley Kathy O’Connor Dave Sloan Mark Searson Colleen Whittier Jeanne Charette

Chair, Trustee Autism Member at Large VOICE for Hearing Impaired Children Member at Large Superintendent of Education Easter Seals/Community Living Autism Ontario

1. Prayer The SEAC Chair opened the meeting with a prayer at 6:05 p.m. 2. Approval of Agenda Moved by: Seconded by:

Derrick Nearing Kathy O’Connor

That the agenda for the Special Education Advisory Committee meeting of January 06, 2016 be approved. Carried/... 3. Declaration of Conflict of Interest No conflict declared.

4. Approval of Minutes from Wednesday, November 18, 2015 Moved by: Seconded by:

Joan Daley Kathy O’Connor

That the minutes for the Special Education Advisory Committee meeting of November 18, 2015 be approved. Carried/... 17 | P a g e

5. Presentation – Kathy O’Connor – VOICE for Hearing Impaired Children VOICE is a privately funded organization that provides information, resources, and support to hearing impaired children, their parents and educators. VOICE advocates for policies and research that benefit and increase language skills for deaf and hard of hearing children from birth to 18 years of age, such as auditory verbal therapy programs, public education and summer camp experience. The group focuses on early identification, assessment of language and auditory skills to ensure future academic outcomes and success. 6. OCSTA Resolution Preparation The Committee reviewed the resolution on Employment Equity and Hiring Goals to be presented to the Board of Trustees at the Educational Services Meeting on January 11, 2016. Moved by: Seconded by:

Kathy O’Connor Joan Daley

That draft OCSTA Resolution be approved and presented to the Board of Trustees at the Educational Services Meeting on January 11, 2016. Carried/... 7. SEAC Calendar Review – EQAO and IEP numbers EQAO Results for 2014-2015: EQAO results indicate our Board is performing exceptionally well in standardized reading, writing and mathematics. There are no Provincial Results due to public boards not participating in testing due to labour action. GRADE 3

General

Spec Ed. Results 66% 80% 54%

GRADE 6

General

Reading Writing Mathematics

83% 90% 80%

Reading Writing Mathematics

91% 91% 68%

GRADE 9

General

Spec Ed. Results

GRADE 10

General

Applied Math Academic Math

85% 85%

84% 83%

OSSLT

86%

Spec. Ed. Results 81% 89% 45%

Spec. Ed. Results 60%

18 | P a g e

IEP Numbers for 2015-2016: EXCEPTIONALITY Autism Behaviour Blind and Low Vision Deaf and Hard of Hearing Developmental Disability Language Impairment Learning Disability Mild Intellectual Disability Multiple Exceptionalities Physical Disability Speech Impairment Non-Identified TOTALS

Elementary 63 58 1 8 14 9 123 17 71 7 5 222 598

Secondary 11 15 1 0 9 8 90 12 33 7 0 73 259

Combined 74 73 2 8 23 17 213 29 104 14 5 295 857

8. Special Education Plan – Section B Review No changes were made. Section C will be reviewed at the next meeting.

9. Board Reports a. Ottawa Carleton DSB: A letter was received to indicate efforts to support children with Fetal Alcohol Spectrum Disorder (FASD) in Ontario Schools. b. Bishop Smith Open House and Tour: Feb 10, 2016: SEAC members will be present at this event. c. Community Living: Information was shared on the 7th Annual Commence Conference for people supporting youth who have an intellectual disability. The event will to be held on March 1st and 2nd in Toronto. d. Special Education Coordinator Role: Sally Douglas has been appointed as the Vice Principal for St. Anthony’s School in Chalk River. Interviews for the vacant Spec. Ed. Coordinator position will be held on Friday, January 8th. Once the new person settles in to their role, an invitation to attend a SEAC meeting will be extended.

19 | P a g e

10. Association Reports There are no Association Reports.

11. Old Business – Best Buddies Update St. Joseph’s High School has entered in to a pilot program with CHEO which is similar to the Best Buddies program. The new Special Education Coordinator will be asked to investigate the possibility of bringing the Best Buddies pilot project to Bishop Smith CHS.

12. New Business An article on the closing on Ontario Sheltered Workshops was shared with the Committee.

13. Next SEAC Meeting WEDNESDAY, FEBRUARY 17, 2016 at 6:00 p.m. To be held at a school in Petawawa - TBD Suggested agenda item for next meeting: Roles of Special Assignment Teachers/Special Education Resource Teachers.

14. Adjournment Moved by: Seconded by:

Dave Sloan Derrick Nearing

The SEAC meeting adjourned at 7:20 p.m. Carried/…

/la

20 | P a g e

RENFREW COUNTY CATHOLIC DISTRICT SCHOOL BOARD

Minutes of the Special Education Advisory Committee Meeting Held on Wednesday, February 17, 2016 at 6:00 p.m. Our Lady of Sorrows Catholic School, Petawawa PRESENT:

RESOURCE: REGRETS:

Anne Haley Colleen Whittier Dave Sloan Derrick Nearing Jeanne Charette Kathy O’Connor Mark Searson Joan Daley

Chair, Trustee Easter Seals/Community Living Member at Large Autism Autism Ontario VOICE for Hearing Impaired Children Superintendent of Education Member at Large

1. Prayer The SEAC Chair opened the meeting with a prayer at 6:03 p.m. 2. Presentation: Jennifer Reid-Hudson, ABA Specialist Jennifer Reid-Hudson, ABA Specialist was introduced to the Committee. She stated there are 107 identified ASD students, 81 elementary and 26 secondary. She explained that her focus is to foster independence and provide support to ensure the student becomes the best they can possibly be. The following are developments to promote these goals: EA Support: The pilot project provides an EA Specialist to work with an individual student for 3 – 10 days to provide extra support and develop strategies according to student needs. The EA works in collaboration with the Special Education Coordinator, the ABA Specialist and the classroom teacher. Social Needs: Social Thinking programs have been implemented at 80% of schools. Peer Awareness Programs: A school-day program to develop peer helping and social skills is underway at St. Joseph’s High School in collaboration with the ABA Specialist and CHEO. It is anticipated that the “Best Buddies” program may be developed at Bishop Smith Catholic High School. Transitions from High School to College: Algonquin College provides a transition program to reduce the social complexity of moving from high school to college, complete with meetings with SERT’s to campus tours. 21 | P a g e

Transition from Elementary to High School: Funding from Developmental Services is available to the four school boards in Renfrew County to provide transition services for students moving to high school. Transition meetings are held with the school/parents/students to provide programming information, school tours and social programs. It was noted that an Open House held recently at Bishop Smith School for parents and transitioning students provided an excellent information evening, showcasing social and program opportunities available at the school in a welcoming and caring environment. Jennifer was thanked for her presentation. 3. Introduction – Katharine McLaughlin, Special Education Coordinator Katharine McLaughlin was introduced to the Committee. As Special Education Coordinator, Katharine brings experience as a teacher, and a Special Education Resource Teacher. She has visited a number of schools in her new role, and has been welcomed by a happy and inclusive group of students and staff. Katharine explained that the PELI (Pervasive/Extensive/Limited/Intermittent) system of evaluation by the school team, Principal and SERT works to evaluate supports required for students in the system, with a goal to fade support and foster independence as the student progresses. 4. Approval of Agenda Moved by: Seconded by:

Dave Sloan Colleen Whittier

That the agenda for the Special Education Advisory Committee meeting of February17, 2016 be approved. Carried/... 5. Declaration of Conflict of Interest No conflict declared.

6. Approval of Minutes from Wednesday, January 6, 2016 Moved by: Seconded by:

Kathy O’Connor Derek Nearing

That the minutes for the Special Education Advisory Committee meeting January 6, 2016 be approved. Carried/...

22 | P a g e

7. OCSTA Resolution Preparation The SEAC Draft Resolution for OCSTA on Employment Equity and Hiring Goals was presented at the Educational Services Committee on January 11, 2016. The ESC agreed the intent of the resolution was valid, however, suggested that OCSTA would reject the resolution because it was not specific to Education. Although OCSTA may not be the right organization to approach as a venue for change, the ESC advised SEAC to advocate through other channels, such as the Provincial government. A letter will be drafted incorporating the language in the resolution to be sent to the 72 Board SEAC’s in the province.

8. Special Education Plan Review – Section C Revisions were made to Section C, completing the review of the Special Education Plan for 2015-2016.

9. Board Reports a. Special Education Update: The Ministry Special Education Update dated October 2015 was presented to the Committee highlighting progress in student achievement for students with special education needs. Special Needs Funding Model: Revisions made to the funding model for special education may change allocation to Boards of the High Needs Amount (HNA). The current claims-based allocation model is to be phased out by 2016-2017 and be replaced by an allocation formula based on a complex statistical data analysis of requirements. b. Audit: The Board was selected for an audit under the Ontarians with Disability Act. Extensive reports were submitted, and, after some minor revisions, the Board is in full compliance with all legislated requirements.

10. Association Reports a. VOICE: The annual SEAC Conference takes place this weekend b. Easter Seals: A conference/webcast information session will be held near London, Ontario on April 9th. A flyer will be distributed shortly outlining registration and opportunities for learning at the conference. Please visit www.easterseals.org for information and teleconference and webcasts.

23 | P a g e

c. Autism Ontario: A March Break Event will be held on March 15th at Kinsman Pool in Pembroke, with various activities taking place in Ottawa. An Autism Awareness event will take place on March 30th and 31st, and webinars continue to be offered on the website.

11. New Business a. The SEAC Orientation Package sub-committee will meet in March to finalize the draft document and report at the April meeting. b. In the future, a PRO grant application should be submitted to cover costs associated for Video Arts students to produce a walk-through video of each high school to showcase facilities and special needs programs. Also a guest speaker series to visit various schools in the County could be considered.

12. Next SEAC Meeting WEDNESDAY, APRIL 6, 2016 AT 6:00 P.M. St. Mary’s Catholic School in Deep River

13. Adjournment Moved by: Seconded by:

Jeanne Charette Derek Nearing

The SEAC meeting adjourned at 7:45 p.m. Carried/…

/la

24 | P a g e

RENFREW COUNTY CATHOLIC DISTRICT SCHOOL BOARD

Minutes of the Special Education Advisory Committee Meeting Held on Wednesday, April 20, 2016 at 6:00 p.m. Administration Office   PRESENT:

RESOURCE: ABSENT:

Anne Haley Dave Sloan Derrick Nearing Jeanne Charette Joan Daley Kathy O’Connor Mark Searson Colleen Whittier

Chair, Trustee Member at Large Autism Autism Ontario Member at Large VOICE for Hearing Impaired Children Superintendent of Education Easter Seals/Community Living

1. Prayer The SEAC Chair opened the meeting with a prayer at 6:10 p.m. 2. Presentation: Melissa Jane – Speech and Language Pathologist As the new Board Speech and Language Pathologist, Melissa explained that she has a mandate to assess and develop language skills of students at the RCCDSB. Melissa has an extensive educational background and wide range of experience specializing in speech language pathology at a variety of schools and treatment centres. On a personal note, as a parent of a special needs child she understands the journey parents experience trying to navigate “the system”. Direction for this year  develop consistency in service delivery;  shift to a collaborative model of service delivery;  connect with parents in a team-based informed consent model;  increase communication to share resources with other boards and agencies;  efficient use of technological resources, CLEVR and Maplewood;  in-service classroom staff on general language strategies to build capacity. Goals for next year:  Introduce seamless transition from pre-school to Kindergarten;  Increase use of technology for consultations with staff and evaluation of students  Consult with CDA’s to increase: o language goals, o phonemic awareness (increase reading success), 25 | P a g e

o Narrative skill development (story telling) Melissa was thanked for her enthusiastic presentation. She shared her first impression of the Board as a welcoming, special place with dedicated and caring staff, and is excited to share and expand ideas to provide effective service in partnership with SEAC.

3. Approval of Agenda Moved by: Seconded by:

Derrick Nearing Dave Sloan

That the agenda for the Special Education Advisory Committee meeting of April 20, 2016 be approved. Carried/... 4. Declaration of Conflict of Interest No conflict declared.

5. Approval of Minutes from Wednesday, February 17, 2016 Moved by: Seconded by:

Kathy O’Connor Derrick Nearing

That the minutes for the Special Education Advisory Committee meeting February 17, 2016 be approved. Carried/...

6. Board Reports a. Provincial and Demonstration Schools Consultation Ministry of Education consultations with students, families, staff, and community partners on the future of selected Provincial and Demonstration Schools began in March. Invitations for two district school board staff members to participate in regional sessions will be sent to Boards.

b. Board Results – ABA Survey

26 | P a g e

The Committee reviewed data submitted as part of the annual ABA Survey. It was noted that percentages were lower than expected under the question “Outcome of Implementation”, the expectation that staff have participated in formal training sessions. A possible explanation could be that Principals completed the question to indicate that fewer staff are “formally” trained, whereas a larger number of staff participate in in-house, Board training.

c. Accessibility for Ontarians with Disabilities The Board was selected for a random audit under the Ontarians with Disability Act. An in-depth review of the 2013-2016 Accessibility Plan was conducted, and the Board was found to be in full compliance with all legislated requirements.

7. Old Business: a. Employment Equity Letter to SEAC’s A letter was drafted from SEAC to Provincial SEAC Chairs to request their Committees bring information forward to their Trustees in order to petition local agencies to track and demonstrate the efforts they are making to reach established hiring goals for persons with disabilities. Distribution of the letter was tabled pending research into data from our Board regarding current practices and statistics.

8. Association Reports Requests should be forwarded to local associations, i.e. Girls’ and Boys’ club, Phoenix Centre, seeking interested parents to sit on our SEAC. Current “members at large” will also investigate representation on agencies aligned with their own interests.

9. New Business a. Special Education Co-Op Student A special needs student from Bishop Smith CHS has started a co-op placement for one hour a week at the Administration Office. The student, supported by an E.A., is settling in well and demonstrates an aptitude for various office skills. Staff response so far is excellent.

b. PRO Grant

27 | P a g e

The possibility of hosting another symposium or speaker series was discussed. Derrick will contact the chair of PIC to determine if there is interest in organizing a symposium with a special education focus.

10. Next SEAC Meeting WEDNESDAY, MAY 18, 2016 AT 6:00 P.M.

11. Adjournment Moved by: Seconded by:

Jeanne Charette Dave Sloan

The SEAC meeting adjourned at 8:15 p.m. Carried/…

28 | P a g e

RENFREW COUNTY CATHOLIC DISTRICT SCHOOL BOARD

Minutes of the Special Education Advisory Committee Meeting Held on Wednesday, May 18, 2016 at 6:00 p.m. Administration Office   PRESENT:

RESOURCE: REGRETS: ABSENT:

Anne Haley Dave Sloan Derrick Nearing Jeanne Charette Joan Daley Kathy O’Connor Jim Sandall Peter Adam Mark Searson Colleen Whittier

Chair, Trustee Member at Large Autism Autism Ontario Member at Large VOICE for Hearing Impaired Children Member at Large Superintendent of Education Superintendent of Education Easter Seals/Community Living

1. Prayer The SEAC Chair opened the meeting with a prayer at 6:02 p.m. 2. Approval of Agenda Moved by: Seconded by:

Derek Nearing Kathy O’Connor

That the agenda for the Special Education Advisory Committee meeting of May 18, 2016 be approved. Carried/... 3. Declaration of Conflict of Interest No conflict declared. 4. Presentation: Mary Lynn Schauer, Superintendent of Business Services Mary Lynn Schauer was welcomed to the meeting to present the 2015/2016 Revised Budget for Special Education Revenue and Expenses. She guided the Committee members through spreadsheets, tables and charts that show Completed Audited Financial Statements for 14/15, the Original Budget for 15/16 and Revised Budget 15/16. It was noted that the largest exceptionality allocation out of all identified pupils goes to students with Learning Disabilities.

29 | P a g e

Funding for Special Education is allocated from Provincial grants, with the three largest being:   

the Special Education Per Pupil Amount (SEPPA), an amount that each student receives according to grade; Special Equipment Amount (SEA) that is used by the coordinators to purchase specialized items for special needs students, and the High Needs Amount (HNA)

Total expenditures of the grant allocation were shown as follows: Teacher Assistants (EA’s) were the largest portion, followed by Classroom Teachers and professional, paraprofessionals and technicians. Finally, a comparative analysis of Actual expenditures over the last six years was shared that indicates deficits are reducing over time. Deficits are funded from other areas of the budget. The final 2016-2017 Budget will be ready in June. New Funding Model (DSENA) Amounts previously received under the High Needs Amount (HNA) allocation will transition to a new funding approach in 2016-17, to be phased in over four years. The new Differentiated Special Education Needs Amount (DSENA) allocation is a statistical prediction model based on Board enrolment that will address the variation among school boards with respect to their population of students. DIFFERENTIATED SPECIAL EDUCATION NEEDS AMOUNT (DSENA) THREE COMPONENTS Special Education Statistical Board specific allocation based on actual percent of Prediction Model (SESPM) students reported to be receiving special education programs and/or services in the board and the average level of socioeconomic demographic status of all students enrolled in the school board. Measures of Variability (MOV)

Five categories of student enrolment EQAO, credit accumulation, remote and rural adjustment and First Nation Adjustment data to reflect differences in each board’s population of students with special needs and in the Board’s ability of respond to those needs.

Base Amount for Collaboration and Integration

$450,000 for each Board across the Province.

Mary Lynn presented a theoretical comparison from 2009/10 to present based on the new model that shows the Board should not be negatively impacted by the phase-in of new funding based on current enrolment.

30 | P a g e

5. Approval of Minutes from Wednesday, April 20, 2016 Moved by: Seconded by:

Jeanne Charette Kathy O’Connor

That the minutes for the Special Education Advisory Committee meeting April 20, 2016 be approved, with correction. Carried/... 6. Board Reports a. Special Education Grant Funding in 2016-17 Differentiated Special Education Needs Amount (DSENA) is a new funding approach for special education which will be phased in over four years, starting in 2014-15. Details were provided on factors that will impact funding during Mary Lynn Schauer’s presentation. b. Fetal Alcohol Spectrum Disorder (FASD) Parent Action Group A letter from the FASD Parent Action Group encourages Boards to implement strong FASD educational strategies and criteria to provide supports to families and students as they navigate the challenges of the education system. c. Letter to Principals – The future of Provincial Demonstration Schools A letter to Stake Holders of Education was received from Demonstration School Parent Councils regarding a review taking place in 2016/17 to determine the future of Provincial Demonstration Schools. The group advises that in the event of demonstration school closures, students with severe learning disabilities could be returning to their home boards as early as September 2017. d. Nipissing-Parry Sound CDSB – FSL Link The NPSCDSB provided a link to Supporting Students with Special Education Needs in French as a Second Language programming. e. Toronto Catholic District School Board Letter to the Minister of Education The TCDSB requests Ministry of Education funding to enable school boards to conduct hearing and vision testing within the school setting at the time of registration. 7. Association Reports a. Autism Ontario

31 | P a g e

On May 28, 2016, the movie Jungle Book will be shown at no charge at the DeTroyes Theatre in Petawawa. A Home Alone course for children 9 to 11, sponsored by Safety Tree Canada, will be held at Kinsman on May 28, 2016. The class is accessible to students with special needs. 8. Old Business: The final copy of the SEAC Orientation Guide was distributed to the Committee, and approved for distribution to new SEAC members. 9. New Business a. Special Needs Agency List: A list of agencies in Renfrew County for parents of children with special needs was shared as an information item. Members can contact an agency to request a letter advocating for membership in SEAC on the agencies behalf. b. Minister Advisory Council on Special Education (AMCSE) “Collaborating with the Community” forms must be populated and submitted by May 26th. The Special Education Coordinators completed the form and the Committee added items as necessary. The form is ready to be submitted by the deadline.

10. Next SEAC Meeting JUNE 15, 2016 AT 5:30 P.M. (note time change!) ADMINISTRATION OFFICE Light supper to be served

11. Adjournment Moved by: Seconded by:

Derrick Nearing Joan Daley

The SEAC meeting adjourned at 7:20 p.m. Carried/…

32 | P a g e

CONFIDENTIAL 2015/2016 REVISED BUDGET SPECIAL EDUCATION REVENUE & EXPENSES

Presented to SEAC April 6, 2016

33 | P a g e

Renfrew County Catholic District School Board 2015/16 Revised Budget Special Education Surplus (Deficit)

2014/2015 F/S

2015/2016 Original Budget

2015/2016 Revised Budget

Change

Revenue

$        7,693,172

$          7,510,144

$               8,052,730

$             542,586

Expenditures

$       (8,761,455)

$        (8,289,915)

$              (8,812,135)

$            (522,220)

$

$

$

Surplus (Deficit) $ (1,068,283) % (13.89%)

(779,771) (10.38%)

(759,405) (9.43%)

20,366

34 | P a g e

RENFREW COUNTY CATHOLIC DISTRICT SCHOOL BOARD 2015/2016 SPECIAL EDUCATION REVISED EXPENSES

2014/2015 Financial Statements

2015/2016 Original Budget

2015/2016 Revised Budget

Classroom Teachers Occasional/Supply Teacher Teacher Assistants Classroom Computers (Incl. SEA) Textbooks, Learning Materials, Classroom Supplies & Equipment Professional, Paraprofessionals & Technicians Staff Development Coordinators & Consultants Principals, Vice Principals & Dept. Heads School Office - Secretarial & Supplies

$ 2,584,788 37,505 5,046,877 191,342

30% 0% 58% 2%

$ 2,458,676 41,000 4,711,644 170,668

30% 0% 57% 2%

$ 2,472,776 43,000 4,824,067 549,372

28% 0% 55% 6%

86,635

1%

77,400

1%

77,900

1%

553,146 33,087 222,188 5,887 -

6% 0% 3% 0% 0%

550,050 41,014 232,298 7,165 -

7% 0% 3% 0% 0%

561,247 47,814 231,877 4,082 -

6% 1% 3% 0% 0%

Total Expenditures

$ 8,761,455

100%

$ 8,289,915

100%

$ 8,812,135

100%

35 | P a g e

RENFREW COUNTY CATHOLIC DISTRICT SCHOOL BOARD 2015/2016 SPECIAL EDUCATION REVISED REVENUES

2014/2015 Financial Statements

2015/2016 Original Budget

2015/2016 Revised Budget

Provincial Grants SEPPA Special Education Per Pupil Amount Labour Enhancements

$

Equipment (SEA) High Needs (HNA) Special Incidence Portion (SIP) Behavioural Expertise Amount (BEA) Allocation of Foundation Grant & Teacher Q+E for Self Contained Classes Section 23 Section 23 - Valleycrest Section 23 - Equipment (EPO)

Other Family & Children's Services (Transitioning) First Nation (rebilling of EA's) Autism - ABA Learning for All - PD Transportation (rebilling of EA on bus) RSEC SEAC Provincial Conference Family Violence

Deficit Total

$

3,425,029 3,425,029

39% 0% 39%

228,843 3,368,923 18,450 97,059

$

3,338,503 3,338,503

40% 0% 40%

3% 39% 0% 1%

220,668 3,434,404 96,645

47,440

1%

430,407 1,500 431,907

3,391,878 79,842 3,471,720

38% 1% 39%

3% 42% 0% 1%

599,372 3,457,024 96,857

7% 40% 0% 1%

39,488

0%

45,633

1%

5% 0% 5%

325,126 325,126

4% 0% 4%

306,714 306,714

3% 0% 3%

755 19,646 7,677 17,850 19,400 1,716 2,500 5,977 75,521

0% 0% 0% 0% 0% 0% 0% 0% 0%

19,000 7,590 17,420 11,300 55,310

0% 0% 0% 0% 0% 0% 0% 0% 0%

6,300 19,000 7,590 24,220 18,300 75,410

0% 0% 0% 0% 0% 0% 0% 0% 0%

7,693,172 1,068,283

88% 12%

7,510,144 779,771

90% 10%

8,052,730 759,405

91% 9%

8,761,455

100%

8,289,915

100%

8,812,135

100%

$

$

$

36 | P a g e

RENFREW COUNTY CATHOLIC DISTRICT SCHOOL BOARD 

Minutes of the Special Education Advisory Committee Meeting Held on Wednesday, June 15, 2016 at 6:00 p.m. Administration Office   PRESENT:

RESOURCE: ABSENT:

Anne Haley Colleen Whittier Dave Sloan Derrick Nearing Jeanne Charette Joan Daley Kathy O’Connor Mark Searson Jim Sandal

Chair, Trustee - via phone Easter Seals/Community Living Member at Large Autism Autism Ontario Member at Large VOICE for Hearing Impaired Children Superintendent of Education Member at Large

1. Prayer The SEAC Chair opened the meeting with a prayer at 6:02 p.m.

2. Approval of Agenda Moved by: Seconded by:

Kathy O’Connor Derrick Nearing

That the agenda for the Special Education Advisory Committee meeting of June 15, 2016 be approved. Carried/...

3. Declaration of Conflict of Interest No conflict declared.

37 | P a g e

4. Presentation – Special Education Plan by Kathy O’Neill, Special Education Coordinator Kathy O’Neill was welcomed to the meeting for the annual Special Education Plan review. All suggested revisions made by SEAC have been added to the Plan, and data has been updated to reflect 2015-2016 information. The Committee will continue the practice of “Plan” review at monthly meetings over the course of the next school year. Kathy went on to highlight the Staff Development section of the Plan. During the past year, a major training initiative on learning disability apps was undertaken for all grade three to eight teachers in the Board. Small groups were briefed on WordQ, iWordQ, Inspiration and Readiris, resulting in positive feedback from staff. The focus for next year will feature a pilot project on Chrome Books training, incorporating Google Apps for Education (GAFE), where all students can share documents and participate in collaborate learning. Kathy was thanked for her presentation to the Committee.

MOTION #1:15 June 2016 Moved by: Seconded by:

Dave Sloan Colleen Whittier

That the Special Education Advisory Committee approves the Renfrew County Catholic District School Board’s Special Education Plan for school year 2015-2016. Carried/…

  5. Approval of Minutes from Wednesday, May 18, 2016 Moved by: Seconded by:

Jeanne Charette Kathy O’Connor

That the minutes for the Special Education Advisory Committee meeting of May 18, 2016 be approved. Carried/...

6. Board Reports

a. People for Education Report: The recently released report on Rural and Northern Schools found significant disparities between urban and rural schools. Gaps were noted in access to music or health or physical education 38 | P a g e

teachers, less access to psychologists and caps on waiting lists for special education.

7. Association Reports a. VOICE for Hearing Impaired Children: A letter advises that a VOICE Board meeting was held recently to review the financial situation of the organization. Effective immediately to reduce costs, volunteer efforts will replace paid staff functions. VOICE will no longer retain employees. The working VOICE Board of Directors will ensure the website, e-mails and phone messages will be in operation, however, public speaking events, summer sponsorship camps and VOICE annual Conference will be paid for by donations. 8. Old Business: a. Employment Equity Letter: The RCCDSB does not keep data on hiring statistics for persons with disabilities. The content of the letter presented for review at the April SEAC meeting will be modified to reflect an awareness message to other Boards. The revised version will be presented at the September meeting, in both English and French.

9. New Business a. Annual Autism Summer Training Institute – August 2016 The Ministry of Education has provided funding to Geneva Centre for Autism to cover the cost of registration and materials for the Summer Training Institute. The in-class training will take place August 25 and 26, 2016 in Toronto. Online certificate level training is available with added courses for intermediate and advanced levels. Registration will open in June 2016.

10. SEAC Meetings for 2016-2017 Dates will be forwarded by e-mail for review.

Kathy O’Connor is leaving SEAC after ten years of service on SEAC to advocate for students with special needs. She was thanked for her dedication, commitment and professionalism, and presented with a small token of appreciation.

39 | P a g e

11. Adjournment Moved by: Seconded by:

Kathy O’Connor Jeanne Charette

The SEAC meeting adjourned at 7:20 p.m. Carried/…

40 | P a g e